91-0911 Wil-Freds Change Order 6 RESOLUTION
APPROVING CHANGE ORDER NO. 6 IN THE CONTRACT WITH
WIL-FREDS CONSTRUCTION FOR THE SLADE AVENUE WATER FACILITY
WHEREAS, the City of Elgin has heretofore entered into a
contract with Wil-Freds Construction for the Slade Avenue
water facility; and
WHEREAS, it is necessary and desirable to modify the
terms of the contract as is described in Change Order No. 6,
attached hereto.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF ELGIN, ILLINOIS, that Larry L. Rice, City Manager, be
and is hereby authorized and directed to execute Change Order
No. 6, a copy of which is attached hereto and made a part
hereof by reference.
s/ George VanDeVoorde
George VanDeVoorde, Mayor
Presented: September 11, 1991
Adopted: September 11, 1991
Omnibus Vote: Yeas 6 Nays 0
Recorded:
Attest:
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
•
in
;,�
<v Of ri, / v
_rs, 71 Agenda Item No.
o4'4,W F E81
TO: Mayor and Members of the City Council
FROM: City Manager
DATE: June 19 , 1991
SUBJECT: SLADE AVENUE FACILITY CHANGE ORDERS '
PURPOSE:
This memorandum will provide the Mayor and Council with
information to consider in authorizing a change order to the
existing contract for construction of the new Slade Avenue
facility.
BACKGROUND:
On September 26, 1990, a contract was awarded to Wil-Freds
Construction for construction of a new water facility for the
Slade Avenue site. These improvements are essential in order to
replace this outdated, deteriorated facility and maintain the
well and pumping functions that are a vital part of the City's
water system.
During construction several items were encountered requiring
change due to existing soil conditions and design inadequacies.
Several locations beneath the building were determined to have
unsuitable soil; thus, additional excavation and replacement
fill was required. The design of the metal roof required
plywood reinforcement beneath it for structural stability.
Additional time and material was required to extend the footing
of the retaining wall to allow conformance with the building
system.
r
Page 2
47)
FINANCIAL IMPACT:
Quotes have been obtained from Wil-Freds Construction for the
change order described above.
Change Order #6 - Soils, Roof, & Retaining Wall $10, 156
The contract with Wil-Freds for construction of this project,
including $68,833 for change orders 1 through 5 is $3,763,233.
There are sufficient funds in the Water Department' s operating
fund to pay for these projected changes.
RECOMMENDATION:
it is recommended that the City Council approve this change
order to the original contract with Wil-Freds Construction for a
total of $10, 156:--
City Ma g r
LLR:DMK: jk 01140617 .391
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.
CDI CLARK DIETZ, INC.
•
Request for 1817 S. Neil , Suite 100
q
Authorization P.O. Box 676
Of Changes Champaign, IL 61820
217/373-8900
TO Mr. Dennis King PROJECT Slade Avenue Facility
Water Operations Engineer DATE 6/5/91 JOB NO E04020
City of Elgin CITY Elgin COUNTY Kane
150 Dexter Court STATE Illinois
Elgin, Illinois 60120-5555 CONTRACTOR Wil-Freds Construction
CHANGE ORDER NO. 6
•
GENTLEMEN: SHEET NO. 1 OF 14
The following change(s) from the plans in the construction
of the above designated project is recommended.
ITEM(S) ADDITIONS DEDUCTIONS
See attached documents.
Change Proposal #17 $2,984.30
Additional excavation and backfill beneath
building due to unstable soil conditions.
Change Proposal #18. $3,038.00
Addition of plywood beneath metal roof for
additional structural stability.
Change Proposal #20. $4,134.00
Additional rebar and concrete to extend
footing.at retaining wall to allow confor-
mance with building system.
The Contract Price for this Change Order will be
( increased) VilkkAWAP9 by the Amount of this Order: $ 10,156.30
Amount of Previous Orders: $ 68,833.52
The work covered by this order Original Contract Amount: $ 3,694,400.00
shall be performed under the Original Contract Amount and Orders: $ 3,773,398.82
same terms and conditions as
that included in the original
Contract.
