91-0315 Wil-Freds Change Order 3 CDI CLARK DIETZ, INC.
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Request for P.O.87 B. Neil , Suite 100
Authorization
Of Changes Champaign, IL 61820
217/373-8900
TO Mr. Dennis King PROJECT Slade Avenue Facility
Water Operations Engineer DATE 3/15/91 JOB NO E04020
City of Elgin CITY Elgin COUNTY Kane
•
150 Dexter Court STATE Illinois
• Elgin . IL 60120-5555 CONTRACTOR Wil -Freds Construction
CHANGE ORDER NO. 3
GENTLEMEN: SHEET NO. 1 OF 3
The following change(s) from the plans in the construction
of the above designated project is recommended.
ITEM(S) ADDITIONS DEDUCTIONS
See attached document.
Change Proposal 2A Revised $76.00
•
•
The Contract Price for this Change Order will be •
( i•ncreased) tb4dMA441 by the Amount of this Order: $ 76.00
Amount of Previous Orders: $ (17,461.20)
The work covered by this order Original Contract Amount: $ 3,694,4UU.UU
shall be performed under the Original Contract Amount and Orders: $ 3,677,014.80
same terms and conditions as
that included in the original
Contract.
•
The Contract Time will be 0(aegaasgx0 (xrdacalmcged (Unchanged) by 0 calendar
days (this C.O. ) .
The date for completion of all work under the contract will be June 30, 1992
The date for substantial completion of work under the contract will be October 31 , 1991 .
Approvamnended• Approv:d by:�
Resident Project Repr sentative Owner Repre .‘tative
Approval Recommended: Ac• tedgi if•
/
Clark, Dietz Inc. •ntrac •r
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. �.
WIL-FREDS
P.O.BOX 4050 • NAPERVILLE,IL 60567 • (708)897-4000
March 7, 1991 ` `\
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Clark Dietz Inc.
VRI41991
1817 S. Neil "U
Suite 100
Champaign, IL 61820
Attn: Marty Vogel
Re: Slade Avenue Facilities - Elgin
WFS Proposal Request #2-A Revised
Hardware Revisions
Dear Marty:
Per your letter dated January 31, 1991 the following extra costs are being
submitted to change hardware from knob handles to lever handles on ten (10)
doors.
10 lever handles (Ken-Lee) $ 65.00
O.H. 10% (7.00)
72.00
Profit 5% 4.00
Total Add $ 76.00
Please issue a formal change order for this work. No material will be ordered
until a signed change order is received.
Yours truly,
WIL-FREDS CONSTR ION, INC.
Jim J 1
Proj ct Manag r
JJ:cr
Enclosure
cc: WFS CP #2-A file w/attachments
cp2-A
274 E. INDIAN TRAIL • AURORA, ILLINOIS 60505
FAX(708)897-4444
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Ken - Lee
hardware company
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4820 north central avenue . chIcago, Illinois socao • phone 312/885-3220 fax 312/685-6894
RESOLUTION
APPROVING CHANGE ORDER NO. 3 IN THE CONTRACT WITH
WIL-FREDS CONSTRUCTION FOR THE SLADE AVENUE WATER FACILITY
WHEREAS, the City of Elgin has heretofore entered into a
contract with Wil-Freds Construction for the construction of
the Slade Avenue Water Facility; and
WHEREAS, it is necessary and desirable to modify the
terms of the contract as is described in Change Order No. 3,
attached hereto.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF ELGIN, ILLINOIS, that Larry L. Rice, City Manager, be
and is hereby authorized and directed to execute Change Order
No. 3, a copy of which is attached hereto and made a part
hereof by reference.
s/ George VanDeVoorde
George VanDeVoorde, Mayor
Presented: May 22, 1991
Adopted: May 22, 1991
Vote: Yeas 7 Nays 0
Recorded:
Attest:
s/ Nancy Roll
Nancy Roll, Deputy Clerk
Elm
r ;4 °F Agenda Item No.
no9po�gIED f
TO: Mayor and Members of the City Council
FROM: City Manager
DATE: April 18, 1991
SUBJECT: SLADE AVENUE FACILITY CHANGE ORDERS
PURPOSE:
This memorandum will provide the Mayor and Council with
information to consider in authorizing change orders to the
existing contracts for design and construction of the new Slade
Avenue facility. It is also the intent of this memorandum to
inform of potential and anticipated change orders.
