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91-0313 Weston - leaf composting RESOLUTION ACCEPTING THE PROPOSAL OF WESTON FOR LEAF COMPOSTING PERMIT APPLICATION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Larry L. Rice, City Manager, be and is hereby authorized and directed to accept the proposal on behalf of the City of Elgin of Weston for leaf composting permit application, a copy of which is attached hereto and made a part hereof by reference. s/ George VanDeVoorde George VanDeVoorde, Mayor Presented: March 13, 1991 Adopted: March 13, 1991 Vote: Yeas 7 Nays 0 Recorded: Attest: s/ Dolonna Mecum Dolonna Mecum, City Clerk V VI F-1 1 1 a;`'H Ty,�IV THREE HAWTHORN PARKWAY 1I ®VERNON HILLS. ILLINOIS 60061 MANAGERS DESIGNERS/CONSULTANTS 8 February 1991 Mr. Gary W. Miller Assistant Public Works Director City of Elgin 150 Dexter Court Elgin, Illinois 60120 Subject: Proposal for Providing Additional Information for Leaf Composting Permit Application Dear Mr. Miller: Roy F. Weston, Inc. (WESTON) has evaluated the Illinois EPA' s comments of 4 January 1991 regarding the compost Permit Application, and has discussed these comments with Mr. Ken Smith of IEPA, the permit reviewer. WESTON believes that these comments can be addressed by the following actions: • Prepare a legal description of the site. • Design stormwater runoff and leachate collection and retention facilities. • Install several test borings on the site. • Provide notification of the Permit Application. In addition, the Illinois Historic Preservation Agency has requested a Phase I archaeological survey of the site. It is WESTON's opinion that these items can be readily satisfied and a compost permit can be obtained. The costs for preparing these items, and revising the permit application are based on the following: • Legal Description: $100 Preparation of a legal description by a licensed surveyor (Burnidge and Westphal) . \WO\W6000\1944 .LTR W5 Mr. Gary Miller -2- 8 February 1991 • Drainage Facility Design: $1, 000 WESTON will prepare calculations and modifications to the permit drawings and narrative. • Soil Borings: $1, 500 The minimum drilling charge from Professional Services Industries, Inc. is $950, which will provide 3 on-site borings drilled to 15 feet. WESTON will locate soil borings in the field and modify the permit application when results are obtained. • Notifications: $500 WESTON will prepare and send notification letters to Elgin's General Assembly members, the Daily Courier News, and property owners within 250 feet of the 12 . 5 acre facility. • Archaeological Survey: $600 This survey requires that the ground be unfrozen and free of snow. Consequently, in order to conduct the survey before winter weather arrived, WESTON, after discussions with you, obtained the services of a qualified archaeologist on 21 December 1990, who then conducted the work the same day. The survey found no archaeological material of significance and recommended no further archaeological work. A copy of the archaeologist's report was submitted to you on 31 December 1990. The cost for this work includes WESTON' s time to obtain the archaeologist. WESTON proposes to complete the above-outlined follow-up project on a Lump Sum basis for $3 ,700. This fee is firm and cannot be changed unless it is mutually agreed that the scope of work has changed from that outlined in this proposal. \WO\W6000\1944 .LTR W5 Mr. Gary Miller -3- 8 February 1991 WESTON is very interested in doing this work and seeing the permit application to a successful conclusion. If you have any questions please call Jim Walsh or myself. Very truly yours, ROY F. WESTON, INC. Frederick L. Test, P.E. Technical Manager Ze",442,/,_ —James F. Walsh FLT:JFW:djh Project Director \WO\W6000\1944.LTR Elm r 1111.7E15 Agenda Item No. s F February 19, 1991 MEMORANDUM TO: Mayor and Members of the City Council FROM: City Manager SUBJECT: IEPA Yardwaste Composting Permit Application Roy F. Weston, Inc. Contract Amendment PURPOSE: The intent of this memorandum is to provide informa- tion relative to an amendment to the subject engineering con- tract. BACKGROUND: The City Council passed a resolution on August 22, 1990 accepting a proposal from Roy F. Weston, Inc. to prepare an application for a yardwaste composting permit. The applica- tion was submitted to the IEPA on October 3, 1990 . The applica- tion, at our direction, was a bare-bones approach so as to mini- mize future site development costs for the City. The IEPA responded by certified letter on January 4, 1991 wherein additional data and information was requested. Work is necessary for a legal description, leachate control, soil bor- ings and public notification. We discussed the IEPA require- ments with representatives from Weston and secured their at- tached proposal dated February 8, 1991. We note the Weston pro- posal includes the services of two local firms for surveying and soil borings . In addition, the Illinois Historic Preservation Agency (IHPA) requested a Phase I archaeological survey of the site by separate letter dated November 29, 1990 . It is noted that staff authorized the Phase I survey and that work was complet- ed on December 21, 1990 before winter conditions forced a lengthy delay. No archaeological material was recovered by that survey. FINANCIAL IMPACT: The original agreement with Weston included a fee of $3,300 . This follow-up work to satisfy IEPA require- ments amounts to $3,700, including the Phase I survey which has MAYOR AND MEMBERS OF THE CITY COUNCIL February 19, 1991 Page 2 been completed. This expenditure was not anticipated, but funds are available from the Sanitation Division Budget under #875 - Misc. Services for yardwastes . RECOMMENDATION: Given the fact that the Settler' s Hill Yardwaste Facility has been permanently closed, this site may be our only alternative for leaf disposal. Therefore, it is recommended that the proposal dated February 8, 1991 from Roy F. Weston, Inc. to revise the IEPA permit application in the amount of $3,700 be approved. rry L. R( ice, City Manager LR:GWM:mg Attachment MDM0074/TEXT071/MEMOTOCN.0