91-0925 Ainlay Tank Testing c11 - ociD
RESOLUTION
APPROVING CHANGE ORDER NO. 1 IN THE CONTRACT WITH
AINLAY TANK TESTING AND REPAIR, INC. FOR THE
REMOVAL OF UNDERGROUND STORAGE TANKS
WHEREAS, the City of Elgin has heretofore entered into a
contract with Ainlay Tank Testing and Repair, Inc. for the
removal of underground storage tanks; and
WHEREAS, it is necessary and desirable to modify the
terms of the contract as is described in Change Order No. 1,
attached hereto.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF ELGIN, ILLINOIS, that Larry L. Rice, City Manager, be
and is hereby authorized and directed to execute Change Order
No. 1, a copy of which is attached hereto and made a part
hereof by reference.
s/ George VanDeVoorde
George VanDeVoorde, Mayor
Presented: September 25, 1991
Adopted: September 25, 1991
Vote: Yeas 6 Nays 0
Recorded:
Attest:
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
CITY OF ELGIN
REMOVAL OF UNDERGROUND STORAGE TANKS
CHANGE ORDER NO. 1
SCOPE: This Change Order No. 1 covers additional work re-
quired by the Office of Illinois State Fire Marshal
and the Illinois Environmental Protection Agency for
the proper Removal of underground storage tanks,
contaminated product, and contaminated soils for the
City of Elgin.
The contractor for this project is Ainley Tank Test-
ing & repair Inc. , Algonquin, IL.
REASONS FOR CHANGE: This change order is required for the costs
associated with the additional work required by the Office of
the Illinois State Fire Marshal and the Illinois Environmental
Protection Agency - Division of Land Pollution Control, for the
corrective action needed for the proper removal and disposal of
underground storage tanks, contaminated product, and contaminat-
ed soils from South Grove Avenue and from the Farm Colony proper-
ty. The magnitude of these changes in the scope of work were
not anticipated under the original contract.
SUMMARY OF CHANGES IN CONTRACT AMOUNT: The amount of the con-
tract will be revised as follows (Refer to Attachment A for de-
tails) :
SOUTH GROVE AVENUE:
Work completed to date $351, 967 . 00
Future work required to be done - Not to exceed 300,000 .00
Less : Original contract amount - 46 ,500 .00
Net additional cost $605,467 . 00
FARM COLONY:
Work completed to date $ 8,827 .50
Future work required to be done 2, 000. 00
Less: original contract amount - 11, 500. 00
Net decrease $ 672 .50
TOTAL NET ADDITIONAL COST $604 ,794 .50
CHANGE ORDER NO. 1
Page 2
The present contract with Ainley Tank Testing & Repair Inc. is
for $115,815 .00 . By reason of Change Order No. 1, the contract
for the removal of underground storage tanks will be increased
in the amount of $604, 794 . 50, thereby making the total contract
value to be $720, 609 . 50.
OTHER CONTRACT PROVISIONS: The following unit prices are hereby
changed as follows:
Original Changed
Contract To Read
Removal of Contaminated Soil $56 . 50/cu.yd. $54 . 00/cu.yd.*
Removal of Contaminated Product 55(C/gallon 47cP/gallon*
Discovery and Removal of any
additional tanks N/A $1230 . 00 ea.
* Utilized in preparation of Change Order No. 1 costs .
All other contract provisions shall remain the same.
Agreed to this ?d ._ day of , 1991 .
Recommended:
BUREAU OF INSP ?TION SERVICES
By: ;
Date:
ACCEPTED:
AINLEY TANK TESTING & REPAIR INC.