•
The Contract Time will be (DakkUkX4 MSdfXg10 14 (Unchanged) by 0 calendar.
days ( this C.O. ) .
The date for completion of all work under the contract will be August 11 , 1992 •
The date for substantial completion of work under the con will be December 12, 1991 .
Approval Re mmend Appr d y:
R sident Project Representative w s Repl ntative
App ova Recommended: Accepted by:
Contractor
Clark, Dietz, Inc.
ti
• - - CHANGE ORDER CERTIFICATION
ifiPROJECT: Slade Avenue Facility
DATE: 7/12/91 CHANGE ORDER NO. : 6
By provisions of the Illinois Criminal Code, whenever there is a change in a
contract other than as specifically provided for in the contract which
authorizes or necessitates an increase or decrease in the cost of $10,000 or
more or in the time of completion by 30 days or more, a written
certification must be made that the circumstances said to necessitate the
change in performance were not reasonably foreseeable at the time the
contract was signed, were not within the contemplation of the contract as
signed or are in the best interest of the city. The certification should
recite the particular reasons for the determination made.
Identify circumstances, etc . , as required above:
Change Proposal #17:
Additional excavation and backfill beneath building due to
unforeseen unstable soil conditions as determined by soils
engineer.
Change Proposal #18:
Additional plywood beneath the roof was added in the best
interest of the City for the safety of employees while
performing maintenance on the roof.
Change Proposal #20:
It was determined to be in the best interest of the City to
extend footings below frost line, thus protecting wall from
freeze/frost damage.
Approval Recommended:
Consultant ' s Representative
Accepted By: Accep ed : t :
// i_./
Contrac or' s ' -presentative owner' s Representative
lir
WIL-FREDS
P.O.BOX 4050\.,1 MLLE,It60567.-• (708)897-4000
I' i
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May 13, 1991
i I MAY I 5 I.��rc
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Clark Dietz Inc.
P.O. Box 676
Champaign, IL 61824
Attn: Marty Vogel
Re: Slade Ave. Facilities - Elgin
Change Proposal #17
Dear Marty:
The following extra costs are being submitted for undercutting as directed by
P.S.I.
3/19 26 cy west wall north end building 21.50/cy 559.00
41 ton 3" stone 12.90/ton 528.90
$1,087.90
Sludge removal north section
3/19 26 cy 21.50/cy 1,087.90
41 T 3" Stone 12.90/ton
3/20 Undercut north end
13 cy 21.50/cy 279.50
20 T 12.90/ton 258.00
$537.50
Subtotal $2,713.30
10% 271.00
Total $2,984.30
Please issue a change order for this work as it is already completed.
Yours truly,
WIL-FREDS CONSTRUCTION, INC.
Jim/ a7'
el
Project Manager
cc: Dennis King - City of Elgin w/1
CP #17 w/1
JJ:dl
clark5.13
274 E. INDIAN TRAIL • AURORA, ILLINOIS 60505
FAX(708)897-4444
•
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H. F. VEGTER EXCAVATING CO.
800 S. Addison Road
ADDISON, IL 60101 rill J>
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(708) 543-6955 j0,
WIL—FREDS INC, r�/ •^ %-�. __ BLADE AVENUE
274 E. INDIAN TRAIL __> � ';' ',:' ELGIN, IL
AURORA, I L 60505—
ATTENTION : JIM JAENEL
CUSTOMER# 8928 JOB # 90308
HASE QUANTITY U/M DESCRIPTION UNIT PRICE AMOUNT
999 EXTRA
3/19 UNDERCUT WEST WALL LINE OF
NORTH SECTION OF BUILDING
26 CY MIXED DIRT OUT 21, 50 559. 00
41 T 3" 12. 90 528. 90
(VEGTER TICKET #19578)
"ERMS:NET DUE 5/26/91 NET AMOUNT DUE $1, 087. 90
TERMS NET 30 DAYS
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. I N V O I C E 4/26/91 12561
