91-0109 WVP Corporation Western Area II RESOLUTION
AUTHORIZING EXECUTION OF A PRELIMINARY CONSTRUCTION
ENGINEERING AGREEMENT WITH WVP CORPORATION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that Larry L. Rice, City Manager, and Dolonna Mecum,
City Clerk, be and are hereby authorized and directed to
execute a Preliminary Construction Engineering Services
Agreement on behalf of the City of Elgin with WVP Corporation
for engineering services in connection with the Area II
Special Assessment Project, a copy of which is attached hereto
and made a part hereof by reference.
s/ George VanDeVoorde
George VanDeVoorde, Mayor
Presented: January 9, 1991
Adopted: January 9, 1991
Vote: Yeas 5 Nays 0
Recorded:
Attest:
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
L
Municipality Elgin O C Name WVP CORPORATION
C O
A PRELIMINARY/CONSTRUCTION N
Township L ENGINEERING SERVICES S Address 3040 N.University Ave.
AGREEMENT U
A L
County Kane G T City Decatur
E A
N N
Section Area I I Special C T State Illinois 62524-2320
Assessment Project Y
THIS AGREEMENT is made and entered into this ('4/-day ofI-v- , 191_4 between the above Local Agency (LA) and
Consultant (ENGINEER) and covers certain professional engineeri g services in connection with the improvement of the above
SECTION. References herein to "DEPARTMENT" shall mean the State of Illinois Department of Transportation.
SECTION DESCRIPTION
Special Assessment Project
Name Area II Street and Sewer Improvements Route Length Mi.
Termini See Attached Exhibit 1
Description: New storm sewers, sewer replacement, sidewalks, driveway approaches, streets to include curb and
gutters, new base as required, bituminous concrete binder and surface courses.
See Attachment B.
AGREEMENT PROVISIONS
THE ENGINEER AGREES,
1. To perform or be responsible for the performance of the following engineering services for the LA, in connection with
the proposed improvement hereinbefore described, and checked below:
a. Occ Make such detailed surveys as are necessary for the preparation of detailed roadway plans.
b. ( ) Make stream and flood plain hydraulic surveys and gather high water data, and flood histories for the
preparation of detailed bridge plans.
c. ( ) Make or cause to be made such soil surveys or subsurface investigations including borings and soil profiles
and analyses thereof as may be required to furnish sufficient data for the design of the proposed improvement.
Such investigations are to be made in accordance with the current requirements of the DEPARTMENT.
d. ( ) Make or cause to be made such traffic studies and counts and special intersection studies as may be required
to furnish sufficient data for the design of the proposed improvement.
Modified
BLR 4303
Page 1
e. ( ) Prepare Army Corps of Engineers Permit, Division of Water Resources Permit, Bridge waterway sketch, and/or
Channel Change sketch, Utility plan and locations, and Railroad Crossing work agreements.
f. ( ) Prepare Preliminary Bridge Design and Hydraulic Report, (including economic analysis of bridge or culvert types)
and high water effects on roadway overflows and bridge approaches.
g. (X Make complete general and detailed plans, special provisions, proposals and estimates of cost and furnish the
LA with twenty five (25) copies of the final plans, special provisions, proposals, and estimates. Additional
copies of any or all documents, if required, shall be furnished to the LA by the ENGINEER at his actual cost
for reproduction. Pre-final plans, specifications and estimates are to be submitted to the LA no later than May
15, 1991. The LA will review and return to ENGINEER by May 22, 1991. Final documents will be submitted
to LA by May 31, 1991.
h. ( ) Furnish the LA with survey and drafts in quadruplicate of all necessary right-of-way dedications, construction
easements and borrow pit and channel change agreements including prints of the corresponding plats and
staking as required.
i. (> Assist the LA in the receipt and evaluation of proposals and the awarding of the construction contract.
j. ( f Prepare for and attend (1) public hearing to present the final design and answer questions from elected
officials and interested citizens.
k. �, Coordinate plans prepared under this agreement with Weston Avenue water transmission main plans being
prepared by another consultant.
I. v\► Furnish the LA with one set of reproducible mylars of the final plans and computer disk copies of all plans
prepared on CADD.
m. (X5 Furnish or cause to be furnished:
(1) Proportioning and testing of concrete mixtures in accordance with the "Manual of Instructions for
Concrete Proportioning and Testing" issued by the Bureau of Materials and Physical Research, of the
DEPARTMENT and promptly submit reports on forms prepared by said Bureau.
(2) Proportioning and testing of bituminous mixtures (including extraction test) in accordance with the
"Manual of Instructions for Bituminous Proportioning and Testing" issued by the Bureau of Materials
and Physical Research, of the DEPARTMENT, and promptly submit reports on forms prepared by said
Bureau.
(3) All compaction tests as required by the specifications and report promptly the same on forms prepared
by the Bureau of Materials and Physical Research.
(4) Quality and sieve analyses on local aggregates to see that they comply with the specifications
contained in the contract.
(5) Inspection of all materials when inspection is not provided at the sources by the Bureau of Materials
and Physical Research, of the DEPARTMENT, and submit inspection reports to the LA in accordance
with the policies of the said DEPARTMENT.
n. (x) Furnish or cause to be furnished:
(1) A resident engineer, inspectors and other technical personnel to perform the following work: (The
number of such inspectors and other technical personnel required shall be subject to the approval of
the LA.)
a. Continuous observation of the work and the contractor's operations for compliance with the plans and
specifications as construction proceeds, but the ENGINEER does not guarantee the performance of the
contract by the contractor.
b. Establishment and setting of lines and grades.
c. Maintain a daily record of the contractor's activities throughout construction including sufficient
information to permit verification of the nature and cost of changes in plans and authorized extra
work.
Modified
BLR 4303
Page 2
•
d. Supervision of inspectors, proportioning engineers and other technical personnel, and the taking and
submitting of material samples.
e. Revision of contract drawings to reflect as built conditions.
f. Preparation and submission to the LA in the required form and number of copies, all partial and final
payment estimates, change orders, records, and reports required by the LA.
