89-0823 U-46 Officer Liaison RESOLUTION
AUTHORIZING EXECUTION OF AN AGREEMENT WITH SCHOOL DISTRICT U-46
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS,
that James J. Cook, City Manager, be and are hereby authorized and directed to execute
an agreement on behalf of the City of Elgin with School District U-46 for the operation
of a School Officer Liaison Program for the 1989 - 1990 school year, a copy of which is
attached hereto and made a part hereof by reference.
George VanDeVoorde, Mayor
Presented: August 23, 1989
Adopted:
Vote: Yeas Nays
Recorded:
Attest:
Marie Yearman, City Clerk
AGREEMENT BETWEEN SCHOOL DISTRICT U-46
AND THE CITY OF ELGIN EXTENDING THE SCHOOL
LIAISON OFFICER PROGRAM FOR SCHOOL YEAR - 1989-90
For and in consideration of the mutual promises, convenants, and condition
contained herein, the City of Elgin, hereafter referred to as the City and
School District U-46, hereafter referred to as the District agree to
establish and operate a School Liaison Officer Program for the up-coming
school calendar year of 1989-90 and covering those days of the calendar
year when school is officially in session as follows:
1) Program
There is hereby established the School Liaison Officer (SLO) program.
Gnereally this program involves the assignment of a City of Elgin
police officer to Larkin High and Elgin High School. The base salary
including fringe benefits for the assigned officers shall be provided
for by the City in total with the exception of any and all overtime
expenses incurred as a direct result of the SLO program which will be
paid by the District at the existing officer's particular rate.
Although the officers shall remain the employees of the City of Elgin,
upon assignment such officers shall work with and be under the general
direction of District staff and shall establish and operate such pro-
grams and activities as is consistent with the intent of this program.
Essentially, the program involves the assignment of a sworn police
officer to a specific school. Although remaining an employee of the
City, the responsibility for direction and supervision of the officer
when assigned to school duties, shifts from the department to the
identified school's administrator and/or staff. The SLO works right in
the school as a member of the school's guidance team and serves many of
the roles associated with a dean's assistant.
In addition to normal school duties, the SLO attends specified extra-
curricular activites of the school at the school administration's
direction. These activities involve but may not be limited to athletic
events and school sponsored dances.
The scope of the SLO is basically unlimited, except in the area of
counseling. Although certain levels of counseling are a part of the
SLO's duties, serious counseling needs are referred to the school' s
professional staff.
As a member of the police department, the SLO conducts original inves-
tigation of all criminal and quasi-criminal acts which occur during the
regular school day and would heretofore have necessitated the dispatch
of a patrol unit. The officer's presence prompts rapid and positive
responses to all calls for service. In addition to conducting original
investigation, the SLO is assigned cases for follow-up through the
Major Investigations Division, specifically the Juvenile Bureau. The
criteria for assignment is essentially the offender or victim's school
assignment: time, date, and offense is secondary. These cases would
SLO Program
Page 2
involve a myriad of acts committed after school hours and/or on week-ends.
The SLO will be responsible for conducting such investigations in conjunc-
tion with other school responsibilities, within reason.
The school calendar is one hundred and seventy-five (175) days. During
extended school breaks and during the summer months of June - July -
August, the SLO will be assigned in the department as operationally
necessary and directed by the Chief of Police.
2) Duties
The duties of the SLO may include but are not limited to the following:
A. Promote rapport between police officers and students in the high
school.
B. Promote a working relationship with school counselors.
C. Promote working relationship with other police counselors within
the U-46 School District.
D. Meet periodically with building and district administration to
discuss and evaluate police counselor activities.
E. Make presentations to students, parents, and staff members on law
and law enforcement, safety, and good citizenship.
F. Refer troubled students to proper professional help within the
student services division of the school.
G. Plan preventive substance abuse programs.
H. Work with parents of runaway students.
I. Counsel students who are established juvenile offenders.
J. Assist school officials in the enforcement of truancy laws.
K. Represent the high school, along with the Dean, on any criminal,
misdemeanor, or traffic court action involving students.
L. Work beyond regular scheduled hours when required to successfully
complete an assignment or case.
