90-0822 U-46 School Liaison •
RESOLUTION
AUTHORIZING EXECUTION OF AN AGREEMENT WITH SCHOOL DISTRICT U-46
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS,
that Larry L. Rice, City Manager, be and is hereby authorized and directed to execute an
agreement on behalf of the City of Elgin with School District U-46 for the operation of a
School Officer Liaison Program for the 1990 - 1991 school year, a copy of which is
attached hereto and made a part hereof by reference.
s/ George VanDeVoorde
George VanDeVoorde, Mayor
Presented: August 22, 1990
Adopted: August 22, 1990
Vote: Yeas 7 Nays 0
Recorded:
Attest:
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
AGREEMENT BETWEEN SCHOOL DISTRICT U-46
AND THE CITY OF ELGIN EXTENDING THE SCHOOL
LIAISON OFFICER PROGRAM FOR SCHOOL YEAR - 1990-91
For and in consideration of the mutual promises, convenants, and condition
contained herein, the City of Elgin, hereafter referred to as the City and
School District U-46, hereafter referred to as the District agree to
establish and operate a School Liaison Officer Program for the up-coming
school calendar year of 1990-91 and covering those days of the calendar
year when school is officially in session as follows:
1) Program
There is hereby established the School Liaison Officer (SLO) program.
Generally this program involves the assignment of a City of Elgin
police officer to Larkin High and Elgin High School. The base salary
including fringe benefits for the assigned officers shall be provided
for by the City in total with the exception of any and all overtime
expenses incurred as a direct result of the SLO program which will be
paid by the District at the existing officer's particular rate.
Although the officers shall remain the employees of the City of Elgin,
upon assignment such officers shall work with and be under the general
direction of District staff and shall establish and operate such pro-
grams and activities as is consistent with the intent of this program.
Essentially, the program involves the assignment of a sworn police
officer to a specific school. Although remaining an employee of the
City, the responsibility for direction and supervision of the officer
when assigned to school duties, shifts from the department to the
identified school's administrator and/or staff. The SLO works right in
the school as a member of the school's guidance team and serves many of
the roles associated with a dean's assistant.
In addition to normal school duties, the SLO attends specified extra-
curricular activites of the school at the school administration's
direction. These activities involve but may not be limited to athletic
events and school sponsored dances.
The scope of the SLO is basically unlimited, except in the area of
counseling. Although certain levels of counseling are a part of the
SLO's duties, serious counseling needs are referred to the school's
professional staff.
As a member of the police department, the SLO conducts original inves-
tigation of all criminal and quasi-criminal acts which occur during the
regular school day and would heretofore have necessitated the dispatch
of a patrol unit. The officer's presence prompts rapid and positive
responses to all calls for service. In addition to conducting original
investigation, the SLO is assigned cases for follow-up through the
Major Investigations Division, specifically the Juvenile Bureau. The
criteria for assignment is essentially the offender or victim's school
assignment: time, date, and offense is secondary. These cases would
SLO Program
Page 2
involve a myriad of acts committed after school hours and/or on week-ends.
The SLO will be responsible for conducting such investigations in conjunc-
tion with other school responsibilities, within reason.
The school calendar is one hundred and seventy-five (175) days. During
extended school breaks and during the summer months of June - July -
August, the SLO will be assigned in the department as operationally
necessary and directed by the Chief of Police.
2) Duties
The duties of the SLO may include but are not limited to the following:
A. Promote rapport between police officers and students in the high
school.
B. Promote a working relationship with school counselors.
C. Promote working relationship with other police counselors within
the U-46 School District.
D. Meet periodically with building and district administration to
discuss and evaluate police counselor activities.
E. Make presentations to students, parents, and staff members on law
and law enforcement, safety, and good citizenship.
F. Refer troubled students to proper professional help within the
student services division of the school.
G. Plan preventive substance abuse programs.
H. Work with parents of runaway students.
I. Counsel students who are established juvenile offenders.
J. Assist school officials in the enforcement of truancy laws.
K. Represent the high school, along with the Dean, on any criminal,
misdemeanor, or traffic court action involving students.
L. Work beyond regular scheduled hours when required to successfully
complete an assignment or case.
M. File appropriate case reports with the respective municipal police
department.
N. Protect school, staff, and students from violations of the law.
SLO Program
Page 3
0. Assist with traffic control.
P. Check unauthorized personnel in and around the school.
Q. Assist the administration with crowd and vehicle control at special
events and coordinate additional help if needed.