2. That all reports, plans, plats, and special provisions to be furnished by the ENGINEER pursuant to this agreement will
be in accordance with the current standard specifications and policies of the DEPARTMENT, it being understood that
all such reports, plats, plans and drafts, shall before being finally accepted, be subject to the approval by the LA.
3. To attend conferences at any reasonable time when requested to do so by the LA.
4. In the event plans, surveys or construction staking are found to be in error during the construction of the SECTION and
revisions of the plans or survey or construction staking corrections are necessary, the ENGINEER agrees that he will
perform such work without expense to the LA, even though final payment has been received by him. He shall give
immediate attention to these changes so there will be a minimum delay to the contractor.
5. The basic survey notes and sketches, charts, computations and other data prepared or obtained by the ENGINEER
pursuant to this agreement will be made available, upon request, to the LA without cost.
6. To make such changes in working plans, including all necessary preliminary surveys and investigations, as may be
required after the award of the construction contract and during the construction of the improvement.
7. That all plans and other documents furnished by the ENGINEER pursuant to this AGREEMENT will be endorsed by him
and will show his professional seal where such is required by law.
8. To submit, upon request by the LA a list of the personnel and the equipment he/she proposes to use in fulfilling the
requirements of this AGREEMENT.
THE LA AGREES,
1. To pay for the services stipulated in paragraphs 1 a, 1g, 1i, 1j, 1k, 11, 1m, 1 n and 6 at actual cost of performing such
work plus 150 percent to cover profit, overhead and readiness to serve-"actual cost" being defined as material cost plus
payrolls, insurance, social security and retirement deductions. Traveling and other out-of-pocket expenses will be
reimbursed to the ENGINEER at his actual cost. Subject to the approval of the LA, the ENGINEER may sublet all or part
of the services provided under paragraphs cited above. If the ENGINEER sublets all or part of this work, the LA will
pay the cost to the ENGINEER plus a five (5) percent service charge. "Cost to the ENGINEER" to be verified by
furnishing the LA copies of invoices from the party doing the work.
2. Compensation for services performed as stipulated in paragraphs 1 a, 1g, 1i, 1j, 1k, 11, 2, 3, 4, 5, 7, and 8 shall not
exceed $197,000. The anticipated manhours for this work are summarized in Exhibit 2 and personal salary rates are
summarized in Exhibit 3. See Attachment A for list of anticipated costs.
3. To pay for services stipulated in paragraphs 1 m, 1 n and 6 only after prior written authorization to proceed from the City
Council.
4. That payments due the ENGINEER for services rendered pursuant to this AGREEMENT will be made as soon as
practicable after the services have been performed, in accordance with the following schedule:
a. Upon completion of detailed plans, special provisions, proposals and estimate of cost - being the work required
by paragraphs 1 a through 11 under THE ENGINEER AGREES - to the satisfaction of the LA, 95 percent of the
total fee.
b. Upon award of the contract for the improvement by the LA, 100 percent of the total fee, less any amounts
paid under "a" above.
Modified
BLR 4303
Page 3
c. Upon completion of the construction of the improvement, 95 percent of the fee due for services stipulated
in paragraphs 1m and 1n, less any amounts previously paid.
d. Upon completion of all final reports required by the LA, 100 percent of the total fees due under this
AGREEMENT, less any amounts previously paid.
By mutual agreement, partial payments, not to exceed 95 percent of the amount earned, may be made from time to
time as the work progresses.
5. That, should the improvements be abandoned at any time after the ENGINEER has performed any part of the services
provided for in paragraphs 1 a, 1g, 1i, 1j, 1k and 11, and prior to the completion of such services, the LA shall reimburse
the ENGINEER for his actual cost plus 150 percent incurred up to the time he is notified in writing of such abandonment
- "actual cost" being defined as material costs plus actual payrolls, insurance, social security and retirement deductions.
Traveling and other out-of-pocket expenses will be reimbursed to the ENGINEER at his actual cost.
6. That, should the LA require changes in any of the detailed plans, specifications, or estimates (except for those required
pursuant to paragraph 4 of THE ENGINEER AGREES) after they have been approved by the DEPARTMENT, the LA will
pay the ENGINEER for such changes on the basis of actual cost plus 150 percent to cover profit, overhead, and
readiness to serve - "actual cost" being defined as in paragraph 4 above. It is understood that "changes" as used in
this paragraph shall in no way relieve the ENGINEER of his responsibility to prepare a complete and adequate set of
plans.
7. That, should the LA extend completion of the improvement beyond the time limit given in the contract, the LA will pay
the ENGINEER, in addition to the fees provided herein, his actual costs incurred beyond such time limit - "actual cost"
being defined as in paragraph 5 above.
IT IS MUTUALLY AGREED,
1. This AGREEMENT may be terminated by the LA upon giving notice in writing to the ENGINEER at his last known post
office address. Upon such termination, the ENGINEER shall cause to be delivered to the LA all drawings, specifications,
partial and completed estimates, and data, if any from traffic studies and soil survey and subsurface investigations with
the understanding that all such material becomes the property of the LA. The ENGINEER shall be paid for any services
completed and any services partially completed in accordance with Section 4 of THE LA AGREES.
2. That if the contract for construction has not been awarded one year after the acceptance of the plans by the LA, the
LA will pay the ENGINEER the balance of the engineering fee due to make 100 percent of the total fees due under this
AGREEMENT.
3. That the ENGINEER warrants that he/she has not employed or retained any company or person, other than a bona fide
employee working solely for the ENGINEER, to solicit or secure this contract, and that he/she has not paid or agreed
to pay any company or person, other than a bona fide employee working solely for the ENGINEER, any fee, commission,
percentage, brokerage, fee, gifts, or any other consideration, contingent upon or resulting from the award or making
of this contract. For breach or violation of this warranty the LA shall have the right to annul this contract without
liability.