H. F. VEGTER EXCAVATING CO.
800 S. Addison Road ii//' ;-1),_
ADDISON, IL 60101 ''�f1�r1
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(708) 543.6955 ; , i' 0 .. 0 '
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WIL—FREDS INC. _ ,;i:== ,n-i , l, ,' ' SLADE AVENUE
274 E. INDIAN TRAIL ` `' ' " ELGIN. IL
AURORA, IL 60505--
ATTENTION : JIM JAENEL
CUSTOMER# 8928 JOB # 90308
'.ASE QUANTITY U/M DESCRIPTION UNIT PRICE AMOUNT
999 EXTRA
3/19 REMOVE 12" SLUDGE LINE IN
NORTH SECTION OF BUILDING & REFILL
26 CY MIXED DIRT 21 . 50 559. 00
41 T 3" 12. 90 528. 90
(VEGTER TICKET #19576) \
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(1_, -- \'- / , \1_,\ '
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ERMS:NET DUE 5/26/91 NET AMOUNT DUE $1, 087. 90
TERMS NET 30 DAYS
,
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INVOICE 4/26/91 12562
H: F. VEGTER EXCAVATING CO. WI
800 S. Addison Road
ADDISON, IL 60101
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(708) 543.6955 1 r)
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WIL—FREDS INC. SLADE AVENUE -
274 E. INDIAN TRAIL ELGIN, IL
AURORA, IL 60505—
ATTENTION : JIM JAENEL
CUSTOMER# 8928 JOB # 90308
OUANTITY U/M DESCRIPTION UNIT PRICE AMOUNT
HASE
999 EXTRA
3/20 UNDERCUT FOOTINGS ON NORTH
SECTIONS OF BUILDING AT 459 FOOTING
13 CV MIXED DIRT 21. 50 279. 50
20 T 3" 12. 90 258. 00
(VEGTER TICKET #19577)
rERMS:NET DUE 5/26/91 NET AMOUNT DUE $537. 50
TERMS NET 30 DAYS
- '
H. F. VEGTER EXCAVATING CO. , H. F. VEGTER EXCAVATING CO. H. F. VEGTER EXCAVATI
AVATING—GRADING TRACTOR WORK—TRUCKING EXCAVATING—GRADING TRACTOR WORK—TRUCKING
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to go beyond the curb line.
to g0 beyond the curb line
to go beyond the curb line.
1Y2%PER MO.INTEREST CHARGE(18%ANNUALLY)ON LL ACC NTF/12 30 DAYS OLD
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1 19576 Sign He M. No. 19-577 Sign Here '' I/ • ' No. 19578 Sign Here29 1.41
• WIL-FREDS
P.O.BOX 4050 • NAPERVILLE,IL 60567 • (708)897-4000
May 17, 1991
Clark Dietz Inc.
P.O. Box 676
Champaign, IL 61824
Attn: Marty Vogel
Re: Slade Ave. Facilities - Elgin
Change Proposal #18
Dear Marty:
Per your letter dated April 24, 1991 the following extra costs are being
submitted.
Install 5/8" CDX plywood under standing seam roof.
Wil-Fred (Labor & material see attached back-up) $2,642.00
15% 396.00
Total $3,038.00
No cost is included from metal roof installer for double trip.
If additional costs are incurred, they will be submitted.
Please issue a change order for this work if you wish to proceed.
Yours truly,
WIL-FREDS CONSTRUCTION, INC.
Jim Ja- el
Proj- t Manager
cc: CP #18 w/1
Enclosure
JJ:dl
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274 E. INDIAN TRAIL • AURORA, ILLINOIS 60505
FAX(708)897-4444
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CLARK DIETZ, INC.
April 24, 1991
Mr. Jim Jaenel
Wil -Freds Construction
274 East Indian Trail
Aurora, Illinois 60505
Re: Slade Avenue Facility
Elgin, Illinois
Dear Jim:
Please prepare a change proposal for the following change. The change
involves the addition of a solid sheathing directly under the standing
seam metal roof. The installation would consist of 5/8" CDX plywood -�
attached to the hat purlins with a non-corrosive screw fastener every
12" along the purlin. A 30# felt is to be fastened to the plywood with
galvanized roof nails. The standing seam roof can then be fastened
over the felt. The screw fasteners are to be self tapping and
countersunk to be flush with the face of the plywood. Please reference
the attached copy of Drawing Number 8 from Composite Products, Inc. for
the dimensional details.
