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92-0826 Dixon Associates RESOLUTION ACCEPTING THE PROPOSAL OF DIXON ASSOCIATES FOR HISTORIC DOCUMENTATION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Larry L. Rice, City Manager, be and is hereby authorized and directed to accept the proposal on behalf of the City of Elgin and Dixon Associates for historic documenta- tion services relative to the Farm Colony property, a copy of which is attached hereto and made a part hereof by reference. sl George VanDeVoorde George VanDeVoorde, Mayor Presented:' August 26, 1992 Adopted: August 26, 1992 Omnibus Vote: Yeas 6 Nays 0 Recorded: Attest: s/ Dolonna Mecum Dolonna Mecum, City Clerk l DIXON ASSOCIATES, AIA/ARCHITECTS 202 West Main Street St.Charles,Illinois 60174 708.377.9399 708.377.9388 fax July 27, 1992 FARM COLONY DOCUMENTATION Elgin, Illinois TABLE OF CONTENTS A. DESCRIPTION OF WORK TO BE PERFORMED B. PAST EXPERIENCE AND SIMILAR PROJECTS UNDERTAKEN C. CREDENTIALS FOR PERFORMING THE TYPE OF WORK REQUESTED D. LENGTH OF TIME FOR COMPLETING PROJECT E. DESCRIPTION OF DOCUMENTATION TO BE PROVIDED F. COST OF SERVICES { l DESCRIPTIONS OF WORK TO BE PERFORMED A l DESCRIPTION OF WORK TO BE PERFORMED The project requests Level I Documentation of the area originally known as the "Farm Colony" at the Elgin Mental Health Center. The subject of .the documentation is to include three brick dormitory buildings, a power plant/utility structure, a water tower, the foundation remains of a greenhouse and barn structures. The documentation is to consist of measured drawings, photographs and written data providing a detailed record which reflects the property's significance. In this Level I Documentation, the following summarizes the basic contents as required by the Illinois Historic Preservation Agency: 1. DRAWINGS: A full set of measured drawings is to be developed depicting existing conditions. - Included in the documentation for the Farm Colony is to be a site plan, floor plans of each level of one dormitory building, elevations, wall and whole building sections and construction details of the dormitory building. Other buildings to be documented in this manner include the power plant/utility structure, the water tower -and the foundation remains of the greenhouse. The barn structures are to be incorporated into the site plan, but individual drawing documentation is not to be included as part of the work. Field notes are to be prepared at the site, recording dimensions as the primary source materials for use in developing measured drawings. Measured drawings are to be ink on HABS standard 24" x 36" mylar sheets. 2. PHOTOGRAPHS: Photographs are to be produced using black and white film in a 4" x 5" negative format, documenting all exterior elevations, views of representative interior spaces and close up views of architectural details. 5" x 7" prints of all negatives will be produced on archivally stable fiber-based paper and mounted on 8-1/2 x 11 archival boards. A scale stick will be used as a measurement reference in each large format photograph. 35mm black and white negatives will be shot to provide a field record using informal photography. Wide angle photos of the entire site will be provided to place the structures in a context with the surrounding -area. ( 3. WRITTEN DATA: A written history and architectural description of the property and buildings is to be prepared based on primary reference sources. An assessment of the reliability and limitations of the sources used will be included.- Within the written history, statements shall be footnoted as to their sources. The written data shall include a methodology section specifying the name of the researcher, date of research and sources searched. The document is expected to be approximately 25 to 30 pages in length. PAST EXPERIENCE and SIMILAR PROJECTS UNDERTAKEN B PAST EXPERIENCE AND SIMILAR PROJECTS UNDERTAKEN July, 1992 Projects involving NATIONAL REGISTER BUILDINGS AND PROPERTIES by Dixon Associates SANDWICH CITY HALL and OPERA HOUSE/Sandwich, Illinois Restoration and Addition/Built 1878 WILLIAM BEITH HOUSE/St. Charles, Illinois Preservation Plan/Built 1850 DUNHAM CASTLE/Wayne, Illinois Adaptive Use and Restoration/Built 1882 HOTEL BARER/St. Charles Historically Sensitive Renovation/Built 1928 BERRY HOUSE SHOPS/Geneva, Illinois Addition to building in a Historic District UNITED METHODIST CHURCH/Batavia, Illinois Renovation and Addition/Built 1886 HABS Documentation/Henry Demerest Lloyd Prize (First Place) HABS and LPCI Competition