Modified
BLR 4303
Page 4
IN WITNESS WHEREOF, the parties have caused this AGREEMENT to be executed in quadruplicate counterparts, each of which shall be
considered an original by their duly authorized officers.
Executed by the LA:
G�-r-I mF �-► of of the
(Municipality/Township/County)
State of Illinois, acting by and
ATTEST: through its r,—
By: Ar— By(
G�-t11 Clerk Title: - - -( %.••\
(seal)
Executed by the ENGINEER: WVP CORPORATION
3040 North University, Suite One
P.O. Box 2320
Decatur, Illinois 62524-2320
Attest: /9 /
^�_IL . il' B . //s� ✓
Ra.-n`o. Neideffer /f Dan L. Chilto
Title: Assistant Corporate Secretary Title: Vice President
CERTIFICATION OF ENGINEER
The ENGINEER certifies that he/she and his/her principals have not been barred from signing tit' AGREEMENT as a ult • • halation of
Sections 33E-3 and 33E-4 of the Criminal Code of 1961 (Chapter 38 of the Illinois -eviaed St- • es). it
Date Si. ature
Modified
BLR 4303
Page 5 of 5
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EXHIBIT 2
ELGIN AREA II STREET & SEWER
IMPROVEMENT PROJECT
SUMMARY OF MANHOURS FOR DESIGN PHASE
Principal/
Project Technician/ Sub-
Manager Engineer Drafter Secretary total
A. Field Survey 24 80 1028 12 1144
B. Plan Preparation 94 844 1224 12 2174
C. Specification 9 75 15 99
D. Opinion of Cost 11 22 229 2 264
E. Construction Schedule 4 9 9 2 24
F. Meetings 41 33 10 84
G. Court Review/
Public Hearing Period 36 21 12 69
H. Bid Evaluation 4 9 2 15
I. General Administration 50 20 70
J. Water Main Coordination 9 16 8 2 35
TOTAL HOURS 282 1109 2498 89 3978
EXHIBIT 3
ELGIN AREA II STREET & SEWER
IMPROVEMENT PROJECT
Employee Salary Rate Schedule
Thru December 31, 1991
Name Title Hourly Rate
Dan L. Chilton Vice President, Principal in Charge 30.89
Peter H. Mesha Manager 26.20
Michael E. LaMont Project Manager 27.76
James J. Marty Senior Project Civil Engineer 22.45
Robert J. Andrews Senior Project Civil Engineer 22.45
E. Landon Niedringhaus Project Civil Engineer 21.05
Mark E. Hughes Project Civil Engineer 17.67
George A. Conway Structural Engineer 18.43
Keith W. Benting Structural Engineer 21.22
Richard M. Schroeder Registered Land Surveyor 16.34
Ronald W. Lamb Registered Land Surveyor 13.25
Richard M. Stenger Technician/Surveyor/Draftsman 13.85
Steven R. Samuelson Technician/Surveyor/Draftsman 12.89
Jeff D. Waldmire Technician/Surveyor/Draftsman 10.29
Randel E. Zilz Technician/Surveyor/Draftsman 11.03
Daniel C. Skelley Technician/Surveyor/Draftsman 10.10
Robert L. Rupert Technician/Surveyor/Draftsman 13.12
David M. Bugaj Technician/Surveyor/Draftsman 11.02
Mark E. Carter Technician/Surveyor/Draftsman 7.67
Terry Wheat Technician/Surveyor/Draftsman 11.55
Matt Byers Technician/Surveyor/Draftsman 5.81
James Everett Technician/Surveyor/Draftsman 13.02
Ragan D. Neideffer Secretary 9.45
Patricia A. Schlaman Secretary 9.59
These salaries are subject to minor changes as salaries for 1991 have not been finalized. Any
change will not affect the upper compensation limit of $197,000.
ATTACHMENT A
Area II Street & Sewer
Improvement Project
OPINION OF FEE
Direct Salary Costs $56,977
Multiplier including overhead,
fringe benefits and profit x2.9
Sub Total $165,233
Non Salary Direct Costs
Travel, subsistence, printing
& expendables $7,013
CADD-990 hours @$25 per hour $24,750
Sub Total $31,763
TOTAL FEE $196,996
USED $197,000
ATTACHMENT B
Area II Street & Sewer
Improvement Project
This project is being designed as a special assessment project and the streets
shall be constructed to a width of 32 feet face to face of curb except that
Lillian Street from Clifton Avenue to South Street, and South Street from
Lillian Street to Walnut Avenue shall be constructed to a width of 47 feet face
to face of curb.
Ek?in
form.
Agenda Item No.
4._
..„"0
December 31, 1990
MEMORANDUM
TO: Mayor and Members of the City Council
FROM: Larry L. Rice, City Manager
SUBJECT: Area II - Special Assessment Project
Proposed Contract for Design Services
PURPOSE: This memorandum will provide the Mayor and Council
with information to consider authorizing the execution of a
contract for engineering services with WVP, Inc. , for the design
of the Area II - Special Assessment project.
BACKGROUND: The City Council authorized the staff to enter into
negotiations with WVP, Inc. , for the design services necessary
to construct the Area II - Special Assessment project at their
November 28, 1990 meeting.
The staff has met with WVP, Inc. , and have negotiated a contract
to complete final plans and specifications. The plans will
encompass approximately 150 plan sheets and will take
approximately five (5) months to complete. The contract
includes a deadline of May 30, 1991 for the completion of the
work. This means that the City could begin the legal process
necessary for a special assessment following the completion of
the plans, specifications and statement of probable cost for the
project and the preparation of the assessment roll by City staff.
The staff will be able to begin the assembly of the data
necessary to spread the assessment over the area during the
design process in the interest of saving time. It is expected
that the project should be ready for the public hearing by July,
1991 with bidding to follow in August, 1991 and construction
commencing by the fall 1991. Based on the above, the project
should be completed by fall, 1992 .
FINANCIAL IMPACT: The not to exceed cost of this work is
.J proposed to be $197,000.00. This is slightly less than 4% of
the estimated cost of the project which is in line with other
engineering fees for similar projects.