BACKGROUND:
eik
On September 13, 1989, a contract was awarded to Clark Dietz,
Inc. , to design a new water facility for the Slade Avenue site.
On September 26, 1990, a contract was awarded to Wil-Freds
Construction for construction of this facility. These
improvements are essential in order to replace this outdated,
deteriorated facility and maintain the well and pumping
functions that are a vital part of the City's water system.
Incomplete records of this 100-year-old facility and of the
various changes made to it over the years created a design based
upon unpredictable conditions. As construction progresses,
these unpredictable conditions are becoming visible, and change
orders are required.
The first change order is for a variety of electrical
modifications, including routing, conduit material, and manhole,
hand hole, and conductor changes.
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Page 2
The second involves a variety of items including replacement of
sections of storm sewer found in unacceptable condition,
rerouting of the new 24" low service water line due to
unforeseen physical conditions of the existing piping, addition
of a valve and vault on the new 24" line to avoid interruption
of service during the connection of a future main projected by
the distribution system master plan being developed by Black &
Veatch, and modification of a door header with addition of
conduit and connectors for computer cables.
The third is to change door knob handles to lever handles for
handicap access .
During shop drawing review it was discovered that no solid state
protection was requested for any of the well or motor starters
nor were meters sought for monitoring the wells. Also, it was
found that a secondary fused switch and a 5 KV neutral conducted
could be eliminated. These changes will, however, require
additional design effort.
Review of the well sites prior to placement of new electrical
. 470
equipment found the vaults of the two wells with modifications
included in the work scope in need of replacement and the
balance of the wells in need of vault work and replacement
pads. This work will also require additional design effort.
Additional changes that further affect the work scope of this
project have been identified. The changes are to thrust blocks,
pump control panel, excavation and fill of the lime lagoon (unit
priced in the contract) , construction of the electrical changes
associated with the additional design effort listed above,
construction associated with the additional well work scope,
additional work associated with the flooding of an excavation
due to an unidentified main, unidentified lime lagoon decant
vaults interfering with the new building foundation, changes to
conduit, change from an elbow to a tee on the pump suction line
for continuity of service, retaining wall design, and removal of
existing unidentified piping interfering with the building
foundation.
ork Page 3
In keeping with one of the original criteria of this project,
the aesthetics of the site have been taken into consideration
when addressing functional changes .
Some of the changes will affect the project completion time; it
is projected that the substantial completion date may be delayed
by 30 days, bringing the projected completion date to July 30,
1992 .
There are additional costs accruing to the project that are not
directly associated with existing contracts; they are the costs
of quality control testing services and utility company charges
for changing the existing utility services.
FINANCIAL IMPACT:
Quotes have been obtained from the general contractor and the
consultant for the three construction change orders and the two
design change orders described above.
Change Order #1 - Electrical -$ 54,890 (Credit)
Change Order #2 - Plumbing $ 37,428
Change Order #3 - Door Hardware $ 76
-$ 17,386 (Credit)
Estimate of future change orders $200,000
Electrical Design $ 3,000
Well Design $ 3,417
$ 6,417
The contract with Wil-Freds for construction of this project is
for $3,694,400 . There are sufficient funds available in the
Water Department' s operating fund to pay for these projected
changes.
The contract with Clark Dietz, Inc. , for design services is for
$358,777 . Again, sufficient funds are available in the water
operating fund for these changes .
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Page 4
RECOMMENDATION:
It is recommended that the City Council approve these change
orders to the original contract with Wil-Freds Construction for
a total credit of $17,386 and approve the changes to the design
contract with-- Inc. , for a total of $6,417 .
11111F ,
424/__NS -,......k
Cit Man
LLR:DMK: jk 01140418. 191
Attachments
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47)
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CDI CLARK DIETZ, INC.