AURORA HISTORICAL MUSEUM/Aurora, Illinois Renovation of Carriage House PINE CRAIG MARTIN-MITCHELL MANSION/Naperville, Illinois Preservation Plan for the Naper Settlement/Built 1882 HISTORIC HOUSING/Great Lakes Naval Training Center, Illinois Restoration of 21 buildings by Jarvis Hunt/ Built 1906-1911 I OLD PUBLIC WORKS SITE/Geneva, Illinois Development of Community Center in a Historic District OSCAR TAYLOR HOME MUSEUM/Freeport, Illinois Exterior restoration/Built 1857 CARRIAGE HOUSE MUSEUM AT THE ELLWOOD HOUSE/D @Kalb, Illinois Addition to Historic Structure THE OLD HOTEL/Sugar Grove, Illinois Historically Sensitive Renovation/Built 1879 Submittals to the NATIONAL REGISTER OF HISTORIC PLACES by Dixon Associates GENEVA COUNTRY DAY SCHOOL/Geneva, Illinois 1927 Holabird and Roche Building, Cottage Style WILLIAM BEITH HOUSE/St. Charles, Illinois 1850 Greek Revival FIRST UNITED METHODIST CHURCH/Batavia, Illinois 1856 Greek Revival UNITED METHODIST CHURCH/Batavia, Illinois 1887 Romanesque building by Solon Beman VOGT BUILDING/Tinley Park, Illinois 1872 Italianate apartment building ST. CHARLES MUNICIPAL BUILDING/St. Charles, Illinois 1940 Art Moderne Building ELDRIDGE HOUSE/Plano, Illinois (preliminary review) 1850' s Italianate Mansion TURNER TOWN HALL/West Chicago, Illinois �, 1885 Municipal Facility PROJECTS RECENTLY COMPLETED SANDWICH CITY HALL &- OPERA HOUSE/Sandwich, Illinois/1878 Renovation and Addition/Construction Management Excellence in Architecture Award/1986 American Institute of Architects 1986 Bronze Medal/Excellence in Masonry Design Award Illinois-Indiana Masonry Council First Award/National Downtown Development Awards Competition/1988 Downtown Research & Development Center/New York AURORA REGIONAL FIRE MUSEUM/Aurora, Illinois Phase I Restoration Completed/Historic Fire .Station ELDRIDGE HOUSE RESTORATION/Plano, Illinois/1860 Historically Sensitive Renovation/Construction Management Merit in Architecture Award/1992 American Institute of Architects VILLAGE OF WILMETTE HISTORICAL AND ARCHITECTURAL SURVEY/Gross Point Area Documentation by photographs and survey forms of over 2,600 structures CITY OF WEST CHICAGO ARCHITECTURAL SURVEY Two Level survey of commercial and residential structures t — PROJECTS IH PROGRESS FEDERATED CHURCH/Sandwich, Illinois/Built 1908 Religious Education and Administrative Facilities Renovation and Addition ELGIN MENTAL HEALTH CENTER/Elgin, Illinois Replace Roofing Systems on five buildings (Illinois Capital Development Board) HISTORIC COLE/POPE BUILDING/Geneva, Illinois/Built 1867 Adaptive use for offices for the Kane County Forest Preserve District THE OLD HOTEL/Sugar Grove, Illinois/Built 1878 LINCOLN HOMESTEAD/Kane County, Illinois/Built 1846 Historically sensitive renovation and addition l E CREDENTIALS FOR PERFORMING THE TYPE OF WORK REQUESTED r C t _ CREDENTIALS FOR PERFORMING TYPE OF WORK REQUESTED Today's architecture demands the excellence and dedication of a team experienced in complementary areas of architectural and engineering services. Founded in 1979 with a base in the planning of municipal,_ commercial and religious architecture, Dixon Associates has developed a team of professionals, each with specialized backgrounds and skills which allow for providing the services demanded by today's needs. These include: Historic Structures Reports Building Documentation and Surveys Historic Preservation Consultation ( National Register of Historic Places Application Preparation Technical Consultation and Research For the past thirteen years, Dixon Associates has developed a statewide reputation and national recognition in the field of historic preservation. The following individual qualifi- cations of Dixon Associates ' staff are included in this submittal: Michael A. Dixon, AIA/Principal-in-charge Mark D. VanRerkhoff, AIA/Project Architect Arline S. Roth/Administration t R DIXON ASSOCIATES, AIA/ARCHITECTS 202 West Main Street St.Charles,Illinois 60174 708.377.9399 708.377.9388 fax NICHABI, A. DIXON, AIA PROFESSIONAL REGISTRATION Illinois Texas Wisconsin National Certification/National Council of Architectural Registration Boards . EDUCATION Evans Scholar/University of Illinois, Urbana and LaNapoule, France Bachelor of Architecture/Professional Degree Ryerson Award for Architectural Thesis/ A Performing Arts Center . PROFESSIONAL ACTIVITIES Board of Directors, Northeast Illinois Chapter/Past Member American Institute of Architects National Committee on Historic Resources American Institute of Architects/Washington, D.C. Member