( f
MAYOR AND MEMBERS OF THE CITY COUNCIL
December 31, 1990
PAGE 2
The multiplier of 2 .9 for overhead and profit is the same
multiplier that WVP uses for MFT projects for IDOT. Based on
the City Council 's direction to pay for the project from a bond
issue it has been assumed by the staff that the engineer would
also be paid in cash for the design of the project. Therefore,
the cost of the engineering services for the Area II project
could be paid from the Capital Improvement Fund (385) and
reimburse that account from proceeds from the bond issue that
would fund the project.
RECOMMENDATION: It is recommended that the City Council
authorize execution of the contract with WVP, Inc. , for the not
to exceed amount of $197,000.00 and direct the staff to prepare
the necessary resolution. A copy of the contract is attached
for your consideration.
arry L. Rice, City Manager
Attachment
•
L
Municipality Elgin 0 C Name WVP CORPORATION
. . • . .
• C N . ..
A PRELIMINARY/CONSTRUCTION N
Township • L ENGINEERING SERVICES S Address 3040 N.Urveriry Ave.
AGREEMENT U
A L
County Kane G T City Decatur
E A
N N
Section Area I I Special C T State Illinois 62524-2320
Assessment Project Y
THIS AGREEMENT is made and entered into this day of , 19_,, between the above Local Agency (LA) and
Consultant (ENGINEER) and covers certain professional engineering services in connection with the improvement of the above
SECTION. References herein to "DEPARTMENT" shall mean the State of Illinois Department of Transportation.
SECTION DESCRIPTION
Special Assessment Project
Name Area II Street and Sewer Improvements Route Length Mi.
Termini See Attached Exhibit 1
filikJescription: New storm sewers, sewer replacement, sidewalks, driveway approaches, streets to include curb and
gutters, new base as required, bituminous concrete binder and surface courses.
See Attachment B.
AGREEMENT PROVISIONS
THE ENGINEER AGREES,
1. To perform or be responsible for the performance of the following engineering services for the LA, in connection with
the proposed improvement hereinbefore described, and checked below:
a. g Make such detailed surveys as are necessary for the preparation of detailed roadway plans.
b. ( ) Make stream and flood plain hydraulic surveys and gather high water data, and flood histories for the
preparation of detailed bridge plans.
c. ( ) Make or cause to be made such soil surveys or subsurface investigations including borings and soil profiles
and analyses thereof as may be required to furnish sufficient data for the design of the proposed improvement.
Such investigations are to be made in accordance with the current requirements of the DEPARTMENT.
rd. ( ) Make or cause to be made such traffic studies and counts and special intersection studies as may be required
to furnish sufficient data for the design of the proposed improvement.
Modified
SLR 4303
Page 1
e. ( ) Prepare Army Corps of Engineers Permit, Division of Water Resources Permit, Bridge waterway sketch, and/or
Channel Change sketch, Utility plan and locations, and Railroad Crossing work agreements.
f. ( ) Prepare Preliminary Bridge Design and Hydraulic Report, (including economic analysis of bridge or culvert types)
and high water effects on roadway overflows and bridge approaches.
g. X Make complete genera! and detailed plans, special provisions, proposals and estimates of cost and furnish the
LA with twenty five (25) copies of the final plans, special provisions, proposals, and estimates. Additional
copies of any or all documents, if required, shall be furnished to the LA by the ENGINEER at his actual cost
for reproduction. Pre-final plans, specifications and estimates are to be submitted to the LA no later than May
15, 1991. The LA will review and return to ENGINEER by May 22, 1991. Final documents will be submitted
to LA by May 31, 1991.
h. ( ) Furnish the LA with survey and drafts in quadruplicate of all necessary right-of-way dedications, construction
easements and borrow pit and channel change agreements including prints of the corresponding plats and
staking as required.
i. (> Assist the LA in the receipt and evaluation of proposals and the awarding of the construction contract.
j. ( l' Prepare for and attend (1) public hearing to present the final design and answer questions from elected
officials and interested citizens.
k. I> Coordinate plans prepared under this agreement with Weston Avenue water transmission main plans being
prepared by another consultant.
I. ( Furnish the LA with one set of reproducible mylars of the final plans and computer disk copies of all plans
prepared on CADD.
m. ( Furnish or cause to be furnished:
(1) Proportioning and testing of concrete mixtures in accordance with the "Manual of Instructions for 411)
Concrete Proportioning and Testing" issued by the Bureau of Materials and Physical Research, of the
DEPARTMENT and promptly submit reports on forms prepared by said Bureau.
(2) Proportioning and testing of bituminous mixtures (including extraction test) in accordance with the
"Manual of Instructions for Bituminous Proportioning and Testing" issued by the Bureau of Materials
and Physical Research, of the DEPARTMENT, and promptly submit reports on forms prepared by said
Bureau.
(3) All compaction tests as required by the specifications and report promptly the same on forms prepared
by the Bureau of Materials and Physical Research.
(4) Quality and sieve analyses on local aggregates to see that they comply with the specifications
contained in the contract.
(5) Inspection of all materials when inspection is not provided at the sources by the Bureau of Materials
and Physical Research, of the DEPARTMENT, and submit inspection reports to the LA in accordance
with the policies of the said DEPARTMENT.
n. ()4 Furnish or cause to be furnished:
(1) A resident engineer, inspectors and other technical personnel to perform the following work: (The
number of such inspectors and other technical personnel required shall be subject to the approval of
the LA.)
a. Continuous observation of the work and the contractor's operations for compliance with the plans and
specifications as construction proceeds, but the ENGINEER does not guarantee the performance of the
contract by the contractor.
b. Establishment and setting of lines and grades.
c. Maintain a daily record of the contractor's activities throughout construction including sufficient
information to permit verification of the nature and cost of changes in plans and authorized extra Auk
work.