M. File appropriate case reports with the respective municipal police
department.
N. Protect school, staff, and students from violations of the law.
SLO Program
Page 3
0. Assist with traffic control.
P. Check unauthorized personnel in and around the school.
Q. Assist the administration with crowd and vehicle control at special
events and coordinate additional help if needed.
R. Receive police referrals involving students.
S. Maintain a record of daily activities.
T. Perform police duties as assigned by the police department during
the periods when school is in session, so long as such activities
do not interfere with student's curriculum schedule.
U. Perform other duties as specified by the Assistant Principal.
3) Staffing
The program shall consist of the City assigning one (1) officer to
Larkin High School and one (1) officer to Elgin High School to act as
the SLO for the respective schools. The SLO will begin his or her
duties on the first day of school and continue each day that school is
in session until the last day of classes. This is expected to be 175
days.
4) Salary and Other Related Costs
The salary (to include the fringe benefit package) of the two (2)
School Liaison Officers shall be shared between the City of Elgin and
School District U-46 as identified on Exhibit A of this agreement to
cover the school year of 1989-90.
Any overtime expenses, necessitated by District scheduling requirements
and in conjunction with the SLO's duties shall be paid for in total by
the District at the officer's existing overtime rate as established by
the City through contractual agreements. These overtime hours may be
to compensate the officer's attendance at school dances, athletic
events, or other school related extra-curricular activities, as the
District wishes to schedule.
The City will calculate these overtime costs as approved by the
District and submitted by the officers, and shall then bill the
District for total refund of the overtime costs incurred. Billing
shall occur twice per year at the end of each semester period.
Additionally, the District shall, as part of the SLO program main-
tenance, provide the office work space, telephone, and other related
SLO Program
Page 4
commodities as previously contributed, plus personal vehicle expenses
incurred for school business at the rate established and scheduled, see
Exhibit A attached.
5) Term
This agreement may be terminated by either party at any time.
WHEREFORE the parties have caused their signatures and seals to be
affixed hereto this day day of �s Vit,: , 1989.
CITY OF ELGIN
lr
James J. Co. , City Manager
SCHOOL DISTRICT U-46
by a -49 inme
Exhibit A
1989-90
School Liaision Officer Program
Two (2) officers, placed one (1) in each senior high facility, beginning
with the first day of school and ending the last day of school for the
1989-90 school term.
Personnel Costs
Salary & Fringe Benefits
Total salary and benefits, based on 71% or 185d of the
officer's total year. $72,805
1989
City of Elgin Share (estimated) $12,108
District U-46 Share (exact contribution) 20,250
$32,358
1990
City of Elgin Share (estimated) $20,197
District U-46 Share (exact contribution) 20,250
$40.447
Total 1989-90
City of Elgin Share (estimated) $32,305 44.4%
District U-46 Share (exact contribution) 40,500 55.6%
$72,805
•
Overtime Costs
All overtime costs, associated with the SLO program and incurred as a
result of extra curricular activities shall be paid for by the District at
the existing overtime rate for the officer. Overtime, incurred by the
officer during the school calendar year and as a result of criminal or
quasi-criminal investigations, shal be paid for by the City through normal
payroll channels and procedures. Note: Costs estimated on the previous
year usage of $2,836 for both officers.
City of Elgin Share -0-
District U-46 $2,836
(est. on previous year usage)
Capital Expenditures
None estimated nor scheduled in 1989-90.
Vehicle Expenditures
The District is to continue its financial support of the personal use
vehicle agreement as established in the 1987-88 program at $.25 mile or the
prevailing rate as exists in the District at the time of program initiation
in 1989-90.
Office/Commodities
The District will provide office space, telephone, and other commodities in
support of the SLO Program.
July 14, 1989
MEMORANDUM
TO: Mayor and Members of the City Council
FROM: James J. Cook, City Manager
SUBJECT: School Liaison Officers Program
PURPOSE: To discuss the continuation of the School Liaison Program at
Larkin High and Elgin High School and the funding of the program.
BACKGROUND: Early in 1987, the City of Elgin and School District U-46
entered into an agreement which placed police department youth officers at
Larkin and Elgin High Schools to deal with police and associated problems.
