91-1106 Well Child Conference RESOLUTION
AUTHORIZING EXECUTION OF A PURCHASE OF SERVICE AGREEMENT WITH
THE WELL CHILD CONFERENCE
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that George VanDeVoorde, Mayor, and Dolonna Mecum,
City Clerk, be and are hereby authorized and directed to
execute a Purchase of Service Agreement on behalf of the City
of Elgin with the Well Child Conference to rehabilitate and
equip 5 North Geneva Street for the provision of preventive
health care services for children and adolescents from low
income families, a copy of which is attached hereto and made a
part hereof by reference.
s/ George VanDeVoorde
George VanDeVoorde, Mayor
Presented: November 6, 1991
Adopted: November 6, 1991
Omnibus Vote: Yeas 7 Nays 0
Recorded:
Attest:
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
PURCHASE OF SERVICE AGREEMENT
CITY OF ELGIN, ILLINOIS/WELL CHILD CONFERENCE
This agreement is made this day of\ tt,N,,-f ,
1991, by and between the Well Child Conference, a not for
profit corporation, and the City of Elgin, Illinois, a
municipal corporation hereinafter referred to as "City" .
WHEREAS, the City desires to assist in the implementation
of a program providing preventive health care for children and
adolescents from low income families in the City of Elgin.
WHEREAS, the Well Child Conference is a program which
provides preventive health care for children and adolescents
in the City of Elgin.
It is hereby agreed:
1 . The Well Child Conference will provide preventive
health care services for children and adolescents from low
income families . The provision of preventive health care
services shall take place at 5 North Geneva Street.
2 . The Well Child Conference will rehabilitate and
equip a building area of approximately 1,600 square feet in a
manner which is suitable for providing health care services
and use as an indoor children' s recreation area, and parenting
learning center.
3 . The Well Child Conference shall submit a report
which documents all work completed regarding this
rehabilitation, all equipment purchased and all sources of
revenue.
4 . The City shall provide funds to the Well Child
Conference in an amount not to exceed $32, 100 for the express
purpose of reimbursing the Well Child Conference for funds
expended for the rehabilitation of building space and the
purchase of equipment for the property located at 5 North
Geneva Street, upon presentment by the Well Child Conference
of the written report described in paragraph 3, the contents
of which are found to be satisfactory to the City.
In witness whereof, the parties hereto have caused this
agreement to be executed on the above written date.
Well Child Conference
By
President
CITY OF ELGIN, a municipal corporation
Mayor,^urge VanDeVoorde
Attest:
City Clerk
-2-
•
lrl
7 , Agenda
611
Item No .
64470T051%
October 17, 1991
MEMORANDUM
TO: Mayor and Members of the City Council
FROM: Larry L. Rice, City Manager
SUBJECT: Purchase of Service Agreement - Well Child Conference
Purpose: To consider a Purchase of Service Agreement with the
Well Child Conference organization.
Background: As part of the Community Development Block Grant
hearing process the allocation of General Fund dollars to certain
r organizations was considered and approved by the City Council. The
Well Child Conference was allocated $ 32,100. for the costs of
rehabilitating building space and providing equipment for the
renovated space located at 5 North Geneva Street. The Well Child
Conference has a lease for the subject premises through the year 2002.
Financial Impact: The $32,100 allocation was made from a total
of available General Fund dollars of $560 ,000. Therefore sufficient
funds exist in the budget for this activity.
Recommendation: It is recommended that the City Council
approve the attached Purchase of Service Agreement. A copy has been
forwarded to the Well Child Conference organization. If approved a
resolution will be prepared for action at the next City Council
meeting.
dl.
Larry L. , City Manager
f
August 19 , 1987
MEMORANDUM
TO: Mayor and Members of the City Council
FROM: City Manager
SUBJECT: Change Order No. 1 for the Well Child
Conference Rehabilitation
PURPOSE: To consider a proposed change order for the Well Child
Conference rehabilitation.
BACKGROUND: The 1986-87 Community Development Block Grant
Program allocated $30 , 000 towards the rehabilitation of the lower
level of the Masonic Temple for use by the Well Child Conference.
The actual bid award totaled $30 ,289 . The remainder of the
rehabilitation work was to be funded by the Well Child Conference
( similar to the Old Main and Community Crisis Center projects ) .
