92-0826 Wil-Freds Construction Change Order 13 RESOLUTION
APPROVING CHANGE ORDER NO. 13 IN THE CONTRACT WITH
WIL-FREDS CONSTRUCTION, INC. FOR THE SLADE AVENUE
PUMPING FACILITY
WHEREAS, the City of Elgin has heretofore entered into a
contract with Wil-Freds Construction, Inc. for the Slade
Avenue Pumping Facility; and
WHEREAS, it is necessary and desirable to modify the
terms of the contract as is described in Change Order No. 13,
attached hereto.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF ELGIN, ILLINOIS, that Larry L. Rice, City Manager, be
and is hereby authorized and directed to execute Change Order
No. 13, a copy of which is attached hereto and made a part
hereof by reference.
s/ George VanDeVoorde
George VanDeVoorde, Mayor
Presented: August 26, 1992
Adopted: August 26, 1992
Omnibus Vote: Yeas 6 Nays 0
Recorded:
Attest:
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
ELGIN, ILLINOIS
SLADE AVENUE PUMPING FACILITY
CHANGE ORDER NO. 13
SCOPE: This Change Order #13 covers additional changes in the scope
of work at the Slade Avenue Pumping Facility that were not
reasonably foreseeable at the time the contract was signed
and are in the best interests of the City. Items covered in
this change order are for repairs to Reservoir No. 1 only in
lieu of repairs to Reservoir Nos. 1 and 2, as bid.
This contract for construction is with Wil-Freds
Construction, Inc. of Naperville, Illinois.
REASONS FOR CHANGE:
1. Bid Item 12. Restoration of Concrete Wall and Roof
Slab, including removal of 1/2" to 2-1/2" of
deteriorated concrete. The unit price bid per square
yard is $150.00. The unit price proposed per square
yard is $226.03. The increase in the unit price is due
to a determination during shop drawing review, that the
material specified was not acceptable for the intended
application. The material and installation
specification was provided to the City of Elgin and
Clark Dietz, Inc. for inclusion in the project contract
documents prior to bidding, and without CDI design
review, by Consoer, Townsend & Associates, Inc. Since
the repairs will be made only at Reservoir No. 1, the
quantity will decrease from a bid amount of 50 square
yards to an estimated quantity of 18 square yards. This
will result in a net deduct from the contract.
2. Bid Item 13. Restoration of Concrete Wall and Roof
Slab, including full depth removal of deteriorated
concrete. The unit price bid per square yard is
$500.00. The unit price proposed per square yard is
$766.10. The increase in the unit price is due to a
determination during shop drawing review, that the
material specified was not acceptable for the intended
application. The material specification was provided to
the City of Elgin and Clark Dietz, Inc. for inclusion in
the project contract documents, prior to bidding and
without CDI design review, by Consoer, Townsend &
Associates, Inc. Since the repairs will be made only at
Reservoir No. 1, the quantity will decrease from a bid
amount of 50 square yards to an estimated amount of 22
square yards. This will result in a net deduct from the
contract.
ELGIN, ILLINOIS
SLADE AVENUE PUMPING FACILITY
CHANGE ORDER NO. 13
Page 2
3. Bid Item 17A. Wall Crack Repair Below Water Line.
There was no quantity or unit price bid for this item.
The unit price proposed per lineal foot is $27.74. The
estimated quantity is 600 lineal feet. This change
order item is in addition to Bid Item 17. , Epoxy Grout
of Cracks in Concrete Wall and Slabs of Reservoir. The
addition of this bid item is due to a determination
during shop drawing review, that the material specified
was not acceptable for application to wall repairs below
water level . The material specified was provided to the
City of Elgin and Clark Dietz, Inc. for inclusion in the
project contract documents, prior to bidding, and
without CDI design review, by Consoer, Townsend &
Associates, Inc. The repairs will only be performed at
Reservoir No. 1. Since there was no bid unit price
item, the change proposal is for 600 lineal feet at a
unit price of $27.74 per lineal foot. This will result
in a net increase to the contract.