The cost of the program was to be equally shared between the City and the
school district. In late 1987, financial difficulties caused the District
to discontinue a number of programs. The School Liaison Program was one of
those programs. During the school year 1988-1989, the City funded the
program with the school district picking up school related overtime of the
officers.
The School Liaison Program is a valuable asset to both the district and to
the police department youth division. The liaison officer being in the
schools physically makes them available when a situation is occuring and is
a deterrent to others which might occur. The officers lend themselves in
many different roles to both the school and the police Department.
FINANCIAL IMPACT: Currently funds are identified in the FY89 Budget to
cover the two officers assigned to the SLO Program, regardless of their
assignment status - to the department or to the schools. The approximate
cost for the period usually covered by the school calendar (Sept.-Dec. )
would be $32,358.00. Additionally, personnel funds would have to be
provided for the FY90 Budget , again regardless of personnel assignment -
approximately $40,447.00 (Jan.-May '90) .
Were District U-46 to again become a sharing partner as intended, and if
their contribution involved the very tentatively discussed funding level
identified in Deputy Chief Isom's analysis to Interim Chief Danielson, the
City would obviously see a substantial savings.
a - �
School Liaison Officers Program
Page 2
Projected Cost for School Calendar Year $72,805
City Share FY89 $12,108
U-46 Contribution FY89 20,250 (applied to FY89)
$32,358
City Share FY90 $20,197
U-46 20,250 (appled to FY90)
$40.447
Total City Share $32,305
*Total U-46 Share 40,500
$72,805
* Emphasis - Tentative figures based on preliminary discussions with
U-46 representatives.
RECOMMENDATION: I recommend the School Liaison Program be continued with
shared funding on the part of U-46 and the City of Elgin.
AO A_. _/- a. h.
es . C..
oor'
• ty Mana
JJC/mf
July 13 , 1989
MEMORANDUM
TO: Chief W. Danielson
FROM: Eric K. Isom, Sr.
SUBJECT: U-46 School Liaison Officer Program
Personnel Cost Analysis
Mackaround :
When we began the SLO Program with U-46 in 1987/8 , the program
was designed to be a cost sharing undertaking . As a result of
our agreements , we determined that U-46 costs should be based on
the actual school year percentage of a full calendar year . This
resulted in the original agreements reflecting a sharing of 71%
of personnel costs with a maximum cap put on U-46 ' s contribution
of $ 15 ,000 per officer - $30 ,000 total . Additionally, U-46
agreed to contribute $ 12 . 00 per hour towards any overtime
expended as a result of the SLO Program - estimated to be 120
hours per officer/per school . Further , U-46 was to provide all
office space , telephone and other incidentals associated with
the SLO ' s duties at the school , plus , make a $1 ,050 payment for
a capital addition (portable radio) and $ . 25 per mile personal
vehicle use - billed directly to the District by the officer if
opted for . All these arrangements held true for the first year
and payment was received (see Attachment A - Agreement) .
Unfortunately, School District U-46 found itself in a difficult
financial situation during the 1988/9 school year and this
forced a recalculation of shared costs . In consideration of
these financial hardships , and given the general feeling that
the program was worthwhile , the City agreed to full fund the
continuation of the SLO Program (see Attachment B) .
The estimated costs as projected in this Agreement , reflected
that the City would absorb some $74 , 257 . School District U-46
agreed to pay for all overtime used in conjunction with the SLO
Program at the current officer overtime rate . This would be
billed directly to the District by the police department - at
the end of December and then at the close of school in June .
This was essentially a break-even arrangement , however , there
are minimal benefit costs generated that the City did absorb .
Further , U-46 would maintain the office for the SLO and continue
to pay personal vehicle use mileage - if billed by the officer .
This agreement was approved August 12 , 1988 .
A memorandum , dated June 22 , 1988 , from Mr. Cook to the Mayor
and City Council provided a financial impact analysis should the
City decide to continue funding of the program. This memorandum
U46 School Liaison Officer Program
Personnel Cost Analysis
Page 2
and accompanying financial impact paper led to the Council ' s
decision to accept the financial obligation encumbered to cover
the 1988/9 school year (see Attachment C) .