For both Old Main and the Community Crisis Center projects ,
change orders were the responsibility of the building owner or
lessee, i.e. the organization receiving the grant funds. The
change order requested for the Well Child Conference totals $900
and is requested in order to provide baseboards . The original
rehabilitation specifications inadvertently omitted baseboards as
part of the scope of work.
FINANCIAL IMPACT: The bid award for this project totaled
$30 ,289 . The proposed change order is $900 . Sufficient CDBG
contingency funds remain to cover the proposed change order.
RECOMMENDATION: It is recommended that the City Council consider
the proposed change order and direct staff to take appropriate
action.
41111" ,
es J. CoCity Manager
JJC:amp
Attachment
X- •
CHANGE Distribution
ORDER OWNER ❑
ARCIIITECT ❑
AlA DOCUMENT G701 CONTRACTOR ❑
FIELD ❑
OIIIER ❑
PROJECT: Well Child Conference CHANGE ORDER NUMBER: 1
(name, address) Masonic Temple
310 E. Chicago St. INITIATION DATE: 8-18-87
TO (Contractor)Elgin, Illinois 60120
E ARCHITECT'S PROJECT NO: 8544
Sinett & Associates, Inc. CONTRACT FOR: General Construction
39 W 325 Highland Avenue
Elgin, Illinois 60123
CONTRACT DATE:
You are directed t(r make the following changes in this Contract:
Item #1 Provide and install 4" base to finish wall
surfaces in contract areas. ADD $900.00
\1)t ,1!i(I until .I n (I H Ix011 Ilii U•,%nri .11)11 •\u hilr(I
tii�n.rl(nr 1)l Ilu• ( 1)1111.1(1,u inrlif•111., lug agi er mini In•(■•■■ills 11)(lurl1)r(. am cnntrar I Sum 1)r c nnUd(I 1 inic.
The original IConiraci Suml I XXX,XXXXXXXX X, was $ 30,289.00
Net change by 1)1eviously atrlhorized Change Orders $ —0—
The (Contract Sum) (XXXXXIKAU eU iX,XX(XXX∎ prior to this Change Order was $ 30,289.00
The (Contract Suni) ' •• - • N will be (increased) ' r _
by this Change Order $ 900.00
The new (Contra(I Stunt (MxxxXxOtio including this Change Order will be $ 31,189.00
The Contract lime will he I (unchanged) by ( —0— ) Days.
The Dale of Substantial Completion as of the dale of this Change Ogler therefore is
Authorized:
rBu�lrnidge, Cassell & Assoc. Sinnett & Assoc. , Inc. Well Child Conference
A G (v3R W 1t25 Highland Ave, 3yvr.f
�310 R
17.51) Grandstand Place 39 325 Chicago Street
Address A(I(Ire., Address
Elgin, Il 60123 Elgin, Il 60123 Elgin, Il 60120
BY BY
p BY
DA-1E O A 97 D\IE DATE
AlA DOCUMENT G701 • CHAN(il. ORM)IR • ,\1'1(11 14714 tOt ill)N • VA"' • G• 19711
THE AMFRI( AN INSIIIIITE OF AR( 11111115, 1711 N1\\• 1()l'K \\I., N.W. N'-\tilttN(,ION. 1).c. _'INIIN, G701—1978
CHANGE I)icllihu(jrm It,:
ORDER (WVNIR LI
AR(-1 II Li
AlA L)OCUMEN I. 0701 ( ON I RAC!OR LI
111,11) u
(1,lttrR 1-1
PROJECT: Well Child Conference CI IANGE ORDER NUMBER: 1
(name, address) Masonic Temple
310 E. Chicago St. INITIATION DATE: 8-18-87
IO (Con(rac(ur) Elgin, Illinois 60120
I--7 ARCI III ECT'S PROJECT NO: 8544
I Sinnett & Associates, Inc. CON-TRACT FOR: General Construction
39 W 325 Highland Avenue
Elgin, Illinois 60123
CON I RAC:I DATE:
You are directed to make the following changes in this Contract:
Item #1 Provide and install 4" base to finish wall
surfaces in contract areas. ADD $900.00
No valid nnlil ci!;nrrl by hnllt Ilse r h\nel and Air iiitr•r i
cil;nalntr "1 Ihn (rn(Iuu Inr inrIir alri Inc ,l iI nu,nl Irr ir'c‘illy. inr(l inre an\' a(IjuOnwrtl in Il ' Cimira,I Sum nr ('nntracl lime.
the original (( ontract Stns) I n.XiXUXX-XXXAiXXXiX(XXX) was $ 30,289.00 .
