92-0226 Coleman Land Company RESOLUTION
ACCEPTING THE PROPOSAL OF COLEMAN LAND COMPANY FOR
PHASE TWO LAND ACQUISITION SERVICES FOR WATER EASEMENTS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that Larry L. Rice, City Manager, be and is hereby
authorized and directed to accept the proposal on behalf of
the City of Elgin of Coleman Land Company for Phase Two land
acquisition services relating to water easements located north
of Highland Avenue to the new water tower on Alft Lane, a copy
of which is attached hereto and made a part hereof by
reference.
s/ George VanDeVoorde
George VanDeVoorde, Mayor
Presented: February 26, 1992
Adopted: February 26, 1992
Omnibus Vote: Yeas 7 Nays 0
Recorded:
Attest:
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
Elm
Agenda Item No.
TO: Mayor and Members of the City Council
FROM: City Manager
DATE: February 5, 1992
SUBJECT: EXTENSION OF LAND ACQUISITION SERVICES BY COLEMAN
LAND CO.
PURPOSE: •
This memorandum will provide the Mayor and Council with
information to consider approving an amendment to the agreement
with Coleman Land Co. for additional land acquisition services.
BACKGROUND:
On June 26, 1991, the City Council authorized a letter of
engagement with Coleman Land Co. for appraisal and negotiation
services to acquire easement rights for the installation of a
• water main from Highland Avenue south to U.S. Route 20.
Appraisals for the property owned by three principal owners were
completed by November 19, 1991, and, subsequently, Mark Coleman
was directed to proceed with discussions with the owners for
land acquisition. These negotiations are proceeding well. The
owners have been sent proposed contracts, and adjustments to
terms are currently underway. No major problems are foreseen.
As the City is in position to construct the entire northwest
corridor water main during 1992, it behooves the City to move in
a timely fashion to acquire remaining easements north from
Highland Avenue to the water tower at Alft Lane. Initially, the
contract with Mr. Coleman was only for a segment of this entire
length as City staff was eager to see how effective this
procedure would be. At this point, it appears to be working
well.
r
Page 2
To keep this project on schedule, it is suggested the contract
with Mr. Coleman for acquisition of easements north of Highland
Avenue be extended. The attached proposal addresses his fees to
acquire all remaining easements necessary to complete this
length of water main.
FINANCIAL IMPACT:
The Water Department's 1992 budget contains $25,000 for land
acquisition services .
RECOMMENDATION:
It is recommended that the Public Works Department be directed
to enter into an agreement with Coleman Land Co. that would
extend their services for acquisition of easements for the
properties north of Highland Avenue to the Alft Lane water
tower. The scope of this work would be focused on securing land
easements through negotiations on behalf of the City, holding in
abeyance the potential for land appraisal services if so
required by any property owners . Billing for these services
shall not exc- ==1,25,000.
All
�_u •
Cit W nage -
LLR:LED: jk 01140205.292
cc: Jim Kristiansen, Public Works Director
. _
Coleinan
Land Company
Established 1940
A Protesvonal r'apir1y
service Corporation
January 27, 1992
Larry E. Delbert
Director of Water Operations
City of Elgin
150 Dexter Court
Elgin, IL 60120
Re: Professional services bid for "PHASE TWO" acquisition services, relating to
water easements located north of Highland Avenue extending to the new water
tower on Aift Lane, Elgin, Illinois.
Dear Larry:
In response to your January 6th letter, I would be pleased to extend our working
arrangement whereby I would assist In procuring easements north from Highland Ave.
to Alit Lane and the new water tower. I have determined that there are approximately
10 parcels involved in this phase.
As we discussed, appraisals will not be done unless it becomes necessary in the
acquisition process. Acquisition activities will include analysis of the affected parcels,
analysis of the larger parcel if applicable, initial contact with property owners and other
related services including initial contract generation through attending the closing.
The fee will be based on time spent on the above activities at the rate of $100 per
hour, and billing will be monthly- The City has not provided exact locations for the
desired easement path. However, according to the SidweR Aerials it appears that
there may be as many as 10 affected parcels. In Phase I the agreed fee proposal was
capped at$2,500 per parcel and I am willing to do the same in Phase II. Therefore,
the total fee for Phase II will not exceed $25,000.
703 East Main Stroot
P.Q.Box 594
St.Charlos.Illinois 60174
(106)377-1600
(708)377-1625 Fax
20d GOO 00 aNn NH143100 S3912LCSOL Zb=Lt St-ZO-EGGL
Page Two
Mr. Larry E. Delbert
City of Elgin
January 27, 1992
Acquisition activities will commence as soon as authorized. Thank you for your
invitation to extend our services contract.
Very truly yours,
COLEMAN LAND COMPANY
Mark F. Coleman
Vice President
MFC/csh
Ac cep on behalf oft= ity of Elgin ate
COd 600 00 1NJ1 NHW3103 529tLL690L CV:Lt 9t-ZO-Z66t