As a result of the City' s acceptance of the financial obligation
for 1988/9 , a letter was sent to Dr. Richard Wiggall ,
Superintendent of U-46 . This letter (see Attachment D) detailed
the City' s acceptance of the personnel costs for the period in
question. Further , the letter emphasized the Council ' s desires
to once again see U-46 become a sharing partner in this program,
should it be continued into the 1989/90 school term (page 2 of
the Wiggal letter dated August 3 , 1988) . This paragraph indi-
cates that should District U-46 once again find itself in a
financial condition favorable to furtherance of the program
( 1989/90) , a different sharing percentage ratio would be desired
by the City, to make up for the City' s full funding obligation
during 1988/9 .
It now appears that District U-46 is in better financial posture
than it was previously and a new agreement needs to be formulat-
ed . We currently have budgeted the necessary dollars to cover
the two ( 2) officers ' costs for the continuation of 1989 ,
whether they are utilized by the department or assigned to U-46
SLO duties . The question is whether we can agree with the
District on a dollar sharing arrangement which would recover a
portion of these budgeted funds . Additionally, we would factor
into the 1990 Budget , funds to cover the officers , even if we
ceased the arrangement and reassigned them to full time station
duties .
I have prepared an analysis of costs associated with the contin-
uation of the SLO Program. This analysis takes into considera-
tion the last four (4) months of 1989 (to cover the beginning of
the 1989/90 school year) and includes the first eight months of
1990 to provide for a full year cost estimate base .
In consideration of sharing , an evaluation of costs associated
with the 185 day school utilization of the officers ' time has
been completed . This equates to 71% of the 12 month costs , or
$72 , 237 for two ( 2) officers - total 12 month cost $103 , 150 .
Utilizing the 71% time share factor , a 50/50 personnel cost
split would be $36 ,619 for each participant , or $18 ,309 per
officer . Overtime expenses have not been factored into this
estimate given the anticipated agreement that U-46 would contin-
ue to pay for authorized overtime use at a full dollar match
rate which results in an offset of costs . Although the overtime
dollars must be included in the budget , they would be offset
through projected revenue recovery.
U46 School Liaison Officer Program
Personnel Cost Analysis
Page 3
During tentative discussions with Area Superintendent Dar
Johnson of U-46 regarding the District again becoming a funding
partner , Dar initially did some calculations utilizing the
original $ 15 ,000 per officer base . In consideration of person-
nel costs going up over the last two years at approximately 4%
per year , Dar factored in an 8% amount bring the base to $16 , 200
per officer . Additionally , he added a 25% factor to bring
U-46's contribution up in consideration of the City's full
obligation during 1988/9 . This brings the per officer U-46
contribution up to $20 , 250 per officer. I must emphasize that
these figures are tentative and based only on initial discus-
sions reference U-46 again becoming a contributor. Should these
tentative numbers hold true , U-46 ' s percentage share will be
approximately 55% of the program costs based on the 71% of
yearly expenses projected .
If through continued negotiations with the District , we can get
them to utilize the new base of $18 ,309 per officer as
calculated , and then add a percentage to show good faith for the
City' s prior full-funding , new projections based on a truer
share arrangement could be made . For instance , if we could
secure an agreement based on a 60/40 split , U-46 ' s contribution
to the program for 1989/90 should be in the area of $43 ,943 . 00
or $21 ,971 . 50 per officer - some $1 ,592 (approximately) more
than tentative discussions have involved .
A meeting has been scheduled between Area Superintendent Johnson
and myself for August 3 , 1989 , to go over the personnel cost
calculations in an attempt to reach some sort of dollar funding
figure . Mr . Johnson indicated to me on July 12 , 1989 , that Dr.
Wiggall had brought to the Board the subject of again sharing
the costs of the program. This was on Monday, July 10 , 1989.
At that time , according to Mr. Johnson , the Board hesitated to
make a commitment to the program since they were reluctant to
begin patch quilting programs back into their financial plans
prior to assessing all new or renewed district programs . The
Board indicated to the superintendent that a more definitive
decision might be forthcoming during their mid-August meeting .