of the sub-committee on education Architectural Technology Curriculum Advisory Committee Triton College/River Grove, Illinois Lecturer, Restoration Technology Subjects American Institute of Architects College of DuPage Elgin Community College Triton College Fox Valley Mason Contractors Association Illinois State Preservation Conference/1981 Illinois State Parks& Recreation Convention/1981 American Association of University Women Museum of Contemporary Art/Chicago Keynote Address/City of Sandwich July 4 Celebration/1981 ( The Society of American Military Engineers/Lake Michigan Post Landmarks Preservation Council of Illinois/Downtown Revitalization Preservation Perspectives: Recycling Vintage Buildings/1992 Kane County Preservation Conference Architectural Jewels of Batavia/Batavia Task Force Chicago .Architecture Foundation/Preservation Awareness Program, "Building Blocks for Future Architects" Visiting Critic. Northern Illinois University/Interior Architecture Program Historic Pullman Foundation Advisory Council Town of Pullman (Chicago) , Illinois Artist-in-Education/A Program of the Illinois Arts Council West Aurora School District 129/1985 Downers Grove School District 99/1986 Bensenville Arts Council/1986-87 Macomb Community School District 185/1988 City of Decatur/1991 Member, Interfaith Forum on Religion, Art and Architecture Member, National Trust for Historic Preservation Member, Building Trades Advisory Council/St. Charles High School CIVIC ACTIVITIES Past President/St. Charles Kiwanis Club 1984 Kiwanian of the Year/St. Charles Kiwanis Club Past Board of Directors/St. Charles Chamber of Commerce Ambassador/St. Charles Chamber of Commerce Past Board of Directors/Two Rivers Council, Boy- Scouts of America Past President/Restorations of Kane County Past Chairman/Mayor' s Preservation Ordinance Committee/ St. Charles Advisor/Career Exploring Post, Two Rivers Council,, BSA Member/St. Charles Historical Society Member/Hotel Baker Board of Governors/St. Charles Board Member/Neighborhood Improvement Association/St. Charles PUBLICATIONS Human Factors Analysis A guide for facilities for the physically handicapped in the elementary school l Technical Notebook A facilities director's guide for technical aspects of the Sandwich (Illinois) Opera House ( AWARDS/ARCHITECTURE Excellence in Architecture/1986 Northeast Illinois Chapter/American Institute of Architects Henry Demerest Lloyd Prize/1986 (First Place) Historic American Buildings Survey of the National Park Service and the Landmarks Preservation Council of Illinois Bronze Medal/Excellence in Masonry/1986 Illinois-Indiana Masonry Council First Award/Sandwich City Hall and Opera House Downtown Research and Development Center New York, New York Certificate of Merit/City of St. Charles/1990 and 1991 Community Service Awards Merit in Architecture Award/1991 Northeast Illinois Chapter/American Institute of Architects 1992 Historic Preservation Award Restorations of Kane County AWARDS/PHOTOGRAPHY Award of -Merit/1981 American Institute of Architects/Washington, D.C. Historic Illinois Calendar/1990 Illinois Historic Preservation Agency/Springfield, Illinois Historic Illinois Calendar/1992 Illinois Historic Preservation Agency/Springfield, Illinois EXHIBITS/PHOTOGRAPHY (4"x5" View Camera) "Buildings on the National Register of Historic Places in Northeastern Illinois, " a traveling exhibit shown at the following locations: American Institute of Architects Illinois State Convention Oak Brook Fox River Valley Antique Show St. Charles DuPage County Historical Museum Wheaton Triton College River Grove Kane County Tourism Association Charter Meeting St. Charles Historic Sites Advisory Council Meeting Illinois Department of Conservation Springfield City House Exposition/Navy Pier Chicago Old House Fair Aurora Archicenter Gallery Chicago Architecture Foundation Chicago Fermi National Accelerator Lab. Batavia Depot Museum Batavia Downers Grove Historical Society Museum Downers Grove Dundee Historical Society Museum Dundee { �. DIXON ASSOCIATES, AIA/ARCHITECTS 202 West Main Street St.Charles,Illinois 60174 708.377.9399 708.377.9388 fax MARK D. VANKERKHOFF, AIA . PROFESSIONAL REGISTRATION Illinois . EDUCATION Bachelor of Science in Architecture/University of Michigan Master of Architecture/University of Michigan Historic Preservation Emphasis PROFESSIONAL ACTIVITIES Member, Northeast Illinois Chapter American Institute of Architects Member, St. Charles Historical Society Member, Restorations of Kane County Lecturer, Restoration Technology Subjects PUBLICATIONS CADWIZ A training file and instruction book for VersaCad Drafting AWARDS VersaCad Professional CAD Drawing Competition/1986 Finalist/Pryor Award for Best Business Proposal/1987 College of Business Administration/University of Michigan Preservation and Adaptive Reuse Plan �" Ferry Street Historic District/Detroit Michigan r ,'IIIIII { DIXON ASSOCIATES, AIVARCHITECTS 202 West Main Street St.Charles,Illinois 60174 708.377.9399 708.377.9388 fax ARLINE S.