Party of the Second Part (Contractor)
By: FYI . /
Ti e:
Date: '-- /
Approved:
CITY OF ELGIN
Party of hej st a Owner)
By:
Title:
0
Date: # ' ii?7/(
09/19/91 13103 s 788 658 3738 RINLRY ENUIROTEC 82
September 19, 1991
TO: City of Elgin
Wien No In win imam
FROM; John R. Ainlay MIN IOU
!ApoTATimma WAR
RK: Underground Storage Tank Work Already Completed/To Be Completed 1308 S.Main Street
Algonquin,IL
WORK ALREADY COMPLETED 60102-2740
7081658.2799
Excavation #1 6 #2-206 S. Grove Street Fax: 7081658-3730
Removed (2) 1,000 gallon heating oil tanks from excavation #1
Removed (2) 2,000 gallon gasoline tanks from excavation #2
Took 6 soil samples and analyzed for B.E.T.X. in excavation #1
Took 18 soil samples and analyzed for B.E.T.X. in excavation #2
Pumped out approximately 3,000 gallons of contaminated water from excavation #2
Hauled out 2,325 cubic yards of contaminated soil from excavation #2
Total Cost: $134,250.00
Kxcavation #3 & #4-240 S. Grove Street
Removed (1) 1,000 gallon heating oil tank from excavation #3
Removed (1) 10,000 gallon gasoline tank from excavation #4
Took 5 soil samples and analyzed for B.E.T.X. in excavation #3
Took 14 soil samples and analyzed for 1S.E.T.X. in excavation #4
Pumped out approximately 250 gallons of contaminated water from excavation #4
Hauled out 165 cubic yards of contaminated soil from excavation #3
Hauled out 1,425 cubic yards of contaminated soil from excavation #4
Total Coat: $ 90,057.50
Excavation #5-250 3. Grove Street
Removed (1) 1,000 gallon waste oil tank
Removed (1) 275 gallon new oil tank
Removed (1) 275 gallon automatic transmission fluid tank
No soil samples taken or water pumped
Pumped out approximately 750 gallons of product and 5 hours of waiting time
Hauled out 90 cubic yards of contaminated soil
Total Cost: $ 9,252.50
Excavation #6-262 S. Grove Street
Removed (1) 3,000 gallon waste oil tank
Removed (1) 1,500 gallon waste oil tank
Removed (1) 1,000 gallon waste oil tank
Removed (2) 500 gallon waste oil ur heating oil tanks
Took 14 soil samples and analyzed for Total Priority Pollutants
Pumped out 16,100 gallons of contaminated water and product
Hauled out 1,275 cubic yards of contaminated soil
Hauled in 1,320 cubic yards of new backfill
Total Cost: $118,407.00
Total Cost For Work Completed On S. Grove Street: #351,967.00
*There has been no charge for the soil analysis or landfill permit for the above
contaminated soil due to the volume of contaminated soil.
Environ: cnle Safety Info the 21S4 Century ATTACHMENT "A"
09/19,91 13194 a 708 658 3738 RIHLRY ENVIROTEC 83
September 19, 1991
Page 2
City of Elgin
• Para Colony Property-999 S. McLean Blvd. M 11111.11111
1 AMC
Removed (3) 10,000 gallon #6 fuel oil tanksits**`�
Took 7 soil samples and analyzed for B.E.T.X and P.N.A.'s
1308S. Mpin Street
Pumped out 1,250 gallons of contaminated water and product p,lguin.IL
Total Cost; $8,827.50 60402-2740
*There is approximately 5 cubic yards of contaminated soil that 708/658-2799
will have to be hauled and disposed of that will be invoiced Iax: 708/658-3730
later for an additional cost of approximately $2,000.00.
WORK THAT NEEDS TO BE COMPLETED AT S. GROVE STREET
Excavation #1-Process soil analysis and closure report.
Excavation #2-Remove approximately 750-1,000 cubic yards of contaminated soil
from ground and an additional 1,000 cubic yards already excavated
and above around ready to be hauled and disposed. Backfill.
Complete further sampling and analysis. Closure report.
Excavation #3-Process soil analysis and closure report.
Excavation #4-Process samples and analyze. Backfill and closure report.
Excavation #5-Excavate, haul and dispose of approximately 500-750 cubic yards
• of contaminated soil. Sample and analyze. Backfill and closure report.
Excavation #6-Closure report.
Total coat for excavation, hauling, sampling, analysis, backfill and
closure reports to be completed for first phase of clean-up will be
approximately $250,000.00-$300,000.00.
All of these figures and tabulations will be put in the Corrective Action
Report that will be sent to the E.P.A. This report is tentatively scheduled to
be sent around October 15. The E.P.A. has stated that it will take two to four
weeks to process. If it takes any longer than this, the cold weather may threaten
the completion of phase one.
You will receive a copy of the invoice that will be broken down into
excavation sites. These invoices and waivers will need to be processed by
September 27.
envl,unmental Safely into the gist Century
A
Elva5unt
Agenda Item No. D ( Q0)
or-L7'p
ft
\r!D
September 20, 1991
MEMORANDUM
TO: Mayor and Members of City Council
FROM: City Manager
SUBJECT: Change Order No. 1 - Underground Storage Tank Removal
PURPOSE: The purpose of this memorandum is to provide Council
with information to consider Change Order No. 1 to the subject
contract.
r* BACKGROUND: At your July 11th meeting, Council awarded a
contract for the removal of underground storage tanks at various
locations throughout the City to Ainley Tank Testing & Repair
Inc. , of Algonquin.
