90-0808 Woodruff and Edwards L
RESOLUTION
ACCEPTING THE PROPOSAL OF HAMPTON, LENZINI AND RENWICK, INC.
FOR ENGINEERING SERVICES FOR STORM SEWER IMPROVEMENTS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS,
that Larry L. Rice, City Manager, and Dolonna Mecum, City Clerk, be and are hereby
authorized and directed to accept the proposal on behalf of the City of Elgin of
Hampton, Lenzini and Renwich, Inc. for engineering services for the Woodruff and
Edwards storm sewer improvements, a copy of which is attached hereto and made a part
hereof by reference.
George VanDeVoorde, Mayor
Presented: August 8, 1990
Adopted:
Vote: Yeas Nays
Recorded:
Attest:
Dolonna Mecum, City Clerk
C-rAnA•da799
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On/0 n / 1
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HAMPTON ROBERT E. LENZINI, P.E. - PRES.
LENZINI AND RICHARD L. HAMPTON, P.E. - I.R.L.S. - V. PRES.
Br NORMAN A. BEER, P.E. - SEC.
H. DAVID NEWKIRK, P.E. - TREAS.
RENWICK, INC. HERBERT H. RENWICK, SR. P.E.
• CIVIL ENGINEERS •
July 26 , 1990 i t e rIci'l
4 � �, � _�
gikk
Mr. Melford A. Dahl, P.E.
Director of Public Works
City of Elgin I
150 Dexter Court �'� � s`�'�
Elgin, Illinois 60120-5555 ENGINEERING DEPT.
Re: Woodruff & Edwards Storm
Sewer Improvements
Dear Mr. Dahl:
We prepared this letter to serve as the agreement
between the City of Elgin and our firm for engineering
services requested relative to the installation of storm
sewers across the property formerly owned by Woodruff and
Edwards, Inc.
The services we are to provide are as follows:
1. Construction observation services during
installation of the various sewers .
2 . Construction staking, as necessary.
3 . Construction guidance services when neces-
sary to assist our on-site employee.
4. Material testing by a subconsultant when
required.
For our services we will be compensated at the
following hourly rates which will be considered payment
in full to Hampton, Lenzini and Renwick, Inc. for actual
employee time utilized to provide the required services ,
said rates include overhead and burden costs plus profit.
Other out-of-pocket expenses will be reimbursed at our
actual cost.
Grade Classification (9001)
of Employee Hourly Rate
Senior Engineer $67 . 90
Engineer 5 62 .20
Engineer 4 53 . 65
Engineer 3 47 . 60
Engineer 2 43 . 40
Engineer 1 39 . 35
380 SHEPARD DRIVE, ELGIN, IL 60123-7010 (708) 697-6700
Mr. Melford A. Dahl, P.E.
City of Elgin
July 26 , 1990
Page 2
Grade Classification (9001)
of Employee Hourly Rate
Engineer in Training $36 . 55
Technician 5 45 .20
Technician 4 43 . 40
Technician 3 35 . 70
Technician 2 30 . 55
Technician 1 26 . 60
Technician - Temporary 17 . 50
Clerical 33 .20
Clerical - Temporary 22 . 85
Accountant 40 . 90
These rates are in effect through June 30 , 1991. In
the event our services are required after that date, we
will submit revised rates to be utilized through June 30 ,
1992 .
For the services of a material subconsultant, we will
be reimbursed for the cost of the services to our firm.
Said cost to be verified by providing the City of Elgin
copies of the invoices received for the services.
At this time, we estimate the cost of our services
will not exceed $13 , 950 . 00 . Any cost for material testing
will be in addition to the stated amount.
Please be aware that we would not be responsible or
compensated for design and construction review services
relating to the contractor' s safety precautions or to
means, methods, techniques or procedures the contractor
elects to use to complete his work. Omitted services
include, but are not limited to, shoring, scaffolding,
underpinning, temporary retainment of excavation and any
erection methods and temporary bracing.
Invoices for work completed will be submitted on a
monthly basis, with payment being due within 30 days of
date of invoice.
Mr. Melford A. Dahl, P.E.
City of Elgin
July 26 , 1990
Page 3
If this agreement meets with the City' s approval,
please have the proper City officials sign and date same
below where indicated and return one copy for our file.
If you have questions on any of the above, please call
the undersigned at our office.
Yours truly,
HAMPTON, LENZINI AND RENWICK, INC.
By: ,71(.4blifo..)
R.E. Lenzini, P.E.
