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92-0422 CDBG RESOLUTION AUTHORIZING FILING OF APPLICATION FOR GRANT UNDER THE HOUSING AND COMMUNITY DEVELOPMENT ACT OF 1974 WHEREAS, Title 1 of the Housing and Community Development Act of 1974 provides for block grant funding assistance to units of general purpose local governments for the purpose of strengthening the ability of said governments and elected officials to determine the community development needs, set priorities, and allocate resources to various activities; and WHEREAS, the City Council of Elgin, Illinois, has determined that additional emphasis is needed in the area of community development in order that beneficial solutions to the problems of slum and blight, and housing and neighborhood deterioration may be determined. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS: Section 1 . That a submission be made to the Department of Housing and Urban Development for a grant in the amount of Seven Hundred and Sixty-One Thousand Dollars ($761,000) . Section 2 . That the City Manager is hereby authorized and directed to execute and file such submission with the Department of Housing and Urban Development and to provide additional information and furnish such documents as may be required by said Department to execute such agreements as are required by said Department, and to act as the authorized correspondent of the City of Elgin. s/ George VanDeVoorde George VanDeVoorde, Mayor Presented: April 22, 1992 Adopted: April 22, 1992 Omnibus Vote: Yeas 7 Nays 0 Recorded: Attest: s/ Dolonna Mecum Dolonna Mecum, City Clerk 1 E1n r . F ,,� Agenda Item No. 0 09 I �'-.,44111,F 16 February 18, 1993 TO: Mayor and Members of the City Council FROM: Larry L. Rice, City Manager SUBJECT: 1993 Bond Issue and Block Grant Coordination The City Council has authorized the 1993 Bond Issue sale, $2 . 1 million of which is for the street overlay pro- gram. In addition, another $300,000 is budgeted this year through the CDBG program for street overlay work within the low income qualified neighborhoods - for a total street pro- gram of $2 .4 million. We have run into potential problems with the Block Grant program which will be covered in greater detail at the March 3rd public hearing on the Block Grant program, but which involve a couple of 1992 projects which will have difficulty qualifying under HUD guidelines . For example, one recipient negotiated a bank loan and completed its project before it ever contacted us relative to the paper work. That project is therefore ineligible for Block Grant funding. In another case involving NHS, they did not understand that the Fremont Street $25,000 rehab housing project involved Block Grant monies and was subject to the reimbursement provisions, etc. They had assumed they would receive the $25,000 and retain any excess profits generated from the program. The solution to these issues is an exchange whereby the Block Grant commitment for street work for 1993 is increased by $100,000 to $400,000 - and the Bond Issue amount for the street program is reduced by the same amount to $2 million - with the resulting $100,000 allocated for "neighborhood devel- opment projects" . This will solve the sub-recipient problems and at the same time reduce the staff 's bureaucratic paper work. FINANCIAL IMPACT filik There is no financial impact to the Bond Issue program, and we will have a reduction in staff paper work for the Block Grant program, while assisting some of the 1992 Grant recipients. • • ' Mayor and Members of the City Council February 18, 1993 flak Page 2 RECOMMENDATION It is recommended the City Council authorize a change in the 1993 bond program to establish the street overlay portion at $2 million and a neighborhood development program element at $100,000 . anticipating a $400,000 street component (out of a total of $11435,000) in the 1993 CDBG program. GC S � ‹ �c Larry L. Ric City Manager LLR:amp C r r !tt rft EI .. in 5 Agenda Item No. -- ber 24, 1992 MEMORANDUM TO: Mayor and Members of the City Council FROM: Larry L. Rice, City Manager SUBJECT: Public Hearing . - Center City Place Community Development Block Grant Program • PURPOSE . This memorandum transmits background information concerning a proposed amendment to the 1992-1993 Community Development Block Grant (CDBG) Program. BACKGROUND At the Committee of the Whole Meeting of October 14, 1992, the City Council directed staff to initiate the CDBG rebudgeting process. The. proposed amendment to the 1992-1993 CDBG Program was to provide the necessary funds for a loan to Center • City . Joint Venture in the amount of $32,500.00 for sewer connection fees (see attached Project Review prepared by the Planning Department, dated Novemer 23, 1992) . FINANCIAL IMPACT The requested loan in the amount of $32,500.00 will be repaid over a specified period of time and shown as CDBG Program income in future program cycles. The term of the loan would be five years with a balloon payment. If the Center City Place project is completed without exhausting the contingency, the City ,would • have first position on the funds to pay off the loan. The $32,500 is available from expenditure savings on previous projects, and does not affect active projects. r 1► rimk SUMMARY After the close of the public hearing, a motion to approve the requested amendment to the 1992-1993 CDBG Program would be in order. 1 Larry . Rice, ty Manager r -2- . r_ November 23, 1992 1992-1993 PROJECT REVIEW COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM PLANNING DEPARTMENT CITY OF ELGIN I. GENERAL INFORMATION A. Proposed Project Center City Place B. Funding Request $32,500 . 00 C. Eligibility . Rehabilitation D. Low/Mod Benefit Qualifies E. Slum and Blight Qualifies F. Location 156 Division Street G. Applicant Center City Joint Venture Oft II. CONSIDERATIONS A. Background Center City Joint Venture has requested a loan in the amount of $32,500 .00 for the purpose of paying sanitary sewer connection fees to the Fox River Water Reclamation District. In July of 1992,_ the City Council authorized an agreement with Center City Joint Venture (North West Housing Partnership and Merriam/Zuba, Ltd. ) to rehabilitate the former Douglas Hotel for senior citizen apartments to be known as Center City Place. The proposed rehabilitation project will provide forty-five (45) apartment dwelling units for senior citizens aged 62 and older. Community Development Block Grant funds are available for the requested loan. Through the rebudgeting process, unexpended funds from the now complete Saint Francis Park (FY-90) and Channing Park (FY-91) projects may be allocated to the Center City Place Sewer Connection Fee Loan Project. -Page 1 - B. Eligibility The Center City Place project in general and assistance in connecting residential structures to sewer collection lines in particular are eligible activities as rehabilitation under Section 570.202 of the Community Development Block Grant regulations. C. Low and Moderate Income Benefit Rents for Center City Place are to be structured to meet low and moderate income benefit requirements under Section 570.208 (a) (2) of the Community Development Block Grant regulations D. Elimination of Slum and Blight The rehabilitation of Center City Place also qualifies as the elimination of slum and blight under Section 570 .208 (b) (2) of the Community Development Block Grant regulations: III . RECOMMENDATION 0°4 Funding approval for the Center City Place Sewer Connection Fee Loan Project should be subject to the execution of an agreement specifying the terms and conditions for repayment. r -Page 2 - in • 1E: Agenda Item No. (!1.74:4:511 °" , 1992 MEMORANDUM - TO: Mayor and Members of the City Council FROM: Larry L. Rice, City Manager SUBJECT: Amendment to the 1992 CDBG Budget Purpose To consider the allocation of additional program income funds in the amount of $33, 000 for the 1992 Community Development Block Grant program year. Background A review of the annual Grantee Performance Report has identified an additional $33, 000 in program income. In order to allocate these funds to specific activities an amendment to the 1992 Community Development Block Grant program must be filed. The amendment process encompasses a public hearing and the adoption of a resolution. The following activities are suggested for consideration by the City Council : 1. The Housing Authority of Elgin (HAE) has submitted a request for City Council consideration (please reference attached letter, dated May 20, 1992) . The request is for the construction of a retaining wall on the north property line at the public housing units located at Illinois Court. In 1988, $13, 000 of CDBG funds was allocated for the installation of a fence at the public housing units at Illinois Court. The contract was awarded in 1992 and the fence was installed. As referenced in the letter from the Elgin Housing Authority, the fence was in- stalled improperly. There exists irregular openings at the bottom of the fence. This creates both a safety concern for the residents, as well as a maintenance problem. The contractor has agreed to reinstall the fence for no charge once the retaining wall is constructed. The cost estimate for the retaining wall is $17, 000. tow 2. The Planning Department is developing recommended revisions to the Elgin Residential Rehabilitation Rebate Program to include an exterior home improvement program. This program will be targeted to the northern section of the Residential Rehabilitation Program area. The remaining amount of $16, 000 could be allocated to the Residential Rehabilitation Program in general or to an exterior home improvement program in particular. Financial Impact The financial impact would be to allocate the already existing program income of $33, 000. Recommendation A public hearing should be scheduled for June 10, 1992 to consider the allocation of the additional funds. If the proposed amendments are approved by the City Council, an appropriate resolution can be prepared and scheduled for City Council action on June 24, 1992. ■ Larry L. Rice, City Manager • L OUSING UTHORITYoF GIN N Sandra A.Freeman, Commissioners Executive Director Everett Woods.Chairman Patricia Hill,Vice Chairperson May 20, 1992 . Joyce Fountain Robert Gilliam Ralph Vaughan Mr. Larry Rice, City Manager City of Elgin 150 Dexter Court Elgin, IL 60120 RE: PROJECT #4406 SUPPLEMENTARY FUND REQUEST CONCRETE RETAINING WALL Dear Mr. Rice: During the past several weeks I have been communicating with Pat Andrews, Bob Richardson and Jerry Deering from the City' s Plan- "... ning Staff, concerning the Authority' s request for $15, 000 in additional Community Development Block Grant Funds to construct a concrete retaining wall. The retaining wall is urgently need- ed to eliminate a serious erosion and safety liability problem at our Illinois Court Development Site. The following exhibits will provide you with background informa- tion on this project: Exhibit I - Letter dated March 17, 1992 Exhibit II - Letter dated April 6, 1992 - Exhibit III - Letter dated April 7, 1992 Exhibit IV - Letter dated April 16, 1992 Exhibit V - Letter dated April 22, 1992 The newly installed fence post footings in several areas have already weakened due to erosion. This condition has escalated into weak swaying fence posts and large openings under the fence itself. Children, (including toddlers ) , from the development site and kids from Ellis Middle School are using these open areas along the fence as a regular crossing path. The children are also climbing onto a very weak and dangerous fence system. School will be ending soon with increased resident activity on the courts which will further compound the problem. ` The City' s Planning Staff has conducted on site inspections of existing conditions and concur with the urgent need to con- struct a retaining wall to eliminate the potential liability 1845 Grandstand Place•Suite 100•Elgin,IL 60123 • (708)742-3853 • (708)742-2245 Section 8 C tow Page 2 Larry Rice May 2.0, 1992 factor that currently exists for the Housing Authority and the City of Elgin. 1 trust that you will give this request your immediate atten- tion and cooperation, and that I will hear from you soon re- garding same. Should you have any questions please contact me at 742-3953 or Clyde Caldwell, Director of Technical Services at 931.-0037. Sinr...eyely, ,--1 1,./ /7 ("7/ safidr.a A. rrPFinan Executive Director Enclosures: 5 cc: Councilman Robert Gilliam elk Chairperson Patricia Hill Best Built Van-leafing Cu. •rm. MAIL: P.O. BOX/205 DOLTON, ILLINOIS 60419 PLANT: 279 WEST 164th STREET 60U1ft HOLLAND, ILLINOIS 60473 312/339.0506 March 17, 1992 EXHIBIT I City OF Elgin 150 Dexter Court Elgin, Illlinois 60120-5555 ATIN: Bob Richardson RE: Project 14406--Fence at Illinois Cburt Apartments Dear Bob: The completion of the wrought Iron fence is expected to be on Fbnd3y 03-30-92 and T1iesd3y 03-31-92, barring incliment weather or any other unforseen circumstances. • Sincerity, 7-0-444L-1-CLUAI Frank Szablewsk .� •3`��. President Z Hest Built Fabricating Co. : ° FAS/cms R CC: Sandra A. Freemen--P.H.M. Executive Director—Housing Authority of Elgin 1845 Grandstand Piace--Suite 100 Elgin, Illinato 6043 OUSIN(r• U]HURITY(,F LE : L GIN COpy Sandra A.Freeman, Commissioners Executive Director • .' Everett Woods.Chainuan • Patricia Bill, Vice Chairperson • EXHIBIT II Joyce Fountain • • Robert Gilliam April 6 , 1992 Ralph Vaughan Mr . Frank Szablewski , President Best Built Fabricating Co . P .O . Box 205 . Dolton , IL 60419 RE : PROJECT NO . 4406 PENCE INSTALLATION ILLINOIS COURT APARTMENTS . IL06—P092-2 Dear Mr . Szablewski : ' Please be advised that fence Installation work completed to date is unacceptable to the Authority . 0"' Per your conversation , Monday , April 6 , 1992 , with Clyde Caldwell , Director of Technical Services , you will be notifying us of an acceptable date and time to meet on—site with your job foreman and address possible solutions to this problem. , We again reference the Project Manual Specifications , Articles of Service , Item 3 — "Installed Fence shall meet existing grades and slopes to ensure proper elevation consistency? . Should you have any questions please contact me at ( 708) 742-3853 or Clyde Caldwell at ( 708) 931-0037 . Sincerely , J) • . / A . Freeman Executive Director SAF/ja • cc : Bob Richardson , City . of Elgin , P.S . SUBSEQUENT TO OUR CONVE1iSATION MR. MIRE SZABLEWSKI SAS CONFIRMED AN ON—SITE MEETING FOR TUESDAY ; APRIL 76 1992 AT 11 :00 A.M. • 1845 Grandstand Place•Suite 10O•Elgirt,IL 60123 • (708)742-3853 •• (708)742-2245 Section 8 • • . • -Alt--"-'1 O UNRG TY0F ell L V I N III . - • , Sandrs A.IYr or lan, Commissioners Executive Ojrector Everett Woods.Chairman Patricia Hill,Vice Chairperson Joyce Fountain . 'AQrt f"T;'1992 • Robert Gilliam • Ralph Vaughan lir. hike Szablewski Best Built Fabricating Co. P.O. Box 205 . Dolton, IL 60419 • RE: PROJECT NO. 4606 FENCE INSTALLATION . ILLINOIS COURT APARTMENTS IL06—P092-2 This letter will provide ou with a summary of our meeting, Tuesday — April 7, 1992 11:00 a.m. , held at the above referenced project site. Present at this meeting were: • Hike Szablewski — Best Built Fabricating Co. Bob Richardson —. City of Elgin Planning Department Clyde Caldwell — Housing Authority of Elgin Nike Szablewski of get Vitt Fa1�rlc tin C0m n�+ has afield t oee 1n all StieR Ofk 2812210 2R R �� a chat pa MOB; FI�ifRt IRinwir if ec411piElOns, Airlelea o service, Item 3 r. eebllewski nas agrbe o correct tre slope of the ence o ensure proper grade consistency. RRECTIVE ACTION AGREED T00: 1. Best Built Fabricating Co. will remove epproximatlp 70-802 of the installed fencing spans and lower these sections to a minimal 4" above existing grades. , /. Pemove existing weak concrete footings in those areas identified by the Authority. 3. Contractor will notify the City of Elgin and the Rousing Authority prior to processing with work. 4. Tilt! contfeetef hal sgf8sd to mit with Ehs AuthefiEy an Eha Elty o€ Elgih should we decide it's feasible to install a retainer wall. Should you have any questions feel free to call Me at (708)742-3853 or Clyde Caldwell, Director of Technical Services at (708)931-0037. Si cerely, '10 A. '"zum'- . • Sandra A. Freeman 4Executive Director w SAF/js cc: Bob Richardson, City of Elgin 1845 Grandstand Place•Suite 100•Elgin,IL 60123 • (708)742-3853 • (708)742-2245 Section g • New phone f1 .7QQJ arms area code Best Built Fabricating Co. MAIL: P.O. BOX 205 DOLTON, ILLINOIS 60419 PLANT: 279 WEST 154th STREET SOUTH HOLLAND, ILLINOIS 60473 312/339-0505 April 16, 1992 EXHIBIT IV ATIN: Clyde Caldwell Housing Authority of Elgin 1845 Grandstand Place--Suite 100 Elgin, Illinois 60123 Dear Clyde: It is the opinion of Best Built Fabricating Company that a concrete retaining wall is a necessity for Project #4406 Illinois Court Apartments due to the erosion of ground in many areas. The retaining wall should be considered and, if accepted, said retaining wall should be completed before our changes are made to the wrought iron fence. As agreed Best Built Fabricating Company will correct the slope of the wrought iron fence to ensure proper grade consistency. However, if the fence work is corrected before the retaining wall is done, an additional sum would be charged to rework the entire fence. If our corrections are made after the retaining wall is done, the additional sum would be due for post setting only. If no retaining wall is done, no additional sum would be due. Sincerely, Mike Szailewski Manager-Ornamental Iron Division MS/ans % t/ 1997 r I i .. • • "USING , 1IORITYor G I N EXHIBIT VI , I ' ' 11Arititti A,PtretnAti, . 1 Commissioners Executive Director ' =',' Everett Woods,Chairman April 22, 1992 . iir ' Patricia Hill,Vice Chairperson • • 'r ' Joyce Fountain . Robert Gilliam Ralph Vaughan • Mr. Jerry Deering l• i• Principal Planner - ' City of Elgin r � I' 150 Dexter Court I. Elgin, IL 60120-5555 - ' •RE: PROJECT N4406 . I . FENCE INSTALLATION ' - ILLINOIS COURT APARTMENTS . . IL06—P092-2 J • Dear Mr. Deering: 1 ► ., • Pursuant to my recent phone conversation with Patricia Andrews, i em submitting the enclosed documentvfor your review. The Elgin Housing Authority is requesting additional Communit' Development Block Oran Funds in the amount of $131 000 Dollars. These funds Will be used to install a retaining wall at the above referenced development site. This work project should be T. undertaken prior to the general contractor, Best Built . • Fabricating Co. , proceeding With corrective • fence work . • construction. - ' , • • • The $15, 000 Dollars CDGB Fund Request would allow us to ' eliminate a soil erosion problem by installing the retaining wall along the north side property line of this .development ' site. ' , , I trust this request will receive a fevorable ' revieta and ' ' -- recommendation from you. Should you have any questions and/or • need any additional information, please contact me at (708)742— . 3853 or Clyde. Caldwell at (708)931-0037. , . . . 1, • Sincerely, .• • ,{i''� ' • • 50 , , } . tt Sandra A. Freeman t • Executive Director I. .. SAF/js { ' Enc: R;aftr7ptsrt.,, (?. I . ''i.LO, . • . It( � !• 1845 Grandstand Place•Suite 100•Elgin,1L 601/3 : 1708)742-3853 6 (708)742-2245 Section 8 . • • Agenda Item No. 7,4„, April 9, 1992 MEMORANDUM TO: Mayor and Members of the City Council FROM: Larry L. Rice, City Manager SUBJECT: Final Public Hearing for CDBG program FY 1992-1993 PURPOSE To provide an opportunity for citizens to comment on the projects selected for the 1992-1993 CDBG. ell, BACKGROUND The April 22nd meeting provides City Council the final opportunity to change projects and to hear citizen comments on the 1992-1993 Community Development Block Grant - Program. Attached for City Council members information is a list of projects_ proposed for funding. Any changes or modifications should be announced at this hearing. The Housing Authority of Elgin (HAE) has requested that the 1989 CDBG allocation of $48,765 (Project 4511) for site improvements • to Clifford/Owasco public housing courts be cancelled ( see attached- letter dated April 3, 1992) . The HAE is requesting that a change order be completed in order to allow a portion ($8,000) to be transferred to the telephone security entry system approved for the elderly housing located at 120 S. State Street (Central Park Towers) . Approximately 26 units are not equipped with a standard telephone to connect the unit into the security entry system. This change order would allow for every unit to be connected. Accordingly, the remaining $40,765 is available to be rebudgeted into the 1992 CDBG budget as additional funds for the 1989 City Neighborhood Homeownership project (house moving) . This would increase the total funding for this project to $220,765. r • eft FINANCIAL IMPACT The Community Development Block Grant Program will add funding in the amount of $761,000 to the community primarily to benefit low and moderate income persons. RECOMMENDATION It is recommended that the City Council hear any comments from the public and make any program changes as necessary. If the City Council agrees to transfer the funds as referenced above, a separate motion would be necessary to approve the transfer, in addition to a motion to approve the 1992-1993 CDBG Proposed Budget Larry L. Ric , ity Manager r r s . tO SIN G - '"'" HORITYoF GIN Sandra A.Freeman, - Commissioners Executive Director Everett Woods,Chairman . Patricia Hill,Vice Chairperson . . Joyce Fountain Robert Gilliam Ralph Vaughan - April 3, 1992 _ - _ Pat Andrews, Associate Planner City of Elgin - 150 Dexter Court Ea,gin, I 60120 -• r P ursuant to our conversation of today's date, April 3, 1992, the onies set aside for. Clifford/Owasco by CDBG will be taken out . of our MOD funds for Project 920 for site improvements on Clifford/Owasco. However, we are requesting to keep $8, 000.00 of the monies set-aside to be added to our Project No. 4703-04 Handicapped Accessible Entry Doors and Security System. Sincerely, . 