92-0212 Donohue And Associates No.2 RESOLUTION
APPROVING CHANGE ORDER NO. 2 IN THE CONTRACT WITH
DONOHUE & ASSOCIATES, INC. FOR WATER DISTRIBUTION
SYSTEM IMPROVEMENTS
WHEREAS, the City. of Elgin has heretofore entered into a
contract with Donohue & Associates, Inc. for engineering
services for water distribution system improvements at the
Lyle Avenue booster station and Randall Road tower; and
WHEREAS, it is necessary and desirable to modify the
terms of the contract as is described in Change Order No. 2,
attached hereto.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF ELGIN, ILLINOIS, that Larry L. Rice, City Manager, be
and is hereby authorized and directed to execute Change Order
No. 2, a copy of which is attached hereto and made a part
hereof by reference.
s/ George VanDeVoorde
George VanDeVoorde, Mayor
Presented: February 12, 1992
Adopted: February 12, 1992
Omnibus Vote: Yeas 7 Nays 0
Recorded:
Attest:
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
CITY OF ELGIN, ILLINOIS
WATER DISTRIBUTION SYSTEM IMPROVEMENTS
CHANGE ORDER NO. 2
FOR
ADDITIONAL ENGINEERING SERVICES AT LYLE AVENUE
BOOSTER STATION, AND RANDALL ROAD TOWER
SCOPE: This change order covers additional construction engineering services
required when construction completion was delayed beyond the contract time
allowed in the original engineering agreement. The original and actual
construction dates are as follows:
Randall Road Tower (by CBI-NaCon) :
Construction contract completion date
at time of award 9/1/90
Actual partial acceptance date 10/30/90
Actual final acceptance date 7/19/91
Lyle Ave. Booster Station (by Kovilic Construction Co. , Inc. ) :
Construction contract completion date
at time of award 8/1/90
Actual partial acceptance date 11/5/90
Actual final acceptance date 7/15/91
This change order also incorporates a claim for additional work from the
booster station contractor (Kovilic Construction Co. , Inc. ) . This claim
covers additional work required to support the booster station roof structure.
The work included foundation modifications and masonry wall modifications to
provide support pilasters for the ridge beam that were not shown on the plans.
The consultant operating under contract to the City of Elgin is Donohue &
Associates, Inc. of Schaumburg, Illinois.
This is a change order to the Engineering Agreement between Donohue and the
City, dated January 5, 1989 for the referenced project.
REASON FOR CHANGE:
1. Donohue's agreement included fees for construction engineering services
assuming construction work would be completed by September 1, 1990. Due
to delays in getting electrical service installed Donohue was required to
spend additional time on site observing contractor activities.
Coordination of electric service installation by Commonwealth Edison was
solely the responsibility of the construction contractor. These delays
required Donohue to have a construction engineer available for an
additional two months at the booster station and three months for the
tower. Additionally, as shown above both contractors required several
months of assistance, after partial acceptance of their work, to complete
final punchlist items, make operation and maintenance submittals, and
submit final payment requests.
These circumstances were not reasonably foreseen at the time the contract
was signed.
2. After construction of the booster station had begun, Donohue determined
that the plans had omitted a ridge beam, and wall pilasters.
Construction had been completed to the point that addition of the
pilasters and foundation support could not be conveniently completed
without causing rework by the contractor. Because the plans had not
originally shown the foundation and wall pilaster work and because this
caused rework by the contractor, the cost of rework will be deducted from
Donohue's contract.
This change is germane to the original contract as signed and in the best
interest of the City.
SUMMARY OF CHANGES TO CONTRACT:
The amount of the contract will be revised as follows:
Original Contract Amount $112,000.00*
Previous Changes to Contract $ 15,000.00
Previous Adjusted Contract Amount $127,000.00*
Additions this Change Order $ 9,491.00
Deductions this Change Order $ 5,934.56
Final Adjusted Contract Amount $130,556.44*
*This amount does not include soil borings, which are invoiced at cost to the
City. Total soil boring cost $5,807.50.
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OTHER CONTRACT PROVISIONS:
All other contract provisions shall remain as previously agreed.
Agreed to this MA day of ,�J— , 199T,
Recommended:
Water Division n
By: (e/i1,:V7 j!, L c/
Date: /// 41/9
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Accepted:
Donohue & Assoc'ates, Inc.
By: jf ,f.4," ( GL 1/t/V
Title: Vic 17/e,ricenir
Date: pec. 0?6 1`?9/
Approved:
City of Eleinid,
By: ,,
Title: _. I/ t ,
Date: /
T/MI/LB1
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Agenda Item No.
O �
%ED Ftt
TO: Mayor and Members of the City Council
FROM: City Manager
DATE: January 14, 1992
SUBJECT: CHANGE ORDER #2, ADDITIONAL ENGINEERING SERVICES AT
LYLE AVENUE BOOSTER STATION AND RANDALL ROAD TOWER
WITH DONOHUE & ASSOCIATES, INC.
PURPOSE:
This memorandum will provide the Mayor and Council with
information to consider authorizing Change Order #2 with Donohue
& Associates, Inc. , for additional engineering services at the
Lyle Avenue booster station and Alft Lane tower.
BACKGROUND:
Delays by Commonwealth Edison in installing the electric
service to the Alft Lane tower required additional construction
related services by Donohue. Additionally, there were delays in
obtaining necessary material from the contractors to complete
their final punch list and in maintenance manual submittals,
which further extended the time the engineering firm spent on
this project beyond the anticipated completion date.
This change order also reflects a deduction of $5,934 .56 due to
an oversight during the design stage by the engineering firm.
This was due to an omission of a ridge beam and wall pilasters.
As this caused some rework by the contractor, the cost thereof
is being deducted from the Donohue contract.
FINANCIAL IMPACT:
The net adjustment to this contract amount is an additional
$3,556 .44 . These funds are available from the Water
Department's contingency fund due to favorable bid conditions on
the recently bid water main project.
tow
Page 2
RECOMMENDATION:
It is recommended that the Council authorize payment of Change
Order #2 to Don ue & Associates, Inc. , for a total of $3,556 .44 .
City Marthger
LLR:LED: jk 01140110 .492
cc: Jim Kristiansen, Public Works Director
Attachments
47)