Modified
SLR 4303
Page 2
,
d. Supervision of inspectors, proportioning engineers and other technical personnel, and the taking and
r submitting of material samples.
e. . Revision of contract drawings to reflect as built conditions. •
f. Preparation and submission to the LA in the required form and number of copies, all partial and final
payment estimates, change orders, records, and reports required by the LA.
2. That all reports, plans, plats, and special provisions to be furnished by the ENGINEER pursuant to this agreement will
be in accordance with the current standard specifications and policies of the DEPARTMENT, it being understood that
all such reports, plats, plans and drafts, shall before being finally accepted, be subject to the approval by the LA.
3. To attend conferences at any reasonable time when requested to do so by the LA.
4. In the event plans, surveys or construction staking are found to be in error during the construction of the SECTION and
revisions of the plans or survey or construction staking corrections are necessary, the ENGINEER agrees that he will
perform such work without expense to the LA, even though final payment has been received by him. He shall give
immediate attention to these changes so there will be a minimum delay to the contractor.
5. The basic survey notes and sketches, charts, computations and other data prepared or obtained by the ENGINEER
pursuant to this agreement will be made available, upon request, to the LA without cost.
6. To make such changes in working plans, including all necessary preliminary surveys and investigations, as may be
required after the award of the construction contract and during the construction of the improvement.
7. That all plans and other documents furnished by the ENGINEER pursuant to this AGREEMENT will be endorsed by him
and will show his professional seal where such is required by law.
8. To submit, upon request by the LA a list of the personnel and the equipment he/she proposes to use in fulfilling the
requirements of this AGREEMENT.
rik
THE LA AGREES,
1. To pay for the services stipulated in paragraphs la, 1g, 1i, 1j, 1k, 11, lm, 1 n and 6 at actual cost of performing such
work plus 150 percent to cover profit, overhead and readiness to serve-"actual cost" being defined as material cost plus
payrolls, insurance, social security and retirement deductions. Traveling and other out-of-pocket expenses will be
reimbursed to the ENGINEER at his actual cost. Subject to the approval of the LA, the ENGINEER may sublet all or part
of the services provided under paragraphs cited above. If the ENGINEER sublets all or part of this work, the LA will
pay the cost to the ENGINEER plus a five (5) percent service charge. "Cost to the ENGINEER" to be verified by
furnishing the LA copies of invoices from the party doing the work.
2. Compensation for services performed as stipulated in paragraphs la, 1g, 1i, 1j, 1k, 11, 2, 3, 4, 5, 7, and 8 shall not
exceed $197,000. The anticipated manhours for this work are summarized in Exhibit 2 and personal salary rates are
summarized in Exhibit 3. See Attachment A for list of anticipated costs.
3. To pay for services stipulated in paragraphs 1•m, 1 n and 6 only after prior written authorization to proceed from the City
Council.
4. That payments due the ENGINEER for services rendered pursuant to this AGREEMENT will be made as soon as
practicable after the services have been performed, in accordance with the following schedule:
a. Upon completion of detailed plans, special provisions, proposals and estimate of cost-being the work required
by paragraphs 1a through 11 under THE ENGINEER AGREES - to the satisfaction of the LA, 95 percent of the
total fee.
r b. Upon award of the contract for the improvement by the LA, 100 percent of the total fee, less any amounts
paid under "a" above.
J
Modified
BLR 4303
Page 3
c. Upon completion of the construction of the improvement, 95 percent of the fee due for services stipulated
in paragraphs 1m and 1n, less any amounts previously paid. •
d. ' Upon completion. of'all final reports required by the LA, 100. percent of the total fees due' under this
AGREEMENT, less any amounts previously paid.
By mutual agreement, partial payments, not to exceed 95 percent of the amount earned, may be made from time to
time as the work progresses.
5. That, should the improvements be abandoned at any time after the ENGINEER has performed any part of the services
provided for in paragraphs 1 a, 1g, 1i, 1j, 1k and 11, and prior to the completion of such services, the LA shall reimburse
the ENGINEER for his actual cost plus 150 percent incurred up to the time he is notified in writing of such abandonment
- "actual cost" being defined as material costs plus actual payrolls, insurance, social security and retirement deductions.
Traveling and other out-of-pocket expenses will be reimbursed to the ENGINEER at his actual cost.
6. That, should the LA require changes in any of the detailed plans, specifications, or estimates (except for those required
pursuant to paragraph 4 of THE ENGINEER AGREES) after they have been approved by the DEPARTMENT, the LA will
pay the ENGINEER for such changes on the basis of actual cost plus 150 percent to cover profit, overhead, and
readiness to serve - "actual cost" being defined as in.paragraph 4 above. It is understood that "changes" as used in
this paragraph shall in no way relieve the ENGINEER of his responsibility to prepare a complete and adequate set of
plans.
7. That, should the LA extend completion of the improvement beyond the time limit given in the contract, the LA will pay
the ENGINEER, in addition to the fees provided herein, his actual costs incurred beyond such time limit - "actual cost"
being defined as in paragraph 5 above.
4,
IT IS MUTUALLY AGREED,
1. This AGREEMENT may be terminated by the LA upon giving notice in writing to the ENGINEER at his last known post
office address. Upon such termination, the ENGINEER shall cause to be delivered to the LA all drawings, specifications,
partial and completed estimates, and data, if any from traffic studies and soil survey and subsurface investigations with
the understanding that all such material becomes the property of the LA. The ENGINEER shall be paid for any services
completed and any services partially completed in accordance with Section 4 of THE LA AGREES.
2. That if the contract for construction has not been awarded one year after the acceptance of the plans by the LA, the
LA will pay the ENGINEER the balance of the engineering fee due to make 100 percent of the total fees due under this
AGREEMENT.
3. That the ENGINEER warrants that he/she has not employed or retained any company or person, other than a bona fide
employee working solely for the ENGINEER, to solicit or secure this contract, and that he/she has not paid or agreed
to pay any company or person, other than a bona fide employee working solely for the ENGINEER, any fee, commission,
percentage, brokerage, fee, gifts, or any other consideration, contingent upon or resulting from the award or making
of this contract. For breach or violation of this warranty the LA shall have the right to annul this contract without
liability.