7� F reeman, P.H.M. j (firita-4 xecutiv Director - - _ - J • • - — = 1845 Grandstand Place•Suite 100•Elgin,IL 60123 • (708)742-3853 • (708)742-2245 Section 8. cr tow 1992-1993 CDBG PROPOSED BUDGET Project Requested Allocated Funding Funding 1. City CDBG Administration $ 50, 000 $ 50, 000 2. City Planning and Management * 80, 000 105, 000 3. City Rehab Rebate Program 180, 000 180, 000 4. NHS Rental Rehab Program 105, 000 78, 500 5. Habitat Land Acquisition 20, 000 25, 000 6. City PW Street Reconstruction 200, 000 - 0 - 7. City Parks Wall Reconstruction 15, 000 - 0 - 8. City Parks Rogers Park Lighting 15, 000 - 0 - 9. City Parks Advocate Wall Repai 15, 000 - 0 - 10. City Parks Civic Ctr. Shrubs 20, 000 - 0 - 11. Kairos Office Renovation 17, 500 7, 600 12. Senior Center New Roof 7, 375 10, 000 13. Mother Goose Facility Renovation 41, 000 41, 000 14. EACI Childrens Summer Program 60, 000 60, 000 15. Centro Parent Training Program 10, 000 - 0 - 16. Centro Youth Center Completion 31, 440 40, 000 17. YMCA Elevator Installation 120, 000 - 0 - 18 YMCA Computer Equipment 15, 000 15, 000 19. YMCA Game Room Equipment 11, 000 11, 000 20. YMCA Program Social Worker 24, 000 - 0 - 21. Community Contacts Energy/Repair 15, 000 20, 000 22. Health Center Medications 5, 000 13, 400 23. Ecker Center Rehabilitation 4, 937 - 0 - 24. Miller Prairie Curb and Approach 7, 920 9, 683 25. Renz High Adventure Program 51, 000 - 0 - 26. Crisis Center Renovations 17, 000 20, 000 27. FRVCIL Handicap Curb Ramps 29, 754 25, 000 28. HAE Smoke Alarms 40, 000 40, 000 29. HAE Sprinkler System 50, 000 60, 000 30. HAE Emergency & Exit Lighting 8, 000 - 0 - 31. HAE Nonskid Stairwell 3, 500 - 0 - 32. HAE Youth Center Improvements 12, 730 14, 000 33. HAE Clifford Water Meter Vaults 5, 500 5, 500 34. Center City Marketing 25, 000 - 0 - 35. Center City Land Acquisition 125, 000 - 0 - 36. Beverly Lake Renovation 38, 150 25, 000 TOTAL: $ 1, 475, 806 $ 855, 683 * The most recent reconciliation of the CDBG budget for 1992 shows an unallocated balance of $ 5, 000. 00. It has been recommended that the balance be allocated to Planning and Management. Note: Funding is provided as follows: 1. 1992-1993 CDBG Grant $ 761, 000 2. Program Income * 18, 865 3. Rebudgeted Funds to 1992 75, 818 • $ 855, 683 r • r I P 1992 BUDGET REVIEW CONTINUED RECONCILIATION OF REVENUE TO EXPENDITURES Comparison of Revenue to Expenditures 1. Requested Expenditures 1992. $ 1, 475,806 2. Less Available Funds (Net Revenue) - 855, 683 3. Requested Expenditures 1992 Not Funded $ 620, 123 Proposed Reconciliations Add/Deduct Proposed 1. City CDBG Administration ( 0 ) 50, 000 2. City Planning and Management ( + 20, 000) 100, 000 3. City Rehab Rebate Program ( 0 ) 180, 000 4. NHS Rental Rehab Program ( - 52, 500) 52, 007&, s a3 5. Habitat Land Acquisition (+ 5, 000) 1 4. 25, 000 6. City PW Street Reconstruction ( - 86, 000) 114,0000 7. City Parks Wall Reconstruction ( - 15, 000) . 0 8. City Parks Rogers Park Lighting ( - 15, 000) 0 9. City Parks Advocate Wall Repair ( - 15, 000) 0 10. City Parks Civic Ctr. Shrubs (- 20, 000) 0 11. Kairos Office Renovation ( - 17, 500) 0 7; (.0 )O 12. Senior Center New Roof (+ 2, 625) 10, 000 13. Mother Goose Facility Renovation ( - 41, 000) 04/ 20 D 14. EACI Childrens Summer Program ( 0) 60, 000 15. Centro Parent Training Program ( - 10, 000) 0 16. Centro Youth Center Completion ( + 8, 560) 40, 000 17. YMCA Elevator Installation ( - 120, 000) 0 18 YMCA Computer Equipment (- 15, 000) 0 /` 2 "' 19. YMCA Game Room Equipment ( - 11, 000) •i) 0 } y, 20. YMCA Program Social Worker ( - 24, 000) 0 21. Community Contacts Energy/Repair ( + 5, 000) 20, 000 22. Health Center Medications ( 0) -5, 000 23. Ecker Center Rehabilitation ( 4, 937) 0 24. Miller Prairie Curb and Approach ( + 1, 763) 9, 683 25. Renz High Adventure Program ( - 51, 000) 0 26. Crisis Center Renovations ( + 3, 000) 20, 000 27. FRVCIL Handicap Curb Ramps ( - 4, 754) 25, 000 28. HAE Smoke Alarms ( 0) 40, 000 29. HAE Sprinkler System ( + 10, 000) 60, 000 30. HAE Emergency & Exit Lighting ( - 8, 000) 0 31. HAE Nonskid Stairwells ( - 3, 500) 0 32. HAE Youth Center Improvements ( + 1, 270) 14, 000 33. HAE Clifford Water Meter Vaults ( 0) 5, 500 34. Center City Marketing ( - 25, 000) 0 35. Center City Land Acquisition (- 125, 000) 0 36. Beverly Lake Renovation ( - 13, 150) 25, 000 REQUESTED EXPENDITURES NOT FUNDED $ 620, 123 P 1 X TOTAL PROJECTS FUNDED $ 855, 683 0(..- / .. ,.,l* , 1 ,7 4 March 25, 1992 1992 BUDGET REVIEW COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM - CITY OF ELGIN REVENUES Uncommitted Revenues 1. 1992 CDBG Allocation $ 761, 000 2. Program Income + 18, 865 Subtotal $ 779, 865 Potential Revenues from Previously Funded Projects 1. GPA Historic Lighting (88) $ 90, 640 ' 2. Completed Project Surplus (88) 9, 611 3. City Strategy Area Acquisition (89) 30, 000 4. City Walton Island Impvs (89) 42, 207 / 5. City Unspecified Acquisition (89) 75, 000- 6. GPA Historic Lighting (90) 45, 000, 7. City Planning & Management (90) 35, 800 8. Completed Project Surplus (90) 15, 559 9. City Grant Administration (90) + 14, 848 Subtotal $ 358, 665 Grand Total $ 1, 138, 530 1 1992 BUDGET REVIEW CONTINUED TOTAL REVENUE $ 1, 138, 530 LESS EXPENDITURES PREVIOUSLY FUNDED PROJECTS Committed Projects City Walton Island Impvs (89) 42, 207 Subtotal $ 42, 207 - 42, 207 Subtotal $ 1, 096, 323 Previously Funded Projects for Retention 1. GPA Historic Lighting (88) $ 90, 640 2. GPA Historic Lighting (90) 45, 000 Subtotal $ 135, 640 - 135, 640 Subtotal $ 960, 683 Previously Rebudgeted for Retention 1. City SA Acquisition (89) $ 30, 000 rebudgeted to Neighborhood Homeownership (90) 2. City Unepec Acquison (89) 75, 000 Rebugeted to City Street Reconstruction (91 ) Subtotal $ 105, 000 - 105, 000 NET REVENUE $ 855, 683 2 1992 BUDGET REVIEW CONTINUED REQUESTED EXPENDITURES FOR 1992 1. City CDBG Administration $ 50, 000 2. City Planning and Management 80, 000 3. City Rehab Rebate Program 180, 000 4. NHS Rental Rehab Program 105, 000 5. Habitat Land Acquisition 20, 000 6. City PW Street Reconstruction 200, 000 7. City Parks Wall Reconstruction 15, 000 8. City Parks Rogers Park Lighting 15, 000 9. City Parks Advocate Wall Repair 15, 000 10. City Parks Civic Ctr. Shrubs 20, 000 11. Kairos Office Renovation 17, 500 12. Senior Center New Roof 7, 375 13. Mother Goose Facility Renovation 41, 000 14. EACI Childrens Summer Program 60, 000 15. Centro Parent Training Program 10, 000 16. Centro Youth Center Completion 31, 440 17. YMCA Elevator Installation 120, 000 18 YMCA Computer Equipment 15, 000 19. YMCA Game Room Equipment 11, 000 20. YMCA Program Social Worker 24, 000 21. Community Contacts Energy/Repair 15, 000 22. Health Center Medications 5, 000 23. Ecker Center Rehabilitation 4, 937 24. Miller Prairie Curb and Approach 7, 920 25. Renz High Adventure Program 51, 000 26. Crisis Center Renovations 17, 000 27. FRVCIL Handicap Curb Ramps 29, 754 28. HAE Smoke Alarms 40, 000 29. HAE Sprinkler System 50, 000 30. HAE Emergency & Exit Lighting 8, 000 31. HAE Nonskid Stairwells 3, 500 32. HAE Youth Center Improvements 12, 730 33. HAE Clifford Water Meter Vaults 5, 500 34. Center City Marketing 25, 000 35. Center City Land Acquisition 125, 000 36. Beverly Lake Renovation 38, 150 TOTAL REQUESTED EXPENDITURES $ 1, 475, 806 3 1992 BUDGET REVIEW CONTINUED RECONCILIATION OF REVENUE TO EXPENDITURES Comparison of Revenue to Expenditures 1. Requested Expenditures 1992 $ 1, 475, 806 2. Less Available Funds (Net Revenue) - 855, 683 3. Requested Expenditures 1992 Not Funded $ 620, 123 Proposed Reconciliations Add/Deduct Proposed 1. City CDBG Administration ( 0 ) 50, 000 2. City Planning and Management ( + 20, 000) 100, 000 3. City Rehab Rebate Program ( 0 ) 180, 000 4. NHS Rental Rehab Program ( - 52, 500) 52, 500 5. Habitat Land Acquisition ( + 5, 000) 25, 000 6. City PW Street Reconstruction ( - 86, 000) 114, 000 7. City Parke Wall Reconstruction ( - 15, 000) 0 8. City Parks Rogers Park Lighting ( - 15, 000) 0 9. City Parks Advocate Wall Repair ( - 15, 000) 0 10. City Parks Civic Ctr. Shrubs ( - 20, 000) 0 11. Kairos Office Renovation ( - 17, 500) 0 12. Senior Center New Roof ( + 2, 625) 10, 000 13. Mother Goose Facility Renovation ( - 41, 000) 0 14. EACI Childrens Summer Program ( 0) 60, 000 15. Centro Parent Training Program ( - 10, 000) 0 16. Centro Youth Center Completion ( + 8, 560) 40, 000 17. YMCA Elevator Installation ( - 120, 000) 0 18 YMCA Computer Equipment ( - 15, 000) 0 19. YMCA Game Room Equipment ( - 11, 000) 0 20. YMCA Program Social Worker ( - 24, 000) 0 21. Community Contacts Energy/Repair ( + 5, 000) 20, 000 22. Health Center Medications ( 0) 5, 000 23. Ecker Center Rehabilitation ( - 4, 937) 0 24. Miller Prairie Curb and Approach (+ 1, 763) 9, 683 25. Renz High Adventure Program ( - 51, 000) 0 26. Crisis Center Renovations ( + 3, 000) 20, 000 27. FRVCIL Handicap Curb Ramps ( - 4, 754) 25, 000 28. HAE Smoke Alarms ( 0) 40, 000 29. HAE Sprinkler System ( + 10, 000) 60, 000 30. HAE Emergency & Exit Lighting ( - 8, 000) 0 31. HAE Nonskid Stairwells ( - 3, 500) 0 32. HAE Youth Center Improvements ( + 1, 270) 14, 000 33. HAE Clifford Water Meter Vaults ( 0) 5, 500 34. Center City Marketing ( - 25, 000) 0 35. Center City Land Acquisition ( - 125, 000) 0 36. Beverly Lake Renovation ( - 13, 150) 25, 000 REQUESTED EXPENDITURES NOT FUNDED $ 620, 123 TOTAL PROJECTS FUNDED $ 855, 683 4 AGENDA CITY COUNCIL WORK SESSION COMMUNITY DEVELOPMENT BLOCK GRANT 1992-1993 6:00 P. M. , TUESDAY MARCH 31, 1992 CITY COUNCIL CONFERENCE ROOM SECOND FLOOR, NORTH TOWER ELGIN MUNICIPAL BUILDING A. CALL MEETING TO ORDER. B. ROLL CALL. C. APPROVAL OF MINUTES. March 3, 1992 CDBG Public Hearing D. REVIEW OF CDBG PROPOSALS RECEIVED. Discussion of Proposed Budget E. ANNOUNCEMENT OF FINAL PUBLIC HEARING. Wednesday, April 22, 1992 - 8:00 P. M. City Council Chambers, Second Floor, North Tower Elgin Municipal Building F. OTHER BUSINESS. G. ADJOURNMENT. COMMUNITY BLOCK GRANT PUBLIC HEARING MARCH 3, 1992 Mayor VanDeVoorde called the public hearing to order at 6 p.m. in the Council Chambers. Present: Councilmembers Fox, Moylan, Popple, Walters, and Mayor VanDeVoorde. Absent: Councilmembers Gilliam and Yearman. Presentation on Community Development Block Grant Program and Eligibility Criteria Patricia Andrews, Planning Department, stated in a brief overview that the purpose of tonight's hearing is to provide information on the CDBG program eligible activities and estimated funding, to provide an opportunity for public comments on the City's community development activities, and to hear and accept proposals for funding for the 1992-1993 CDBG program. This is the 18th year that Elgin has participated in the CDBG program. It is anticipated that the City will receive $761,000 in federal funds and approximately $18,865 in program income, primarily through repayment of loans made with funding from block grant programs for housing rehabilitation. Additional monies may be added to the total of $779,865 by rebudgeting past projects. The primary goal of the Community Development Block Grant Program is the development of viable urban communities through the provision of decent housing with a suitable living environment and the expansion of economic opportunities, principally for persons of low and moderate income. Not less than 70 percent of CDBG funds shall be used for activities that benefit persons of low and moderate income. In addition to low and moderate income benefits, projects which eliminate blight and blighted influences are also eligible under the Community Development Block Grant Program. Citizens Comments on Past Performance and Community Development Needs None. PRESENTATION OF FUNDING PROPOSALS Planning Department - Planning/Management and Rehab Rebate Program Arlene Kolar, City Planner, presented the following two proposals for funding: The Planning Department proposes that $80,000 be allocated to the planning and management function of the CDBG program, which is an eligible activity under the federal guidelines. Community Block Grant Public Hearing March 3, 1992 Page 2 Previous projects undertaken by staff include 1984 Central Business District Plan, the South Grove and Summit/Dundee Tax Increment Redevelopment Plans, the Northwest Area Plan, and the City' s Comprehensive Plan. The Planning Department requested that the funding level of $180, 000 be continued for the Elgin Residential Rehabilitation Rebate Program, which has assisted over 750 dwelling units in the community since 1977 . The program provides financial assistance in addressing health and code violations and energy efficiency. Approximately 45 residential units were assisted this past year. Neighborhood Housing Services - Rental Rehab Program (RRP) Stuart Wasilowski of Neighborhood Housing Services requested the sum of of $105,000 to fund a new Rental Rehab Program. Two major features of the program would be code compliance and providing affordable rental housing for families . Habitat for Humanity of Northern Fox Valley - Purchase Lot John Snow, on behalf of Habitat for Humanity of Northern Fox Valley, requested $20,000 with which to purchase property within Elgin' s targeted CDBG area on which to erect a house in 1992 . Engineering Division, Public Works Department - Street Reconstruction Project Mel Dahl, City Engineer, requested the sum of $200,000 to partially fund a street reconstruction project to replace and/or repair sidewalks, driveways, curb and gutter and resurfacing of Stella, Percy and Henry Streets . Parks Department - Civic Improvements Dave Osborn of the City Parks and Recreation Department, requested a total of $54,000 for the following projects: Carleton Rogers Park - replace stone wall at east border and replace existing light fixtures $30,000 Advocate Place Park - repair wall 4, 000 Civic Center Parking Lots - replace hedges with 'Burning Bushes ' 20,000 Community Block Grant Public Hearing March 3, 1992 Page 3 Kairos Family Center - Capital Improvements RonAhlman, President of Kairos Family Center, Inc. , presented a request for the sum of $17,500 for renovation, modernization and reconstruction of the center's existing facilities . Senior Services Associates, Inc. - Roof Replacement Barbara Schiller, Assistant Director, presented a request for the sum of approximately $5,250 to replace the roof of the center located at 101 South Grove Avenue. Mother Goose Child Development Center - Facilities Upgrade Ronald Barkby presented a request for the sum of $41,000 to upgrade the facilities located in the basement of the Presbyterian Church. The proposed upgrade would include remodeling three bathrooms, replace carpet, commercial ovens, personal computer system, and classroom equipment. Elgin Area Childcare Initiative - Child Care Scholarships Agnes Kovacs, Executive Director, presented a request for funding in the amount of $60,000 to be used to place children from low income families into licensed care, summer camps, special projects or school sponsored child care programs during the summer and licensed or school sponsored child care programs during the 1992-1993 school year. Ms. Kovacs also asked the City Council whether the program could be expanded to include families who work, but not reside, in Elgin. Centro De Informacion Y Progreso - Parenting Program and Rehabilitation of Facility for Youth Center Raul Nadal Jr. , Executive Director, submitted proposals for funding as follows: Parent training program series for Spanish-speaking families of low and moderate income $10,000 Repairs to the second floor of the facility located at 62 Fountain Square Plaza to be used as a youth center under the sponsorship of the Boys and Girls Clubs of America 25,000 Community Block Grant Public Hearing March 3, 1992 Page 4 Greater Elgin Area YMCA - Various Proposals Patrick Nelson, President, presented the following funding proposals for the Channing YMCA facility: New furniture and game room equipment $11,000 Three half-time positions for social work students 24,000 Computer equipment and software programs to be used by youth participating in PASS (after school program for elementary age youth) 15,000 Installation of elevator, elevator equipment, remodeling of entrance area, ramping and doorways to provide handicap accessibility 120,000 Community Contacts, Inc. - Home Repair Program Julia Langhorn, Director of Energy Services, presented a request for funding in the amount of $15,000 for a Home Repair Program, which would provide funding to correct substandard housing conditions and make essential improvements to major systems that are in danger of failure for the low income population that does not have the disposable income to address those needs . The proposed program would be in conjunction with Community Contacts, Inc. 's Weatherization and Furnace Repair/Replacement Program. Health Center - Prescription Medication Nancy ? , presented a proposal on behalf of the Health Center, which is a free medical clinic, staffed by volunteer doctors and nurses, located at 6 North State Street. The Center requests funding in the amount of $5,000 to purchase prescription medications to be dispensed to the underprivileged seeking medical care at the Health Center. Ecker Center - Installation of Parking Lot Light and Exit from Basement Don Boehmer submitted a request for funding in the amount of $2, 355 to install another exit from the basement, as required by the City, and $2,582 to install a dusk to dawn light to provide proper security in the parking area for the short-term residential respite facility located at 695 South State Street. Community Block Grant Public Hearing March 3, 1992 Page 5 Community Crisis Center, Inc. - Repairs to Center Gretchen Vapnar, Director, presented a request for funding in the amount of $17,000 to make interior and exterior repairs related to the health and safety of staff, volunteers, clients and residents to the facility located at 37 South Geneva Street. Fox River Valley Center for Independent Living - Curb Cuts Marlene Moony, Program Director, submitted a request for funding in the amount of $29,754 for 30 new textured curb cuts to continue toward the goal of making the City a completely accessible community for people with disabilities. Renz Addiction Counseling Center - High Adventure Program Steve Leitner presented a proposal for funding in the amount of $51,000 to initiate the High Adventure program, which is a comprehensive, multifaceted community organization approach to the prevention of gang and drug activity in Elgin's youth through education and challenging activities. The proposed program intends to replicate the "Get High On Life" model of the Mothers Against Drugs (MAD) program used in Louisiana. High Adventure will be administered by Prevention, Education and Resource Consultants (PERC) , a program of Renz Addiction Counseling Center. Replacement of Broken Curbs and Driveway Aprons on Prairie Street Dan Miller submitted a proposal for funding in the amount of approximately $7,920 to replace 18 driveway aprons and 150 feet of curbs on Prairie Street from Villa to Channing. Housing Authority of Elgin - Various Projects Sandra Freeman, Executive Director, submitted the following proposals for funding: Smoke alarms for the visually and hearing impaired - Central Park Towers $40,000 Emergency and exit lighting in Central Park Towers 8,000 Non-skid stairwells - Central Park Towers 3,500 Water meter vaults - Clifford and Owasco Courts 5,500 Rehab second floor - 355 Dundee Avenue 11,550 Electric alarm system - 355 Dundee Avenue 1, 180 Community Block Grant Public Hearing March 3, 1992 Page 6 Center City Development Corporation - Economic Restructuring Program Mike Turner, Center City Development Director, submitted requests for funding as follows: Design and development of matching marketing programs to encourage consumer confidence and purchases in the Center City retail establishments $25,000 Acquisition of property in and/or around Fountain Square Plaza to be redeveloped by the Center City Development Corporation for the purpose of economic development in a severely depressed area $125,000. Announcements Mayor VanDeVoorde announced that the next Community Block Grant meeting will be March 31, 1992, at 6 p.m. in the Council Conference Room. This will be a work session during which the Council will discuss the proposed projects and budgeting. Adjournment Councilman Walters made a motion, seconded by Councilwoman Moylan, to close the public hearing and adjourn the meeting. Yeas: Councilmembers Fox, Moylan, Popple, Walters, and Mayor VanDeVoorde. Nays: None. The public hearing adjourned at 7 :55 p.m. —11 ..d--•1? $.g=C/1•41 Dolonna Mecum, City Clerk Date Approved r March 26 , 1992 MEMORANDUM TO: Mayor and Members of the City Council FROM: Larry L. Rice, City Manager SUBJECT: 1992 Community Development Block Grant Program PURPOSE This memorandum transmits summary materials regarding proposals for budgeting and project funding, and the review of individual projects. BACKGROUND The following items are enclosed for your review: 1. 