Request for 1817 S. Neil , Suite 100
Authorization P.O. Box 676
Of Changes • Champaign, IL 61820
217/373-8900
TO Mr. Dennis King PROJECT Slade Avenue Facility
Water Operations Engineer DATE 2/13/91 JOB NO E04020
City of Elgin CITY Elgin COUNTY Kane
150 Dexter Court STATE Illinois
. Elgin , Illinois 60120-5555 CONTRACTOR Wil-Freds Construction
CHANGE ORDER NO. 1
•
GENTLEMEN: SHEET NO. 1 OF 6
The following change(s) from the plans in the construction
of the above designated project is recommended.
ITEM(S) ADDITIONS DEDUCTIONS
See attached documents.
Items 1 through 5. • $54,890.00
•
•
. .
The Contract Price for this Change Order will be •
(X)b)CXXIIx xtI (decreased) by the Amount of this Order: $54,890.00
Amount of Previous Orders: $ 0
The work covered by this order Original Contract Amount: $3,694,400.06
shall be performed under the Original Contract Amount and Orders: $3,639,510.00
same terms and conditions as •
that included in the original
Contract.
•
The Contract Time will be (JCmmAx101) (0gg(x ana) (Unchanged) by 0 calendar.
days (this C.O.) .
•
The date for completion of all work under the contract will be June 30, 1992
Appro al Recommende Approved by:
/se i i�zav�ill iL' 9/; q g 1
'esident Project Re'resentative 'Owner's Representative //
Approval Recommended: Ac epted by/
c/../57/
Clark, Diet , Inc. / ontract.
0 o
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C 1
CLARK DIETZ, INC. Al)
Request for 1817 S. Neil , Suite 100
Authorization P.O. Box 676
Of Changes • Champaign, IL 61820
217/373-8900
TO Mr. Dennis King PROJECT Slade Avenue Facility
Water Operations Engineer DATE 3/7/91 JOB NO E04020
City of Elgin CITY Elgin COUNTY
. Kane
150 Dexter Court STATE Illinois •
. Elgin, Illinois 60120-5555 CONTRACTOR Wil-Freds Construction
CHANGE ORDER NO. 2
•
GENTLEMEN: SHEET NO. 1 OF 17
The following change(s) from the plans in the construction
of the above designated project is recommended.
ITEM(S) ADDITIONS DEDUCTIONS
See attached documents. $37,428.00
Change Proposals 3, 4, 5, 6 and 7.
I
The Contract Price for this Change Order will be •
( increased) 6cdcouce,acscectk by the Amount of this Order: $ 37,428.80
Amount of Previous Orders: b (54,890.00)
The work covered by this order Original Contract Amount: $ 3,694.400.00
' shall be performed under the Original Contract Amount and Orders: $ 3,676,938.80
same terms and conditions as
that included in the original
•
Contract.
•
The Contract Time will be (cicaa►xgxttNq WIMIMM0440 (Unchanged) by 0 calendar.
days ( this C.O. ) .
The date for completion of all work under the contract will be June 30, 1992 .
Approval Rec mmpende Approved by:6/
'1 74...A.Z.. '-"P.,c--,f-:---, .. ---.7.7-;--7. 4_, ./.7a/ • 1
Resident Project Rep esentative Owner's Representative /
Approv. l Recommended: epted b .
I44 ' 3—'S—S/
Clark, Dietz, Inc. ontrac�t r
'Ice eze//.v Sc al.G e G w cfa..k-- 4-N0. les t
•
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CLARK DIETZ, INC.
Request for 1817 S. Neil , Suite 100
Authorization P.O. Box 676
Of Changes • Champaign, IL 61820
217/373-8900
TO Mr. DennisKing PROJECT Slade Avenue Facility
Water Operations Engineer DATE 3/15/91 JOB NO E04020
City of Elgin CITY Elgin COUNTY Kane
150 Dexter Court STATE Illinois
Elgin, Illinois 60120-5555 CONTRACTOR Wil-Freds Construction
CHANGE ORDER NO. 3
•
GENTLEMEN: SHEET NO. 1 OF 3
The following change(s) from the plans in the construction
of the above designated project is recommended.