President
REL:dlh
enclosure
**********************************************************
ACCEPTANCE
The terms and conditions of this letter agreement
are hereby accepted by the City of Elgin for the engineer-
ing services —t forth above.
By Llc � August 9 , 1990
Date
Title City Manager
ATTEST:
By ► '. - A /1\12y0Wh^–
Title
City Clerk
i
f E
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Agenda Item No . 3
41,
August 2, 1990
MEMORANDUM
TO: Mayor and Members of City Council
FROM: City Manager
SUBJECT: Site Preparation of the former Woodruff & Edwards
Property
PURPOSE: The purpose of this memorandum is to obtain Council
confirmation of the award for the revised Site Preparation work
at the former Woodruff & Edwards Property.
BACKGROUND: At your July 25th Committee of the Whole Meeting,
Council authorized staff to proceed with a plan to remove the
unsightly surface concrete from South Grove & Wellington Avenue
and transport it to the Northerly half of the Woodruff & Edwards
property where it will be used as base fill for the new City
park site to be constructed as part of our agreement with Van
Den Bergh Foods thereby benefitting both these redevelopment
projects.
Four contractors, including the two currently working at the
Woodruff & Edwards site, were contacted last Wednesday request-
ing proposals to perform this work. Harry W. Kuhn Inc. of West
Chicago, the contractor bringing the fill to the W & E site,
declined indicating their firm is not in the concrete removal
business; however, they did indicate their willingness to
accommodate the City' s plan to utilize South Grove' s surface
concrete as a substitute for an estimated 15, 000 cubic yards of
base fill. Following the removal of the surface concrete and
should it be determined necessary, Kuhn further offered to bring
fill materials to the South Grove site at their current W & E
""` contract prices.
f
Site Preparation of the former Woodruff & Edwards Property
August 2 , 1990 411111
Page 2
The other three contractors that were contacted did submit
proposals to do this work as detailed on the attached bid
tabulation sheet. The low bidder, American Demolition Corp. ,
performed our last demolition contract on South Grove Ave. and
was recently awarded the contract for the demolition of the
Travis Medical Center property.
Based upon Council' s authorization to proceed, American Demoli-
tion was awarded this contract. It is noted that the pre-con-
struction meeting has been held and assuming the foundry demoli-
tion and tank removals are completed on schedule, this contract
would begin Tuesday, August 7th; it is estimated that this
project will accommodate approximately 1000 truckloads of
material and will take 3 to 4 weeks to complete.
FINANCIAL IMPACT: This unique contract will benefit these two
(2) redevelopment projects as follows :
1 . Provides the opportunity to improve the unsightly condition
on South Grove now while eliminating the expense of dispos-
ing of these concrete materials at a landfill or some other
acceptable location.
2 . Provides a cost savings to the joint City/Van Den Bergh
Foods redevelopment project by reducing the total quantity
of fill materials that would have to be purchased in order
to bring the W & E site back to final grade.
There are sufficient funds in the South Grove Redevelopment Fund
for this project (Approp. #260-991-9914) .
RECOMMENDATION: The recommendation is to confirm the award to
the low bidder, American Demolition Corp. , for an estimated
total amount of $90 ,000 .00 for estimated 1000 truckloads at a
cost of $90 .00 per truckload.
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Attachment
TABULATION OF BIDS
CITY OF ELGIN
Invitation No. 90-78 American Demolition Corp. Plote Inc. U.S. Dismantlement Corp.
113 Fairfield Way,Suite 204 1100 Brandt Drive 3801 North Milwaukee Ave
Date of Opening 7-26-90 Bloomingdale, IL 60108 Elgin, IL 60120 Chicago, IL 60641
Department Capital Improvements
Item Description
No.
Demolition & Removal of Surfaca
concrete from S. Grove Avenue,
Trucked, and utilized as fill
at the new City Park location
at the north end of the former
Woodruff & Edwards property:
Est. 15 cu yds./truckload
Price per truckload $90.00 $100.00 $120.00
Est.Quantity: 15,000 cu.yds
Est. Total Price $90,000.00 $100,000.00 $120,000.00
Elm
nCo
r ,, Agenda Item No.
July 30 , 1990
MEMORANDUM
TO: Mayor and Members of the City Council
FROM: Larry L. Rice , City Manager
SUBJECT: Woodruff and Edwards Storm Sewer Improvements
Construction Engineering Services
PURPOSE: This memorandum will provide the Mayor and Council with
information to consider a contract for the inspection of the
subject construction project.