1992 Budget Review. 2. Project Review for each proposal with additional attachments as provided by the applicants. 3. Renz High Adventure Video. Please note that one additional proposal, which was received after the first public hearing, has been included for your consideration. While adequate notice was placed in the newspaper, and while the inclusion of an additional proposal at this time conflicts with standard policy, the staff takes responsibility for providing the applicant with incorrect information regarding the deadline for submission. Accordingly, the staff recommends that the City Council consider the application submitted by the Ray Graham Association for People with Disabilities. CONCLUSION The staff will be available at the meeting to present and discuss the enclosed materials. 4111";111 Larry L. Rie,- ' anager March 17, 1992 1992-1993 PROJECT REVIEW COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM PLANNING DEPARTMENT CITY OF ELGIN I. GENERAL INFORMATION A. Proposed Project: Grant Administration B. Funding Request: $50,000.00 C. Eligibility: Eligible D. Low/Mod Benefit: Qualifies E. Location: City of Elgin F. Applicant: Planning Department II. CONSIDERATIONS A. Background An allocation of Community Development Block Grant funds for program administration is necessary to assure compliance with federal and state regulations, required reporting, and project initiation and completion. During each CDBG Program year reports must be submitted on annual expenditures (Grantee Performance Report) , environmental clearances, contracting and subcontracting activity, housing assistance plan, as well as the CDBG hearings and required publications and submissions to HUD. Each CDBG funded project must be monitored for compliance, and depending on the project, have specifications, be bid and be monitored during construction or rehabilitation. The preceding activities are the direct responsibility of the community accepting CDBG funding. B. Eligibility Administrative funding is an eligible activity under 570.206(a) of the CDBG regulations. Administration, combined with Planning and Management, may total 20 percent of the CDBG allocation plus any Program Income ' received. C. Low and Moderate Income Benefit Administration, similar to Planning and Management, is considered to benefit low and moderate income persons to the same extent as the rest of the CDBG Program (Section 570.206) . III. RECOMMENDATION Staff recommends a funding level of $50,000 for CDBG administration. Any funds unexpended from administration would be available for future CDBG activities . This year 20% of the grant amount ($761,000) plus Program Income ($18,865) would permit up to $155,973 in CDBG to be allocated to Administration, and Planning and Management. The total amount requested for both activities is $150,000. March 17, 1992 1992-1993 PROJECT REVIEW COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM PLANNING DEPARTMENT CITY OF ELGIN I. GENERAL INFORMATION A. Proposed Project: Planning and Management B. Funding Request: $80,000.00 C. Eligibility: Eligible D. Low/Mod Benefit: Qualifies E. Location: City of Elgin F. Applicant: Planning Department II. CONSIDERATIONS A. Background The Community Development Block Grant Program has provided funding for planning activities, neighborhood technical assistance, plan implementation, tax increment financing plans and implementation, ordinance development, etc. since 1978. The activities proposed to be funded, at least in part, with CDBG funds are: 1. Comprehensive Amendment to the City's Official Comprehensive Plan. 2 . Completion of the Comprehensive Amendment to the Zoning Ordinance. 3. Functional transportation study and other studies as necessary. B. Eligibility Section 570.205 of the Community Development Block Grant regulations provide for funding of eligible planning and policy activities. C. Low and Moderate Income Benefit Activities eligible for funding under planning and management are automatically considered to address the primary objectives of the Community Development Block Grant Program in proportion to the remainder of the grant per section 570.901(d) . III. RECOMMENDATION It is recommended that the City Council fund Planning and Management. Planning and Management and Grant Administration activities are limited to a 20% cap. Activities not completed in a regular CDBG program and committed, must be deducted from the current year proposal. It is recommended that the requested funding be increased to $100,000 with the inclusion of a transportation study as part of the activities to be undertaken. March 17, 1992 1992-1993 PROJECT REVIEW COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM PLANNING DEPARTMENT CITY OF ELGIN I. GENERAL INFORMATION A. Proposed Project: Elgin Residential Rebate Program B. Funding Request: $180,000 .00 C. Eligibility: Eligible D. Low/Mod Benefit: Qualifies E. Location: City of Elgin F. Applicant: Planning Department II. CONSIDERATIONS A. Background The Elgin Residential Rehabilitation Program has been administered since 1977 and has assisted over 750 dwelling units throughout our community. Approximately 40 to 60 residential rehabilitations are completed annually. The Rehabilitation Program assists property owners, through full and partial grants, to correct housing code deficiencies and make energy efficiency improvements. The Program is structured to provide the greatest assistance to the lowest income households. The Rehabilitation Program also works in concert with the Neighborhood Housing Services (NHS) loan program and the Enterprise Zone program. B. Eligibility This proposed activity would be eligible under Rehabilitation and Preservation, Section 570.202(a) and (b) . • C. Low and Moderate Income Benefit This proposed activity provides low and moderate income benefit on a unit by unit and household by household basis. For the most recently completed CDBG Program year the low and moderate income benefit of the Rehabilitation Program equaled 87% of the total funds expended (25% benefit to moderate income and 62% benefit to low income households) . III. RECOMMENDATION It is recommended that the City Council continue funding for the Residential Rehabilitation Rebate Program. The amount of funds recommended $180,000 reflects recent expenditure patterns in the Program. March 17, 1992 1992-1993 PROJECT REVIEW COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM PLANNING DEPARTMENT CITY OF ELGIN I. GENERAL INFORMATION A. Proposed Project: NHS Rental Rehabilitation Program B. Funding Request: $105,000.00 C. Eligibility: Eligible D. Low/Mod Benefit: Qualifies with Conditions E. Location: None Proposed F. Applicant: Neighborhood Housing Services (NHS) II. CONSIDERATIONS A. Background Neighborhood Housing Services of Elgin has been working toward the revitalization and redevelopment of homes on Elgin's east side since 1981 . In 1987, Neighborhood Housing Services (NHS) and the City of Elgin began working together toward the formation of a federally funded Rehab Program (RRP) whereby the funding was structured as a "forgivable loan" program. The underlying feature of the program is to provide code compliant, affordable rental units for low and moderate income tenants. The Rental Rehab Program has provided significant incentive for investors to create code compliance rental units while maintaining afford-ability. The investment by Rental Rehab Program of $250,000 in grant funds has been invested and more than matched by the private sector. This matching of funds has resulted in more than $567,950 in construction and rehabilitation. B. Eligibility This proposed activity would be eligible under Rehabilitation and Preservation, Section 570.202(a) (b) and (d) . C. Low and Moderate Income Benefit The proposed project would not qualify for low and moderate income benefit as proposed. CDBG regulations require that a minimum of 51% of the units rehabbed be occupied by low and moderate income households. The proposal submitted suggested 50% low/moderate income benefit. III. RECOMMENDATION The federal Rental Rehabilitation Program has been terminated by the federal government and has been replaced by the HOME and HOPE programs on the federal level. If the City Council wishes to continue the local Rental Rehabilitation Program with CDBG funds, staff would suggest the following: 1. Allocate $52,500 ($50,000 for loans and $2,500 for administration costs) . This suggested figure is based on the fact that NHS has committed approximately $50,000 per year in Rental Rehabilitation funds and still has rehabilitation projects to complete from the 1989 State funding received by the City. 2 . A minimum of 51% of the units rehabbed must be occupied by low and moderate income households. The current Rental Rehabilitation Program requires 70% occupancy by low/mod households. Therefore, a minimum program standard of 60% low/mod benefits would appear reasonable. 3. The proposed program target area should be the same as the NHS service area. 4 . A new program description and a proposed administrative agreement would need to be developed, reviewed by staff and approved by the City Council prior to program initiation. 5. Work should be limited to the principal residential structure and not include accessory structures, landscaping, drives, etc. March 17, 1992 1992-1993 PROJECT REVIEW COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM PLANNING DEPARTMENT CITY OF ELGIN I. GENERAL INFORMATION A. Proposed Project: Acquisition B. Funding Request: $20,000.00 C. Eligibility: Eligible D. Low/Mod Benefit: Qualifies E. Location: City of Elgin F. Applicant: Habitat for Humanity II. CONSIDERATIONS A. Background Habitat for Humanity of Northern Fox Valley is an affiliate of an international organization that uses volunteer labor and donated funds and materials to build or rehab simple, decent houses for sale to low-income families at no interest or profit. The families participate actively in the building and rehabbing before becoming owners. Locally, Habitat's goal is to build at least two houses per year and help select families in need. Ground breaking took place in July of 1991 for Habitat's first house in Elgin, located at 479 Fremont Street. A family of eight resides in the newly constructed home. B. Eligibility The acquisition of property is an eligible activity under Section 570.201(a) of the CDBG regulations. C. Low and Moderate Income Benefit The proposed project would qualify for direct low and moderate income benefit based upon the eligibility requirements and by-laws of the organization Habitat for Humanity. Habitat for Humanity would be required to document household income of the home purchaser. III. RECOMMENDATION If City Council approves funding for this activity, staff would recommend an additional $5,000 to cover surveying, title work, acquisition costs and disposition costs. Additionally, staff would recommend that an agreement be executed between the City and Habitit for Humanity that would provide for: the construction of a house within a certain time frame, occupancy by a low/mod household, and repayment to the City if certain conditions are not met be Habitat for Humanity. March 17, 1992 1992-1993 PROJECT REVIEW COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM PLANNING DEPARTMENT CITY OF ELGIN I. GENERAL INFORMATION A. Proposed Project: Street Reconstruction B. Funding Request: $200,000.00 C. Eligibility: Eligible D. Low/Mod Benefit: Qualifies E. Location: Stella St. , Percy St. and Henry St. F. Applicant: Engineering Division/Public Works Dept. II. CONSIDERATIONS A. Background This proposed activity is for the reconstruction of deteriorated streets in a neighborhood that is predominately low and moderate income. The streets proposed for CDBG funding includes Stella Street, Percy Street, and Henry Street.In addition to the street reconstruction, work will be completed on curbs, gutters and sidewalks. B. Eligibility This proposed activity would be eligible under Public Facilities and Improvements, Section 570.201(c) . C. Low and Moderate Income Benefit This activity would qualify as benefit to low and moderate income persons based upon the areas served by the streets proposed for reconstruction. Special Census information provided by HUD lists 54 .5% of the residents to be in the low and moderate income category. III. RECOMMENDATION It is recommended that the City Council consider funding the proposed activity at $114,000. March 17, 1992 1992-1993 PROJECT REVIEW COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM PLANNING DEPARTMENT CITY OF ELGIN I. GENERAL INFORMATION A. Proposed Project: Stone Wall Reconstruction B. Funding Request: $15,000.00 C. Eligibility: Eligible D. Slum and Blight: Qualifies E. Location: Carleton Rogers Park F. Applicant: Parks and Recreation Department II. CONSIDERATIONS A. Background The existing wall at the east border of Carleton Rogers Park is deteriorated and is in need of major reconstruction. City staff has evaluated the extent of the needed repair and has assessed that the entire wall should be removed. Carleton Rogers Park is a passive park located in the downtown area surrounded by churches and businesses. B. Eligibility The proposed activity would be eligible as removal of a blighting influence on a spot basis, Section 570.201(c) and (d) . C. Low and Moderate Income Benefit Carleton Rogers Park does not appear to have the functional nor the locational requirements to have a benefit to low and moderate income neighborhoods. I III. RECOMMENDATION It is recommended that the wall removal be completed by the City's Public Works Department due to its serious extent of disrepair. The reconstruction of the wall could be an eligible CDBG activity under the elimination of a blighting influence on a spot basis. However, staff does not recommend the reconstruction of the wall under CDBG since adjacent property owners have indicated a preference to eliminate the wall . Accordingly, staff does not recommend CDBG funds be allocated to this activity. March 17, 1992 1992-1993 PROJECT REVIEW COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM PLANNING DEPARTMENT CITY OF ELGIN I. GENERAL INFORMATION A. Proposed Project: Period Lighting B. Funding Request: $15,000.00 C. Eligibility: Ineligible D. Low/Mod Benefit: Does not Qualify E. Location: Carleton Rogers Park F. Applicant: Parks and Recreation Department II. CONSIDERATIONS A. Background This proposed activity is for the replacement of the • existing light fixtures with period lighting to match proposed lighting in the planned entryway parks. Carleton Rogers Park is located within the Elgin Central Business District and Elgin's designated low and moderate income area. B. Eligibility This activity would be ineligible because it does not meet the criteria of the national objectives. See discussion under II.C. Low and Moderate Income Benefit. C. Low and Moderate Income Benefit Carleton Rogers Park is located in Elgin's Central Business District, and therefore provides "city-wide" benefit based on the CDBG regulations. The existing lighting is in good condition and serves the park well. Accordingly, this proposed activity does not alleviate a slum and blighting condition, nor does it provide benefit to low and moderate income persons. III. RECOMMENDATION It appears that this proposed activity does not meet the national objectives of the CDBG program, and therefore is not eligible to receive CDBG funds. March 17, 1992 1992-1993 PROJECT REVIEW COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM PLANNING DEPARTMENT - CITY OF ELGIN I. GENERAL INFORMATION A. Proposed Project: - Wall Repair - Hedge Replacement B. Funding Request: $15,000.00 - Wall Repair $20,000.00 - Hedge Replacement C. Eligibility: Ineligible D. Low/Mod Benefit: Does not Qualify E. Location: Wall Repair: Advocate Place Park Hedge Replacement: Civic Center Parking Lot F. Applicant: Parks and Recreation Department II. CONSIDERATIONS A. Background Advocate Place Park is a vest pocket park that was created at the time the Elgin downtown mall was constructed in the 1970 's. Repair would include the replacement of the capstone and remotar of the bricks. The Parks and Recreation Department is proposing to replace the existing hedges in the Civic Center parking lot with burning bushes for color and aesthetic purposes. B. Eligibility Replacement and general maintenance projects are ineligible activities under Section 570.207 . (b) (2) (i) of the CDBG regulations. C. Low and Moderate Income Benefit The proposed activity to replace the wall does not qualify as a service to low and moderate income benefit. Advocate Place Park is located in Elgin's downtown, and therefore is considered to have - city-wide benefit based on CDBG regulations. III. RECOMMENDATION Due to the ineligible status of these activities, staff does not recommend the use of CDBG funds to complete these projects March 17, 1992 1992-1993 PROJECT REVIEW COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM PLANNING DEPARTMENT CITY OF ELGIN I. GENERAL INFORMATION A. Proposed Project: Rehabiliation and Furnishings B. Funding Request: $17,500.00 C. Eligibility: Ineligible D. Low/Mod Benefit: Qualifies E. Location: 240 Standish Street F. Applicant: Kairos Family Center, Inc. II. CONSIDERATIONS A. Background The Kairos Family Center, Incorporated began providing counseling services in the office space of the basement of the First Presbyterian Church located on 240 Standish Street in 1975. Kairos' funding base only covers day-to-day operations and does not meet capital improvement needs. Therefore, Kairos is requesting CDBG funds to finance the following physical improvements (see attached correspondence dated March 5, 1992) . $5,000 New flooring (Carpet and Tile) 900 Installation of new Telephone System (includes 4 Office Telephones, 100' Inside Wiring) . 400 Paint 1,000 Construction of 2 walls (includes Lumber, Dry Wall, Insulation) . 1,200 Dropped Ceiling with Fluorescent Lighting 9,000 Furnishings: 30 Chairs for 4 therapy rooms and waiting area, 7 end tables, child's table and chairs for waiting room, lamps. B. Eligibility In order for an activity to be eligible under Public Services for CDBG assistance, the public service must be either a new service or a quantifiable increase in the level of service above that which has been provided. Accordingly, the request for furnishings, totaling $9,900 would not be an eligible activity under Public Services, Section 570.201(e) . The request for CDBG funds for rehabilitation work totaling $7,600 would be an eligible activity under Constitutional Prohibition, Section 570.200(j) (2) . C. Low and Moderate Income Benefit During 1991, 66% of all clients paid less than full fee. Income data of the clients were not provided with the CDBG proposal. Accordingly, staff cannot determine low and moderate benefit pursuant to CDBG regulations. III. RECOMMENDATION If the rehabilitation work totaling $7,600 is approved for funding, it should be noted that this activity would require extensive staff time to monitor the project throughout the future. Based on Section 570.200(j ) (2) , CDBG funds may be used to rehabilitate buildings owned by primarily religous entities to be used for a wholly secular purpose under the following conditions: 1. portion of building to be rehabbed has been leased to a wholly or secular entity; 2. CDBG assistance is provided to the lessee to make the improvements; 3. leased premises to be used exclusively for secular purposes; 4 . lease payments do not exceed the fair market rent of the premises as they were before the improvements; 5. the portion of the improvements that also serve a non-leased part of the building will be allocated and paid by the lessor; 6. the lessor enters into a binding agreement that unless the lessee (or qualified successor lessee) retains the use of the leased premises for at least the useful life of the improvements the lessor will pay the lessee an amount equal to the residual value of the improvements; 7 . the lessee must remit the amount received from the lessor to the recipient from which the CDBG funds were derived. Telephone 708-742-6365 • ImMINOMMIE FIRST PRESBYTERIAN CHURCH (USA) 240 Standish Street : : Elgin, Illinois 60123-6421 Member of Blackhawk Presbytery & Synod of Lincoln T .