- -ROTH Office Manager and Computer Operator EDUCATION Kansas City Business College/Kansas City, Missouri (1953) PROFESSIONAL EXPERIENCE Donohue & Associates/Architects & Engineers/ Schaumburg, Illinois ( Architectural Secretary National Trust for Historic Preservation/Denver, Colorado Secretary Davis Partnership, P.C. , Architects/Denver, Colorado Architectural Secretary MEMBERSHIPS Member, National Trust for Historic Preservation Member, Restorations of Kane County LENGTH OF TIME FOR COMPLETING PROJECT D 1 LENGTH OF TIME FOR COMPLETING PROJECT FARM COLONY DOCUMENTATION COMPLETION DATE PROJECT AWARD AUGUST 3, 1992 FIELD WORK: Measurements and photographs AUGUST 30, 1992 FILM PROCESSING & PRINTING SEPTEMBER 18, 1992 RESEARCH: SEPTEMBER 25, 1992 MEASURED DRAWINGS: OCTOBER 9, 1992 WRITTEN REPORT: History and building descriptions OCTOBER 16, 1992 PROJECT COMPILATION: OCTOBER 30, 1992 This schedule results in a total of 90 calendar days. Some time contingency is built in to allow for delays in field work due to unfavorable weather conditions. MAD/ar 1 l DESCRIPTION OF DOCUMENTATION TO BE PROVIDED E r i DESCRIPTION OF DOCUMENTATION TO BE PROVIDED FARM COLONY DOCMNTATION FIELD RECORDS Field records include notes of measurements taken at the Farm Colony buildings. Each structure is to be accurately sketched in plan and elevation. These sketches will become the basis for the field notes. Buildings will be documented with the following field measurement drawings: Location map on reduced scale site plan Floor plan of each level (only one of three dormitory buildings will be documented with difference in the other two noted) Roof plan Elevation of each exterior side. of each building (6 elevation drawings of only one dormitory building) Section to show ceiling heights (shown in section/elevation at dormitory building) Construction detail section (2 minimum per building) Field records also will include 35mm black and white photographs showing all elevations of each building at the Farm Colony with at least twelve detail photographs. Photographs will be recorded on photo identification sheets, a National Park Service standard form. Field records (sketches, negatives and photographic proof sheets) will be kept in a field notebook and will be submitted' with the final NABS format measured drawings and photographs. All photographs will meet archival standards of the large format (formal) photographic documentation. LARGE FORMAT PHOTOGRAPHS Photographs for formal documentation will be taken with Kodak Plus-% black and white film with a Sinar-f, 4x5 view camera, primarily using a Schneider Symmar-S f5.6, 210mm lens and a Rodenstock Grandagon f4.5, 90mm lens. All film developing and print processing will meet archival standards. Black and white -prints will be provided at a 5" x 7" size mounted on 8-1/2 x 11 archival boards with two prints per view. The following views are to be provided: Dormitories (for each of three buildings) 4 exterior elevation views of each building 2 interior views of one building only 2 detail views of one building only (typical of all three) Power Plant 4 exterior views 2 interior views Water Tower 1 exterior view Site 1 overall site oblique view Historic Photographs 3 ' copy photos of available existing historic views Greenhouse Foundation 1 exterior view MBASURSD DRAWINGS Measured drawings complement the formal HABS documentation of large format photographs and written history and description. The drawings are to consist of 24" x 36" mylar sheets with preprinted title blocks and borders. Ink is to be used for all the drawings. The following drawings are to be prepared for this NABS documentation of the Farm Colony: Title Sheet, .including: Site plan showing building locations, including barn structures Statement of significance Project information statement Location map (using USGS map as a basis) Building descriptions Plans Dormitory (one example, showing deviations on the other two) Lower level floor plan Upper level floor plan Roof plan Power Plant Lower level plan j Upper level plan l Roof