The required permits and registrations necessary to proceed with
the removal of these tanks were obtained from the Office of the
Illinois State Fire Marshal . Work began in the South Grove
Redevelopment District on September 3rd and, unfortunately, a
number of the tanks were found to be leaking and the soil contam-
ination was found to be considerable. The magnitude of the
problems on South Grove were presented to Council at your Septem-
ber 11th Committee of the Whole Meeting in a memorandum from
Steve Bone, Ass 't. Supt. BIS.
The staff then met with Ainley to determine some cost estimates
and, hopefully, negotiate some savings to the contract unit
prices (please refer to the attached letter from Ainley dated
September 16th for details) .
Following that meeting, the attached Change Order #1 was devel-
oped for Council ' s consideration and work on South Grove has
been suspended pending the submittal and approval of the Correc-
tive Action Plan to the IEPA.
It should be noted that the removal work at the Farm Colony and
the Lord' s Park Pavilion sites proceeded with much greater suc-
cess; only a minimal amount of soil contamination was found and
these sites should be completed shortly. Also, staff is looking
4
Memo to Mayor and Members of City Council
Page 2
September 20, 1991
41/
into various options regarding replacement and possibly reloca-
tion of the underground tank in the southwest corner of City
Hall prior to beginning work.
FINANCIAL IMPACT: The City has begun the application process
with the IEPA in order to access the State' s Leaking Underground
Storage Tank (LUST) fund; however, there are deductibles in-
volved. In addition staff is investigating the liability of
former owners and tenants as well as our own insurance coverages .
The LUST application process is on a reimbursement basis and is
expected to take several months. In the interim, the contractor
needs to be paid for the work completed to date and funds estab-
lished to complete the clean-up on South Grove pending the
IEPA' s approval of the Corrective Action Plan.
An analysis of the General Fund has found the following:
Monies could be made available for these costs before
State LUST funds or other possible recovery sources are
received. At this late point in the year, there have
been no other major unforeseen expenses that have im-
pacted the General Fund' s contingencies, and there is
approximately $700,000 unexpended between Non-
departmental 's Special Projects Account (Approp. 47)
#190-959 ) and Non-departmental 's Capital Accounts
(Approp. #190-978 & #190-991) .
RECOMMENDATION: The recommendation is that the City Council
approve Change Order No. 1 for the removal of underground tanks
in the amount of $604,794 .50.
f-40-NA
City a1nager
4141
♦ 4„
Page 2
September 16, 1991
City of Elgin
RE: Scope of Work Regarding Underground Storage Tanks
.� .. ilk
There is however some bad news for all this, the price for M11I`MT
the closure documentation will increase from $150.00 to $2,850.00 TANK TESTING&REPAIR INC
for Grove Street properties but will remain the same for all other 1308 S. Main Street
sites. The reason for the increase is the complicated nature of AlgonquiniL
all the report writing, Professional Engineering and E.P.A. 60102-2740
correspondence. 708/658-2799
Fax 708/658-3730
In summary, I am offering you a total savings of $42,000.00.
This is in addition to the $40,000.00 you have saved by retaining
my company as the low bidder.
This brings me to my next topic, the continuing remedial problem
of a groundwater study, groundwater corrective action plan and clean-up.
As you can see from the above discounts and flexibility of my firm, I
believe that we would represent the City of Elgin's best interest in the
further remedial efforts. We have proven to not only be the lowest bidder
on a large scale clean-up but have also given you additional price breaks
on a contract that was already agreed to. This should prove that we are
looking out for your best interests along with providing you quality
professional service. Not only that but it will save you money and an
awful lot of headaches down the road if you have to change environmental
contractors in the middle of a clean-up. We are qualified in the area
of groundwater remediation and have several sites working now. You are
welcome to come and look at one of these sites and to judge for yourself
just how the process works. In addition, like most of our other work, we
are generally low bidders on every job we decide to take on. Therefore I
can assure you that our costs and prices are on the low end of the scale
industry wide and extremely competitive as you have already found out.
Tank Installation at 150 Dexter Court:
The Office of the State Fire Marshal has informed me that they will not
allow us to put a single wall tank and single wall piping system in at your
150 Dexter Court site. The reason for this is that it is too close to the
sewer system. Therefore they give us two options. Option #1: Relocate
the installation. However, Steve Bone has informed me that this would
probably not be the best option. Option #2: Install a double wall tank
and all double wall piping.
The cost for installing an STI-P3 double wall 2,000 gallon tank and
piping will be an additional $14,990.00. The cost for installing an Owens
Corning double wall tank and piping will be an additional $17,165.00.