% 1 ON- William H. Clark, Pastor Sally A. Hoffman, Dir. Education RECEIVED Deborah A. Walters, Dir. Music - r MAR 5 1992 Tj March 5, 1992 . CITY OF ELGIN PLANNING DEPT. Ms. Pat Andrews - Elgin City Hall 150 Dexter Court Elgin, I1 60120 • Re: 1992 Community Development Block Grant Applications Mother Goose Child Development Center, Inc. Kairos Family Center, Inc. Dear Ms. Andrews: The purpose of this letter is to provide additional information regarding the 1992 Community Development Block Grant Applications of the Mother Goose Child Development Center, Inc. (Mother Goose ) and the Kairos Family Center, Inc. (Kairos) as it relates to each of the applicants ' relationship with the First Presbyterian Church of Elgin (First Presbyterian) . As mentioned in both applications and during the public hearing of Tuesday, March 3, 1992, each organization is housed in the basement of the First Presbyterian at 240 Standish Street in Elgin. Mother Goose began operations in December of 1969 . Kairos began in the Fall of 1975. Both Mother Goose and Kairos pay a fixed amount to First Presbyterian each month as a form of rental payment for a share of the building' s gas and electrical costs. Mother Goose and Kairos have separate and distinct phone numbers and service from that of First Presbyterian and each other. Mother Goose and Kairos pay their own phone costs. There is no other contractual relationship, either legal or religious in nature, between Mother Goose, Kairos and First Presbyterian. Most importantly, each organization has its own Board of Directors, members of which are drawn from the community at large. The facilities utilized at First Presbyterian by Mother Goose ( a United Way funded agency) and. Kairos are used virtually 100% by the clients of each organization . The members of First Presbyterian do not use the facilities except on an extremely limited basis. Mother Goose facilities are preschool childcare classrooms and equipment and Kairos is designed as a separate office with waiting area and therapy rooms. r • , r ' s Page 2 Ms. Pat Andrews March 5, 1992 First Presbyterian was obviously instrumental in helping to establish these two much needed facilities in Elgin. It was firmly committed to helping launch both organizations at the time of their beginning and continues today to fully support their continued operation. Indeed, First Presbyterian considers the use of its building in these manners as an extension of its local ministry work. These two organizations help state who First Presbyterian is, and are an example of both social and economic justice. As evidenced by the longevity of both Mother Goose and Kairos at their current location, the governing body of First Presbyterian, the Session, will continue to allow Mother Goose and Kairos to be housed at 240 Standish as long as they so choose. 4"-eb aA- Reverend William H. Clark Ruth L. Barkby Pastor, First Presbyterian Church Clerk of Session 1: Arlene Kollar, Planning Department • • March 17, 1992 1992-1993 PROJECT REVIEW COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM PLANNING DEPARTMENT CITY OF ELGIN I. GENERAL INFORMATION A. Proposed Project: New Roof B. Funding Request: $7,375 .00 C. Eligibility: Eligible D. Low/Mod Benefit: Qualifies E. Location: 110 South Grove Avenue F. Applicant: Senior Services Associates, Inc. II. CONSIDERATIONS A. Background Senior Services Associates, Incorporated have occupied this Senior Center since 1981. The Senior Services has completed several repairs to the existing roof during this ten year period. The roof has deteriorated to the point whereby patching would no longer solve the problem. Four cost estimates were received for the proposed project. After review by the City's Housing Rehabilitation Specialist, staff suggests that the highest estimate of $7,375.00 be considered for funding. This estimate includes the complete replacement of the existing roof and a ten year warranty. 4 CDBG Funding Since 1981: 1982 $ 23,746 Conversion to a hot water heating system. 1988 $ 23,719 Installation of an air condition system. B. Eligibility The proposed activity is eligible under Rehabilitation and Preservation, Section 570.202(a) (1) (b) (2) . C. Low and Moderate Income Benefit This proposed activity would qualify for low and moderate income benefit based upon the age of the clientele served. III. RECOMMENDATION Staff recommends that the City Council consider funding the proposed roof replacement project at the funding level of $10,000. Based on the City's experience working with the federally funded projects listed above, staff suggests that this project include a 10% contingency fee and a minimum of 20% for compliance with the Davis-Bacon Wage Rate Standards. March 17, 1992 1992-1993 PROJECT REVIEW COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM PLANNING DEPARTMENT CITY OF ELGIN I. GENERAL INFORMATION A. Proposed Project: Building Rehabilitation and Furnishings B. Funding Request: $41,000.00 C. Eligibility: Eligible D. Low/Mod Benefit: Qualifies with Qualifications E. Location: 240 Standish Street F. Applicant: Mother Goose Child Development Center II. CONSIDERATIONS A. Background Mother Goose has been located in the basement of the First Presbyterian Church for the past 22 years. The bathrooms used by the Center were designated for use by older children. Most of the equipment in the classrooms is the original equipment donated 22 years ago. The stove and carpeting are also old and in need of replacement. The manual record keeping process is slow and outmoded (see attached correspondence dated March 5, 1992 . ) According to the written Block Grant proposal, the additional equipment would allow Mother Goose Child Development Center to provide one additional staff member and provide services to 5 additional children. Title XX would be used to hire a new staff person, and there exists sufficient space in the facility to add an additional 5 to 10 children. k)44 4/ Funding Requested: '1) 9/9ir Decorating $ 2,500 Electrical 1,000 ‘ 41 Carpentry 2,000 Classroom Equipment 10,450 Plumbing/Remodeling bathrooms 13,400 Carpeting 7,000 Two Commercial Stoves 2, 150 Personal Computer System 2,500 TOTAL $ 41,000 B. Eligibility This proposed activity would be an eligible under Constitutional Prohibition, Section 570.200( j ) (2) and as a quantifiable increase in services under Public Services, Section 570.201(e) . C. Low and Moderate Income Benefit Based upon Title XX income guidelines for clientele, this proposed activity would benefit low and moderate income persons . III. RECOMMENDATION If approved for funding, it should be noted that this activity would require extensive staff time to monitor the project throughout the future. Based on Section 570.200( j ) (2) , CDBG funds may be used to rehabilitate buildings owned by primarily religous entities to be used for a wholly secular purpose under the following conditions: 1. portion of building to be rehabbed has been leased to a wholly or secular entity; 2 . CDBG assistance is provided to the lessee to make the improvements; 3. leased premises to be used exclusively for secular purposes; 4 . lease payments do not exceed the fair market rent of the premises as they were before the improvements; 5. the portion of the improvements that also serve a non-leased part of the building will be allocated and paid by the lessor; 6. the lessor enters into a binding agreement that unless the lessee (or qualified successor lessee) retains the use of the leased premises for at least the useful life of the improvements the lessor will pay the lessee an amount equal to the residual value of the improvements; 7 . the lessee must remit the amount received from the lessor to the recipient from which the CDBG funds were derived. • • Telephone 708-742-6365 • FIRST PRESaYTERIAN CHURCH (USA) 240 Standish Street : : Elgin, Illinois 60123-6421 Member of Blackhawk Presbytery& Synod of Lincoln T � '^ William H. Clark, Pastor RECEIVED Sally A. Hoffman, Dir. Education '- Deborah A. Walters, Dir. Music initial MAR 0 51992 r► To March 5, 1992 CITY OF ELGIN PLANNING DEPT. 1 Ms. Pat Andrews - Elgin City Hall �_•.:�, 150 Dexter Court Elgin, I1 60120 • Re: 1992 Community Development Block Grant Applications Mother Goose Child Development Center, Inc. Kairos Family Center, Inc. Dear Ms. Andrews: The purpose of this letter is to provide additional information regarding the 1992 Community Development Block Grant Applications of the Mother Goose Child Development Center, Inc. (Mother Goose ) and the Kairos Family Center, Inc. (Kairos) as it relates to each of the applicants ' relationship with the First Presbyterian Church of Elgin (First Presbyterian) . As mentioned in both applications and during the public hearing of Tuesday, March 3, 1992, each organization is housed in the basement of. the First Presbyterian at 240 Standish Street in Elgin. Mother Goose began operations in December of 1969 . Kairos began in the Fall of 1975. • Both Mother Goose and Kairos pay a fixed amount to First Presbyterian each month as a form of rental payment for a share of the building's gas and electrical costs. Mother Goose and Kairos have separate and distinct phone numbers and service from that of First Presbyterian and each other. Mother Goose and Kairos pay their own phone costs. There is no other contractual relationship, either legal or religious in nature, between Mother Goose , Kairos and First Presbyterian. Most importantly, each organization has its own Board of Directors, members of which are drawn from the community at large. The facilities utilized at First Presbyterian by Mother Goose ( a United Way funded agency) and. Kairos are used virtually 100% by the clients of each organization . The members of First Presbyterian do not use the facilities except on an extremely limited basis. Mother Goose facilities are preschool childcare classrooms and equipment and Kairos is designed as a separate office with waiting area and therapy rooms. • Page 2 Ms. Pat Andrews March 5, 1992 • First Presbyterian was obviously instrumental in helping to establish these two much needed facilities in Elgin. It was firmly committed to helping launch both organizations at the time of their beginning and continues today to fully support their continued operation. Indeed, First Presbyterian considers the use of its building in these manners as an extension of its local ministry work. These two organizations help state who First Presbyterian is, and are an example of both social and economic justice. • As evidenced by the longevity of both Mother Goose and Kairos at their current location, the governing body of First Presbyterian, the Session, will continue to allow Mother Goose and Kairos to be housed at 240 Standish as long as they so choose. 4"-elL- a)4-6j Reverend William H. Clark Ruth L. Barkby Pastor, First Presbyterian Church Clerk of Session 1: Arlene Kollar, Planning Department • • • 3 1 March 17, 1992 1992-1993 PROJECT REVIEW COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM PLANNING DEPARTMENT CITY OF ELGIN I. GENERAL INFORMATION A. Proposed Project: Scholarships for Low Income Children into Summer/Fall Child Care B. Funding Request: $60,000.00 C. Eligibility: Eligible D. Low/Mod Benefit: Qualifies E. Location: City of Elgin F. Applicant: Elgin Area Childcare Initiative II. CONSIDERATIONS A. Background The Elgin Area Childcare Initiative (EACI) is requesting $60,000 which will be used to place low-income children in summer care and/or programs and care during the 1992-1993 school year. The $60,000 Community Development Block Grant would offer students summer and fall care. Of the $60,000 requested, up to $40,000 would be used during the summer. In fiscal year 1991-1992, the Elgin Area Childcare Initiative received $56,000 from the City of Elgin to operate the after school S.A.F.E. (Supervised Activities for Children of Employed Parents Program) . This activity was not funded by CDBG funds. This was understood to receive a "one-time" funding from the City's General Fund. In addition to the existing summer care, Elgin Area Childcare Initiative proposes be able to increase their level of public service by providing for child care programs during Fall of the 1992-1993 school year. Funding Request: $36,000 Summer Scholarships 4,000 Administration (Summer Program) 18,000 1992-1993 School Year Scholarships 2,000 Administration ( 1992-1993 School Year) $60,000 TOTAL B. Eligibility The proposed activity would be eligible as a quantifiable increase in service under Public Services, Section 570.201(e) . C. Low and Moderate Income Benefit Based upon Title XX income guidelines clientele, this proposed activity would benefit low and moderate income persons . III. RECOMMENDATION Although it has been City Council 's policy not to fund public service activities, unique circumstances have created a situation whereby CDBG funding would be critical to the provision of child day care services to low and moderate income households. Due to cuts in both the U-46 school district program and available United Way funds, EACI would not have sufficient funds to continue this relatively new and much needed day care program. Accordingly, staff recommends this activty be funded at the requested level of $60,000. Due to the quantifiable increase in service that is scheduled for the summer/fall program year, the scholarship program would qualify as an eligible activity. March 17, 1992 1992-1993 PROJECT REVIEW COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM PLANNING DEPARTMENT - CITY OF ELGIN I. GENERAL INFORMATION A. Proposed Project: Parent Training Program B. Funding Request: $10,000.00 C. Eligibility: Ineligible D. Low/Mod Benefit: Qualifies E. Location: 62 Fountain Square Plaza F. Applicant: Centro de Informacion y Progreso Agency II. CONSIDERATIONS A. Background The parent program is a 12-session series that covers parent and family functions specific to Spanish-speaking families, and families of Hispanic origin. The program was designed by the Center for the Improvement of Child Caring, Studio City, California. In fiscal year 1991-1992, Centro de Informacion y Progreso Agency received $10,000 from the City of Elgin to begin the above referenced Parent Training Program. This activity was not funded by CDBG funds. The activity was understood to receive a "one-time" funding from the City's General Fund. B. Eligibility The proposed activity is not a new public service and will not provide a quantifiable increase in service. Therefore, this activity does not qualify as an eligible activity under the CDBG regulations. C. Low and Moderate Income Benefit It appears that this proposed activity would qualify for low and moderate income benefit based upon the general income level of the residents served by the Centro de Informacion y Progreso Agency. III. RECOMMENDATION It is the recommendation of staff that this proposed activity not be funded through CDBG funds based on the requirements of the CDBG regulations for public service activities. March 17, 1992 1992-1993 PROJECT REVIEW COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM PLANNING DEPARTMENT CITY OF ELGIN I. GENERAL INFORMATION A. Proposed Project: Building Rehabilitation for Youth Center B. Funding Request: $31,440.00 C. Eligibility: Eligible D. Low/Mod Benefit: Qualifies E. Location: 62 Fountain Square Plaza F. Applicant: Centro de Informacion y Progreso Agency II. CONSIDERATIONS A. Background The youth center under the sponsorship of the Boys and Girls Clubs of America will serve all youths ages 6 to 18. All kids will be welcomed irregardless of their race, nationality or religion preference. One-half of the youth center is completed. Centro is requesting assistance to complete the second half of the youth center which includes a gym, additional bathrooms, offices and storage space, heating system, as well as construction costs to separate the first and second floors, including separate entrances. B. Eligibility This proposed activity would be eligible under Rehabilitation and Preservation, Section 570.202(a) (3) . C. Low and Moderate Income Benefit It appears that this proposed activity would qualify for low and moderate income benefit based upon the general income of the levels of the residents served by the Centro de Informacion y Progreso Agency and F the location of the center in proximity to low and moderate income neighborhoods. III. RECOMMENDATION If City Council considers funding this activity, staff - recommends the funding level be increased to $40,000 to include a contingency fee and address any federal requirements. March 17, 1992 1992-1993 PROJECT REVIEW COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM PLANNING DEPARTMENT CITY OF ELGIN I. GENERAL INFORMATION A. Proposed Project: Handicap Installation B. Funding Request: $120,000.00 C. Eligibility: Eligible D. Low/Mod Benefit: Qualifies E. Location: 111 N. Channing Street F. Applicant: Greater Elgin Area YMCA II. CONSIDERATIONS A. Background The Channing YMCA did not include an elevator when it was originally constructed in 1961. The proposed activity would include the installation of a hydraulic elevator, elevator equipment, and remodeling of the front receiving area so that it would accommodate the entrance and passage of all people including those in wheelchairs. This project would allow all members, participants and community people, including disabled and injured, to have access to the YMCA, all its facilities, with opportunities to participate in a variety of programs. This project would also provide employment opportunities to the disabled by making the building accessible. Section 570.200(j ) (2) of the federal regulations allows CDBG funds to be used to rehabilitate buildings owned by primarily religious entities to be used for a wholly secular entity (which may be an entity established by religious entity) . In 1983, $12,953 of CDBG funds were expended to build a YWCA Annex for a youth program. 0 B. Eligibility The proposed handicapped accessibility improvements would be eligible under Removal of Architectural Barriers, Section 570.201(k) . C. Low and Moderate Income Benefit Handicapped accessibility improvements are considered 100% benefit to low and moderate income persons. III. RECOMMENDATION If the City Council approves funding for this proposed activity, it is recommended the funding allocation be increased to $130,000 to include contingency costs and the Davis-Bacon Wage Rate Standards. March 17, 1992 1992-1993 PROJECT REVIEW COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM PLANNING DEPARTMENT CITY OF ELGIN I. GENERAL INFORMATION A. Proposed Project: Equipment and Staff B. Funding Request: $50,000.00 C. Eligibility: Eligible with Conditions D. Low/Mod Benefit: Qualifies with Conditions E. Location: 111 N. Channing Street F. Applicant: Greater Elgin Area YMCA II. CONSIDERATIONS A. Background Funding Request: Computer Equipment $15,000 Youth Game Room Equipment 11,000 Teen Program Social Worker 24,000 TOTAL $50,000 Computer Equipment The PASS program consists of about 300 boys and girls from the neighborhoods around the YMCA. According to the YMCA, all participants are from low and moderate income families. Many of the youth participating in PASS (after school program for elementary age youth) request tutoring help. Computers, terminals, and software programs in English composition, literature, and mathematics would give the YMCA the ability to offer an interesting and education program as an additional benefit to the PASS program. The estimated cost of three microprocessors, six terminals, and software programs in English composition, literature and mathematics are estimated at $15,000. Youth Game Room Equipment The Youth Department game room is used by over 400 different boys and girls throughout the year. Daily attendance ranges from 40 to 60 youth. The youth are from the neighborhoods surrounding the YMCA which is - within the City's designated Low and Moderate Income area. The YMCA and this program are free to all area youth. The Youth Department of the Channing YMCA is in great need of new furniture and game room equipment, the kind of games and equipment that could continue to attract neighborhood youth (T.V. VCR, shuffleboard, bumper pool tables, ping pong tables, pool table, and video machines) . Estimated cost: $11,000 Teen Program Social Worker Teens currently served through membership, day passes, and courtesy passes are equally mixed between Black, White and Hispanic. Many are gang members and most are low and moderate income. Several are sponsored members. We have more requests for financial assistance from teens. Also youth to be served around the community of the Channing YMCA are predominately low income. The YMCA proposes to hire three social work students from nearby social work colleges to work with these teens, to provide direction and supervision, and to do outreach work in the neighborhoods around Channing YMCA. These would be half-time positions. Three half-time positions for nine months of the year, including wages, taxes, etc. , is projected at $24,000. B. Eligibility This proposed activity would be eligible under Public Services as a quantifiable increase in service, Section 570.201(e) . C. Low and Moderate Income Benefit The percent of low and moderate income benefit individuals served would be difficult to document. III. RECOMMENDATION Staff does not recommend CDBG funds be approved for this activity based on concerns regarding low and moderate income benefit. • • March 17, 1992 1992-1993 PROJECT REVIEW COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM PLANNING DEPARTMENT CITY OF ELGIN I. GENERAL INFORMATION A. Proposed Project: Energy Conservation/Housing Repair B. Funding Request: $15,000.00 C. Eligibility: Eligible D. Low/Mod Benefit: Qualifies E. Location: City of Elgin F. Applicant: Community Contacts, Inc. II. CONSIDERATIONS A. Background Community Contacts, Inc. 