Net change by previously authori7('d Ch,urge Orders $ –0– .
I he (Contract Sum) (K !XrCINKiX NAKZIX,XIXrX X4`(1 prior tI) this Change Order was $ 30,289.00
the (Contract Soo,) X XX K XXXXIXila XiXXXIXXXXIlf will he (increased) fYlY•X1XeX441PIXX X, '>e'€1)
by this (change Order $ 900.00 •
the new (Contra(I Suns) (() XK NX009iXIXrX)Xr}4NXX)XXII including this Change Order will be . . . $ 31, 189.00 .
I he Contract limp will be (Hl(XrXIXiI(( XalllfiiKlxXxxl) (unchang('(I) I)1' ( —0— ) Days.
lire Date of Substantial Completion as of the date of this Change Order therefore is
•
Authorized:
Burnidge, Cassell & Assoc. Sinnett & Assoc. , Inc. City of Elgin
A ( FCr CONTRA( TOR O R
1b Grandstand Place 39 W 325 Highland Ave, �Du Dexter Court _
Address Aclrl(r'« Add es
Elgin, Il 60123 +in, Ii 60123 ,Illinois 60120
By ifrfr"))551,7.4,,,,, ItY WM, �.. ' ,�� I3Y �� III Pr
DAIC d S7 DAII 10 121 P I
AIA UOCUMINI (;7 • (1IAN(;i (p;nlI • \rrn I(1711 rt)IIIIIN • AIA' • Co 1(171;
1!irAr.tivicANINSIIIII1I' ()I AF!( 1!111( I';, I-I, N!\\' \(IPN; \\1 , N\\' . \\'\IIIIN(,!()li Ill' 101144 G701 -1978
May 20, 1987
MEMORANDUM
TO: Mayor and Members of the City Council
FROM: City Manager
SUBJECT: Clean-A-Thon
PURPOSE: The purpose of this memorandum is to report to the City
Council on the outcome of the second annual Clean-A-Thon.
BACKGROUND: In January, the City Council authorized the staff to
participate in the Well Child Confere 's second annual
Clean-A-Thon. The wor ay project was held on May 2nd with
approximately 500 volunteers involved in various clean up
activities. This year' s clean up projects featured removing
debris and brush from the Bluff Spring Fen, Walton Island, Lower
Wellington, park stream beds and the River Trail. In addition,
park picnic shelters were painted, graffiti was removed at
several locations and fire hydrants were painted. Photographs
taken during the clean up activities are attached.
The Clean-A-Thon project has significantly enhanced the
appearance of the community. Moreover, because of the extensive
publicity surrounding the Clean-A-Thon, three other groups have
completed smaller but nevertheless worthwhile clean up projects
for the City.
FINANCIAL IMPACT: The cost to the City of participating in the
Clean-A-Thon was $2 ,040 , well below the original estimate of
$6, 500. Improved planning and coordination based on last year's
experience greatly reduced the involvement of City crews, thereby
lowering operational costs. In addition, because of the
inclement weather, fewer fire hydrants were painted than
originally anticipated, decreasing the amount of supplies used.
CONCLUSION: The Clean-A-Thon proved to be an excellent community
beautification project as well as a successful fundraiser for the
Well Child Conference. The Well Child Conference has expressed
interest in continuing the Clean-A-Thon next year ( see attached
letter) .
4W1
ames J. ' o. , City Manager
JJC:amp
Attachment
'i
Well Child 309 Ryerson Avenue
CONFERENCE
Elgin, Illinois 60123
(312)741-7370
May 5, 1987
Mr. Robert Maim
City of Elgin
150 Dexter Court
Elgin, IL 60120
Dear Bob:
Please accept our sincere thanks, on behalf of the entire Board of Directors
and the staff of Well Child Conference, for cooperating with us in the organization
of our Spring Clean-a-thon. We are grateful for your, as well as, the efforts
of the city workers who participated in this project.
from all of our initial reports, this event was a great success and we are
pleased with the positive response received from the City as well as service
clubs and organizations.
We look forward to working with you in the future.
Sincerely,
>1,14-41 gkey0(.4.- c246,44A-e.w.
Sarah Hudgens Gordon Grainer
Co-chairman Co-chairman
Clean-a-thon Clean-a-thon
/met
The Preventive Health Difference A United Way Agency Vii"