R. Receive police referrals involving students.
S. Maintain a record of daily activities.
T. Perform police duties as assigned by the police department during
the periods when school is in session, so long as such activities
do not interfere with student's curriculum schedule.
U. Perform other duties as specified by the Assistant Principal.
3) Staffing
The program shall consist of the City assigning one (1) officer to
Larkin High School and one (1) officer to Elgin High School to act as
the SLO for the respective schools. The SLO will begin his or her
duties on the first day of school and continue each day that school is
in session until the last day of classes. This is expected to be 175
days.
4) Salary and Other Related Costs
The salary (to include the fringe benefit package) of the two (2)
School Liaison Officers shall be shared between the City of Elgin and
School District U-46 as identified on Exhibit A of this agreement to
cover the school year of 1990-91 .
Any overtime expenses, necessitated by District scheduling requirements
and in conjunction with the SLO's duties shall be paid for in total by
the District at the officer's existing overtime rate as established by
the City through contractual agreements. These overtime hours may be
to compensate the officer' s attendance at school dances, athletic
events, or other school related extra-curricular activities, as the
District wishes to schedule.
The City will calculate these overtime costs as approved by the
District and submitted by the officers, and shall then bill the
District for total refund of the overtime costs incurred. Billing
shall occur twice per year at the end of each semester period.
Additionally, the District shall, as part of the SLO program main-
tenance, provide the office work space, telephone, and other related
SLO Program
Page 4
commodities as previously contributed, plus personal vehicle expenses
incurred for school business at the rate established and scheduled, see
Exhibit A attached.
5) Term
This agreement may be terminated by either party at any time.
WHEREFORE the parties have caused their signatures and seals to be
affixed hereto this LC iti. day of /b, Nis--- , 1990.
CITY OF ELGIN }
by
11.114PPY Rice„ City Manager
SCHOOL DISTRICT U-46
yy
by L) ,
Exhibit A
1990-91
School Liaision Officer Program
Two (2) officers, placed one (1) in each senior high facility, beginning
with the first day of school and ending the last day of school for the
1990-91 school term.
Personnel Costs
Salary & Fringe Benefits
Total salary and benefits, based on 71% or 185d of the
officer's total year. $75,918
1990
City of Elgin Share (estimated) $13,497
District U-46 Share (exact contribution) 22,775
$36,272
1991
City of Elgin Share (estimated) $16,871
District U-46 Share (exact contribution) 22,775
$39,646
Total 1990-91
City of Elgin Share (estimated) $30,368 40%
District U-46 Share (exact contribution) 45,550 60%
$75,918
Overtime Costs
All overtime costs, associated with the SLO program and incurred as a
result of extra curricular activities shall be paid for by the District at
the existing overtime rate for the officer. Overtime, incurred by the
officer during the school calendar year and as a result of criminal or
quasi-criminal investigations, shall be paid for by the City through normal
payroll channels and procedures. Note: Costs estimated on the previous
year usage of $3,458 for both officers.
City of Elgin Share -0-
District U-46 $3,592
(est. on previous year usage
of 133 hrs. at projected $27.01)
Capital Expenditures
None estimated nor scheduled in 1990-91.
Vehicle Expenditures
The District is to continue its financial support of the personal use
vehicle agreement as established in the 1987-88 program at $.25 mile or the
prevailing rate as exists in the District at the time of program initiation
in 1990-91.
Office/Commodities
The District will provide office space, telephone, and other commodities in
support of the SLO Program.
Elm, ,
_ Agenda Item No.
11?'1.11..!:•!/:1 li
licir
August 8, 1990
TO: Mayor and City Council
FROM: Mr. Larry Rice, City Manager
SUBJECT: School Liaison Officer Program
PURPOSE:
Authority to renegotiate a contract between District U-46 and the City
for purpose of maintaining the School Liaison Officer Program for 1990-91 .
BACKGROUND:
Early in 1987, the City of Elgin and School District U-46 entered into
an agreement which place police department youth officers at Larkin and
Elgin High Schools to deal with police and associated problems. The cost
r of the program was to be equally shared between the City and the school
district. In late 1987, financial difficulties caused the District to
discontinue a number of programs. The School Liaison Program was one of
those programs. During the school year 1988-1989, the City funded the
program with the school district picking up school related overtime of the
officers.
During 1989-90, District U-46 again became a funding partner.