's objective is a comprehensive approach to energy conservation by proposing that their program include a housing repair component to correct substandard housing conditions, make essential improvements to major systems that are in danger of failure and repairs are made that will increase the energy efficiency of the home. Repairs may include, but not be limited to plumbing repairs, roof repairs, correction of energy related electrical code violations, exterior repair, foundation repairs and replacement of water heaters. This effort will prolong the livability of units. It is a component which is vital to the continued occupancy of older housing, particularly for the elderly, in the community. The age of the housing stock served by the Illinois Weatherization Assistance Program averages 60-62 years old. The present weatherization program must be targeted to saving energy and the repair expenditure cannot exceed $200. Without the added repair(s) , the weatherization program is not as effective as it could be. This activity would not be a duplication of the City's existing Rebate Program. Community Contacts does specified repairs for weatherization purposes. The funds requested would allow the agency to do modest incidental repairs to complete the weatherization work. The major difference between this program and the City's Residential Rehabilitation Program is that the City's program requires full code compliancy. Often a person will have their property weatherized by Community Contacts and later enter the City's Rebate Program to complete . home repairs which will bring the home up to the minimum code compliancey. The client benefits from the cost savings from the Weatherization Program work and the Rebate Program then assists the homeowner with additional needed repairs. B. Eligibility The proposed activity would be eligible under Rehabilitation and Preservation, Section 570.202(a) and (b) . C. Low and Moderate Income Benefit This proposed project would qualify for low and moderate income benefit based upon the clientele served and income requirements for participation in the Weatherization Program. III. RECOMMENDATION Staff recommends that this proposed activity be funded at the funding level of $20,000. March 17, 1992 1992-1993 PROJECT REVIEW COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM PLANNING DEPARTMENT CITY OF ELGIN I. GENERAL INFORMATION A. Proposed Project: Prescription Medications B. Funding Request: $5,000.00 C. Eligibility: Eligible D. Low/Mod Benefit: Qualifies E. Location: 6 North State Street F. Applicant: Health Care Center II. CONSIDERATIONS A. Background The Health Center is a free medical clinic staffed by volunteer doctors and nurses and is requesting $5,000 to purchase prescription drugs to be dispensed to the underprivileged seeking medical care. Last year the Center dispensed $9,911.77 in medications. Currently, medications are available through donations from doctors ' offices, pharmaceutical companies, funds contributed from individuals and donations from Saint Joseph Hospital. However, the Center is consistently running out of medications, such as antibiotics. A grant of $5,000 would cover half of the medication cost for an entire year. The other half would be provided through the sources mentioned previously and ongoing fund raising. B. Eligibility This proposed activity would be eligible as a quantifiable increase in service under Public Services, Section 570.201(e) . C. Low and Moderate Income Benefit Based on the clientele served, this proposal activity has direct benefit to low and moderate income persons. III. RECOMMENDATION Staff recommends that this proposed activity be funded at the requested level of $5,000. March 17, 1992 1992-1993 PROJECT REVIEW COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM PLANNING DEPARTMENT - CITY OF ELGIN I. GENERAL INFORMATION A. Proposed Project: Exiting and Exterior Lighting B. Funding Request: $4,937 .00 C. Eligibility: Eligible D. Low/Mod Benefit: Qualifies E. Location: Respite Center 695 South State Street F. Applicant: Ecker Center for Mental Health II. CONSIDERATIONS A. Background In 1991, $7,512 of CDBG funds were allocated to the renovation of the existing home at 695 South State Street to continue the operation of the Center's existing respite program. The basement area is fully utilized with laundry, group activities, storage and staff areas. The basement is protected from fire by furnace room enclosures and a full sprinkler system. Upon final City inspection, another exit from the basement required due to the staff work areas. In addition, to provide proper security in the parking area, a dusk to dawn light needs to be installed. This also was not included in the original electrical proposal for remodeling. Funding Request: $2,355.00 Basement Exit with stairs and exterior door 2,582 .00 Parking lot light with electric eye (purchase and installation) - $4,937.00 TOTAL B. Eligibility This proposed activity would be eligible under Rehabilitation and Preservation, Section 570.202(a) (3) . C. Low and Moderate Income Benefit This proposed activity would qualify for low and moderate income benefits based on the income level of persons who have been referred to the respite service by other social service agencies serving the community (i.e. Community Crisis Center) . Further documentation is needed to make a more accurate determination. III. RECOMMENDATION The basement exit has been completed by the applicant. The exit is a health and safety requirement to a residential structure for low and moderate income individuals, and therefore would have been an eligibile activity. The proposed parking lot light is too small of a project considering the administrative requirements of the CDBG Program. March 17, 1992 1992-1993 PROJECT REVIEW COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM PLANNING DEPARTMENT •. CITY OF ELGIN I. GENERAL INFORMATION A. Proposed Project: Replacement of Driveway Approaches B. Funding Request: $7,920.00 C. Eligibility: Eligible D. Low/Mod Benefit: Qualifies E. Location: Prairie Street F. Applicant: Dan Miller, Resident II. CONSIDERATIONS A. Background Current city policy includes the replacement of driveway aprons when streets are repaved. Prairie Street was repaved in 1975 prior to this city policy. Consequently, even though the street is in good condition and does not warrant repaving, many driveway aprons are in very poor condition and are in need of replacement. Funding Request: 18 driveway aprons @ 11 square yards @ $25 per square yard $4,950 150 lineal feet of curbs @ $15/lineal ft. 2,250 TOTAL COST $7,200 10% contingency fee 700 TOTAL REQUESTED $7,920 B. Eligibility The proposed activity would be eligible under Public Facilities and Improvements, Section 570.201(c) . C. Low and Moderate Income Benefit This activity would qualify as benefit to low and moderate income persons based on the area served by Prairie Street. Special Census information provided by HUD lists 64% of the residents to be in the low - and moderate income category. III. RECOMMENDATION If approved for funding, staff recommends adding 20% to the requested funding for compliance with the Davis-Bacon Wage Rates. Therefore, total recommended funding is $9,683. March 17, 1992 1992-1993 PROJECT REVIEW COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM PLANNING DEPARTMENT CITY OF ELGIN I. GENERAL INFORMATION A. Proposed Project: HIGH ADVENTURE B. Funding Request: $51,000.00 C. Eligibility: Eligible D. Low/Mod Benefit: Qualifies E. Location: Renz Addiction Counseling Center 76 Fountain Square Plaza F. Applicant: Prevention, Education and Resource Consultants (PERC) , a program of the Renz Addication Counseling Center. II. CONSIDERATIONS A. Background The foundation of the High Adventure program is a group of volunteers that will provide planning and development, wilderness activity, life skills training, and volunteer management directed toward youths. The volunteers will be drafted from all segments of the community. B. Eligibility This proposed activity would be eligible as a new public service under Public Services, Section 570.201(e) . C. Low and Moderate Income Benefit This proposed project would qualify for low and moderate income benefit based upon the proposed clientele to be served. Income documentation would need to be provided. III. RECOMMENDATION Staff does not recommend allocating CDBG funds for this proposed public service activity at this time. Additionally, staff is concerned that the costs for office and operation total $16,430 or 32% of the total requested funding of $51,000. Lakeshore Family Services central baptist family services 1 , •5 Northern Illinois Program Offices (708)�s 174s Waukegan, IL Box 218 Central Baptist Family Services Northern Kane Youth Services Lake Villa, Illinois 60046 n Riverside Drive Elgin,IL 60120 (708) 356-1021 (708)741-7140 Programs of Central Baptist Children's Home,Lake Villa, Illinois 60046—Founded 1895 l� • 'ynittql sr." February 28, 1992 Cf;r j Of , J _. ELGIN '" ���CFpT Elgin City Council Members // RE: High Adventure Program This is a letter of support for the High Adventure community based prevention program. Here, at Central Baptist Family Services we work with youth and their families. We often see teen parents who are gang members, victims of drug related crimes, involved in using drugs, and too often, babies who are born testing positive for cocaine. We also see youth who are afraid to leave their homes after school or even to go to school because they are fearful of the gang members on the street. Through our experience we see a need for programs such as High Adventure to help in attempts to solve the gang/drug problems in this area and to provide alternatives in social/recreational needs. This program would also help at risk youth make healthy decisions about their lives. I urge you to be supportive of the program and the efforts being make to improve the quality of life for children and their families in the E].gi area. • ,- Respectfully, Susan Aylward,-L SW, Supervisor, Family Preservation Offering A New Hope To Children and Families MI KCJtOtED ® A Licensed Non-Profit Child Welfare Agency Pt March 17, 1992 1992-1993 PROJECT REVIEW COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM PLANNING DEPARTMENT CITY OF ELGIN I. GENERAL INFORMATION A. Proposed Project: Building Rehabilitation B. Funding Request: $17,000.00 C. Eligibility: Eligible D. Low/Mod Benefit: Qualifies E. Location: 37 South Geneva Street F. Applicant: Community Crisis Center II. CONSIDERATIONS A. Background CDBG funds are being requested to build an entry shelter roof over the exterior basement entrance to prevent snow and rain from entering. The problem has created a safety hazard as well as physical damage. The interior repairs are due to precipitation entering the building. The interior and exterior projects are planned to address problems in the basement area and in the entry hall. The basement area is occupied by the clothing center and the food pantry. B. Eligibility This proposed activity would be eligible under Rehabilitation and Preservation, Section 570.202(a) and (c) . C. Low and Moderate Income Benefit The proposed activity would qualify as direct low and moderate income benefit based upon the income level of the clientele served. III. RECOMMENDATION Staff recommends that this activity be funded at a $20,000 level. This level of funding would provide a small contingency and take into consideration that an architecturally appropriate entry roof would be required since the Crisis Center building is a significant structure in the Elgin Historic District. i March 17, 1992 1992-1993 PROJECT REVIEW COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM PLANNING DEPARTMENT •. CITY OF ELGIN I. GENERAL INFORMATION A. Proposed Project: Handicapped Accessible Curb Ramps B. Funding Request: $29,754 .00 C. Eligibility: Eligible D. Low/Mod Benefit: Qualifies E. Location: City of Elgin F. Applicant: Fox River Valley Center for Independent Living II. CONSIDERATIONS A. Background This proposal is the fifth funding request from the Fox River Valley Center for Independent Living (FRVCIL) for ramped curb cuts. Over the four years, a total of $63,200 has been allocated for installation of ramped curb cuts in the downtown area and along city bus routes. This proposed activity is for the provisions of ramped curb cuts at intersections in the downtown areas, and along bus routes, that do not have curb cuts at the present time. The specific locations would be designated at a later date. Funding Request: $26,280.00 (30 curb ramps) B. Eligibility The proposed handicapped accessibility improvements would be eligible under Public Facilities and Improvements, Section 570.210(c) . C. Low and Moderate Income Benefit Handicapped accessibility improvements are considered to benefit low and moderate income persons. III. RECOMMENDATION It is recommended that the City Council consider funding this proposed activity at the funding level of $25,000. It is not recommended that CDBG funds be used to reimburse FRVCIL for staff time expended in designating locations for ramped curb cuts. March 17, 1992 1992-1993 PROJECT REVIEW COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM PLANNING DEPARTMENT CITY OF ELGIN I. GENERAL INFORMATION A. Proposed Project: Building Rehabilitation B. Funding Request: $40,000.00 C. Eligibility: Eligible D. Low/Mod Benefit: Qualifies E. Location: Central Park Towers 120 South State Street F. Applicant: Housing Authority of Elgin (HAE) II. CONSIDERATIONS A. Background Funding Request: Smoke Alarms for the Visually and Hearing Impaired $40,000 Pursuant to the Uniform Federal Accessibility Standards and Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. 794) Public Housing Authorities "("PHA") must take certain affirmative steps to comply with Section 504. " The smoke alarms requested will provide a safety warning for individuals with both visual and hearing deficiencies. In addition, the Bureau of Inspection Services encourages the Elgin Housing Authority to add a sprinkler system to 120 South State Street (see attached correspondence dated March 11 and March 13, 1992, respectively) . r B. Eligibility The proposed activity would be eligible under Rehabilitation and Preservation, Section 570.202(a) and (b) . C. Low and Moderate Income Benefit This proposed project would qualify for 100% low and moderate income benefit based upon the income requirements for public housing occupancy. III. RECOMMENDATION Staff recommends that the City Council fund the proposed smoke detectors at the requested $40,000 level. This funding level should provide sufficient funding for contingency and David-Bacon wage requirements (reference attached estimates) . Additionally, staff would recommend allocating an additional $60,000 to install a sprinkler system in each dwelling unit (reference attached memorandum from Gordon Burkart) . Current building codes would require this building to be fully sprinkled. The Housing Authority will include the cost of the smoke detectors in their 1992 request for federal funding. In addition to the preceding, staff would recommend that, if federal funding is approved, that the additional activites proposed by the Housing Authority be funded with the $40,000 in CDBG funds, or if the federal funding for smoke detectors is not approved, that the Housing Authority reapply for CDBG funds next year for the other proposed projects. Therefore, the total recommended funding is $100,000 for smoke detectors and a sprinkler system. DATE: March 11, 1992 TO: George Van DeVoorde, Mayor City Council Members FROM: f` andra A. Freeman, Executive Director sing Authority of Elgin, Illinois - SUBJECT: Additional Information per City Council Request in Reference to H.A.E. 's Request for Community Development Block Grant Funds In answer to the question in reference to a sprinkler system at Central Park Towers (CPT) the following areas are covered by a sprinkler system: 1.) All common areas on each floor 2.) Stairwells on each floor 3.) Hallways on each floor 4.) Office Space, etc. Individual apartments are not covered by a sprinkler system. We are in total agreement with the Mayor that it would be an excellent idea to have each apartment equipped with a sprinkler. I would like to thank the Mayor for alerting us to the safety problem. After speaking with Gordon Burkhardt, he will be issuing a memorandum referencing the CPT sprinkler system. The current sprinkler system on all floors was installed in 1990 at CPT. However, the sprinkler system as well as visually and hearing impaired smoke detectors are requirements. We checked with the following suppliers of this smoke alarm system and received the following quotes: • Contec $36,000 741-5777 • Fox Valley Fire & Safety Co. $33,000 All above prices are estimates and include bulk price and installation. It appears that through conversation with these companies the specifications that the HAE submitted to Council is the same smoke alarm system companies are now installing in hospitals, hotels, etc. to meet with the 504 HA Law. 2.) Agencies using 355 Dundee site (see attached memo from Marita Manning) Thanks again for your consideration. CC: Larry Rice March 13, 1992 MEMORANDUM TO: Patricia Andrews, Associate Planner FROM: Gordon Burkart, Superintendent SUBJECT: Block Grant Request - 120 South State Street Two questions have been forwarded to the Bureau of Inspection Services. One concerning a sprinkler system and the other being the smoke detection system at Central Park Towers, 120 South State Street. Sandra A. Freeman, Executive Director of the Housing Authority of Elgin, is requesting Community Development Block Grant Fund moneys to install replacement smoke detectors that are now required under federal regulations. The Americans with Disabilities Act mandates that consideration be made for persons with disabilities. Therefore, the smoke units that only sound alert are not providing warning to a person with a hearing deficiency. Combination units that not only sound a warning, but also provide a flashing light are required. A second area of concern was sprinkler protection for 120 South State Street. Presently all floors, common areas, halls, storage rooms, etc. are sprinklered. The individual residential units are not. The City of Elgin Ordinance now requires new construction over four stories to be entirely protected. Recent improvements have helped provide a safer environment, however I would encourage that the final phase of protection be added to the present system. My recommendation is that consideration be given to obtaining estimates of installation of protection in residential areas of the building. We have examined the present plans and feel the sprinkler system is expandable with a cost range of approximately $50,000. MI 17° ��1//L�►i Gam'// r .,c :7.ur a userin -q. t/BIS Tr—qt '!'t '3 TELEPHONE 312/695-6500 r '/ s Utz . , CITY OF ELGIN 150 DEXTER COURT ELGIN, IL_'NOIS 60120-5555 04/28/89 John Flynn V 11ey Automatic Sprinklers, Inc . 110 Houston Ave. Elgin , Il. 60120 Re: Sprinkler Plans- Elgin Housing Authority 120 S. State St. Elgin, I1 . 60123 • Dear Mr. Flynn: The prelimin� r.y sprinkler plans for the above referenced location have been reviewed and may be acceptable subject to the following: 1 . All necessary permits are obtained. _ 2 . The system is installed' in accordance with all NFPA pamphlets pertaining to the • installation. 