41111?
Modified
BLR 4303
Page 4
,
IN WITNESS WHEREOF, the p a
p•rGes have caused this AGREEMENT to be executed in quadruplicate counterparts, each of which shall be
considered an original by their duly authorized officers. '
Executed by the LA:
of the
(Municipality/Township/County)
State of Illinois, acting by and
ATTEST: through Its
By: By:
Clerk Title:
(seat)
r
Executed by the ENGINEER: WVP CORPORATION
3040 North University,Suite One
P.O. Box 2320
Decatur,Illinois 62524-2320
Attest:
411, I / /
Ra•an ii. Neideffer /f Dan L. Chitto'
Title: Assistant Corporate Secretary Title: Vice President
CERTIFICATION OF ENGINEER
The ENGINEER certifies that he/she and his/her principals have not been barred from signing th AGREEMENT as a ult solation of
Sections 33E-3 and 33E-4 of the Criminal Code of 1961 (Chapter 38 of the Illinois - • . . es).
_l_kii/9_ ____ ile/44...- k I _.....
Date Si, ature
r ,
A,
Modified
BLR 4303
Page 5 of 5
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rik . . EXHIBIT 2 . . . .
ELGIN AREA II STREET & SEWER
IMPROVEMENT PROJECT
SUMMARY OF MANHOURS FOR DESIGN PHASE
Principal/
Project Technician/ Sub-
Manager Engineer Drafter Secretary total
A. Field Survey 24 80 1028 12 1144
B. Plan Preparation 94 844 1224 12 2174
C. Specification 9 75 15 99
D. Opinion of Cost 11 22 229 2 264
E. Construction Schedule 4 9 9 2 24
F. Meetings 41 33 10 84
G. Court Review/
Public Hearing Period 36 21 12 69
H. Bid Evaluation 4 9 2 15
1. General Administration 50 20 70
J. Water Main Coordination 9 16 8 2 35
TOTAL HOURS 282 1109 2498 89 3978
r
y
•
EXHIBIT 3 ...
' ELGIN AREA 11 STREET & SEWER
•
IMPROVEMENT PROJECT
Employee Salary Rate Schedule
Thru December 31, 1991
Name Title Hourly Rate,
Dan L. Chilton Vice President, Principal in Charge 30.89
Peter H. Mesha Manager 26.20
Michael E. LaMont Project Manager 27.76
James J. Marty Senior Project Civil Engineer 22.45
Robert J. Andrews Senior Project Civil Engineer 22.45
E. Landon Niedringhaus Project Civil Engineer 21.05
Mark E. Hughes Project Civil Engineer 17.67
George A. Conway Structural Engineer 18.43
Keith W. Benting Structural Engineer 21.22
Richard M. Schroeder Registered Land Surveyor 16.34
Ronald W. Lamb Registered Land Surveyor 13.25
Richard M. Stenger Technician/Surveyor/Draftsman 13.85
Steven R. Samuelson Technician/Surveyor/Draftsman 12.89
Jeff D. Waldmire Technician/Surveyor/Draftsman 10.29
Randel E. Zilz Technician/Surveyor/Draftsman 11.03
Daniel C. Skelley Technician/Surveyor/Draftsman 10.10
Robert L. Rupert Technician/Surveyor/Draftsman 13.12
David M. Bugaj Technician/Surveyor/Draftsman 11.02
Mark E. Carter Technician/Surveyor/Draftsman 7.67
Terry Wheat Technician/Surveyor/Draftsman 11.55
Matt Byers Technician/Surveyor/Draftsman 5.81
James Everett Technician/Surveyor/Draftsman 13.02
Ragan D. Neideffer Secretary 9.45
Patricia A. Schlaman Secretary • 9.59
These salaries are subject to minor changes as salaries for 1991 have not been finalized. Any
change will not affect the upper compensation limit of $197,000.
It
• ATTACHMENT'A
Area II Street & Sewer
Improvement Project
OPINION OF FEE
Direct Salary Costs $56,977
Multiplier including overhead,
fringe benefits and profit x2.9
Sub Total •$165,233
Non Salary Direct Costs
Travel, subsistence, printing
& expendables $7,013
CADD-990 hours @$25 per hour $24,750
Sub Total $31,763
•
TOTAL FEE $196,996
USED $197,000
•
ATTACHMENT B
Area II Street & Sewer
Improvement Project
This project is being designed as a special assessment project and the streets
shall be constructed to a width of 32 feet face to face of curb except that
Lillian Street from Clifton Avenue to South Street, and South Street from
Lillian Street to Walnut Avenue shall be constructed to a width of 47 feet face
to face of curb.
4,
+' >
Municipality City of 0 C Name WVP CORPORATION
Elgin C 0
A PRELIMINARY ENGINEERING N
Township L SERVICES AGREEMENT S Address 3040 N. University Ave.
U Suite One
A L
County G MOTOR FUEL TAX FUNDS T City Decatur
E A
N N
Section C T State Illinois 62526
r-tit
Y
THIS AGREEMENT is made and entered into this .(,7 day of 41241, 19 gU between the above Local Agency (LA) and Consultant
(ENGINEER) and covers certain professional engineering services in connection with the improvement of the above SECTION. -Mete*
-• - - - - - •• • - The State Department of Transportation,i3
hereinafter called "DEPARTMENT'. ' ' - •=--• .
-PROV16i6NO.
SECTION DESCRIPTION
Name Area II Street and Sewer Improvements Route Length MI. (Structure No.
Termini See Attached Exhibit 1
Description: New storm sewers, sewer replacement, streets to include curb and gutter, new base as required, asphaltic concrete
binder and surface courses, street lights where necessary, sidewalks and driveway approaches.