At that time , it does appear that a new agreement might be
negotiable , however , that is yet to be realized and exact
contribution levels are still open.
U46 School Liaison Officer Program
Personnel Cost Analysis
Page 4
1989/90
Personnel Cost Analysis
U-46 Proaram
One ( 1) Officer' s Expense
Regular Earnings :
4 months 1989 x $3035/m = $12 , 140
8 months 1990 x 3156/m = 25 . 248
$37 ,388 $37 ,388
Holiday Additional Pay:
10d x $ 143 (aver . of 89/90 hourly) = $1 ,430
+ Benefits ( . 0613) 88
$ 1 ,518 1 ,518
Police Pension (City contribution)
. 1384 of salary 5 ,385
Life Insurance 81
Unemployment Insurance 2 . 5 - first $9 ,000 w/max . 225
Medical Insurance (Hospitalization)
$319 . 82/m x 12 3 ,838
Norkmens Comprehensive Insurance . 0359 of salary 1 ,397
Liability Insurance . 0254 of salary 988
Sick Leave Occurrence Program Bonus 150
YMCA Contribution 105
Uniform Allowance 500
SALARY AND BENEFITS $51 ,575
Overtime Pay (based on 1988/9 history) •
57 hours x $25 . 98 (aver . hourly 89/9) $1 ,481
+ Benefits ( . 0613) 91
$1 ,572
All overtime they authorized .
U46 School Liaison Officer Program
Personnel Cost Analysis
Page 5
Total Salary and Benefits for two ( 2)
Senior Patrolmen for 89/90 - 12 month period
not including overtime dollars as explained
$51 ,575 x 2 = $103 , 150
School District U46 utilizes the officer' s time for a total of
175 days of the 12 month period calculated plus they would
contribute a portion of the 10 scheduled holidays . This equates
to 71% of personnel time . Utilizing the U-46 personnel use
percentage , personnel costs are calculated to be :
2 Officers 185d (71% of year) ** $73 , 237
A U-46 50% split of these costs is $36 , 619
(one officer costs - $18 ,309)
* Although School District U-46 pays the entire total of
overtime authorized for school activities (billed directly) ,
these personnel costs would still have to be reflected in
the department ' s budget offset by a revenue projection .
Utilizing the actual per hour overtime rate does not cover
the estimated benefit costs incurred as a result of overtime
earnings , however , this dollar figure is minimal given the
entirety of salary and benefit costs .
** 185 days involves the 175 days of regularly scheduled school
year , plus , the 10 holidays . This represents 71% of the
officers ' 260 day work year as originally agreed to in the
first 1987/8 agreement establishing cost sharing .
A1i7 H, err A
AGREEMENT BETWEEN SCHOOL DISTRICT U-46 AND
THE CITY OF ELGIN ESTABLISHING THE SCHOOL LIAISON PROGRAM
For and in consideration of the mutual promises covenants and conditions
contained herein the City of Elgin, hereafter referred to as the City, and
School Dist. U-46 hereafter referred to as The District agree to establish
and operate a School Officer Liaison Program as follows:
1) Program Established
There is hereby established the School Liaison Officer
(SLO) Program. Generally this program involves the assignment
of a City of Elgin police officer to Larkin High School and
Elgin High School. The salary of the assigned officers shall
be shared as provided herein. Although the officers shall
remain the employees of the City of Elgin, upon assignment such
officers shall work with and be under the general direction
of district staff and shall establish and operate such programs
and activities as is consistent with the intent of this
program. Essentially, the program involves the assignment of
a sworn police officer to a specific school. Although remaining
an employee of the City, the responsibility for direction and
supervision of the officer when assigned to school duties
shifts from the department to the identified school's ad-
ministrator and/or staff. The SLO works right in the school as
a member of the school's guidance team and serves many of
the roles associated with a dean's assistant.
In addition to normal school duties, the SLO attends specified
extra-curricular activities of the school. These activities involve
but may not be limited to, athletic events and school sponsored
dances.