The purpose of the addition of the plywood is to provide support
beneath the metal roof between the purlins. Please provide the
necessary paperwork and documentation for this change request.
If you have any questions, please call .
Very truly yours,
?Pa '
Martin R. Vogel
Clark Dietz, Inc.
t:0424-p2
Encl .
cc: Mr. Dennis King, City of Elgin
Clark Dietz, Inc.
1817 S. Neil, Suite 100
P.O. Box 676
Champaign, IL 61824-0676
217/373-8900 ENGINEERS ARCHITECTS
i.
WIL-FREDS
:e P.O.BOX 4050 • NAPERVILLE,IL 60567 • (708)897-4000
June 4, 1991 'I ` 1 -=-ry:1
'I 1 II
\ I JUN - 61991 I ;
d , ,
Clark Dietz Inc. --
P.O. Box 676
Champaign, IL 61824
Attn: Marty Vogel
Re: Slade Ave. Facilities - Elgin
Dear Marty:
Per our conversation there will be no additional cost for the metal roof
installer for a second trip.
Please process Change Proposal #18 as submitted.
If you have any questions, call.
Yours truly,
WIL-FREDS CONSTRU ' ,M, INC.
Jim Jae el
Proje Manager
cc: CP #18
JJ:dl
die6.4
274 E.INDIAN TRAIL • AURORA, ILLINOIS 60505
FAX(708)897-4444
aY WIL-FREDS
P.O.BOX 4050 • NAPERVILLE,IL 60567 • (708)897 4000
May 28, 1991
VA 3 1 1991
Clark Dietz Inc.
P.O. Box 676
Champaign, IL 61824
Attn: Marty Vogel
Re: Slade Ave. Facilities - Elgin
Change Proposal #20
Dear Marty:
The following additional costs are- being submitted for approval.
Extend footing and foundation wall of the retaining wall to 42" below grade.
Change size of rebar and length.
Rebar (material) 1,255.00
Rebar (extra labor 4 hrs. at 45.00/hr. 180.00
Forming (extra labor) 8 hrs at 45.00/hr. 360.00
Concrete (40 cy at 45.00/cy 1,800.00
3,595.00
15% 539.00
Total $4,134.00
Yours truly,
WIL-FREDS CONSTRUCTION, INC.
im J. -nel
Pro' -ct Manager
cc: CP #20 w/1
JJ:dl
cp5.28
274 E. INDIAN TRAIL • AURORA,ILLINOIS 60505
FAX(708)897-4444
IiATECI YS Et INVOICE
E 6865
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THE GOOD SERVICE PEOPLE v s )L INVOICE DATE PAGE
fl..O.BOX 93777 CUSTOMER ORIGINAL
REMIT TO:
CHICAGO.ILL.606713 '" -' ''._�1 OF
parse a Waretause1708/428-8654
)LO TO SHIP TO: (same unless shown)
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•STOMER ORDER NO. SHIP VIA ( C0 _8, Rp�1T� ) PPD. COLL. SALESMAN&STATE
R)1 D I: 1,', 5 .,--'a.>.- J[_?L')S:1: 1_I_ 0.5-0>--9 1. 1.!a', 1 c''
OUAN SNIPPED SIZE& DESCRIPTION LENGTH WEIGHTORUNIT UNIT PRICE AMOUNT
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No sales tax has been added to this invoice. The exemption certificate you have STATE SALES/USE TAX �l
❑furnished us indicates that your purchases are not subject to sales tax.If this pur-
chase is taxable.please add the tax and include with your remittance.
Slate Tax No. City Tax No. INVOICE
❑Noa sales tax has been added o this invoice.We re not licensed to collect tax for the TOTAL 1. ' `'`' - ' I
state where delivery was madet.Please assess usea tax on these items that are taxable.