BACKGROUND: The City Council awarded a contract to Harry W. Kuhn,
Inc. , to construct the Woodruff and Edwards Storm Sewer at the July
11 , 1990 , City Council meeting. The work on that project commenced
on July 23 , 1990 . In order to assure a project that is fillk in the manner shown on the plans it is necessary that inspections
be made by qualified personnel.
The firm of Hampton, Lenzini and Renwick, Inc . , designed this
project and has performed this function on many projects in the
past.
FINANCIAL IMPACT: Hampton, Lenzini and Renwick has submitted a not
to exceed cost of $13 , 950 . 00 to perform the inspection of the
Woodruff and Edwards Storm Sewer Extension. There are sufficient
funds available in the Sewer Fund to pay for this work.
RECOMMENDATION: It is recommended that the City Council award the
contract for the inspection of the Woodruff and Edwards Storm Sewer
to Hampton, Lenzini and Renwick for the not to exceed amount of
$13, 950 . 00 . It is further recommended that the City Manager and
City Clerk be directed to execute a contract for the work.
A copy of the contract is attached for your consideration.
imp'' . Ric: , City Manager
Attachment
PRELIMINARY ENGINEERING SERVICES AGREEMENT
Local Agency Consultant
Municipality: Elgin Name: Hampton. Lenzini and Renwick,
Inc.
County: Kane
Address: 380 Shepard Drive
Project: Woodruff and Edwards
Storm Sewer Extension City: Elgin
State: Illinois
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THIS AGREEMENT is made and entered into this day of
JjJ 0 A 2, , 19 yQ between the above Local Agency
(LA) and Consultant (EN INEER) and covers certain professional engineering ser-
vices in connection with the improvement of the above PROJECT. General City
funds will be used entirely or in part to finance engineering services as de-
scribed under the AGREEMENT PROVISIONS.
PROJECT DESCRIPTION
Name Woodruff and Edwards Storm Sewer Extension
Termini From the easterly side of Illinois Route 31 easterly to the Fox River
Description: Extend the existing storm sewer under Illinois Route 31 easterly
across the former Woodruff and Edwards property, under the
Chicago-Milwaukee Road rail facility to the Fox River. In addi-
tion, storm sewers will be extended north and south from the
above extension to intercept current Illinois Route. 31 drains
connected to the Woodruff and Edwards raceway.
AGREEMENT PROVISIONS
THE ENGINEER AGREES,
1 . To perform or be responsible for the performance of the following engineer-
ing services for the LA in connection with the proposed improvement herein-
before described:
a. Make such detailed surveys as are necessary for the preparation of
detailed storm sewer plans.
•
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b. Prepare Army Corps of Engineers Permit and Division of Water
Resources Permit, if necessary.
c. Make complete general and detailed plans, special provisions, pro-
posals and estimates of cost and furnish the LA with five (5)
copies of the plans, special provisions, proposals and estimates.
Additional copies of any or all documents, if required, shall be
furnished to the LA by the ENGINEER at his actual cost for repro-
duction.
d. Assist the LA in the tabulation and interpretation of the Contrac-
tor's proposals.
2. That all reports, plans and special provisions to be furnished by the ENGI-
NEER pursuant to this AGREEMENT will be in accordance with current standard
specifications and policies of the LA. It is being understood that all
such reports, plats, plans and drafts shall, before being finally accepted,
be subject to approval by the LA.
3. To attend conferences at any reasonable time when requested to do so by
representatives of the LA.
4. In the event plans or surveys are found to be in error during construction
of the PROJECT and revisions of the plans or survey corrections are neces-
sary, the ENGINEER agrees that he will perform such work without expense to
the LA, even though final payment has been received by him. He shall give
immediate attention to these changes so there will be a minimum delay to
the Contractor.
5. That basic survey notes and sketches, charts, computations and other data
prepared or obtained by the ENGINEER pursuant to this AGREEMENT will be
made available, upon request, to the LA without cost and without restric-
tion or limitations as to their use.
6. That all plans and other documents furnished by the ENGINEER pursuant to
this AGREEMENT will be endorsed by him and will show his professional seal
where such is required by law.
7. That the fee for the above required services shall not exceed $13,850.00
except in those instances where services required under Paragraph 4 of THE
LA AGREES applies.
THE LA AGREES,
1 . To pay the ENGINEER as compensation for all services performed as stipulat-
ed in paragraphs 1 , 2, 3, 5 and 6 at the following hourly rates which will
be considered payment in full for actual employee time utilized to provide
the required services, said rates include overhead and burden costs plus
profit. Other out-of-pocket expenses will be reimbursed at the actual cost
to the ENGINEER.