ITEM(S) ADDITIONS DEDUCTIONS
See attached document
Change Proposal 2-A Revised $76.00
r
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The Contract Price for this Change Order will be -
( increased) (=XXVIWW.by the Amount of this Order: $ 76.00
Amount of Previous Orders: $ , (17 ,461.20)
The work covered by this order Original Contract Amount: $3,694;400.00
shall be performed under the Original Contract Amount and Orders: $3,677.014.80
same terms and conditions as
that included in the original
Contract.
The Contract Time will be (i)h X-YsX 'd`O9 (S1¢1f3E>¢I4XX1) (Unchanged) by 0 calendar.
days (this C.O. ) ..
•
The date for completion of all work under the contract will be June 30, 1992 •
Appro al R ommend Approved by:
•
e ident Project R resentative owner's Representat-iti e
Approval Recommended: epted
ontract.
Clark, Dietz, Inc.
1
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CDCLARK DIETZ, INC.
April 1, 1991
Mr. Dennis King
City of Elgin
150 Dexter Court
Elgin, IL 60120-5555
Re: Slade Avenue Water Facility
Dear Dennis:
I am transmitting a memo from our electrical department concerning changes
you have requested. The cost of the requested effort will be
approximately $3,000.
Please provide an authorization to proceed with this additional work.
Sincerely,
•
Charles E. Park
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Clark Dietz, Inc.
1817 S. Neil, Suite 100
PO. Box 676
Champaign, IL 61824-0676
217/373-8900 ENGINEERS ARCHITECTS
CDI CLARK DIETZ, INC.
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April 9, 1991
• Mr. Dennis King
City of Elgin
150 Dexter Court
Elgin, IL 60120-5555
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Re: Slade Avenue Water Facility
Well Modifications
Dear Dennis:
I have modified my estimate for the referenced work per our conversation
this morning. A copy of my estimate is attached.
It is my understanding that our site inspector is to obtain the field
information as time is available. We will proceed with the work as soon
as we receive your authorization.
If you have further questions, please call .
Sincerely,
ir i//c°
Charles E. Park
cc: Mr. Richard Christensen/CDI
Mr. Marty Vogel/CDI
Clark Dietz, Inc.
1817 S. Neil, Suite 100 •
P.O. Box 676
Champaign, IL 61824-0676
217/373-8900 ENGINEERS ARCHITECTS
CITY OF ELGIN - SLADE AVENUE
WELL MODIFICATIONS
Revised 4/9/91
Project Total
Designer Drafter Manager Manhours
Gather Information on Existing Contitions 0 0
Detail Existing Conditions 2 12 2 16
Design Well # 1 Site & Vault 0 0 0 0
Design Well # 2 Site & Vault 4 2 1 7
Design Well # 3 Site & Vault 4 2 1 7
Design Well # 4 Site & Vault _ 0 0 0 0 •
Design Well # 5 Site & Vault 2 2 1 5
Design Well # 6 Site &Vault 2 2 1 5
Revise per City Comments 8 6 3 17
Prepare Construction Cost Estimate 5 2 7
Review Contractor's C.O. Proposal 4 2 6
Total Manhours 31 26 13 70
Total Labor $1,501 $792 $924 $3,217
Expenses $200
TOTAL COST $3,417
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CD I CLARK DIETZ, INC.
April 2, 1991
Mr. Dennis King
City of Elgin
150 Dexter Court
Elgin, IL 60120-5555
Re: Slade Avenue Water Facility
Well Modifications
Dear Dennis:
I have received your letter of March 29, 1991 requesting modification to
the work for the referenced project to include well site modification.
Mr. Vogel informed me that you inquired about the inclusion of this work
in our existing contract. I have reviewed our contract and files to find
an answer to your question. The Project Scope in the contract
specifically includes new electrical controls and service to the six
wells. There is no mention of other work related to the wells. I did not
find any correspondence in our files related to the work outlined in your
letter. Therefore, I do not believe this work is a part of our current
(ow contract.
I have attached an estimate to perform the design work outlined in your
letter of March 29, 1991. Based on that estimate, I am requesting that
you authorize us to proceed with the work for an additional lump sum fee
of $ 4,500. We will proceed with the work upon receipt of your
authorization.
