92-0812 EDAW Inc. 9a.-081D.
RESOLUTION
AUTHORIZING EXECUTION OF A PLANNING SERVICES CONTRACT
AMENDMENT #1 WITH EDAW, INC. FOR THE
RIVERFRONT IMPROVEMENT PROJECT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that Larry L. Rice, City Manager, be and is hereby
authorized and directed to execute a Planning Services
Contract Amendment #1 on behalf of the City of Elgin with
EDAW, Inc. for the Riverfront Improvment Project, a copy of
which is attached hereto and made a part hereof by reference.
s/ George VanDeVoorde
George VanDeVoorde, Mayor
Presented: August 12, 1992
Adopted: August 12, 1992
Vote: Yeas 7 Nays 0
Recorded:
Attest:
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
Planning Services Contract Amendment #1
City of Elgin
Riverfront Improvement Project
The CONTRACT AMENDMENT #1, made as of the day of
U1.-`( of 1992, by and between the City of Elgin, Illinois
(hereinafter called the CLIENT and EDAW, Inc. , Alexandria, Virginia
(hereinafter called EDAW) .
WITNESSETH, THAT WHEREAS, the CLIENT and EDAW have previously entered into
a Planning. Service Agreement dated the 18th day of March of 1992 for
professional services on the design and architecture service for the
Riverfront Improvement Project (hereinafter called the PROJECT) for a lump
sum of $58,300.
Whereas, the Planning Services Contract includes Sections covering
Additional Services of EDAW and the Client's Responsibilities and whereas
EDAW has identified the following additional services and associated costs:
Additional Project Scope
1. At the time the contract with EDAW for the
river walk improvements was signed, it was
unanticipated that the Public Works/Water
Department's Slade Avenue facility would
be nearing completion and ready for
landscape improvements at a time when the
EDAW conceptual plan would be completed.
As these two projects are now at a stage
when the concepts of the EDAW plan can be
incorporated at the Slade Avenue facility,
it is in the best interest of the City to
coordinate all of the river front
improvements. This first aspect of the
contract amendment will involve design
development. EDAW will develop a
landscape plan delineating the walkway,
the overlook, a parking area at Spring
Street, and the river edge landscaping.
Detail plans, elevations, and sections
will be provided for the overlook and
drinking fountain, including any
narrative or interpretive design. $ 3,000.00
2. Contract documents will be developed
showing overall site layout, grading,
and planting plans for the work based
upon review and written comments from
the City. These plans will be drawn at
a scale of 1 inch equals 20 feet and will
serve to fix and describe horizontal and
vertical controls for the walkway and
overlook as well as species and location
of planting.
Page 2
Details for pavements, walks, drinking
fountain, and seeding will be provided to
fully communicate the form, material, and
character of the improvements.
Based upon EDAW's design development
drawings, the engineering firm of Clark
Dietz, Inc. , will execute contract
documents for the parking lot, vehicular
pavements, and coordination of the water
and drain lines for the drinking.
EDAW will provide one set of Mylar original
plans and one set of technical
specifications for the work included.
These specifications will then be
incorporated into an overall project manual
developed by Clark Dietz, Inc.
One meeting day is included in the work to
occur at the 60 per cent stage to
facilitate coordination. $ 6,400.00
Total Fee Increase $ 9,400.00
The circumstances making these changes necessary were not foreseeable at
the time the contract was signed.
Therefore, the City of Elgin and EDAW, Inc. , mutually agree to increase
the total contract amount by $9,400 to $67,700, which will not be exceeded
without the written approval of the Director of Public Works.
In witness whereof, the parties hereto have caused this AMENDMENT to be
executed as of the day and year hereinabove set forth.
OWNER CONSULTANT
CITY OF ELGIN EDAW, INC.
41 • (211eS
By: BY: AWL 4
441/4.
Attest: i /6 C Attest: 1 /i/ lNPi/��'
11
59820715.292 (contract)
•
(,1,7} Agenda Item No.
TO: Mayor and Members of the City Council
FROM: City Manager
DATE: July 15, 1992
SUBJECT: APPROVAL OF CONTRACT AMENDMENT #1 WITH EDAW FOR
RIVER WALK IMPROVEMENTS AT SLADE AVENUE FACILITY
PURPOSE:
This memorandum will provide the Mayor and Council with
information to consider for approval of contract amendment #1
with EDAW for landscape architectural services for phase 1 of
the river walk at the Water Department' s Slade Avenue facility.
BACKGROUND:
The construction of the new Slade Avenue facility is virtually
complete with only punch list items needing to be addressed.
The demolition of the old facility is also nearing completion.
Therefore, it is timely that the landscaping architectural
treatment of this facility and improvements to the roadway be
designed and completed. A joint effort has been devised whereby
the recommendations of EDAW for the river walk as presented in
conceptual form to the City Council on April 28, 1992, will be
incorporated at the Slade Avenue facility through bid documents
prepared by Clark Dietz, Inc. Clark Dietz, Inc. , will also
design the civil aspects for the recommended improvements. The
specific aspects and documents to be prepared by EDAW are
outlined in the attached proposal .
FINANCIAL IMPACT:
Total fees proposed by EDAW are $9,400 . Funds are available in
the Public Works/Water Department' s operating budget for these
design services under account #390-991-9919 . Please note that
under separate Council memorandum, an amended agreement #5 with
Clark Dietz, Inc. , in the amount of $23,000 is also being
requested for the Slade Avenue site improvements for a total
design fee of $32,400 .
eft Page 2
The site development engineering was budgeted in the amount of
$50, 000.
RECOMMENDATION:
It is recommended that the Council authorize contract amendment
#1 with DAW -- • al of $9,400.
City • anager�
LLR:LED: jk 01140703 .292
Attachments
cc: James L. Kristiansen, Public Works Director
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