3 . Our receipt of an insaravlce underwriters se': of stamped nlan.s and ca 1_cu 1 ations w;th recommendations . We also require a 2004 test 'of the system prior to accep- tance. An arnointment for thir: test inspection must be made 24 hours prior to the test. If you have any questions, please contact me at 695-6500 , ext. 413 . Sincerely, CITY OF ELGIN J1hn Rothenberger, Inspector R!R'SAU OF INSPECTION SERVICES VALLEY AUTOMATIC SPRINKLERS, INC. 1110 HOUSTON AVENUE • ELGIN, ILLINOIS 60120 (312) 888-8033 January 30, 1989 Elgin HOusing Authority 120 S. State Street Elgin, Illinois 60123 Attn: Mr. Ed schamback Re: Elderly Highrise Building 120 S. State Street • Dear Ed: In compliance with your request and subject to the terms and conditions as contained herein, we are pleased to quote our price of THREE THOUSAND ONE HUNDRED ($3,100.00) DOLLARS to perform and provide engineered preliminary sprinkler system design drawings. Our price consists of designing sprinkler protection for the following areas: Ground Floor: All areas Floors 1,3,5,7 & 9: Corridors and Janitor's Closet Floors 2,4,6,8 & 10: Corridors, Laundry Room and Janitor's Closet Penthouse: All areas Valley Automatic Sprinklers will nee the following items loaned to us by the Housing Authority: 1. Architectural drawings of the structure. 2. A recent fire pump flow test data. We trust the foregoing is complete and satisfactory and meets with your approval. Please contact us if you have any questions or desire any additional information. Yours very truly, VALL AUTO TIC SPRINKLERS, INC. 4 John C. Flynn JGF/cf ACCEPTANCE OF PROPOSAL: DATE: • FIRM: /, If I ' A/ BY: tr l APPROVED FIRE PROTECTION SYSTEM, DESIGNED, ENGINEERED,AND INSTALLED ANYWHERE•24 1101FR S/RVICI March 17, 1992 1992-1993 PROJECT REVIEW COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM PLANNING DEPARTMENT CITY OF ELGIN I. GENERAL INFORMATION A. Proposed Project: Accessibility Improvements B. Funding Request: $11,500.00 C. Eligibility: Eligible D. Low/Mod Benefit: Qualifies E. Location: Central Park Towers 120 South State Street F. Applicant: Housing Authority of Elgin (HAE) II. CONSIDERATIONS A. Background Pursuant to Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. 794) , Public Housing Authorities ("PHA") must take certain affirmative steps to comply with Section 504. The two activities listed below contribute to the accessibility and safety of the housing complex. Funding Request: Emergency and Exit Lighting $8,000 Non-skid Stairwells 3,500 TOTAL $11,500 B. Eligibility The proposed activity would be eligible under Rehabilitation and Preservation, Section 570.202(a) (2) . C. Low and Moderate Income Benefit The two proposed projects would qualify for low and moderate income benefit based upon the income requirements for public housing occupancy. III. RECOMMENDATION If approved for funding, staff recommends a 10% contingency fee be added to increase the total funding to $12,650. March 17, 1992 1992-1993 PROJECT REVIEW COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM PLANNING DEPARTMENT CITY OF ELGIN I. GENERAL INFORMATION A. Proposed Project: Building Rehabilitation B. Funding Request: $12,730.00 C. Eligibility: Eligible D. Low/Mod Benefit: Qualifies E. Location: Elgin Neighborhood Community Center 355 Dundee Avenue F. Applicant: Housing Authority of Elgin (HAE) II. CONSIDERATIONS A. Background CDBG funds are requested to renovate the second floor at the Elgin Neighborhood Community Center, 355 Dundee Avenue. Additional funding is requested to put a security system in the building. Due to the amount of equipment and supplies for the programs in the building there is a need to take measures to secure the property. B. Eligibility These two activities would be eligible activities under Rehabilitation and Preservation, Section 570.202(a) and (c) . C. Low and Moderate Income Benefit This activity would benefit low and moderate income persons based upon the clientele served. III. RECOMMENDATION It is recommended that a 10% contingency fee be added to the total request to increase the funding to $14,000. USING UTHORITYoF LGIN Sandra A.Freeman, Commissioners Executive Director Everett Woods,Chairman Patricia Hill,Vice Chairperson March 4, 1992 Joyce Fountain Robert Gilliam Susan Moylan, Councilwoman Ralph Vaughan City of Elgin ISO Dexter Court Elgin, I1. 60120 Dear Councilwoman Moylan, Enclosed please find a calendar of typical monthly activities occurring at 355 Dundee Avenue per your request. I would also like to list agencies and activities. which have occurred or do occur at the Community Center but not on a regular basis. They include but are not limited to: Eboniers Club of Elgin High School Big Brothers/ Big Sisters Prevention Education and Resource Consultants Elgin Police Department's Resident Officers Neighborhood Housing Service - sleepover for neighborhood children Housing Authority of Elgin - sleepovers for youth Housing Authority of Elgin commodities distribution Neighborhood Housing Service and Housing Authority of Elgin pumpkin giveaway and petting zoo Housing Authority of Elgin resident Christmas party Housing Authority of Elgin youth employment group Housing Authority of Elgin summer field trip drop off/ pick up point Housing Authority of Elgin summer "movie day" Alcoholics Anonymous meetings have been scheduled on Saturday evenings, attendance has dropped but plans are to get this meeting going again We are thankful for the opportunity to utilize 355 Dundee Avenue. The programs offered at this location for Housing Authority resident's are uniquely tailored to their needs and not available elsewhere in the community. Respectfully Submitted, /0(46 -,4--r<--1 • iarita Manning CC: George Van DeVoorde, Mayor City Council Members Larry Rice, City Manager 1845 Grandstand Place•Suite 100•Elgin,IL 60123 • (708)742-3853 • (708)742-2245 Section 8 Q TYPICAL MONTH AT 355 DUNDEE AVENUE - ELGIN NEIGHBORHOOD COMMUNITY CENTER Sunday Monday Tuesday Wednesday Thursday Friday Saturday HAE Teen Girls Group Section 8 - 1:00 HAE Mom's Group HAE Challenge A.A. - 7:00 3:30 10:00 Progran - 3:00 Bethesda's Woman's HAE Teen Boys Group 1 2 Group - 7:00 3 4 6:00 6 f HAE Teen Girls Group Section 8 - 1:00 HAE Mom's Group HAE Challenge A.A. - 7:00 • 3:30 10:00 Progran - 3:00 Bethesda's Woman's - HAE Teen Boys Group 8 9 Group - 7:00 10 11 6:00 12 13 11.. • HAE Teen Girls Group Section 8 - 1:00 HAE Man's Group HAE Challenge A.A. - 7:00 3:30 10:00 Progran - 3:00 Bethesda's Woman's HAE Teen Boys Group . 15 16 Gaup - 7:00 17 18 6:00 19 20 `, HAE Teen Girls Group HAE Mom's Group HAE Challenge A.A. - 7:00 3:30 10:00 Progran - 3:00 Bethesda's Woman's HAE Teen Bays Group 22 23 G=«gyp - 7:00 24 25 6:00 26 27 2 . . . , HAE Teen Girls Group • 3:30 Bethesda's Woman's Group - 7:00 29 30 31 i . . ..- March 17, 1992 1992-1993 PROJECT REVIEW COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM PLANNING DEPARTMENT CITY OF ELGIN I. GENERAL INFORMATION A. Proposed Project: Water Meter Vaults B. Funding Request: $5,500.00 C. Eligibility: Eligible D. Low/Mod Benefit: Qualifies E. Location: Clifford and Owasco Courts F. Applicant: Housing Authority of Elgin (HAE) II. CONSIDERATIONS A. Background Pursuant to attached correspondence dated October 25, 1990, the City of Elgin Water Department has determined that several of the privately owned meter vaults at the above subject property are not readily accessible nor up to code. In order to correct this safety hazard, the HAE is requesting CDBG funds to bring two referenced vaults to ready accessibility. B. Eligibility This proposed activity would be eligible under Rehabilitation and Preservation/Code Enforcement, Section 570.202(c) . C. Low and Moderate Income Benefit This activity would benefit low and moderate income persons based upon the income level of the residents. III. RECOMMENDATION Staff recommends that this activity be funded at the requested level of $5,500. March 17, 1992 1992-1993 PROJECT REVIEW COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM PLANNING DEPARTMENT CITY OF ELGIN I. GENERAL INFORMATION A. Proposed Project: Marketing Information B. Funding Request: $25,000.00 C. Eligibility: Qualifies D. Low/Mod Benefit: Eligible in proportion to Grant Amount E. Location: Center City Area F. Applicant: Center City Development Corporation II. CONSIDERATIONS A. Background Design and development of matching marketing programs to encourage consumer confidence and purchases in the Center City retail establishments. These programs include radio, television, trade magazines and newspapers. Marketing material will be developed by the members of the Center City Development Corporation Events and Marketing Committee Members. These Center City businesses are providing their expertise on the CCDC Committees, along with their professional services when required. B. Eligibility This proposed activity would be eligible under Planning and Management, Section 570.205. C. Low and Moderate Income Benefit This proposed activity could be undertaken as an activity under Planning and Management. As such, the low and moderate income benefit would be in proportion to the remainder of the grant. III. RECOMMENDATION The proposed activities under Planning and Management will likely exceed the allocation of CDBG funds already recommended. Additional funding cannot be added to Planning and Management because such funding would exceed the 20% cap in the CDBG Program. Therefore, this activity has not been recommended for funding. March 17, 1992 1992-1993 PROJECT REVIEW COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM PLANNING DEPARTMENT CITY OF ELGIN I. GENERAL INFORMATION A. Proposed Project: Acquisition B. Funding Request: $125,000.00 C. Eligibility: Eligible D. Low/Mod Benefit: May Qualify as Elimination of Slum and Blight E. Location: Fountain Square Plaza F. Applicant: Center City Development Corporation Fountain Square Plaza II. CONSIDERATIONS A. Background Acquisition of property in and/or around the Fountain Square Plaza to be redeveloped by the Center City Development Corporation (CCDC) for the purpose of economic development in a severely depressed area, which currently does house many businesses serving minority and low to moderate income persons. The members of the CCDC Events and Marketing Committee, the Business Management Committee and the Business Recruitment Committee have determined that the acquisition of property for redevelopment would greatly enhance the Center City. When completed, it would improve the appearance and the image of an area that is considered, under the guidelines of the Community Development Block Grants, to be a blighted area. This type of project is part of the Center City Master Plan's long term goals. B. Eligibility This proposed activity would be eligible under Acquisition, Section 570.202(a) . C. Low and Moderate Income Benefit Documentation would need to be provided to determine which parcel would be identified for acquisition, and whether or not the parcel acquired would qualify as the elimination of slum and blight or have low and moderate income benefit based upon job creation. III. RECOMMENDATION Since this proposed activity is an unspecified acquisition for an unspecified purpose, staff does not recommend funding at this time. March 17, 1992 1992-1993 PROJECT REVIEW COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM PLANNING DEPARTMENT CITY OF ELGIN I. GENERAL INFORMATION A. Proposed Project: Building Rehabilitation B. Funding Request: $38, 150.00 C. Eligibility: Eligible D. Low/Mod Benefit: Qualifies E. Location: Elgin Community Residential Alternative Building - 1300 Bluff City Boulevard F. Applicant: Ray Graham Association for People with Disabilities II. CONSIDERATIONS A. Background Ray Graham Association for People with Disabilities is a not-for-profit agency now in its 41st year of providing human services for infants, children, and adults with disabilities. The primary funding source for programs at Ray Graham Association is the State of Illinois through the Department of Mental Health and Departmental Disabilities and Public Aid. Additional Funding is sought from grants, through corporate and foundation giving, and from individual contributions. Ray Graham Association serves approximately 1,700 individuals at fourteen locations in DuPage and northwest Cook Counties. Ray Graham Association is requesting funds to provide rehabilitation to the Elgin Community Residential Alternative (CRA) , which houses eight (8) low-income people with disabilities. Funding Request: 1. Blacktop and sealcoat existing driveways - $ 5,600 2. Install sidewalks to recreation area - 2,000 3. Install aluminum siding, soffit, facia, door and trim - 22,250 4. Install sports equipment - 2,000 5. Landscape common open areas - 3,000 6 . Replace six (6) bathroom vanities 1,200 7 . Install air conditioning units in dining area, residents lounge, and office - 2, 100 TOTAL $38,150 B. Eligibility This proposed activity would be eligible under Rehabilitation and Preservation, Section 570.202(a) ( 1) (b) (2) . C. Low and Moderate Income Benefit The proposed activity would qualify as low and moderate income benefit based on the income levels of the handicapped residents. III. RECOMMENDATION If City Council approves funding for this proposal, staff recommends the funding level of $25,000 to be designated for the installation of aluminum siding, soffit, facia, door and trim, and the replacement of six (6) bathroom vanities. • ire RAY GRAHAM ASSOCIATION FOR PEOPLE WITH DISABILITIES John Voit, Executive Director 1 951 -- ,4 9.91 I March 3, 1992 -E to 41 A NOT.FOR.PROFIT ORGANIZATION !l 'A AN EQUAL OPPORTUNITY EMPLOYER Ray G'ahata-tA'SS'oC. A LICENSED CHILD WELFARE AGENCY Arlene Kollar ' for People 11'Vit CORPORATE OFFICES City of Elgin - Disabilities. '":.. Executive,Human Resources - - Public Relations.Development 150 Dexter Court 340 W.Butterfield Rd.3C.Elmhurst,IL 60126 708/5304554 Elgin, Ii . 60120 EDUCATION CENTER 420 W Madison,Elmhurst 60126 708/543.2440 RE: Submission of 1992 Elgin CDBG Proposal EDUCATIONAL PROGRAMS: EARLY INTERVENTION PROGRAM Education Center 420 W.Madison.Elmhurst 60126 Dear Arlene: CHILDREN AND ADOLESCENT SERVICES GROUP RESPITE PROGRAM Hanson Center Thank you for the opportunity to apply for the 1992 15W431 59th,Burr Ridge 60521 DEVELOPMENTAL TRAINING/ADULTS City of Elgin Community Development Block Grant . We Fairwood School 543E.Taylor,Lombard 60148 appreciate the time, effort , and interest you VOCATIONAL PROGRAMS: afforded our organization in helping us coordinate WORKSHOP AND SUPPORT SERVICES 321 Fairbanks,Addison 60101 the grant proposal . 1125 Republic.Addison 60101 RESIDENTIAL SERVICES: DEVELOPMENTAL HOMES FOR CHILDREN Enclosed lease find an application i cat ion re uest in 3N575 West.Bensenville 60106 P PP requesting 30W572 Mulberry.West Chicago 60185 S38 , 150 of assistance from the City of Elgin CDBG. We GINEVRA BEDNORZ CHILDREN'S CENTER Residential Respite Services are desperately in need of the funds to help improve 1520S.Highland. bard 60148 IN.HOME RESPITE CARE accessibility and living conditions at the Elgin 42OW!,MadenterElmhurst60126 Community Residential Alternative building, which BEVERLY LAKE houses eight (8) low-income people with disabilities, COMMUNITY RESIDENTIAL ALTERNATIVE 1300 Bluff City Blvd..Elgin 60120 located at 1300 Bluff City Blvd. COMMUNITY RESIDENTIAL FACILITIES 143 E.Grove.Lombard 60148(Men) 1886192E.Park.Elmhurst 60126(Women) We appreciate the opportunity to present this SUNRISE COURTS Orthopedic Services for your consideration. If you have an 439 Lawrence,Roselle 60172 proposal Y Y Y SUPPORTED LIVING ARRANGEMENTS questions or require additional information, please 620 E.Ardmore,i i Lombad 60148' feel free to call me at 708/ 543-2440 . FOSTER CARE SERVICES Education Center 420 W.Madison.Elmhurst 60126 IONA GLOS SPECIALIZED LIVING CENTER 50 S.Fairbanks.Addison 60101 Sincerely, COMMUNITY INTEGRATED LIVING ARRANGEMENTS SPECIAL Center D`�/ 420 W.Madison,Elmhurst 60126 SPECIAL L SERVICES: TRANSPORTATION 321 Fairbanks,Addison 60101 FAMILY OF ORGANIZATIONS: Anna Emery Hanson Censer Business Resources.Inc Joe Durante, Development Charter Management Group.Lld Housing for the Handicapped Institute for Human Development National Foundation for People with Disabilities Volunteer Auxiliary Council . ACCREDITED BY COMMISSION ON ACCREDITATION OF REHABILITATION FACILITIES United Way V • PROPOSAL to CITY OF ELGIN 1992 COMMUNITY BLOCK GRANT from RAY GRAHAM ASSOCIATION FOR PEOPLE WITH DISABILITIES I . The Agency - Ray Graham Association for People with Disabilities II . Residential Facility - Elgin Community Residential Alternative, 1300 Bluff City Blvd. , Elgin, Il 60120 III . Project Need - Accessibility and rehabilitation of a private, non-profit, residential facility that provides housing for eight (8) low-income people with disabilities. IV. Request/Budget - $38 , 150 HOUSING APPLICATION CITY OF ELGIN CDBG PROGRAM GENERAL INFORMATION ABOUT PROJECT Name of Applicant: Ray Graham Association for People with Disabilities Name of Project : Rehabilitation of Elgin (CRA) Community Residential Alternative, 1300 Bluff City Blvd. , Elgin, I1 60120 Contact Person: Joseph Durante, Kathleen McLaughlin, Development Department 708/ 530-4554 Project Abstract: Ray Graham Association for People with Disabilities is requesting funds to provide rehabilitation to the Elgin CRA, which houses eight (8) low-income people with disabilities. Funds will be used to improve accessibility through blacktop and sealcoat of existing driveways; restoration of building exterior through installation of aluminum siding, soffit, facia, and trim; improve exterior access of common areas with use of sidewalks, sports fitness equipment, and landscaping; improve interior living conditions through air conditioning of dining area, office, and lounge; and replace six (6) bathroom sinks with accessible units. CDBG Funding Request : $38 , 150 • I . The Agency Ray Graham Association for People with Disabilities 340 W. Butterfield Road Suite 3C Elmhurst, I1 . 60126 708/543-2440 Executive Director: John Voit Ray Graham Association for People with Disabilities is a not- for-profit agency now in its 41st year of providing human services for infants, children, and adults with disabilities. Throughout its operation, with the commitment of its Board of Directors, staff members, consumers and community, Ray Graham Association has provided traditional services while developing a network of service delivery which includes new programs to accommodate changing and expanding community needs. Many of the residential and day programs are unique to special disabilities such as blind, deaf , and physically disabled and have served as models for similar program development by other organizations. The goal is to assist each person with a disability develop to a maximum potential and function at the highest level of independence possible. Both day and residential programs have been implemented and maintained throughout our history. The following are among the programs currently operated by Ray Graham Association: Early Intervention, Special Education, Vocational Training, Job Placement , Residential Care, Foster Care, Respite Care, Developmental Training, and Transportation. Individuals from as young as four weeks of age to senior citizens receive service. A broad range of disability populations are served including, blind, deaf, autistic, cerebral palsy, mental retardation, spina bifida, and learning disabled. The primary funding source for programs at Ray Graham Association is the State of Illinois through the Department of Mental Health and Developmental Disabilities and Public Aid. Additional funding is sought from grants, through corporate and foundation giving, and from individual contributions. Ray Graham Association serves approximately 1 ,700 individuals at fourteen locations in DuPage and northwest Cook Counties. Page 2 II . Residential Facility - Ray Graham Association's adult residential programs provide a variety of home-like settings designed to promote client independence and growth opportunities for people with disabilities. More than 150 people with disabilities reside in Ray Graham- managed homes, apartments, or specialized living facilities. Residential programs are operated in Addison, Elmhurst, Lombard, Roselle, Villa Park, West Chicago, Bensenville, and Elgin - 24 hours a day, 365 days of the year. The Elgin CRA was formerly known as Beverly Lake School. That program had a long history of providing special educational needs for children who were unable to be served in local school districts. In 1981 Beverly Lake School was converted to its present program - Ray Graham Association, Elgin Community Residential Alternative. Today, the Elgin (CRA) Community Residential Alternative houses eight (8) low-income people with multiple disabilities, primarily severe/profound mental retardation. This site has provided many years of educational and residential services for people with disabilities in the Elgin community. If the requested funds are so granted, the project rehabilitation would have a positive impact on the eight residents by increasing accessibility and improving their living conditions, as well as having a positive community impact by modernizing and improving public structures. III . The Need Periodic maintenance, replacement , and upgrading of facilities are necessary to the welfare of the residents and to the conformity of community standards. Specific to this proposal is the rehabilitation of exterior, interior, and common areas of the Elgin (CRA) Community Residential Alternative. The struggle for Ray Graham Association to provide quality housing remains great. Assistance from the City of Elgin is urgently needed to help with rehabilitation, accessibility, and restoration of property located at 1300 Bluff City Blvd. , which houses eight (8) low- income, people with disabilities. IV. Request/Budget - $38, 150 Page 3 SUMMARY PROPOSED ELGIN CRA IMPROVEMENTS 1300 BLUFF CITY BLVD. ELGIN, IL 60120 Exterior: 1 . Blacktop current gravel driveways and sealcoat and/or repair existing blacktop areas $ 5, 600 2. Install aluminum siding, soffit, facia, door and trim $22 , 250 Exterior Sub-total $27 ,850 Interior: 1 . Air condition dining area, office, residents lounge (3 @ $700) $ 2100 2 . Replace six (6) bathroom vanities @ 200 each $ 1200 Interior Sub-total $ 3, 300 Common Ground Area: 1 . Install sidewalks to recreation area $2 ,000 2 . Install sports equipment $ 2 ,000 3. Landscape common open areas $ 3 ,000 Grounds Sub-total $ 7,000 TOTAL REHABILITATION PROJECT COST $38, 150 , . pet.TERNI41 IVE rtENT INT" ftg,S I L BVD toluN IT? F-F C I TY (314 1300 B" IL 60120 . . -... .4 ....