The scope of the SLO is basically unlimited, except in the area
of counseling. Although certain levels of counseling are a
part of the SLO's duties, serious counseling needs are referred
to the school's professional staff.
As a member of the police department, the SLO conducts original
investigations of all criminal and quas-criminal acts which
occur during the regular school day and would heretofore have
necessitated the dispatch of a patrol unit. The officer's
presence prompts rapid and positive responses to all calls
for service. In addition to conducting original investiga-
tions, the SLO is assigned cases for follow-up through the
Major Investigations Division, specifically the Juvenile
Bureau. The criteria for assignment is essentially the
offender or victim's school assignment; time, date, and
offense is secondary. These cases would involve a myriad
of acts committed after school hours and/or on weekends. The
SLO will be responsible for conducting such investigations in
conjunction with other school responsibilities, within reason.
•
The school calendar is one hundred and seventy-six (176) days.
During extended school breaks and during the summer months of
June - July - August, the SLO will assume his/her assignment
position in the Juvenile Bureau of the City of ELgin police
department. As a Juvenile Officer, the SLO will be required
to attend a training program as required by state statute.
2) Duties
The duties of the SLO may include but are not limited to
the following:
A. Promote rapport between police officers and
students in the high school.
B. Promote a working relationship with school
counselors.
C. Promote working relationship with other police
counselors within the U-46 School District.
D. Meet periodically with building and district
administration to discuss and evaluate police
counselor activities.
E. Make presentations to students, parents, and
staff members on law and law enforcement,
safety, and good citizenship.
F. Refer troubled students to proper professional
help within the student services division of
the school.
G. Plan preventive substance abuse programs.
H. Work with parents of runaway students.
I. Counsel students who are. established juvenile
offenders.
J. Assist school officials in the enforcement of
truancy law.
K. Represent the high school, along with the Dean,
any criminal, misdemeanor, or traffic court
action involving students.
L. Work beyond regular scheduled hours when required
to successfully complete an assignment or case.
M. File appropriate case reports with the respective
municipal police department.
N. Protect school, staff, and students from violations
of the law.
0. Assist with traffic control.
P. Check unauthorized personnel in and around the
school.
Q. Assist the administration with crowd and vehicle
control at special events and coordinate additional
help if needed.
R. Receive police referrals involving students.
S. Maintain a record of daily activities.
T. Perform police duties as assigned by the police
department during the periods when school is in
session, so long as such activites do not inter-
fer with the students curriculum schedule.
U. Perform other duties as specified by the Assistant
Principal.
3) Staffing
The program shall consist of the City assigning one (1)
officer to Larkin High School and one (1) officer to Elgin High
School to act as the SLO for the respective schools. The SLO
will begin his or her duties on the first day of school and
continue each day that school is in session until the last day
of classes. This is expected to be 176 days.
4) Term
This agreement may be terminated by either party at any time.
5) Costs
The salary and expenses of each SLO shall be apportioned
between the City and the District as provided herein. Specific
allocation of costs for the period September 1987 through 1988
• shall be as set forth on Exhibit A. These allocations were
determined using the "Fiscal Analysis Rationale" on Page 4
of Exhibit A. Funding allocation for 1989 and beyond shall be
as agreed by the parties.
WHEREFORE the parties have caused t eir signatures and seals to
be affixed hereto this .24611.: day of ` , 1987.
CITY IF ELGIN
fames C. Co- City Manager
SCHOOL DI RIOT U-46 )
by C,�
Lu
e a✓iV
Program
Fiscal Analysis
Two (2) officers, placed in each senior high facility, beginning September,
1987. Calculations based on four (4) month period of 1987, September -
December.