District U-46 contributed a higher share to the program than the City in an
effort to deplete the costs incurred as a result of their absence in the
1988-89 year - approximately $33,500.
Again in 1990-91, it is proposed that an increased level on the
District 's part be made to further deplete those costs. It is anticipated
that the total loss experienced by the City will be made up during the
1991-92 calendar year and after that, an equal funding split can be
established.
FINANCIAL IMPACT:
The total projected cost to place two (2) Senior Patrol Officers in
the schools as planned is calculated to be $75,918. Of that amount,
District U-46 would contribute 60% of the total or $45,550. Overall cost
projections by City fiscal periods is provided in table.
r
School Liaison Officers Program
Page 2
45
Projected Cost for School Calendar Year $75,918
City Share FY90 $13,497
U-46 Contribution FY90 22,775 (applied to FY90)
$36,272
City Share FY91 $16,871
U-46 22,775 (applied to FY91)
Total City Share $30,368
*Total U-46 Share 45,550
$75,918
* Emphasis - Tentative figures based on preliminary discussions with U-46
representatives.
RECOMMENDATION:
Staff recommends the School Liaison Program be continued with shared
funding on the of U-46 and the City of Elgin.
410(
.rry L. Ri
City Manager
LLR:mf
July 13 , 1990
r
MEMORANDUM
TO: Chief Gruber 01./t FROM: Deputy Chief Isom
SUBJECT : School Liaison Officer Program
Background :
We began our School Liaison Officer Program in 1987- 88 , and at
that time District U- 46 was a contributing partner in the
overall funding of the program . During the school calendar year
of 1988- 89 , the District found itself in financially difficult
times and could not contribute a share to the program. The
City , seeing the program as effective and useful , funded the
entire cost of the program . District U-46 was advised that
should they again become a funding partner ," that the loss
experienced should be made up through an increased percent of •
• the funding levels each partner contributed .
In 1989- 90 , District U- 46 again became a partner and contributed
55 . 5% of the costs . This made up a portion of the previous
loss . It is anticipated that they will again be a sharing
partner in 1990- 91 and their contribution level will be 60% -
again deprec: ialing the loss experienced . Exhibit A of the
Contract attached demonstrates this funding split .
I have estimated that the City ' s loss during the 1988- 89 period
was approximately $33 , 500 - one-half of the total projected
costs for two ( 2 ) officers during the school calendar year .
Through the increased contribution of 1989- 90 ($8 , 195) over the
City ' s share ; plus , the projected ($ 15 , 182 ) increase of
1990- 91 , the District will have reduced this loss substantially.
The remaining loss can be depleted in 1991- 92 through percentage
splitting and after that , future years can be divided equally as
desired originally.
I have briefly discussed new funding levels with Dr . Marvin
Feinberg of U- 46 and will be meeting with him soon in an attempt
to finalize our figures . I believe that a tentative agreement
can be reached pending Dr . Wiggalls and the School Board ' s
approval . I have provided for your review , a cost estimate for
one ( 1 ) officer ' s time and further calculations involving the
placement of two ( 2 ) officers in the schools for 1990- 91 .
Once Dr . Feinberg and I have met , the final touches can be put
in place and the contract finalized .
U-46 School Liaison Officer Program
Personnel Cost Analysis
Page 2 •
-4:Y -
1990/91 •
_
Personnel Cost Analysis
U- 46 Program
One (1 ) Officer ' s Expense
Regular Earnings : $ 12 , 624
4 months 1990 x $ 3156/m = 26 . 256
8 months 1991 x 3282/m = $38 , 880 $38 , 880
Holiday Additional Pay: $ 1 ,440
10d x $ 144 ( aver , of 90/91 hourly) = 88
+ Benefits ( . 0613 ) $ 1 ,528 1 , 528
Police Pension (City contribution)
. 1384 of salary 5 , 381
Life Insurance 58
•
Unemployment Insurance 2 . 5 - first $9 ,000 w/max . • 225 •
Medical Insurance (Hospitalization)
$347 . 41/m x 12 4 , 169
Workmens Comprehensive Insurance . 0359 of salary 1 ,451 .
Liability Insurance . 0254 of salary 1 ,026
Sick Leave Occurrence Program Bonus 150
YMCA Contribution 96
Uniform Allowance 500
SALARY AND BENEFITS $53 ,464
Overtime Pay (based on 1989/90 history) * $ 1 ,796
66 . 5 hours x $ 27 . 01 ( aver . hourly 90/91 ) 110
• Benefits ( . 0613 ) $ ]. , 906
*All overtime they authorized .