plan Water Tower _ Top view Greenhouse Foundation Foundation wall plan Elevations Dormitory (one example, showing deviations on the other two) 4 facades on one drawing sheet Power Plant 4 facades on one drawing sheet Water Tower 1 view Sections (on one drawing sheet) Dormitory (one example, showing deviations on the other two) 1 longitudinal building section Power Plant 1 longitudinal building section Large Scale Details (on one drawing sheet) 1 Palladian window/door arrangement 1 Interior details WRITTEN DATA History: A written report will be prepared to document the significance of the Farm Colony and each structure. The ultimate purpose of the research and historical report is to develop an understanding of the significance of the site and individual structures into a context. Description: A written description of each structure will be provided as part of the HAGS documentation of the Farm Colony. The existing appearance of each structure will be documented in writing. -Important characteristics of the three dormitory buildings, the outbuilding, the extant foundations, the power plant, water tower and the overall site will be identified and defined. These characteristics will include architectural elements such as massing, form, scale, colors, textures and materials, which are concerned with the three dimensional qualities of each structure. The description of each structure will include the dimensions as well as its shape, materials and fenestration. The roof shape and materials will be described. The structural systems will be discussed and any significant features will .receive special mention. 1 t C COST OF SERVICES F COST OF SERVICES FARM COLONY DOCUMENTATION BY. DIXON ASSOCIATES, AIA/ARCHITECTS Field Records Site sketches, measurements, 35mm photography, proof sheets, color slides Documentation Team $ 2,470.00 Materials 140.00 $ 2,610.00 . Large Format Photographs Documentation Team $ 1,350.00 Materials .(36 views, 72 prints) Archival mounting boards 280.00 $ 1,630.00 Research, Written Data & Report Compilation Documentation Team $ 1,200.00 Measured Drawings Documentation Team 12 drawing sheets @ 18 hours per sheet (average) x $40 per hour $ 8,640.00 PROJECT TOTAL x,$14,080.00 The total fee for Dixon Associates ' services to provide a HABS Level I Documentation as outlined by William Callahan of the Division of Preservation Services, Illinois Historic Preservation Agency for the Farm Colony on McLean Boulevard in Elgin is fixed at $14,080.00. We hope that this proposal meets with your approval and look forward to commencing with this project as soon as directed. If you have any questions or require additional information, please contact me at your convenience. Sincerel i ael A Pxon, IA DIXON ASSOCIATES, AIA/ARCHITECTS MAD/ar Enclosures • in • = Agenda Item No. August 4, 1992 TO: Mayor and Members of the City Council FROM: Larry L. Rice, City Manager SUBJECT: Fox Bluff Corporate Center - Historic Documentation PURPOSE To present a proposal for preparing historic documenta- tion of the Farm Colony/Fox Bluff Corporate Center property. BACKGROUND • The City is required to provide for a Level One documen- tation of the Farm Colony/Fox Bluff Corporate Center property under the terms of the Memorandum of Agreement with the Illi- nois Historic Preservation Agency and the Army Corps of Engi- neers . The purpose of this documentation is . to create a permanent historic record of the structures and use of the property. This documentation is required before the front eighteen acres of property can be marketed for sale. Three proposals were received for performing this docu- mentation. Staff and a representative from the Illinois Historic Preservation Agency met with the firms to answer questions and clarify issues before final submission. A comparison of proposed fees for this project by firm is at- tached. The lowest fee was submitted by Mike Dixon Associ- ates . The work will take approximately 90 days . FINANCIAL IMPACT The fee for the work proposed by Mike Dixon Associates is $14,080 . Mayor and Members of the City Council August 4, 1992 Page 2 • RECOMMENDATION It is recommended that the proposal by Mike Dixon Associ- ates to provide historic documentation services be accepted. Larry-1/. Ric , City Manager LLR:daw Attachment • • • DOCUMENTATION PROJECT: FARM COLONY COMPARISON OF PROPOSALS Proposed Firm Fee Mike Dixon Associates $14 ,080 St. Charles, IL Linda F: Grubb and Associates $42 , 870 Barrington, IL Hasbrouck Peterson Zimisch Sirirattumrong $18, 900 Chicago, IL •