AGREEMENT PROVISIONS
THE ENGINEER AGREES,
1. To perform or be responsible for the performance of the following engineering services for the LA, in connection with the
proposed improvement hereinbefore described, and checked below:
a. (X) Meet with LA representatives to determine the exact area of the improvements.
b. (X) Perform supplemental survey.
c. (X) Determine interrelationship between existing improved areas and proposed improvements.
d. (X) Prepare preliminary design and opinions of cost
Note: Four copies to be submitted to District Engineer, Department of Transportation
Modified
BLR 4301
Page 1 of 4
■
e. (X) Attend meetings with LA staff to discuss progress and problems as they arise.
f. (X) Prepare for and attend three (3) public meetings to present the preliminary design and answer questions from elected
officials and interested citizens.
g. (X) Make or cause to be made such soil surveys or subsurface investigations including borings and soil profiles and analysis
thereof as may be required to furnish sufficient data for the design of the proposed improvement. Such investigations
are to be made in accordance with the current requirements of the DEPARTMENT.
2. That all reports, plans, plats and special provisions to be furnished by the ENGINEER, pursuant to this AGREEMENT, will be in
47
accordance with current standard specifications and policies of the DEPARTMENT. It is being understood that all sueports,
plats, plans and drafts shall, before being finally accepted, be subject to approval by the LA.and■tho DEPARTMCAIT
3. To attend conferences as defined in Paragraph 1 when requested to do so by representatives of the LA. :'/fn
i
4. In the event plans or surveys are found to be in error during construction of the SECTION and revisions of the plans or survey
corrections are necessary, the ENGINEER agrees that he will perform such work without expense to the LA, even though final
payment has been received by him. He shall give immediate attention to these changes so there will be a minimum delay to the
Contractor.
5. That basic survey notes and sketches, charts, computations and other data prepared or obtained by the ENGINEER pursuant to this
AGREEMENT will be made available, upon request, to the LA without cost and without restriction or
limitations as to their use.
6. That all plans and other documents furnished by the ENGINEER pursuant to this AGREEMENT will be endorsed by him and will
show his professional seal where such is required by law.
7. To perform any additional services as authorized in writing by both the LA and ENGINEER. Payment shall be in accordance with
Section 2 of the LA AGREES.
THE LA AGREES,
1. To pay the ENGINEER as compensation for all services performed as stipulated in paragraphs la, 1 b, 1 c, 1 d, 1 e, 1 f, 3, 5 and 6 a
lump sum of $59,100.00.
2. To pay for the services stipulated.in paragraphs 1g and 7 at actual cost of performing such work plus 182 percent to cover profit,
overhead, and readiness to serve - "actual cost" being defined as material cost plus payrolls, insurance, social security and
retirement deductions. Traveling and other out-of-pocket expenses will be reimbursed to the ENGINEER at his actual cost. Subject
to the approval of the LA, the ENGINEER may sublet all or part of the services provided under the paragraphs cited above. If
the ENGINEER sublets all or part or this work, the LA will pay the cost to the ENGINEER plus a five (5) percent service charge.
"Cost to the Engineer" to be verified by furnishing the LA-� copies of invoices from the party doing the
work.
3. That payments due the ENGINEER for services rendered in accordance with this AGREEMENT will be made as soon as practicable
after the services have been performed, in accordance with the following schedule:
a. Upon completion of the work required by paragraphs la, lb, lc, 1 d, i e and 1 f THE ENGINEER AGREES - to the satisfaction of
the LA and their approval by the DEPARTMENT, 95 percent of the total fee under this AGREEMENT.
By mutual agreement, partial payments, not to exceed 95 percent of the amount earned, may be made from time to time as the
work progresses for paragraphs la, ib, 1c, 1d, 1e and if. Invoices shall be due and payable in full, upon submittal for services
stipulated in paragraphs 1 g and 7.
Modified
BLR 4301
Page 2 of 4
4. That, should the improvement be abandoned at any time after the ENGINEER has performed any part of the services provided for
in paragraphs la through 1g and 7 and prior to the completion of such services, the LA shall reimburse the ENGINEER for his
actual cost plus 182 percent incurred up to the time he is notified in writing of such abandonment - "actual cost" being defined as
in paragraph 2 above. A
/4
5. That, should the LA require changes in the work, - '-pt for those required pursuant to paragraph 4 of THE ENGINEER AGREES,
after it has been approved, , the LA will pay the ENGINEER for such changes on the basis of actual cost plus
182 percent to cover profit, overhead, and readiness to serve - "actual cost" being defined as in paragraph 2 above. It is
understood that "changes" as used in this paragraph shall in no way relieve the ENGINEER of his responsibility to prepare a
complete and adequate set of plans and specifications.
6. To provide the following to the ENGINEER:
a.(X) Access to all required working locations.
b.(X) An individual to represent the LA in all matters pertaining to the review of the design, inspection of the improvement
and the locating of LA utilities.
c.(X) Records of utilities, any existing plans, benchmarks, etc., to the extend the LA has possession of them.
d.(X) Copies of initial topographic survey prepared by the LA Engineering Division.
e.(X) VCR tapes of the existing combination sewer system.
IT IS MUTUALLY AGREED,
1. That any difference between the ENGINEER and the LA concerning the interpretation of the provisions of this AGREEMENT shall
be referred to a committee of disinterested parties consisting of one member appointed by the ENGINEER, one member appointed
by the LA and a third member appointed by the two other members for disposition and that the committee's decision shall be
final.
2. This AGREEMENT may be terminated by the LA upon giving notice in writing to the ENGINEER at his last known post office
address. Upon such termination, the ENGINEER shall cause to be delivered to the LA all surveys, permits, agreements, preliminary
bridge design & hydraulic report, drawings, specifications, partial and completed estimates, and data, if any from traffic studies
and soil surveys and subsurface investigations with the understanding that all such material becomes the property of the L.A. The
ENGINEER shall be paid for any services completed and any services partially completed in accordance with Section 4 of the LA
AGREES.
Modified
BLR 4301
Page 3 of 4
That the Engineer warrants that he has not employed or retained any company or person, other than a bona fide employee working
solely for the ENGINEER, to solicit or secure this contract, and that he has not paid or agreed to pay any company or person, other
than a bona fide employee working solely for the ENGINEER, any fee, commission, percentage, brokerage, fee, gifts, or any other
consideration, contingent upon or resulting from the award or making of this contract. For breach or violation of this warranty the
LA shall have the right to annul this contract without liability.