U-46 School Liaison Officer Program
Personnel Cost Analysis
Page 3 •
•
Total Salary and Benefits for two ( 2)
Senior Patrolmen for 90/91 - 12 month period - _. 4nf:' ,
not including overtime dollars as explained
`- '. . 464 x. 2 = $ 106 , 928
School District U- 46 utilizes the officer ' s time for a total of
17S days of the 12 month period calculated plus they would
contribute a portion of the 10 scheduled holidays . This equates
to 71% of personnel time . Utilizing the U-46 personnel use
percentage , personnel costs are calculated to be :
2 Officers 185d ( 71% of year) * * $75 , 918
A U-46 50% split of these costs is $37 , 959
( one officer costs - $ 18 , 979 )
* Although School Uistrict U- 56 pays the entire total of
overtire authorized for school activities (billed direct-
ly) , these personnel costs would still have to be re-
flected in the department ' s budget offset by a revenue
• proiection . Utilizing the actual per hour overtime rate
does not cover the estimated benefit costs incurred as a
result of overtime earnings , however , this dollar figure
is minimal given the entirety of salary and benefit
costs . •
** 185 dys involves the 175 days of regularly scheduled
school year , plus t1-.o 10 holic:ays . This represents 71%
of the officers ' 20 day work year as originally agreed
to i :: the first 1937/3 :_greement establishing cost
sharing .
DKI :mf
•
r
AGREEMENT BETWEEN SCHOOL DISTRICT U-46
AND THE CITY OF ELGIN EXTENDING THE SCHOOL 410
LIAISON OFFICER PROGRAM FOR SCHOOL YEAR - 1990-91
•
For and in consideration of the mutual promises, convenants, -and condition
contained herein, the City of Elgin, hereafter referred to as the City and
School District U-46, hereafter referred to as the District agree to
establish and operate a School Liaison Officer Program for the up-coming
school calendar year of 1990-91 and covering those days of the calendar
year when school is officially in session as follows:
1) Program
There is hereby established the School Liaison Officer (SLO) program.
Generally this program involves the assignment of a City of Elgin
police officer to Larkin High and Elgin High School. The base salary
including fringe benefits for the assigned officers shall be provided
for by the City in total with the exception of any and all overtime
expenses incurred as a direct result of the SLO program which will be
paid by the District at the existing officer's particular rate.
Although the officers shall remain the employees of the City of Elgin,
upon assignment such officers shall work with and be under the general
• direction of District staff and shall establish and operate such pro-
grams and activities as is consistent with the intent of this program.
Essentially, the program involves the assignment of a sworn police 411
officer to a specific school. Although remaining an employee of the
City, the responsibility for direction and supervision of the officer
when assigned to school duties, shifts from the department to the
identified school's administrator and/or staff. The SLO works right in
the school as a member of the school's guidance team and serves many of
the roles associated with a dean's assistant.
In addition to normal school duties, the SLO attends specified extra-
curricular activites of the school at the school administration's
direction. These activities involve but may not be limited to athletic
events and school sponsored dances.
The scope of the SLO is basically unlimited, except in the area of
counseling. Although certain levels of counseling are a part of the
SLO's duties, serious counseling needs are referred to the school's
professional staff.
As a member of the police department, the SLO conducts original inves-
tigation of all criminal and quasi-criminal acts which occur during the
regular school day and would heretofore have necessitated. the dispatch
of a patrol unit. The officer's presence prompts rapid and positive
responses to all calls for service. In addition to conducting original
investigation, the SLO is assigned cases for follow-up through the
Major Investigations Division, specifically the Juvenile Bureau. The
criteria for assignment is essentially the offender or victim's school
assignment: time, date, and offense is secondary. These cases would
SLO Program
Page 2
involve a myriad of acts committed after school hours and/or-IMI-week-ends.
The SLO will be responsible for conducting such investigation`:t conjunc-
tion with other school responsibilities, within reason.
The school calendar is one hundred and seventy-five (175) days. During
extended school breaks and during the summer months of June - July -
August, the SLO will be assigned in the department as operationally
necessary and directed by the Chief of Police.
2) Duties
The duties of the SLO may include but are not limited to the following:
A. Promote rapport between police officers and students in the high
school.
B. Promote a working relationship with school counselors.
C. Promote working relationship with other police counselors within
the U-46 School District.
