91-0612 Employee Assistance Services RESOLUTION
AUTHORIZING EXECUTION OF AN AGREEMENT WITH
EMPLOYEE ASSISTANCE SERVICES
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that Larry L. Rice, City Manager, be and is hereby
authorized and directed to execute an agreement on behalf of
the City of Elgin with Employee Assistance Services for an
employee assistance program, a copy of which is attached
hereto and made a part hereof by reference.
s/ George VanDeVoorde
George VanDeVoor de, Mayor
Presented: June 12 , 1991
Adopted: June 12, 1991
Vote: Yeas 6 Nays 0
Recorded:
Attest:
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
AGREEMENT
This agreement made effective as of , 1991 by and between Employee Assistance
Services with offices at 80 Fountain quare Plaza, Elgin, Illinois 60120, and the City of Elgin
located at 150 Dexter Court, Elgin, Illinois 60120.
WITNESSETH
Whereas, the City of Elgin desires to have an Employee Assistance Program (EAP) for all of
its employees, and
Whereas, the City of Elgin desires to have Employee Assistance Services (EAS) administer such
a program, and
Whereas, Employee Assistance Services desires to do so.
Now, therefore, in consideration of the mutual promises and covenants herein, the parties hereto
agree as follows:
A. Objectives:
1. To motivate the employee and his/her family member to seek help as early as
possible.
2. To refer the employee and his/her family member to appropriate professional
treatment.
3. To restore an employee's productivity.
4. To retain the valued employee.
5. To provide assessment/referral and follow-up services to the employee and his/her
family.
B. Services to be Provided:
1. Develop, in cooperation with the City of Elgin, a written policy that would enable
Employee Assistance Services to function effectively in achieving its objectives.
2. Provide training for supervisory and union officials concerning their important
role in Employee Assistance. A continuation from the first two years, these
sessions would include a workbook given to each participant to supplement
training. These workbooks, designed exclusively by EAS, help supervisors know
hoe to confront and refer an employee designed exclusively by EAS, help
supervisors know how to confront and refer an employee who other wise would
not or could not refer himself/herself.
a' t
Employee Assistance Services - City of Elgin
3. Explanation of the program and policy to all employees and their families on a
continuing basis.
4. Maintain an efficient, comprehensive referral network designed to handle a wide
range of employee problems, including immediate response in the event of a
crisis.
5. Continue to provide a 24-hour Hotline service including weekends and holidays.
6. Provide assessment and referrals, including monitoring of employees after
treatment, if appropriate.
7. Follow-up with all referrals, including monitoring of employees after treatment,
if appropriate.
8. Continuing consultation with supervisors and/or union personnel, when necessary,
concerning individual cases when constructive confrontation/intervention might
be necessary.
9. Regular consultation with City of Elgin employees to assess program functioning
and devise program modifications as necessary and appropriate.
10. Utilization of the resources of EAS in providing classes and seminars on a wide
variety of subjects.
11. Continuing our Quarterly Newsletters on subjects of timely interest, designed to
keep employees aware of EAP.
12. Continuing informational posters at strategic locations.
13. Regular, comprehensive and detailed progress reports.
14. Regular visits by EAS representatives to City of Elgin locations, to "humanize"
EAP and to maintain continuing personal contact with various city officials
including union personnel.
C. Scope of Services and Cost:
1. All City of Elgin employees and their families qualify for the services offered by
Employee Assistance Services.
Employee Assistance Services - City of Elgin
2. The fee for services of Employee Assistance Services will continue to be $18.00
per full-time employee per year. One half the fee shall be expected at the
beginning of the contract period with remainder payable after six months.
3. City of Elgin will be responsible for printing costs, including pamphlets, .letters,
posters, and supervisory workbooks.
4. The services of Employee Assistance Services will continue to be managed by
Joseph Rosenfeld and Tom Skiles, in cooperation with a consortium of not-for-
profit service providers.
D. Insurance Requirements:
In the performance of the work covered by this Agreement, unless otherwise provided
for, Employee Assistance Services shall act as an independent contractor and maintain
full and complete control over their employees. During the performance of their work,
Employee Assistance Services shall maintain the following:
1. Professional liability coverage with $1,000,000.00 aggregate and $1,000,000.00
coverage for each occurrence.
E. Period of Performance:
The term of this contract shall be for one year, commencing on May 1, 1991.
F. Extent of Authority:
This agreement does not negate any administrative policies or procedures of the City of
Elgin specifically indicated herein. Compliance with administrative policies or
procedures currently in effect or hereinafter developed are made part of this agreement.
G. Entirety of Agreement:
This agreement constitutes the entire Agreement between the parties and supersedes all
previous agreements and understandings with respect to the subject hereof.
IN WITNESS WHEREOF, the parties hereto have executed this agreement as of the day
and year first hereinabove written which shall be deemed the effective date.
Employee Assistance Services City f Elg'
By �/l �� � `-
Date Date—(L-la /7) d