SUMMARY OF CHANGES IN CONTRACT AMOUNT: The amount of the contract will
be revised as follows:
ITEM
1. Bid Item 12
Bid: 50 sy @ $150.00/sy = $7,500.00
Proposed: 18 sy @ $226.03/sy = $4,068.54
Total Deduct = $3,431.46
2. Bid Item 13
Bid: 50 sy @ $500.00/sy = $25,000.00
Proposed: 22 sy @ $766.10/sy = $16,854.20
Total Deduct = $ 8,145.80
3. Bid Item 17A
Proposed: 600 if @ $27.74/1f = $16,644.00
Total Add = $16,644.00
TOTAL NET ADDITIONAL COST = $ 5,066.74
ELGIN, ILLINOIS
SLADE AVENUE PUMPING FACILITY
CHANGE ORDER NO. 13
Page 3
The original contract with Wil-Freds Construction, Inc. was for
$3,694,400.00 (three million, six hundred ninety-four thousand, four
hundred dollars) . Previous change orders amounted to $211,555.42 (two
hundred eleven thousand, five hundred fifty-five and 42/100 dollars)
and, with the change order amounting to $5,066.74 (five thousand,
sixty-six and 74/100 dollars), the total contract will be for
$3,911,022.16 (three million, nine hundred eleven thousand, twenty-two
, and 16/100 dollars) .
OTHER CONTRACT PROVISIONS: All other provisions shall remain the same.
tteasethezxklptlil4kxxx txtcitexRememptgt*ii x5#x $x Itx* +x
>notakmadoY[itltltxbaanotoltts txk$ICxt$8, Completion dates are to be determined
at a later date. /
Agreed to this (%Z day of aU% , 1992.
Recommended:
CLARK DIETZ, INC.
Engineers and Architects it
By: �_ _ / (�
Date: —7f Z-----5/9°Z..._
WATER DEPARTMENT:
a.-1,-.1„ �
By: a.-1,-.1„a.-1,-.1„ 't .
Date:
Accepted:
•
WIL-FREDS CONSTRUCTION, INC.
Party of the Second Part (Contractor)
By: ' a■
Title: �-
Date: ,A011,72_
ELGIN, ILLINOIS
SLADE AVENUE PUMPING FACILITY
CHANGE ORDER NO. 13
Page 4
Approved:
CITY OF ELGIN
Party of . e Part (Ow
By: �/.
Title:Date: 199'2--
T:0716-D2
Efrmn°FE, Agenda Item No.
Q� b
A��ql!II FF81
TO: Mayor and Members of the City Council
FROM: City Manager
DATE: August 5, 1992
SUBJECT: CONSIDERATION OF CHANGE ORDER #13 TO THE CONSTRUCTION
CONTRACT WITH WIL-FREDS CONSTRUCTION, INC. , FOR THE
SLADE AVENUE RESERVOIR
PURPOSE:
This memorandum will provide the Mayor and Council with
information to consider authorizing the execution of change
order #13 to the construction contract with Wil-Freds
Construction, Inc.
BACKGROUND:
The construction contract awarded to Wil-Freds on September 26,
1990, included repairs to the two 1-million and one 2-million
gallon reservoirs at the Slade Avenue facility on a per unit
basis . These repairs were specified in a report submitted to
the Water Department in April 1989 by the engineering firm of
Donohue & Associates. Donohue' s recommendations for the repairs
were initially incorporated into a design and bid specifications
package prepared by Consoer Townsend & Associates .
Unfortunately, when the department bid the reservoir repairs
independently, no bids were received. Therefore, the Consoer
Townsend specifications were incorporated with the Clark Dietz
bid package for the overall Slade Avenue facility improvements .
The bid unit prices for repairs of all three reservoirs at that
time was estimated at $78,650.
Inspection of the one 1-million gallon reservoir currently out
of service has revealed that initial estimates for lineal
footage needing the various repair applications were
underestimated. Also, as included in this change order, two
repair materials previously considered have been rejected and
substitute material recommended. Additionally, another item has
been recommended for repairs to cracks below the water line.
This item was not addressed in initial specifications. The
attached change order provides further information considering
the recommended material and unit price changes.
Page 2
Due to the increase in the repairs required to the
out-of-service reservoir, repairs will be made only to this
reservoir now. Cost estimates would bring the repairs for this
reservoir to that anticipated in the initial contract.
The 1989 report recommended the replacement of the two-million
gallon reservoir ultimately, and repairs were considered a
temporary solution until a replacement could be constructed. It
is anticipated that the demolition and replacement of the
two-million gallon reservoir at Slade will be included in the
1993 budget. Included in that bid package will be repairs for
the remaining one-million gallon reservoir.
FINANCIAL IMPACT:
The net additional cost covered by this change order is
$5,066 . 74 .
RECOMMENDATION:
It is recommended that the Council authorize the execution of
change order #13 with Wil-Freds Construction, Inc. , for the
repair of a one-million gallon reservoir at the Slade Avenue
facility a d di .- - taff to prepare the necessary resolution.
City anager �---
LLR:LED: jk 01140804 . 192
Attachment
cc: James L. Kristiansen, Public Works Director
r