D. Meet periodically with building and district administration to
discuss and evaluate police counselor activit .es.
E. Make presentations to students, rents, and staff members on law
and law enforcement, safety, and good citizenship.
F. Refer troubled students to proper professional help within the
student services division of the school.
G. Plan preventive substance abuse programs.
H. Work with parents of runaway students.
I. Counsel students who are established juvenile offenders.
J. Assist school officials in the enforcement of truancy lays.
K. Represent the high school, along with the Dean, on any criminal,
misdemeanor, or traffic court action involving students.
L. Work beyond regular scheduled hours when required to successfully
complete an assignment or case.
M. File appropriate case reports with the respective municipal police
department .
N. Protect school, staff, and students from violations of the law.
r
SLO Program
Page 3
All
0. Assist with traffic control.
P. Check unauthorized �_s.
personnel in and around the schoolJ+y -; -'
Q. Assist the administration with crowd and vehicle control at special
events and coordinate additional help if needed.
R. Receive police referrals involving students.
S. Maintain a record of daily activities.
T. Perform police duties as assigned by the police department during
the periods when school is in session, so long as such activities
do not interfere with student's curriculum schedule.
U. Perform other duties as specified by the Assistant Principal.
3) Staffing
The program shall consist of the City assigning one (1) officer to
Larkin High School and one (1) officer to Elgin High School to act as
the SLO for the respective schools. The SLO will begin his or her
duties on the first day of school and continue each day that school is
in session until the last day of classes. This is expected to be 175 41)
days.
4) Salary and Other Related Costs
The salary (to include the fringe benefit package) of the two (2)
School Liaison Officers shall be shared between the City of Elgin and
School District U-46 as identified on Exhibit A of this agreement to
cover the school year of 1990-91.
Any overtime expenses, necessitated by District scheduling requirements
and in conjunction with the SLO's duties shall be paid for in total by
the District at the officer's existing overtime rate as established by
the City through contractual agreements. These overtime hours may be
to compensate the officer's attendance at school dances, athletic
events, or other school related extra-curricular activities, as the
District wishes to schedule.
The City will calculate these overtime costs as approved by the
District and submitted by the officers, and shall then bill the
District for total refund of the overtime costs incurred. Billing
shall occur twice per year at the end of each semester period.
Additionally, the District shall, as part of the SLO program main-
tenance, provide the office work space, telephone, anc other related
SLO Program
Page 4
commodities as previously contributed, plus personal vehicle -texpenses
incurred for school business at the rate established and Gb4duled, see
Exhibit A attached. r`
5) Term
This agreement may be terminated by either party at any time.
WHEREFORE the parties have caused their signatures and seals to be
affixed hereto this day of , 1990.
CITY OF ELGIN
by
Larry Rice„ City Manager
SCHOOL DISTRICT U-46
by
r
Exhibit A
1990-91411
School Liaision Officer Program
Two (2) officers, placed one (1) in each senior high facility, beginning
with the first day of school and ending the last day of school for the
1990-91 school term.
Personnel Costs
Salary & Fringe Benefits
Total salary and benefits, based on 71% or 185d of the
officer's total year. $75,918
1990
City of Elgin Share (estimated) $13,497
District U-46 Share (exact contribution) 22,775
$36,272
1991
City of Elgin Share (estimated) $16,871
District U-46 Share (exact contribution) 22,775
$39,646
Total 1990-91
City of Elgin Share (estimated) $30,368 40%
District U-46 Share (exact contribution) 45,550 60%
$75,918
Overtime Costs
[ All overtime costs, associated with the SLO program and incurred as a
result of extra curricular activities shall be paid for by the District at
the existing overtime rate for the officer. Overtime, incurred by the
officer during the school calendar year and as a result. 04..iiminal or
quasi-criminal investigations, shall be paid for by the City -through normal
payroll channels and procedures. Note: Costs estimated beThe previous
year usage of $3,458 for both officers.
City of Elgin Share -0-
District U-46 $3,592
(est. on prdvious year usage
of 133 hrs. at projected $27.01)
Capital Expenditures
None estimated nor scheduled in 1990-91.
Vehicle Expenditures
The District is to continue its financial support of the personal use
vehicle agreement as established in the 1987-88 program at $.25 mile or the
prevailing rate as exists in the District at the time of program initiation
in 1990-91 .
Office/Commodities
The District will provide office sp_?ce, telephone, and other commodities in
support of the SLO Program.
F