Personnel Costs
Regular Earnings* $21,584
Holiday Additional 1,494
Overtime** 2,717
$25,795
*
** Personnel U-46 Off-Set
Salary Match (4 months) at $3,333/m $13,333
Overtime Match (120 hours) x S12/hr 1,440
$14,773 $14,773
Net Difference - Personnel Costs (City share) $11,022
Benefit Package
Pension Contribution 10.42% of Regular $ 2,249
Medical Insurance 5280./M 2,240
Life Insurance 56.72/M 54
Unemployment Insurance ($212/yr based at 2.5% of first 142
$8500 in salary)
Workmen's Compensation 2.87% of Gross (Reg. & O.T.) 740
Liability Insurance 1.73% of Gross (Reg. 4 O.T.) 446
Uniform Allowance 333
Total Package $ 6,204
Capital Expenditure
Portable Radios, *including accessories (one-time expense)
Cost S 2,650
U-46 Off-Set 1 050
Net Difference (City Share) S 1,600 S 1,600
"EXHIBIT A"
(1)
Vehicle (Officers Personal Unit w/mileage contribution
made by U-46.)
S.25 per/m x estimated 10/m x 156d (U-46) S 390
Total 1987 Projected Costs: $35,039
City Share:
Salary/Holiday/Overtime S11,022
Benefits 6,204
Capital 1t600
$18,826
U-46 Contribution:
Salary/Holiday/Overtime $14,773
Capital 1,050
Vehicle Costs 390
$16,213
Footnote: Of the total (City share) program costs for FY87, ($18,826.00),
some $14,641.00 is already budgeted for 1987. The remainder ($4,185.00)
represents costs unbudgeted in 1987.
"EXHIBIT A"
(2)
12 Month 1988
Fiscal Analysis
Personnel Costs
Salary* $67,344
Holiday Additional 2,590
Overtime**
*
** Personnel U-46 Off-Set
Salary (9 months) $30,000
Overtime (240 Hours) estimated 2,880
$32,880 $32,880
Net Difference - Personnel Costs (City Share) 342,706
Benefit Package
•
Pension Contribution 10.42% of Regular S 7,017
Medical Insurance $280/m (1987 costs) 6,720
Life Insurance $6.72/m (1987 costs) 161
Unemployment Insurance (212.50/yr based on 2.5% of first
$8500 in salary) 425
Workmen's Compensation 2.87% of Gross (Reg. & 0.T.) 2,169
Liability Insurance 1.73% of Gross (REg. & 0.T.) 1,308
Uniform Allowance $500 per person 1,000
ITUVO
Capital Expenditure
Vehicle (Officer Personal Unit w/mileage contribution
made by U-46. )
5.25 per/m x estimated 352d at 10md S 880
• Total 1988 Program Costs: $95,266
City Share:
Salary/HoTiday/Overtime $42,706
- Benefits 18,800
161.506
U-46 Contribution:
Salary/Holiday/Overtime $32,880
- Capital (Vehicle Costs) 880
$33,760
Footnote: FY88 costs and revenue to be projected (included) in 1988 budget
preparation.
"EXHIBIT A"
(3)
•
Fiscal Analysis Rationale
Considering that School District U-46 will benefit from the services of the
officers for a larger portion of the year than the City. the following
formula was used in projecting each entities share.
71.5% of Personnel Costs, including benefits. will be shared with
a maximum cap placed on U-46 share.
28.5% of Personnel Costs absorbed by the City.
In addition to the personnel costs. School District U-46 will make further
contributions in the form of overtime match, capital expenditures, and
vehicle expenses.
School District U-46's calendar involves a total of one hundred and
seventy-six (176) days. In addition to these, the District will contribute
towards ten (10) days of vacation time for a total of one hundred and
eighfy-six (186) days. The City and U-46 will divide the costs applicable
to the 186 days with U-46's contribution coaxing out at $15,000 per individ-
ual, or $30,000. The City, in addition to their match involving the 71.5%,
will pick up an additional 28.5% of the overall personnel costs, excluding
overtime.
School District U-46 will contribute 112 per hour toward all overtime
necessitated by school activities. This is currently estimated at one
hundred and twenty (120) hours per school, or two hundred and forty (240)
hours. This $12 match is currently almost a 50/50 split.
Capital equipment needed for first year program maintenance involves the
securing of one (1 ) personal portable radio system. School District U-46
will contribute $1050.00, or nearly 40%, of that cost.
Vehicle expenses associated with the program will be provided by School
District U-46 at the rate of S.25 per mile for an estimated ten (10) miles
per day for each officer (school). This will necessitate personal usage of
vehicles; however, this will eliminate the need of expending additional
funds in the purchase/maintenance of fleet units.