❑Sales tax has been added to this invoice.We do not have a tax number and exemption
certificate on file.If your purchases are not taxable.please deduct the tax from your
remittance and indicate your tax number.An exemption certificate will be mailed to
you for your signature.
1
`ft. .." I SHIPPERS NUMBER
• W I The fibre buses used for Ohs shipment conform to the specifications set)pith in the bon HShspper's imprint in lieu of stamp.nova part of bill of .
PLANT maker s certificate thereon and all other requirements of Consolidated Freight Classification lading approved by the Intestate Commerce Commission i' DATE SHIPPED
LOCATION STRAIGHT BILL OF LADING-SHORT FORM w 26865 240 / /
P THIS MEMORANDUM
is an acknowledgement that a Bill of lading has been issued and:s not the Original Bill of Lading.nor
6/PLANT 3 copy or dupbate coveting the property named herein and is intended solely for hLng or record i ,
LOCATION RECEIVED subtect to the classifications and hills in elfect on the dale Wine receipt by the carrier of the properly described in the Original Bill ol Lad.,. FROM: PAGE , }i ( -•'s
GATE CITY STEEL J 'r
PLANT G 180 W.END DRIVE OF COLLECT ON
LOCATION BUILDINGA DELIVERY
.. ... GILBERTS,IL 60136
•
PLANT B SOLD TO: - ` CONSIGNED TO(same as sold to unless shown)
LOCATION WIL-FR S,S, Inc. Slade Ave. Facility AND REMIT TO
PLANT Y Elgin IL CONSIGNOR
'LOCATION '
. CAR OR VEHICLE INITIALS
l o�-• &NO.
:T.oY ��,
ti. " ,7we For: Re. taining wall
;.‘,.....1. f� .� 1y"•F° CO.D.CHARGES
•
f L. TO BE PAID BY ❑SHIPPER ❑CONSIGNEE
..
P`�r -:�s �• CUSTOMER ORDER NO. 1 SHIP VIA P.O.B. ORDER DATE PPD. COLL. SALESMAN&STATE•ss.s ,�
L.�,..,'��.t�'' h1 ern DESCRIPTION OF ARTICLES,SPECIAL ore!Gnat
(�-td,..Xii E,y fir . OUEN.ORDERED OURN.SNIPpoO SIZE& DESCRIPTION LENGTH WEIGHT OR UNIT NO.PKGS. MARKS,ANDEXCEPTOONS iwe +o cow] ✓
= r -y�� Brebar on Barliat #3 4991 Bdf5.of STEEL BARS
4 �+.�ra
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r..dk t .'�\,, ` Clode: iii '' Pcs.of •—~� ,� ;F Bills.of STEEL SHEETS
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L + * ��.. , •• a+ ! Subject to Section 1 of Conditions of ap lI charges are to be prepaid.inter a stamp
s..4 _ :- _ ti- 0.1: l` pl,table bill of ladmp il this shipment rs to be here. to be Prepaid
• . i _ i`.e;h,_. -s�i ` , delivered lu the cansrgnee wilnoul recourse ,•
.l t'`' _ - `S --•r'_ ''a "� • or.the consignor the consignor shall sign the
1
•� ;ti t�, ',. e,!- lollowmg statement Received B
:1?,-..{;•'��',e:-.. •\ ,• , the carrier shall not make delivery ol this
.r t {,' shipment without payment of height and all to apply in prepayment ol the charges on the
r
,t•'. rr S i ; other lawlul charges properly described hereon
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V�- o.a f..�- !4-43,,::-f �- Gale City Steel
.'-'''Y' -T 4- f •sit*-•14„„�-;, _ (Signature of consignor r Agent or Cashier
Per
• `��.w y - a tine signature here acknowledges only the
c�+r c r, amount prepaid T
'J, \ • a
ms's D,'.f^ Charges
N,. 3 Y..f' y„f g tJ • advanced S
1' •,.d l'thy shipment moves Setween two port,be a carrier by water the law requires that the bill of lading shall stale whether tel is carrier s of shipper s weight
- �.-.� +n J-s -r'7. — v 501E Where the raters dependent on value shippers are required to stale specilically m writing the agreed or declared value ol the property
_ :,,,4•-t-fC-�Ir f-- ,),--.A. '
v.( tee agreed or declared value of the property is hereby
• �L,p f//"a T'—• c_1((•� spenl.celly soled by lire shppe,to be not evaedmg per .
