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91-0626 Coleman Land Company RESOLUTION ACCEPTING THE LETTER OF ENGAGEMENT OF COLEMAN LAND COMPANY FOR APPRAISAL SERVICES BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Larry L. Rice, City Manager, be and is hereby authorized and directed to accept the letter of engagement on behalf of the City of Elgin of Coleman Land Company for the appraisal of five easements, a copy of which is attached hereto and made a part hereof by reference. s/ George VanDeVoorde George VanDeVoorde, Mayor Presented: June 26, 1991 Adopted: June 26, 1991 Vote: Yeas 5 Nays 0 Recorded: Attest: s/ Dolonna Mecum Dolonna Mecum, City Clerk Established 1940 4 Professional Real Property Service Corporation June 17, 1991 Mr. Larry Diebert Water Director City of Elgin 150 Dexter Court Elgin, IL 60120 RE: Letter of engagement Dear Mr. Diebert: This letter confirms our engagement by the City of Elgin to complete the real estate services delineated in Veronica Bell 's May 9th, 1991 letter, request for appraisal and negotiation services. The scope of our assignment will be to prepare fair market value appraisals on the 5 identified parcels of real estate, including easement valuations, followed by direct negotiations for the acquisition of said easements. The fee for the appraisal services will be $10, 500, and the fee for the negotiation phase will be billed on an hourly basis, at the rates of $100 per hour for a principal, $85 per hour for an associate and $35 per hour for general staff. We agree to a ceiling on negotiation fees of $2 , 500 per parcel, provided there is an understanding that the City of Elgin is prepared to use eminent domain powers, and that negotiation efforts will not be unduly drawn out. The completion time of the appraisal phase of the assignment will be approximately 30-45 days based on our current backlog. Negotiations will commence as soon as mutually agreed. -03 East Main Street PO Box 594 St.Charles. Illinois 60174 08)377-1600 x,708;377-1625 Fax Page Two June 17, 1991 If these engagement criteria meet with your understand and that of the City's, then please so indicate your acceptance by signing a copy of this letter and returning it to me as soon as possible. Sincerely, Coleman Land Company Mark F. Coleman Vice President MFC/csh Enclosures ACCEPTED DATE: /9 9/ • TELEPHONE 708/695-6500 FAX 7081695-9038 0 OF ftCi �- 4 yu•,.... `ti _ CITY OF ELGIN 150 DEXTER COURT ELGIN, ILLINOIS 60120-5555 VO4$ Q1 44 to ce2 May 9 , 1991 Mr. James Coleman Coleman Land Company, Inc. 217 West Main Street St. Charles, IL 60174 Dear Mr. Coleman: The City of Elgin is in need of appraisal and negotiation services. Accordingly, the Planning Department has prepared a Request for Proposal for professional services. All the information required to prepare a proposal is enclosed. The Planning Department is looking forward to receiving your proposal . Should you have any questions, please feel free to contact our office at 931-5910 . Sincerely, Veronica R. Bell Planning Technician Planning Department City of Elgin, VRB/trk cc: Roger K. Dahlstrom, Planning Director Larry Diebert, Water Director A REQUEST FOR PROPOSAL APPRAISAL AND NEGOTIATION SERVICES INTRODUCTION The City of Elgin is requesting a proposal for performing an appraisal for five portions of land which are part of five larger parcels of land located in Elgin Township, unincorporated Kane County. Negotiation services for acquisition of the partial takings will also be needed. PROJECT DESCRIPTION The scope of this project includes performing an appraisal for and negotiating acquisition of five portions of land located between Highland Avenue and U.S. Route 20 . The City of Elgin requires a twenty foot wide strip of land to be utilized as an easement for the future extension of City water lines. A temporary fifty foot easement will be required for construction purposes. PROJECT LOCATION The subject property is located west of Hidden Hills Subdivision, and extends between Highland Avenue and U.S. Route 20 (see location map) . SCOPE OF SERVICES Provide appraisal and negotiation services for five (5) portions of land which consist of a twenty foot wide strip for a permanent easement. Negotiate for a fifty (50) foot temporary easement for construction purposes. Base the appraisal upon contributing value of its current use which is consistent with Kane County Farming District. TO BE PROVIDED BY THE CITY OF ELGIN 1 . Location Maps 2. Tax Parcel Numbers 3 . Ownership Information FEES The service fee for this project should be a firm-fixed lump sum. The firm-fixed lumps sum should include all professional fees and associated expenses. PARCEL #1 Tax Parcel Number: _ � 06-08-100-013 �r- -r Zoning: Kane County Farming District Size of temporary (construction) easement: 71 , 000 sq. ft. or 1 . 629 Acres Size of permanent easement: 28 , 400 sq. ft. or . 