Once you decide to go with a double wall tank system, you also have the
need to install an interstitial space monitor on the tank to detect leaks from
the primary tank to the secondary tank. This is already built into options
1 & 2.
r
Environmental Safety into the 21st Century
September 16, 1991
City of Elgin
RE: Scope of Work Regarding Underground Storage Tanks - -- al L=
H11ILMT
I have looked over the entire bid documentation and have done TANK TESTING&REPAIR INC
my own tabulation based on 5,000 cubic yards of contaminated soil 1308 S. Main Street
hauled away and 5,000 cubic yards of new soil brought back in. Algonquin, IL
Also, I figured 20,000 gallons of contaminated water and product to 60102-2740
be pumped. All other figures that were tabulated were based on given 708/658-2799
unit prices. I have found that our closest competitor was Sullivan Fax: 708/658-3730
Construction. Based on my above tabulation, they would still be
approximately $40,000.00 more expensive at our present point in time.
I believe that out of all the nine bids received, we would still be
the lowest bidder by quite a bit no matter how much contamination was
being removed.
Therefore here is what I have to offer: Base prices for tank removals
were determined by the overall contract price and divided by the number of
tanks. This price came out to be $1,230.00 per tank regardless of their size.
Concerning Grove Street, I will not charge you any additional monies for
extra tanks found. This is a savings of approximately $3,700.00 for an
extra three tanks found. However, if any other tanks are found on any of
the rest of the sites, then the $1,230.00 will be the additional rate per
tank.
As for the per cubic yard charge for hauling contaminated soil, my
price is $56.50 per cubic yard. I will lower this price by $2.50 per
cubic yard. This represents a savings of more than $17,000.00 lower
than our agreed to contract price.
The contract price for new backfill will remain the same. I have
come up with a way not to have to spend any more on extra granular fill.
We will take virgin sand from the adjacent land and fill up the excavation
to the top of the water table. Then I will fill the virgin excavation with
the same fill as I originally figured in the contract. The reason for the
sand is to compliment the necessity for easy groundwater flow for future
groundwater studies and remediation. This will represent an additional
savings of approximately $20,000.00 for the City of Elgin.
The contract price for removal of contaminated water or product is
$.55 per gallon. I worked out a decrease of $.08 per gallon to bring the
per gallon price down to $.47. This represents a savings of $1,600.00 to
the City of Elgin.
The price for all sampling will stay the same because I am substantially
lower than anyone else with the exception of ASI (whose base bid was $60,000.00
more than mine) .
We also included a Geophysical Survey of the Grove Street properties
at no additional cost to you. This was a savings of almost $2,000.00.
A copy of this survey is enclosed.
47)
Environmental Safety into the 21st Century
Page 3
September 16, 1991
eft City of Elgin
RE: Scope of Work Regarding Underground Storage Tanks
As far as the rest of the work involved other than Grove P1,11`14T
TANK TESTING&REPAIR INC
Street: The three tanks at Farm Colony have been removed and
there is 5 cubic yards of contaminated soil to permit, haul 1308 S. Main Street
and dispose of. Soil samples are being analyzed and are expected Algonquin, IL
to come back clean. The two tanks at Lord's Park have been /
708/658-279
9
removed and one of them was found to have holes in the bottom. Fax: 708/658-3730
There will be a small scale clean-up at this site of approximately
100-200 cubic yards of contamination.
I hope you will continue to contract with us in the future
as we will continue to provide you with low cost, quality work.
Respectfully Submitted,
(2.. -C
/John R. Ainlay +
,// President
Ainlay Tank Testing & Repair Inc.
Enclosure
JRA/jbp
eftr
Environmental Safety into the 21st Century
to
RESOLUTION
44)
APPROVING CHANGE ORDER NO. 1 IN THE CONTRACT WITH
AINLEY TANK TESTING AND REPAIR, INC. FOR THE
REMOVAL OF UNDERGROUND STORAGE TANKS
WHEREAS, the City of Elgin has heretofore entered into a
contract with Ainley Tank Testing and Repair, Inc. for the
removal of underground storage tanks; and
WHEREAS, it is necessary and desirable to modify the
terms of the contract as is described in Change Order No. 1,
attached hereto.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF ELGIN, ILLINOIS, that Larry L. Rice, City Manager, be
and is hereby authorized and directed to execute Change Order
No. 1, a copy of which is attached hereto and made a part
hereof by reference.