- 1:01. ,.- _ . .••..-1.::s-i--", ..„---: .4,t . \ e ,•,..„. .,,iptisi.4,0frief.,4634 -t.. v„ , • _ 0.0 t ' .1 . ' ' , ..,:....• ., _ . ' t.iI!'1' - /, it; . r \ • .......------..— _ 0 s: .. i.i - .,... 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The City of Elgin expects to receive an estimated $761,000 .in Community Development Block Grant funds this year. An additional $10,000 in CDBG program income is estimated to be available for the 1992 CDBG Program. Therefore, the total available funding for 1992 is estimated to be $771,000. The first public hearing is scheduled for Tuesday, March 3rd,at 6:00 P.M. at the Elgin City Hall, 150 Dexter Court. The purposes of this public hearing are: 1. to receive comments on Elgin's current and past Community Development Block Grant Programs; 2. to provide an opportunity for citizens to comment on the needs of the Elgin community; and, 3. to provide an opportunity for citizens to propose projects for the 1992 Community Development Block Grant Program. The March 3rd public hearing will be the only opportunity for the submission of proposals for funding in the 1992 Community Development Block Grant Program. Written comments regarding proposed projects may be submitted after this hearing and prior to the City Council worksession on March 31. A worksession to review project proposals and citizen comments will be held on Tuesday, March 31st, at 6 :00 P.M. at the Elgin City Hall, 150 Dexter Court. At this meeting the Elgin City Council will review the comments and proposals submitted at the March 3rd public hearing and select projects for 1992 Community Development Block Grant funding. On April 22nd the Elgin City Council will announce the projects to be funded in the 1992 Community Development Block Grant Program. This hearing will be the last opportunity for public comments on the CDBG Program and proposed projects. The announcement of project selection will take place at the regular Elgin City Council meeting which starts at 8:00 P.M. in the Elgin City Hall, 150 Dexter Court. For further information regarding the Community Development Block Grant Program, for assistance in developing a CDBG funding proposal or for a copy of the CDBG Citizen's Participation Plan please contact Planning Department at 931-5916 or write to the Community Development Block Grant Program, Elgin City Hall, 150 Dexter Court, Elgin, IL 60120. Community Development Block Grant Proposals Proposals Received Since February 26, 1992 (In Order of Receipt) 1. Community Crisis Center, Inc. 2. Fox River Valley Center for Independent Living 3. Renz Addiction Counseling Center (Prevention, Education and Resource Consultants High Adventure) 4. Replacement of Broken Curbs and Driveway Aprons on Prairie Street - Submitted by Dan Miller. 5. Housing Authority of Elgin • • CI IT/ CI AGENDA PUBLIC HEARING COMMUNITY DEVELOPMENT BLOCK GRANT 1992-1993 6:00 P. M. , TUESDAY MARCH 3, 1992 CITY COUNCIL CHAMBERS SECOND FLOOR, NORTH TOWER ELGIN MUNICIPAL BUILDING A. CALL HEARING TO ORDER. B. ROLL CALL. C. PRESENTATION ON COMMUNITY BLOCK GRANT PROGRAM AND ELIGIBILITY CRITERIA. D. CITIZENS COMMENTS ON PAST PERFORMANCE AND COMMUNITY DEVELOPMENT NEEDS. E. PRESENTATION OF FUNDING PROPOSALS: 1. Planning Department. 2. Neighborhood Housing Services. 3. Habitat for Humanity of Northern Fox Valley. 4. Engineering Division, Public Works Department. 5. Parks Department. . 6. Kairos Family Center. 7. Senior Services Associates, Inc. 8. Mother Goose Child .Development Center. 9. Elgin Area Childcare Initiative. 10. Centro De Informacion Y Progreso. 11. Greater Elgin Area YMCA. 12. Community Contacts, Inc. 13. The Health Center. 14. The Ecker Center. 15. Other Proposals. F. ANNOUNCEMENT OF WORK SESSION. March 31, 1992 - 6:00 p. m. G. ADJOURNMENT. SPECIAL COMMITTEE OF THE WHOLE COMMUNITY DEVELOPMENT BLOCK GRANT WORK SESSION March 31, 1992 The Special Committee of the Whole meeting, which was a Community Development Block Grant (CDBG) Work Session, was called to order by Mayor VanDeVoorde at 6 :30 p.m. in the Council Conference Room. Present: Councilmembers Fox, Gilliam, Moylan (arrived at 6 : 10 p.m. ) , Popple (arrived at 6 : 17 p.m. ) , Walters (arrived at 6 :40 p.m. ) , Yearman, and Mayor VanDeVoorde. Absent: None. Approval of Minutes - March 3, 1992 Councilwoman Yearman made a motion, seconded by Councilman Fox, to approve the minutes of the March 3, 1992, Community Development Block Grant Public Hearing. Yeas : Councilmembers Fox, Gilliam, Yearman, and Mayor VanDeVoorde. Consideration of 1992 Budget Review The sum of $761,000 has been allocated for the 1992 Community Development Block Grant project; program income in the amount of $18,865 is anticipated; and the staff is recommending that the sum of $75,818, which is remaining from previously funded projects, be added for a grand total of $855,683 . Review of Community Development Block Grant Proposals Received The Council considered the staff 's project reviews and recommendations for each of the proposals. Councilman Fox stated that he would prefer that block grant money not be used for street reconstruction unless there is money left over after considering all the other proposed projects. Councilman Fox made a motion to approve the requested sum of $80,000 for City CDBG Administration but not to approve the additional sum of $20,000 as recommended by the staff. The motion failed for lack of receiving a second. Councilwoman Popple made a motion, seconded by Councilman Gilliam, to eliminate the allocation of $114,000 for City Public Works street reconstruction which had been proposed by the staff. Yeas: Councilmembers Fox, Gilliam, Moylan, Popple, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. After further discussion, by consensus the Council approved funding as follows: City CDBG Administration $ 50,000 City Planning and Management 100,000 City Rehab Rebate Program 180,000 4-N,c°° NHS Rental Rehab Program 78,500 L o C2-41 " 0 �°}-\1 ,� 3 a 5-00 5 cc.h &,,nn:2c tc)h Habitat Land Acquisition S -pK_ j/ 25,000 Kairos Office Renovation G�'to-nnt`'s 7,600 Senior Center New Roof ( *see below) 10,000 Mother Goose Facility Renovation 41,000 EACI Childrens Summer Program 60,000 Centro Youth Center Completion 40,000 YMCA Computer Equipment 15,000 YMCA Game Room Equipment 11,000 Community Contacts Energy/Repair 20,000 Health Center Medications 13,400 Miller Prairie Curb and Approach 9,683 Crisis Center Renovations 20,000 FRVCIL Handicap Curb Ramps 25,000 Housing Authority of Elgin (HAE) : Smoke Alarms 40,000 Sprinkler System 60,000 Youth Center Improvements 14, 000 Clifford Water Meter Vaults 5,500 Beverly Lake Renovation (Ray Graham Assn. ) 25,000 ,flpt -(7240,“\, b`�"�'" --II.( . Roo() $850,683 f,e2i2-41JE w Afalso a3reed that because of the need for immediate repairs to the Senior Center roof, patching would be done with interim assistance funds, and then the actual roof repair will be done when the CDBG funds become available. Because of the various allocation changes made and the restrictions regarding certain categories, Pat Andrews requested and the Council agreed to give the staff some latitude to make adjustments in case the figures don't balance out. Councilwoman Moylan suggested that in future years the Council receive input and recommendations from members of the community and social agencies to assist with prioritizing needs for the various proposals received for Community Development Block Grant funding. Announcements Mayor VanDeVoorde announced that the Community Development Block Grant final public hearing will be held April 22, 1992 at 8 p.m. in the City Council Chambers . Adjournment Councilman Walters made a motion, seconded by Councilwoman Yearman, to adjourn the meeting. Yeas: Councilmembers Fox, Gilliam, Moylan, Popple, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Meeting adjourned at 7 :40 p.m. April 22, 1992 Dolonna Mecum, City Clerk Date Approved VOLUME LVII APRIL 22, 1992 202 viability but also to determine whether the financial level requested is appropriate for the services to be provided. Robert Soderstorm, 104 South State Street, addressed the Council and filed with the City Clerk a statement regarding what he considered misuse of block grant funds 14 years ago. Councilwoman Moylan made a motion, seconded by Councilman Walters, to close the public hearing. Yeas : Councilmembers Fox, Gilliam, Moylan, Popple, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. RESOLUTION ADOPTED AUTHORIZING SUBMISSION OF AN APPLICATION FOR A GRANT UNDER THE HOUSING AND COMMUNITY DEVELOPMENT ACT OF 1974 Councilwoman Popple made a motion, seconded by Councilman Walters, to adopt the aforementioned resolution. Yeas : Councilmembers Fox, Gilliam, Moylan, Popple, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. RESOLUTION AUTHORIZING FILING OF APPLICATION FOR GRANT UNDER THE HOUSING AND COMMUNITY DEVELOPMENT ACT OF 1974 WHEREAS, Title 1 of the Housing and Community Development Act of 1974 provides for block grant funding assistance to units of general purpose local governments for the purpose of strengthening the ability of said governments and elected officials to determine the community development needs, set priorities, and allocate resources to various activities; and WHEREAS, the City Council of Elgin, Illinois, has determined that additional emphasis is needed in the area of community development in order that beneficial solutions to the problems of slum and blight, and housing and neighborhood deterioration may be determined. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS: Section 1 . That a submission be made to the Department of Housing and Urban Development for a grant in the amount of Seven Hundred and Sixty-One Thousand Dollars ( $761, 000) . Section 2 . That the City Manager is hereby authorized and directed to execute and file such submission with the Department of Housing and Urban Development and to provide additional information and furnish such documents as may be required by said Department to execute such agreements as are required by said Department, and to act as the authorized correspondent of the City of Elgin. s/ George VanDeVoorde George VanDeVoorde, Mayor A IN COMMENT REGARDING THE HARDSHIPS CAUSED BY THE ADMINISTRATION OF POSSIBLE ACQUISITIONS WHEN APPRAISALS ARE MADE BY FEE APPRAISERS UNDER BLOCK GRANT 1 . No follow up or intentions are received 2 . Wrong information is given by inspection and administration 3 . Harrassment begins 4 . Selective enforcement of zoning, laws and ordinances 5 . Wrongful taking of property 6 . Improper installation of fences and removal of signs . 7 . "Storm Trooper" tactics by police officials 8 . Civil rights violations 9 . Tools "appropriated" 10. Equipment "appropriated" i rmAi) de .7 608 NOVEMBER 17 , 1993 VOLUME LVIII PUBLIC HEARING REGARDING COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM BUDGET Planning Director Dahlstrom stated that the purpose of the rebudgeting is to transfer funds to the block grant funds to be used for 1993 for the relocation assistance project. Councilwoman Yearman made a motion, seconded by Councilman Walters, to close the public hearing. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Councilwoman Popple made a motion, seconded by Councilman Fox, to approve the transfer of $18, 168 from the NHS Rental Rehabilitation Program to a new 1993 Relocation assistance project. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. PETITION 25-93 APPROVED REQUESTING PRELIMINARY PLAT OF SUBDIVISION APPROVAL FOR ECHO RIDGE SUBDIVISION; PROPERTY LOCATED NEAR GLEN ECHO ROAD AND CHESTNUT DRIVE; BY MERIT REAL ESTATE, INCORPORATED, AS APPLICANT, AND CHARTER BANK AND TRUST, AS OWNER Councilwoman Popple made a motion, seconded by Councilman Walters, to approve Petition 25-93 with the recommendations from the Planning and Development Commission. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Councilman Fox stated that given the location of the subject property, he would hope that all purchasers of the property be made aware that at some point in the future Shales Parkway will be built through this property. The petitioner gave the Council his assurance that purchasers would definitely be made aware of this, not only for the purpose of giving the purchasers the information but also for the protection of the sellers from any possible claim for nondisclosure. PETITION 40-93 APPROVED REQUESTING GI GENERAL INDUSTRIAL DISTRICT CONDITIONAL USE APPROVAL FOR A PLANNED DEVELOPMENT, TO ALLOW A CHURCH; PROPERTY LOCATED AT 1451 DUNDEE AVENUE; BY CHURCH OF THE BRETHREN GENERAL BOARD, AS APPLICANT, AND OWNER Councilman Walters made a motion, seconded by Councilwoman Yearman, to approve Petition 40-93 with the recommendations of the Zoning and Subdivision Review Board. Yeas : Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. . , , • E1n 8 N. °F Agenda Item No. (��4 y %,.g November 8, 1993 MEMORANDUM TO: Mayor and Members of the City Council FROM: Robert 0. Maim, Interim City Manager SUBJECT: Public Hearing for an Amendment to the Community Development Block Grant Program rk Purpose,: A Public Hearing is required to amend the Community Development Block Grant Program. Background: At the Committee of the Whole Meeting of October 27, 1993, the City Council approved a proposal to transfer Community Development Block Grant (CDBG) funds from the 1992 NHS Rental Rehabilitation to a new project for 1993 - Relocation Assistance. The amount of funds available to be rebudgeted total $18, 168 (an equal amount of funds derived from income to the federal Rental Rehabilitation Program will replace the CDBG funds) . The City Council concurred with the staff recommendation to transfer the available funds for relocation assistance. Attached for City Council information is a copy of the Committee of the Whole memorandum and a copy of the public notice published in the Courier News for the Public Hearing on the proposed Community Development Block Grant Program Amendment. The purpose of the Public Hearing is to hear and consider any comments concerned citizens may have regarding the proposed amendment. Financial Impact: A total of $18, 168 in Community Development Block Grant funds are available for the proposed relocation project. r a - Recommendation: After the close of the public hearing, a motion to approve the transfer of $18, 168 from the NHS Rental Rehabilitation Program to a new 1993 Relocation Assistance project would be in order. Robe t 0. alm, Interim City Manager r r . ) October 19, 1993 MEMORANDUM TO: Mayor and Members of the City Council FROM: Robert 0. Malm, Interim City Manager SUBJECT: Rental Rehabilitation Program and Proposed Amendment to the Community Development Block Grant Program PURPOSE: To provide for the relocation of displaced tenants and to amend the 1993 Community Development Block Grant (CDBG) Program. rBACKGROUND: In December of 1992, the U. S Department of Housing and Urban Development (HUD) conducted a monitoring of the federal and state funded Rental Rehabilitation Program administered by the Neighborhood Housing Services (NHS) on behalf of the City. One issue raised during the monitoring was the possible displacement of three households from one rehabilitation project. In response to HUD's concerns the owner of the property obtained written documentation stating that each household had been offered a rehabilitated dwelling unit and that each household had moved of their own accord. Additionally, NHS had a questionnaire completed by each household. This documentation was submitted to HUD for their determination of displacement. HUD's relocation specialist reviewed the submitted material and conducted a telephone interview of one of the households. Based upon the documentation submitted and the telephone interview, HUD determined that the households had been displaced. Displacement occurred because the after-rehabilitation rents exceeded 30% of the income of the households that moved (i. e. with no rental assistance the households could not afford to remain in the units) . Based upon HUD's determination, the City, as the Rental Rehabilitation Program grantee, has the responsibility to provide federally mandated relocation benefits to the affected households. Upon HUD's determination that displacement had occurred, staff requested HUD to provide a written opinion as to whether CDBG funds could be used for the necessary relocation assistance to the displaced households. This opinion was requested because staff had been initially advised by HUD that CDBG funds could not be used. . 1 • Following a series of discussions, HUD has concluded that CDBG funds may be used for the relocation assistance. In the interim, the City received payment on two federally funded rental rehabilitation loans due to the sale of the properties. The funds received total $18, 168. Since the original rental rehabilitation programs no longer exist on the state and federal level, staff requested a HUD determination as to the use of such income (i. e. returned to the federal government, treated as CDBG income, used for new loans, etc. ). Recently, staff was advised that the loan repayment funds could be used for new rental rehabilitation loans under the 1992 CDBG funded local NHS Rental Rehabilitation Program (the city provided CDBG funding in 1992 to continue the former federal program on the local level) . Staff then asked if the funds could be used for relocation assistance for the federal Rental Rehabilitation Program. Staff was advised that the income could not be used directly for the purpose of relocation, however, the local NHS Rental Rehabilitation Program could have the loan payments added to its funding and the same amount of local CDBG funds could then be transferred to a new project for the relocation of displaced tenants. Therefore, staff is presenting the City Council with a proposal for the addition of $18, 168 to the local CDBG funded NHS Rental Rehabilitation Program (from the former federal rental rehabilitation program) and the transfer of $18, 168 in CDBG funds from the NHS Rental Rehabilitation Program to a new 1993 CDBG relocation project. At this time, staff does not know the cost of relocating the three displaced households. However, the $18, 168 in funds should cover a significant portion of the total cost. Additionally, pursuant to HUD's request (see attached letter), NHS staff have agreed to take the lead role in the relocation process. FINANCIAL IMPACT: The financial impact of the proposed transfer of funds would add $18, 168 to the 1993 CDBG Program for a tenant relocation project. RECOMMENDATION : It is recommended that staff be directed to take the necessary actions to transfer the income received from the federal Rental Rehabilitation Program to the NHS Rental Rehabilitation Program and to transfer the CDBG funds to a new 1993 CDBG relocation project. Robert O. Maim Interim City Manager r Tuesday, November 2, 1993 Courier-News A3 • NOTICE OF PUBLIC HEARING :11 ElQin PROPOSED AMENDMENT ,E`°-1 - TO THE 1993 - ,i COMMUNITY DEVELOPMENT 9 � "" BLOCK GRANT PROGRAM The Elgin City Council will hold a public hearing on • November 17, 1993 to consider an amendment to the 1993 Community De- velopment Block Grant (CDBG) Program. r The amendment to the CDBG program would transfer $18,168 in CDBG funds from the Neighborhood Housing Services Rental Rehabilitation Program to a new 1993 CDBG Relocation Project. The Elgin City Council will hold a public hear- ing and consider any comments regarding this proposed amendment to the 1993 Com- munity Development Block Grant Program. The public hearing will be held on Wednes- day, November 17,. 