651 Acre Ownership: Sidney Burnidge Family Trust 2295 Valley Creek Drive Elgin, IL 60123 Location: Northwest Quarter Section 8 Elgin Township, Kane County PARCEL #2 Tax Parcel Number: /, 06-08-300-002 — 20, z ( -'-c-9- - , ZA Zoning: Kane County Farming District Size of temporary (construction) easement: 24,500 sq. ft. or .562 acre Size of permanent easement: 98 , 000 sq. ft. or .224 acre Ownership: Sidney Burnidge Family Trust 2295 Valley Creek Drive Elgin, IL 60123 Location: Southwest Quarter Section 8 Elgin Township, Kane County PARCEL #3 Tax Parcel Number: 06-08-300-001 r. ;� Zoning: Kane County Farming District Size of temporary (construction) easement: 36, 000 sq. ft. or .826 acre Size of permanent easement: 14,400 sq. ft. or .330 acre Ownership: Joyce C. Bremer and Ester M. Condro 1053 Prospect Boulevard Elgin, IL 60120 Location: Southwest Quarter Section 8 Elgin Township, Kane County PARCEL #4 Tax Parcel Number: 06-08-300-011 . X15 A C, // Zoning: Kane County Farming District Size of temporary (construction) easement: 51,500 sq. ft. or 1 . 182 acres Size of permanent easement: 20,600 sq. ft. or . 472 acre Ownership: David and Colleen Carlino 100 First Street Bo Bartlett, IL 60103 Location: Southwest Quarter Section 8 Elgin Township, Kane County X ' PARCEL #5 Tax Parcel Number: 06-17-100-023 / A _ _ / 7 A Zoning: Kane County Farming District Size of temporary (construction) easement: 47,000 sq. ft. or 1 .078 acres Size of permanent easement: 18 , 800 sq. ft. or .431 acre Ownership: David and Colleen Carlino 100 First Street Bartlett, IL 60103 Location: Northwest Quarter, Section 17 Elgin Township, Kane County r ,5 • - _ Agenda Item No. T (b) June 5, 1991 TO: Mayor and Members of the City Council FROM: Larry L. Rice, City Manager -SUBJECT: Consideration of a Request for Professional Services for Appraisals of Five Easements, Including Negotia- tions for Acquisition for the Water Department PURPOSE This memorandum will provide the Mayor and City Council with information to consider entering into an agreement for (6"68 professional services for appraisals of five easements, in- cluding negotiations for acquisition of property. BACKGROUND Water distribution system modeling as being performed by the consulting engineering firm of Black & Veatch has indicat- ed a major north-south transmission line to be located west of Hidden Hills subdivision, extending between Highland Ave- nue and U.S. Route 20. This main will be a significant link in the distribution system connecting the one million gallon elevated water tower at Alft Lane and a new west zone pres- sure main from the Airlite Water Treatment Plant. As develop- ment in this area is occurring at a rapid pace and without any logical sequencing in a step-by-step pattern of the devel- opers, the Department wishes to take a pro-active role in acquiring rights-of-way for this transmission main, rather than waiting for developers to annex to the City, providing this step-by-step linkage. City staff decided that to secure these services, a firm well versed in both urban and rural setting should be contact- ed. To accomplish this, the attached Request for Proposal appraisal and negotiation services was sent to the firm of Coleman Land Company. Also attached is their professional (111k. services bid. Mayor and Members of the City Council June 5, 1991 Page 2 FINANCIAL IMPACT 411 The attached professional services bid from Coleman Land Company placed a fee of $10,500 on the appraisal fees of this work. The bid also references fees for the negotiation stage. Funding for these services will be provided from the Water Department's Contingency Fund. RECOMMENDATION It is recommended that the Water Department be directed to proceed with the development of a contract with Coleman Land Company to secure their services for the acquisition of necessary ease ents. La . R City Manager LLR:amp Attachments cc: Melford Dahl I // ii/f, • • . • (7' 4,---4CA . . Coleman Land Company Established 1940 • A PUolMaiorwl Ao it lfiwwW May 15, 1991 . : ms. veronica R. Bell • Planning Technician Planning Department City of Elgin 150 Dexter Court Elgin, IL 60120 Re: Professional services bid for appraisals of S easements 47" including negotiations for acquisition. Dear Ms. E.l1: Thank you for your invitation to bid on the above referenced project. Your bid package was exceptionally detailed, taking much of the uncertainty out of the process. The ompletion time requirements appear to be essentially realistic. The appraisal phase of the-assignment may take somewhat longer, say 30-45 days based on our current backlog. our fee for the appraisal phase will be $10,500.00. . Quoting a flat tee fQr the negotiation stage involves risk. Row many hours will be spent with legal staff? now accessible will the property owners be? Mow any meetings will it take with each owner? We would prefer to invoice on an hourly basis for services relating to negotiations. Our hourly rates are $100 for a principal, $85 for an associate and $35 for general staff. It this poses a problem for the City, please let me know. • rft." - . . . J3 cast Min Sherd P.O.Fax 594 St.(merles,IUnois 60174 (708)37/1600 (700)31/1075 Fax 20d 800 03 ONW1 NWWJ100 S29t LLC ELC ) T :bt R?—Gn-TPCT . . AN , • S mg. Veronica R. Bell City of Elgin - May 15, 1991 Page Two we are assuming that for easement negotiations, the City's legal staff will be preparing offer documents and purchase contracts for the easements. we look forward to working with the City on this assignment. Very truly yours, COLEMAN LAND COMPANY Mark P. Coleman Vice President NFC/csh CC: Roger X.,Dahlstrom, Planning Director Larry Dabert, Water Director • COd 900 00 64V1 WW3100 S29I La 2LC PI :bI 82-SO-IGGE