If you have questions concerning this letter or the attachments, please
call .
Sincerely,
Cilatj -117Hate/e"
Charles E. Park
cc: Mr. Richard J. Christensen/CDI
Mr. Marty R. Vogel/CDI
Clark Dietz, Inc.
1817 S. Neil, Suite 100
P.O. Box 676
Champaign, IL 61824-0676
217/373-8900 ENGINEERS ARCHITECTS
Elm
fillik H
Agenda Item No.
April 18, 1991
MEMORANDUM
TO: Mayor and Members of the City Council
FROM: Larry L. Rice, City Manager
SUBJECT: Plat of Dedication for College Green Drive, a
Detention Easement and Two Utility Easements
Within Woodbridge North Subdivision
PURPOSE: This memorandum will provide the Mayor and Council
with information to consider approval of various plats within
Woodbridge North Subdivision (see the attached sketch) .
rft BACKGROUND: The final plat for Woodbridge North Subdivision
Units 1 and 2 was approved by Council on August 22, 1990. This
plat did not, however, include the subject off-site dedication
and utility easements. The right-of-way dedication and public
utility easements are required before the City can accept the
underground improvements within the subdivision. Currently
there is watermain, sanitary sewer, and storm sewer located
within the proposed right-of-way and utility easements.
FINANCIAL IMPACT: None. .
RECOMMENDATION: It is recommended that the City Council
approve the subject dedication and easements and direct staff to
prepare the plats for recording with Kane County.
Ailli . f
Lar ,' . 'ice, C'ty Manager
do
Attachment
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Illinois Department Request for Approval Municipality Elgin
of Transportation of Change in Plans
Township
County Kane
Elgin Pedestrian and
Section Bike Path
Request No. 1 Revised
To: City of Elgin
April 1 , 19 91
Elgin , Illinois Contractor Pyramid Concrete & Blacktop
act•Attan •
I recommend that an Abe made the above contract.
deduction from
(between Station 539+43± and Station 550+13*_ a net length of lineal feet.)
(Do not fill In unless a change In length Is Involved.)
The estimated quantities are shown below and the contractor agrees to furnish the materials and do the work at the
contract unit prices.Show station location for major items.
Item No. Items Additions Deductions
9. Concrete Barrier Wall (1070 L.F. @ $28.98) $31,008.60
9A. Install Plastic Barrier Wall (Lump Sum) $ 4,820.00
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*Agreed Price Letter
mddfiiea 26,188.60 38.7a Totals: $ 4,820.00 $31,008.60
Total net deduction to date$ which is—k of Contract price.
Net Change 26,188.60
State fully the nature and reason for the change: To reduce total weight on parking deck
Signed 19 Sired AFL1 1 1991
LI Highway Commissioner IAfaiui tlrrlfr k
Approved Resident Engineer
commended
County Superintendent of Highways 4 tbib 7 cX4M1045[
Note: Make out separate form for change in length quantities. Approved 19 91
Give net quantities only.
Submit 3 copies of this form to district engineer(4 copies for road district)
If plans are required attach three sets.
BLR 6301 Nirtwari**Ax City Engineer
(4-86)
- • - 04/04/91 05:12 70082533500 PYRAMID CONCRETE INC PAGE 01
.411,
CC]N -" ET
& BLACKTOP 437 S. Patton Avenue A Arington Heights, IL 60005 A (708)253-3500 ♦ FAX (708) 253-2771
April 04, 1991
Mr. Dick Hampton
Hampton, Lenzini & Renwick, Inc.
Civil Engineers
390 Shepard Drive
Elgin, Illinois 60123-7010
RE: Change Order - Item 9A,
Install Barrier Wall
Dear Mr. Hampton ,
We hereby propose to due the following work :
*1: To install plastic traffic dividers, dividers
and epoxy to be supplied by the City of Elgin .
Total Cost Installed Labor Only: $4,820.00
Respectully submitted,
Jeff Sanders, President Bob Leahy
Pyramid Concrete & Project Manager
Blacktop, Inc.
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