1993 at 8:00 p.m. at the Elgin Municipal Building, 150 Dexter Court, Elgin. For further informa- tion, please contact the Planning Department at (708) 931 -5910. • 4 • r Ion E1iñ Ageflda Item No. 171 . October 19, 1993 MEMORANDUM • TO: Mayor and Members of the City Council FROM: Robert 0. Halm, Interim City Manager SUBJECT: Rental Rehabilitation Program and Proposed Amendment to the Community Development Block Grant Program PURPOSE: To provide for the relocation of displaced tenants and to amend the 1993 Community Development Block Grant (CDBG) Program. BACKGROUND: In December of 1992, the U. S Department of Housing and Urban Development (HUD) conducted a monitoring of the federal and state funded Rental Rehabilitation Program administered by the Neighborhood Housing Services (NHS) on behalf of the City. One issue raised during the monitoring was the possible displacement of three . households from one rehabilitation project. In response to HUD's concerns the owner of the property obtained written documentation stating that each household had been offered a rehabilitated dwelling unit and that each household had moved of their own accord. Additionally, NHS had a questionnaire completed by each household. This documentation was submitted to HUD for their determination of displacement. HUD's relocation specialist reviewed the submitted • material and conducted a telephone interview of one of the households. Based upon the documentation submitted and the telephone interview, HUD determined that the households had been displaced. Displacement occurred because the after-rehabilitation rents exceeded 30% of the income of the households that moved (i. e. with no rental assistance the households could not afford to remain in the units). Based upon HUD's determination, the City, As the Rental Rehabilitation Program grantee, has the responsibility to provide federally mandated relocation benefits to the affected households. Upon HUD's determination that displacement had occurred, staff requested HUD to provide a written opinion as to whether CDBG funds could be used for the necessary relocation assistance to the displaced households. This opinion was requested because staff had been initially advised by HUD that CDBG funds could not be used. Following a series of discussions, HUD has concluded that CDBG funds may be used for the relocation assistance. In the interim, the City received payment on two federally funded rental rehabilitation loans due to the sale of the properties. The funds received total $18, 168. Since the original rental rehabilitation programs no longer exist on the state and federal level, staff requested a HUD determination as to the use of such income (i. e. returned to the federal government, treated as CDBG income, used for new loans, etc. ). Recently, staff was advised that the loan repayment funds could be used for new rental rehabilitation loans under the 1992 CDBG funded local NHS Rental Rehabilitation Program (the city provided CDBG funding in 1992 to continue the former federal program on the local level). Staff then asked if the funds could be used for relocation assistance for the federal Rental Rehabilitation Program. Staff was advised that the income could not be used directly for the purpose of relocation, however, the local NHS Rental Rehabilitation Program could have the loan payments added to its funding and the same amount of local CDBG funds could then be transferred to a new project for the relocation of displaced tenants. Therefore, staff is presenting the City Council with a proposal for the addition of $18, 168 to the local CDBG funded NHS Rental Rehabilitation Program (from the former federal rental rehabilitation program) and the transfer of $18, 168 in CDBG funds from the NHS rk Rental Rehabilitation Program to a new 1993 CDBG relocation project. At this time, staff does not know the cost of relocating the three displaced households. However, the $18, 168 in funds should cover a significant portion of the total cost. Additionally, pursuant to HUD's request (see attached letter), NHS staff have agreed to take the lead role in the relocation process. FINANCIAL IMPACT: The financial impact of the proposed transfer of funds would add $18, 168 to the 1993 CDBG Program for a tenant relocation project. RECOMMENDATION: It is recommended that staff be directed to take the necessary actions to transfer the income received from the federal Rental Rehabilitation Program to the NHS Rental Rehabilitation Program and . to transfer the CDBG funds to a new 1993 CDBG relocation project. R b rt O. Malm Interim City Manager • r ,,.anq, U.S.Department of Housing and Urban Development '•'� ),' * Chicago Regional Office,Region V i I • 77 W.Jackson Blvd. `'w,,,,44 Chicago,Illinois 60604-3507 t� • ›7 RECEIVED Initial OCT 81993 - `-- OCTI 91993o. Mr. Larry Rice City Manager • ` CITY OF ELGIN City of Elgin \ PLANNING DEPT. ATTENTION: Pat Andrews • 150 Dexter Court Elgin, IL 60120 Dear Mr. Rice : SUBJECT: Rental Rehabilitation Program Tenant Displacement and Relocation Assistance City of Elgin, Illinois • This letter is in response to conversations held in recent weeks regarding the City of Elgin' s resolution of the tenant displacement finding made in conjunction with the rehabilitation of 224 Seneca St. ,. Elgin. These conversations have been held between the following persons : Pat Andrews, City of Elgin; Stuart Wasilowski, .Neighborhood Housing Services (NHS) of Elgin; Maureen Keating, HUD Uniform Act Specialist and Kathleen . Heneghan, HUD Community Planning and Development Representative. The City of Elgin considered hiring, a contractor to resolve the displacement issue. BUD discouraged the City from this because in order to avoid tenant displacement in the future it is • important that program staff from both the City of Elgin and NHS fully understand the Uniform Act requirements. HUD staff is available to provide training and assist in the resolution of the current finding, but in working with a contractor HUD would provide assistance to the contractor and the City and NHS staff • would lose the opportunity to learn the requirements and procedures of the Uniform Act. It was agreed that the finding would be resolved between NHS, City of Elgin and HUD staff. We advise that NHS staff take the lead role in locating displaced tenants and administering benefits to those tenants because NHS is the administrator of the HUD funded Rental Rehab Program and will continue to administer the Elgin CDBG funded Rental Rehab- Program. It is most likely that the instances in which displacement may occur in the future would be in relation to this program because the Rental Rehab program has the highest percentage of rental households that are impacted by the projects. ebk • • • -2- City of Elgin staff must also have a good working knowledge of the requirements of the Uniform Act because the City is responsible for the oversight of NHS as a subrecipient agency. In the future, appropriate City and NES staff are encouraged to attend BUD training on related relocation issues . Community Development Block Grant (CDBG) funds may be expended for expenses related to relocation and tenant displacement including staff costs for training and resolution of this finding . Please continue to keep our office informed regarding the status of this issue . Any questions regarding this letter may be directed to Kathleen Bene1 ; :at (312 ) 353-0946 . Sinc , 7444 Richard H. Wilson Regional Director Community Planning and Development • • r C . . 1 • COMMUNITY DEVELOPMENT BLOCK GRANT PUBLIC HEARING MARCH 3, 1993 The Special Committee of the Whole meeting, Community Development Block Grant Public Hearing, was called to order by Mayor VanDeVoorde at 6 :30 p.m. in the Council Chambers. Present: Councilmembers Fox, Gilliam (arrived at 7 : 15 p.m. ) , Moylan, Popple, Walters, Yearman, and Mayor VanDeVoorde. Absent: None. Presentation from the Planning Department Providing an Overview of the 1993 Community Development Block Grant Program Planning Director Dahlstrom stated that the City of Elgin has participated in the Community Development Block Grant (CDBG) program since its inception, and this is the 19th year. The City is scheduled to receive $884,000 federal funds and approximately $115,000 in program income, for a total of $999,000 . Additional monies may be added through rebudgeting of past projects. The block grant program is a federal program, which requires adherence to numerous procedural regulations, compliance with various federal acts and programs, and the submission of a Comprehensive Housing Affordability Strategy (CHAS) . Mr. Dahlstrom outlined some of the eligible projects, which include acquisition and disposition of property, public facilities and improvements, clearance activities, some limited public services, payment of nonfederal share, relocation, loss of rental income, removal of architectural barriers, homeownership assistance, rehabilitation and preservation, planning and program administration. Not less than 60 percent of CDBG funds must be used for activities that benefit persons of low and moderate income. In addition to providing information on the CDBG program, eligible activities, and estimated funding, the purpose of tonight's public hearing is to provide an opportunity for public comments on past and future CDBG programs, and presentation of proposals by individuals and organizations for funding in the 1993 program. Receipt of Comments from Citizens Regarding the Community Development Block Grant Program; Past, Present and Future Activities Susan Schumpp, Executive Director of Community Contacts, Inc. stated that their organization had been approved for $20,000 in funding for housing rehabilitation in last year's CDBG program. It was their intention to use that money to leverage additional monies from the federal government. They have not yet used this Community Development Block Grant Public Hearing March 3, 1993 Page 2 funding, because of the difficulty and complexity involved in applying for the additional federal funds . However, in February 1993, they were approved for a $400,000 grant, and they still want to use the $20,000 in CDBG funds . Pat Andrews of the Planning Department stated that since this project is in the current year program, these funds are still available to Community Contacts, Inc. Presentation of Proposals by Individuals and Organizations for Funding under the 1993 Community Development Block Grant Program Neighborhood Housing Services, Inc. Ken Moran, on behalf of Neighborhood Housing Services, requested the sum of $165,000 to fund a new Rental Rehab Program to be operated in a fashion similar to previous programs . In the past five years, the program has impacted 54 units in 20 projects . City Property Department City Property Director Moller presented proposals for the following three projects : A. Modify five elevators in four City buildings to bring them in compliance with ADA accessibility standards $ 37, 148 B. Change the entryway of the City Hall building in order to eliminate any material and architectural barriers that restrict the mobility and accessibility of elderly and disabled persons : Option I - remove existing revolving door; install automatic handicapped accessible doors; and minimal changes to existing reception area. $65, 000 Option II - enclose passageway between the two wings of City Hall building; provide for handicapped access through the new entryway; and relocate reception area into the newly created space. $190,000 C. Neighborhood Home Restoration and Single Family Ownership Program - purchase two vacant homes in low and/or moderate income areas of the city for rehabilitation and to be sold to low or moderate income families. $300,000 Community Development Block Grant Public Hearing March 3, 1993 Page 3 Parks and Recreation Department Greg Bayor, Parks and Recreation Director, presented a three-year proposal . The projects proposed for 1993 are as follows : Accessible play piece at Huff School (Drake Field) . $90,000 Accessible play piece at Grolich Park (Route 20 and Souster Avenue) . $90,000 Playground rehabilitation at Douglas Avenue Park (near Kimball Street) . $60,000 Playground rehabilitation at Wing Street Housing Authority Playground. $60,000 Planning Department Roger Dahlstrom, Planning Director, presented the following two proposals : Continued funding for the Residential Rehab Rebate Program, which has been in existence since 1977 . The program provides financial assistance in addressing basic health and safety code violations as well as encouraging energy efficiency improvements . $150,000 Planning and management function for the 1993 CDBG program. $100,000 Elgin Fire Barn No. 5 Museum Brigid Trimble, President of Elgin Fire Barn No. 5 Museum, presented a proposal for funding in the amount of $33, 725 for installation of the accessibility items which are required for opening the museum. Community Crisis Center Lisa Sampson, Shelter Manager, presented a proposal for the following improvements to the Center' s building: Soffit, fascia and gutter repair. $20,000 Window replacement. $25,000 Community Development Block Grant Public Hearing March 3, 1993 Page 4 Police Department Deputy Chief Eric Isom presented a proposal to expand the Resident Officer Program (ROPE) to add an additional resident officer, who would live in the Mulberry Court area. The funding request is in the amount of $21,820 . Center City Development Corporation Mike Turner, Center City Director, outlined a number of proposed projects which the corporation wanted to bring to the attention of the Council, even though they realize that it isn't possible to complete all of them. They are as follows : Restoration of 31 Fountain Square Plaza ( former Woolworth Building) . $130,800 Purchase of Crocker Theater. $150,000 Additional restoration of 32-52 Fountain Square Plaza (Riverside Plaza) . $67,000 Center City Exterior Decorating Program. $12,300 Riverwalk Business Development Project. $65,000 Heritage Commission Barbara Evans, member of the Heritage Commission, presented a proposal for funding in the amount of $30,000 for preparation and printing of a manual which would include preservation, maintenance, and design guidelines for homes located in the historic district. Public Works Department Mel Dahl, City Engineer, presented a proposal for two street reconstruction projects. The first area to be improved is bounded by Liberty, Villa, Channing and Laurel Streets and includes Barrett, Healy, Henry, Percy and Stella Streets, and Stella Court. The estimate of cost for those streets is $300,000 with Alternates A and B estimated at $80,000 and $55,000 for a total of $435,000 . The second area to be improved is bounded by Liberty, Villa, George and Bent Streets and include Bent, Congress, George Streets and Illinois and Sherman Avenues. The estimate of cost for those streets is $358,000, with Alternates A and B estimated at $50,000 and $45,000, for a total of $453,000 . Community Development Block Grant Public Hearing March 3, 1993 Page 5 Elgin Housing Authority Rose Oliver, Deputy Director, presented the following proposals for funding in the order of priority: Sprinkler system for residents ' rooms $110,000 Computerized elevator control system upgrade $125,000 Plumbing system waste drains work items $78,919 Stairway treads installation on fire escape stairways $33,500 Stairway landing handrail installation $3,388 Retrofit installation of emergency efficient fluorescent screw-in light fixtures $8,000 Development of a Boys and Girls Club to provide a structured program for youth who reside in public housing and stairwell modification to meet handicap accessibility requirements - 355 Dundee Avenue $37,000 Human Resources Department Denise Bell, Fair Housing and Employment Administrator for the City, presented a proposal in the amount of $15,000 to have the following handbooks/brochures translated and printed in English and Spanish: Tenant-Landlord Handbook, Elgin Human Relations Commission brochure, and "Fair Housing, It' s Your Right. " Centro De Informacion Y Progresso Raul Nadal, Executive Director, submitted a proposal for funding a youth services coordinator/counselor in the amount of $26,913 . Elgin Academy Selden Edwards, Headmaster, submitted proposals for two blight removal projects. Option One is to purchase property at the corner of Dundee Avenue and Kimball Street. The estimated cost for purchase, demolition, and installing a parking lot is $140,000 . Option Two is to purchase the former gas station property at the corner of Dundee Avenue and Park Street. The total cost to purchase, demolish, and install a parking lot is estimated at $178,000. Community Development Block Grant Public Hearing March 3, 1993 Page 6 Operation Outreach (God's Gym) Tom Hartwell, Chairman of the Board, submitted a request for funding in the amount of $134, 186 for equipment and operating expenses for Operation Outreach. Ecker Center for Mental Health Dan Boehmer, Executive Director, submitted a proposal for funding in the amount of $72,000 to modify and upgrade the Center's computer and software system to provide for improved coordination of services, integrating client scheduling, treatment planning, utilization review, and helping clients access available financial assistance. Fox River Valley Center for Independent Living (FRVCIL) Hector Palacios submitted a request on behalf of FRVCIL for funding in the amount of $31,500 to establish a grant program to assist income-eligible persons with disabilities to obtain monies to be used to make modifications to their homes (rented or owned) to make them accessible. The funds could be used for projects such as ramps, widened doorways, grab bars, sensor lights, etc. FRVCIL is the only agency in a three-county area that serves disabled persons . Elgin Day Care Agnes Kovacs, Executive Director with Elgin Area Child Care Initiative, presented a proposal for funding in the amount of $32,925 to remodel and equip a classroom at Elgin Day Care Center. This classroom would be used to serve 19 infants and toddlers from low income families. There currently is no infant and toddler day care available to low income families in Elgin. Councilman Gilliam left the meeting at 8 :45 p.m. Catholic Charities Physician Referral Service Nala Byana presented a request for funding in the amount of $2,500 to purchase computer equipment for the physician referral service for Medicaid clients in the Northern Kane and McHenry Counties, scheduled to commence April 1 . The purpose of the service is to provide access to health care in a dignified manner and to reduce inappropriate use of emergency room services by Medicaid patients. Community Development Block Grant Public Hearing March 3, 1993 Page 7 YWCA of Elgin Rita Marcucci, Assistant Executive Director, presented a request for funding in the amount of $16,417 .50 for repair of outside signs, installation of a pool cover, removal of old pool chemical equipment from sub-basement area, and making various changes for handicap accessibility. The Larkin Center Mary Metzger, Public Relations Director, presented a funding request in the amount of $19,500 for facia and soffit repair or replacement and $25,600 for window repair and replacement, for a total of $45, 100. Senior Services Association Betty Schoenholtz, Executive Director, presented a funding proposal of $17,700 for refurbishing the Senior Center. This would involve painting, carpeting, tile, replacing basement windows, and plastering the service entrance and hallway. Gifford Park Association Pat Miller, on behalf of Gifford Park Association, presented a request for funding in the amount of $50,000 to produce a neighborhood conservation plan targeting the Elgin Historic District. Mayor VanDeVoorde announced that the City Council will hold a CDBG worksession on March 31, 1993, at 7 p.m. , and the final public hearing will be held April 28, 1993, at 8 p.m. during the regular Council meeting. Adjournment Councilman Fox made a motion, seconded by Councilwoman Moylan, to adjourn the meeting. Yeas: Councilmembers Fox, Moylan, Popple, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. Meeting adjourned at 9 :20 p.m. March 31, 1993 Dolonna Mecum, City Clerk Date Approved