IN WITNESS WHEREOF, the parties have caused this AGREEMENT to be executed in quadruplicate counterparts, each of which shall be
considered an original by their duly authorized officers. 7
Executed by the LA: /
-E bf the
(Municipality/Town-hip/County)
State of Illinois, acting by and
ATTEST: through its
By 24.1 Q .f J�,4(4 _ By
atilt Clerk Title:
(seal)
Executed by the ENGINEER: WVP CORPORATION
3040 North University, Suite One
P. O. Box 2320
Decatur, Illinois 62526
Attest:
By / /IA
Ar
Dan L. Chiffon Richard G. Stanhope e
Title: Secretary Title: President
Certification of Engineer
The ENGINEER certifies that he/she and his/her principals have not been barred from signing this AGREEMENT as a result of a
violation of Sections 33E-3 and 33E-4 of the Criminal Code of 1961 (Chapter 38 of the Illinois Revised Statutes).
///i9e, '
Date Signat -
Modified
BLR 4301
Page 4 of 4
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400F-=
Agenda Item No. 3 - 6-1
April 5 , 1990
TO: Mayor and Members of the City Council
FROM: Larry L. Rice, City Manager
SUBJECT: Area II Special Assessment Improvements
Consultant Engineering Services
PURPOSE
This memorandum will provide the Mayor and City Council
with information to consider the selection of an engineering
firm to provide preliminary design services for various improve-
ments for Area II.
BACKGROUND
The City Council is desirous of determining the cost of
various street and sewer improvements in Area II and as a result
has directed the staff to so notify the property owners to be
affected by the project and to obtain the necessary engineering
services. A request for proposal (RFP) was sent to six engi-
neering firms which are qualified to provide the necessary
services.
Each of the six engineering firms submitted a proposal
which have been reviewed by Engineering and found to be in
order. We asked that they indicate the time it would take for
each to complete the work and four indicated that they could
have the plans, specifications and cost estimate ready during
the month of August.
FINANCIAL IMPACT
The City Council indicated that the City would pay for the
preliminary engineering services and should the project proceed,
it would be added to the total cost of the project. There are
monies in the Capital Improvement Fund to cover the cost of the
services.
Mayor and Members of the City Council
April 5, 1990
Page 2
The firms submitting a proposal with the cost to perform
the engineering services are listed below:
WVP Corp. , Oak Brook $ 68 ,740 .00*
Donohue, Schaumburg 74 ,500 . 00
Ciorba Group, Inc. , Chicago 91 ,040 .00
Hampton, Lenzini & Renwick, Elgin 96 ,240 .00
Pavia-Marting, Roselle 107 ,669 . 00
Clark Dietz , Naperville 260 ,000 .00
(*An estimated amount of $9 ,640 was added to the proposal
for soil boring costs because the RFP was sent so late that they
only had approximately one week to respond, which did not permit
them to receive a quote from a soil consultant. )
It should be noted that we had anticipated the cost for the
services to be considerably higher, but because of the quality
work by the Engineering technical staff, most of the consultants
felt they could use our field notes and plan and profile sheets
with limited additional survey work.
RECOMMENDATIONS
It is recommended that the City Council select the engi-
neering firm of WVP Corporation of Oak Brook to prepare the
necessary preliminary plans, specifications and cost estimate
for the Area II Special Assessment Improvements at a cost not to
exceed $68 ,740 .00 , and direct the staff to submit to the City
Council an engineering agreement for approval and authorization
to execute. WVP can complete the work during the month of
August, 1990.
•
La L. Ric , City Manager
LLR:amp
Architects
Planners
WVP CORPORATION
2100 Clearwater Drive,Suite 101 708 574 7707
Oak Brook,Illinois 60521 FAX 708 574 2722
We've Moved!
Our new address is: 2122 York Road, Suite 120
Oak Brook, Illinois 60521
Our phone number is the same: 708-574-7707
Our new Fax number is: 708-574-7751
July 25, 1990
(iii����iii
Mr. Melford A. Dahl Vii.. j fi `:'!
Public Works Director
City of Elgin :CITY OF ELGIN
150 Dexter Court L NGINEERING DEPT.
Elgin, Illinois 60120-5555
Subject: Amendment No. 1
Preliminary Engineering Services Agreement
City of Elgin
Area II Street and Sewer Improvements
Dear Mr. Dahl:
This letter amends our existing Preliminary Engineering Services Agreementwhich was approved by the
City of Elgin on April 25, 1990.
The City of Elgin intends to include Commonwealth Avenue and Marguerite Street,both between Adams
and Morgan Streets,to the scope of the Area II Street and Sewer Improvement project.
The Amendment provides for Additional Services necessary to prepare the preliminary design and
opinions of cost for improvements to Commonwealth Avenue and Marguerite street within the limits
shown on the attached Exhibit 1, Revision 1. The Additional Services shall be provided in accordance
with all terms and conditions as set forth in the existing Preliminary Engineering Services Agreement
except the following will be added for this amendment:
1. Add to Paragraph 1. of "THE LA AGREES"as follows:
To pay the ENGINEER as compensation for Amendment No. 1 services performed as
stipulated in paragraphs la, lb, lc, 1d, le, 1 f, 3, 5 and 6 a lump sum fee of $7,900.
St.Louis Decatur Chicago
• t
July 25, 1990
Mr. Melford A. Dahl
Page 2
If the conditions set forth in this letter are satisfactory, please sign all three (3) originals and return one
(1) to us. We appreciate the opportunity to provide Professional Services to the City of Elgin.
Sincerely,
���'�' CO: 'OR 10
Fr*,
an L. Chilton, P.E., S.E.
Vice President
Accepted for the City Elgin
By:
Title: l�'/ rd.77e,
DLC/rdn
Enclosures
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