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Grade Classification (8911)
of Employee Hourly Rate
Senior Engineer $65.10
Engineer V 59.35
Engineer IV 49.00
Engineer III 40.60
Engineer II 38.50
Engineer I 36.40
Engineer in Training 30.80
Technician V 42.00
Technician IV 39.20
Technician III 32.90
Technician II 26.60
Technician I 22.40
Technician - Temporary 16.80
Clerical 30.25
Clerical - Temporary 21.15
Accounting 37.95
The rates are to remain in effect through June 30. 1990. In the event ser-
vices are required after that date, revised rates to be utilized through
June 30. 1991 will be submitted.
2. That payments due the ENGINEER for services rendered in accordance with
this AGREEMENT will be made as soon as practicable after the services have
been performed, in accordance with the following schedule:
a. Partial payments, not to exceed 90 percent of the amount earned,
shall be made on a monthly basis as services are provided.
b. Upon completion of detailed plans, special provisions. proposals
and estimates of cost - being the work required by paragraphs la
through lc under THE ENGINEER AGREES - to the satisfaction of the
LA, 90 percent of the total fee due under this AGREEMENT.
c. Upon award of the contract for the improvement by the LA. 100 per-
cent of the total fee due under the AGREEMENT. Less any amounts
paid under "a" and "b" above.
3. That, should the improvement be abandoned at any time after the ENGINEER
has performed any part of the services provided for in paragraphs is
through lc and prior to the completion of such services. the LA shall reim-
burse the ENGINEER for his services up to the time he is notified in writ-
ing of such abandonment at the hourly rates set forth in paragraph 1 above.
4. That, should the LA require changes in any of the detailed plans, specifi-
cations or estimates, except for those required pursuant to paragraph 4 of
THE ENGINEER AGREES, after they have been approved by the LA. the LA will
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pay the ENGINEER for such changes at the hourly rates set forth in para-
graph 1 above. It is understood that "changes" as used in this paragraph
shall in no way relieve the ENGINEER of his responsibility to prepare a
complete and adequate set of plans and specifications.
IT IS MUTUALLY AGREED,
1 . That any difference between the ENGINEER and the LA concerning the inter-
pretation of the provisions of this AGREEMENT shall be referred to a com-
mittee of disinterested parties consisting of one member appointed by the
ENGINEER, one member appointed by the LA and a third member appointed by
the two other members for disposition and that the committee's decision
shall be final.
2. This AGREEMENT may be terminated by the LA upon giving notice in writing to
the ENGINEER at his last known post office address. Upon such termination,
the ENGINEER shall cause to be delivered to the LA all surveys, permits,
agreements, drawings, specifications, partial and completed estimates and
data, if any, from soil survey and subsurface investigations with the un-
derstanding that all such material becomes the property of the LA. The EN-
GINEER shaft be paid for any services completed and any services partially
completed in accordance with Section 3 of THE LA AGREES.
3. That if the contract for construction has not been awarded one year after
the acceptance of the plans by the LA, the LA will pay the ENGINEER the
balance of the engineering fees due to make 100 percent of the total fees
due under this AGREEMENT.
4. That the ENGINEER warrants that he has not employed or retained any company
or person, other than a bona fide employee working sotety for the ENGINEER,
to solicit or secure this contract, and that he has not paid or agreed to
pay any company or person, other than a bona fide employee working sotety
for the ENGINEER, any fee, commission, percentage, brokerage fee, gifts or
any other consideration, contingent upon or resulting from the award or
making of this contract. For breach or violation of this warranty, the LA
shalt have the right to annul this contract without liability.
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IN WITNESS WHEREOF, the parties have caused this AGREEMENT to be executed
in triplicate counterparts, each of which shaft be considered as an original by
their duty authorized officers.
Executed by the LA, the City of Elgin of the State of Illinois. acting by
and through its City Council
Attest:
By act.)„.„.A.
a42.A.AR4Ak__, BY
Ci Clerk /' Mayor
J
(SEAL)
Executed by the ENGINEER, Hampton, Lenzini and Renwick, Inc., 380 Shepard
Drive, Elgin, IL 60123
ATTEST:
By 151' BY ,C-1;&
Secretary Presid
(SEAL)
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CERTIFICATION OF ENGINEER
The ENGINEER certifies that he and his principals have not been barred
from signing this AGREEMENT as a result of a violation of Sections 33E-3 and
33E-4 of the Criminal Code of 1961 (Chapter 38 of the Illinois Revised
Statutes).
For Hampton, Lenzini and Renwick, Inc.
/ 7 IJ By fC , `
ate/ Pre ent
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