!j •
�•-t �� ar . -y; GATE CITY STEEL Shipper, Per Agent Per
L .�
ra.' D r..t..` 1 t Permanent pe.st-ieftrceaddressol shipper P.O.BOX 194,GILBERTS,IL60196
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•
SOLD • GATE CITY STEEL *STERLING CERTIFIED MILL TEST REPOT°
TO • P 0 BOX F DATE: 05/02/91
' STERLING IL 61081 ILLINOIS STEEL
• RR 1 , BO}: 164 B.L. NO.: 55- 29899
BOU RBONNA I S IL 60914
SHIP • GATE CITY ORDER NO.: -��' 13854
TO • 180 WEST END DR.
• BUILDING A
GILBEN I U IL bO1.6 PHYSICAL TESTS CHEMICAL TESTS
HEAT NO.• DESCRIPTION YIELD TENSILE WT% C Mn P � Si Cu C.E.
P.S.I. P.S.I. ELONG Bend DEF Ni Cr Mo V Cb
3591I-3105 #5 x 60 Ft Rebar (Gr 60) 66, 100 103, 200 15. 0 OK -5. 1% NA 1 . 070 . 025 . 059 NA NA
ASTM A615 NA NA NA NA NA
55911-3107 #5 x 60 Ft Rebar (Gr 60) 65, 500 100, 600 14. 0 OK -4. 1% NA 1 . 040 . 021 . 051 NA NA
ASTM A615 NA NA NA NA NA
5591I-3108 #5 x 60 Ft Rebar (Gr 60) 65, 500 98, 700 13. 0 OK -4. 1% NA 1 . 110 . 040 . 070 NA NA
ASTM A615 NA NA NA NA NA
5591I-3121 #5 x 60 Ft Rebar (Or 60) 63, 900 100, 300 18. 0 OK -4. 6% NA 1 . 010 . 018 . 064 NA NA
ASTM A615 NA NA NA NA NA
•
•
S,LE`REVERSE FOR PLANT OF ORIGIN
-IERE+BY CERTIFY THAT THE ABOVE FIGURES ARE CORRECT AS CONTAINED IN THE RECORDS OF THE CORPORATION.
L AS€.NUFACTURING PROCESSES OF THE STEEL MATERIALS IN THIS PRODUCT. INCLUDING �,,_. ., �, r*r BY:
'IELTING, HAVE OCCURRED WITHIN THE UNITED STATES IN COMPL IAN' <"I*H THE "Fitly 1"1 .1E _
,......nnn.nn.,nr+.�r ci lnc•.rr rn .�cnnnrt rin• __ .-. -_
I
RESOLUTION
APPROVING CHANGE ORDER NO. 5 IN THE CONTRACT WITH
WIL-FREDS CONSTRUCTION FOR THE SLADE AVENUE WATER FACILITY
WHEREAS, the City of Elgin has heretofore entered into a
contract with Wil-Freds Construction for the construction of
the Slade Avenue Water Facility; and
WHEREAS, it is necessary and desirable to modify the
terms of the contract as is described in Change Order No. 5,
attached hereto.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF ELGIN, ILLINOIS, that Larry L. Rice, City Manager, be
and is hereby authorized and directed to execute Change Order
No. 5, a copy of which is attached hereto and made a part
hereof by reference.
s/ George VanDeVoorde
George VanDeVoorde, Mayor
Presented: June 12, 1991
Adopted: June 12, 1991
Vote: Yeas 6 Nays 0
Recorded:
Attest:
s/ Dolonna Mecum
Dolonna Mecum, City Clerk