George VanDeVoorde, Mayor
Presented: September 25, 1991
Adopted:
Vote: Yeas Nays
Recorded:
Attest:
Dolonna Mecum, City Clerk
09/19/91 13103 a lie 636 3730 RINLRY ENUIROTEC 02
September 19, 1991
TO: City of Elgin •• •
�
PROM: John R. Ainley MIDI LMT
HE: Underground Storage Tank Work Already Completed/To Be Completed n�C
'13O08 BS.S. Main Street
Aiponcquin. IL
WORK ALREADY COMPLETED 60102-2740
7081658-2799
Excavation #1 if #2-206 S. Grove Street Fax: 708/658 3730
Removed (2) 1,000 gallon heating oil tanks from excavation ft
Removed (2) 2.000 gallon gasoline tanks from excavation #2
Took 6 soil samples and analyzed for B.E.T.X. in excavation #1
Took 18 soil samples and analyzed for B.E.T.X. in excavation #2
Pumped out approximately 3,000 gallons of contaminated water from excavation #2
Hauled out 2,325 cubic yards of contaminated soil from excavation #2
Total Cost: $134,250.00
Excavation #3 & #4-240 S. Grove Street
Removed (1) 1,000 gallon heating oil tank from excavation #3
Removed (1) 10,000 gallon gasoline tank from excavation #4
Took 5 soil samples and analyzed for B.E.T.X. in excavation #3
Took 14 soil samples and analyzed for B.E.T.X. in excavation #4
Pumped out approximately 250 gallons of contaminated water from excavation 44
Hauled out 165 cubic yards of contaminated soil from excavation #3
r hauled out 1,425 cubic yards of contaminated soil from excavation #4
[ Total Coat: $ 90,057.50
Excavation #5-250 S. Grove Street
Removed (1) 3,000 gallon waste oil tank
Removed (1) 275 gallon new oil tank
Removed (1) 275 gallon automatic transmission fluid tank
No soil samples taken or water pumped
Pumped out approximately 750 gallons of product and 5 hours of waiting time
Hauled out 90 cubic yards of contaminated soil
Total Cost: $ 9,252.50
Kxcavation #6-262 S. Grove Street
Removed (1) 3,000 gallon waste oil tank
Removed (1) 1,500 gallon waste oil tank
Removed (1) 1,000 gallon waste oil tank
Removed (2) 500 gallon waste oil or heating oil tanks
Took 14 soil samples and analyzed for Total Priority Pollutants
Pumped out 16,100 gallons of contaminated water and product
Hauled out 3,275 cubic yards of contaminated soil
Hauled in 1,320 cubic yards of new backfill
Total Cost: $118,407.00
Total Cost For Work Completed On S. Grove Street: $351,967.00
*There has been no charge for the soil analysis or landfill permit for the above
contaminated soil due to the volume of contaminated soil.
tnvlronmonlul Safety Into the 21St Century ATTACHMENT "A"
89/19,91 13184 = 788 858 3738 RINLRV ENUIROTEC 83
September 19, 1991
Page 2
City of Elgin
• !BL=! £%
Kars Colony Property-999 8. McLean Blvd. A11111 I./41'
Removed (3) 10,000 gallon #6 fuel oil tanks w,a Rom;a REPIJR inC
Took 7 soil samples and analyzed for B.E.T.X and P.N.A.'s
1308S. Morn Street
Pumped out 1,250 gallons of contaminated water and product a uln.IL
Total Coat: $8,827.50 60'102-2740
*There is approximately 5 cubic yards of contaminated soil that 7081658-2799
will have to be hauled and disposed of that will be invoiced Iax. 708/658-3730
later for an additional cost of approximately $2,000.00.
WORK TEAT NEEDS TO BE COMPLETED AT S. GROVE STREET
Excavation #1-Process soil analysis and closure report.
Excavation #2-Remove approximately 750-1,000 cubic yards of contaminated soil
from ground and an additional 1,000 cubic yards already excavated
and above ground ready to be hauled and disposed. Backfill.
Complete further sampling and analysis. Closure report.
Excavation #3-Process soil analysis and closure report.
Excavation #4-Process samples and analyze. Backfill and closure report.
Excavation #5-Excavate, haul and dispose of approximately 500-750 cubic yards
• of contaminated soil. Sample and analyze. $ackfill and closure report. 47,
Excavation #6-Closure report.
Tota3 cost for excavation, hauling, sampling, analysis, backfill and
closure reports to be completed for first phase of clean-up will be
approximately $250,000.00-$300,000.00.
All of these figures and tabulations will be put in the Corrective Action
Report that will be sent to the E.P.A. This report is tentatively scheduled to
be sent around October 15. The E.P.A. has stated Lhat it will take two to four
weeks to process. It it takes any longer than this, the cold weather may threaten
the completion of phase one.
You will receive a copy of the invoice that will be broken down into
excavation sites. These invoices and waivers will need to be processed by
September 27.
EnvIumnental Safoty Into the 91st Century