"EXHIBIT A"
(4)
B
AGREEMENT BETWEEN SCHOOL DISTRICT U-46
AND THE CITY OF ELGIN EXTENDING THE SCHOOL
LIAISON OFFICER PROGRAM FOR SCHOOL YEAR - 1988-89
For and in consideration of the mutual promises, convenants, and conditions
contained herein, the City of Elgin, hereafter referred to as the City and
School District U-46, hereafter referred to as the District agree to
establish and operate a School Liaison Officer Program for the up-coming
school calendar year of 1988-89 and covering those days of the calendar
year when school is officially in session as follows:
1) Program
There is hereby established the School Liaison Officer (SLO) Program.
Generally this program involves the assignment of a City of Elgin
police officer to Larkin High and Elgin High School. The base salary
including fringe benefits for the assigned officers shall be provided
for by the City in total with the exception of any and all overtime
expenses incurred as a direct result of the SLO program which will be
paid by the District at the existing officer's particular rate. Al-
though the officers shall remain the employees of the City of Elgin,
upon assignment such officers shall work with and be under the general
direction of District staff and shall establish and operate such pro-
grams and activities as is consistent with the intent of this program.
Essentially, the program involves the assignment of a sworn police
officer to a specific school. Although remaining an employee of the
City, the responsibility for direction and supervision of the officer
when assigned to school duties, shifts from the department to the
identified school's administrator and/or staff. The SLO works right in
the school as a member of the school's guidance team and serves many of
the roles associated with a dean's assistant.
In addition to normal school duties, the SLO attends specified extra-
curricular activities of the school at the school administration's
direction. These activities involve but may not be limited to athletic
events and school sponsored dances.
The scope of the SLO is basically unlimited, except in the area of
counseling. Although certain levels of counseling are a part of the
SLO's duties, serious counseling needs are referred to the school's
professional staff.
As a member of the police department, the SLO conducts original inves-
tigation of all criminal and quasi-criminal acts which occur during the
regular school day and would heretofore have necessitated the dispatch
of a patrol unit. The officer's presence prompts rapid and positive
responses to all calls for service. In addition to conducting original
investigation, the SLO is assigned cases for follow-up through the
Major Investigations Division, specifically the Juvenile Bureau. The
criteria for assignment is essentially the offender or victim's school
SLO Program
Page 2
assignment: time, date, and offense is secondary. These cases would
involve a myriad of acts committed after school hours and/or on week-
ends. The SLO will be responsible for conducting such investigations
in conjunction with other school responsiblities, within reason.
The school calendar is one hundred and seventy-six (176) days. During
extended school breaks and during the summer months of June - July -
August, the SLO will assume his/her assignment position in the Juvenile
Bureau of the City of Elgin police department.
2) Duties
The duties of the SLO may include but are not limited to the following:
A. Promote rapport between police officers and students in the high
school.
B. Promote a working relationship with school counselors.
C. Promote working relationship with other police counselors within
the U-46 School District.
D. Meet periodically with building and district administration to
discuss and evaluate police counselor activities.
E. Make presentations to students, parents, and staff members on law
and law enforcement, safety, and good citizenship.
F. Refer troubled students to proper professional help within the
student services division of the school.
G. Plan preventive substance abuse programs.
H. Work with parents of runaway students.
I. Counsel students who are established juvenile offenders.
J. Assist school officials in the enforcement of truancy law.
K. Represent the high school, along with the Dean, on any criminal,
misdemeanor, or traffic court action involving students.
L. Work beyond regular scheduled hours when required to successfully
complete an assignment or case.
M. File appropriate case reports with the respective municipal police
department.
N. Protect school, staff, and students from violations of the law.
SLO Program
Page 3
0. Assist with traffic control.
P. Check unauthorized personnel in and around the school.
Q. Assist the administration with crowd and vehicle control at special
events and coordinate additional help if needed.
R. Receive police referrals involving students.
S. Maintain a record of daily activities.
T. Perform police duties as assigned by the police department during
the periods when school is in session, so long as such activities
do not interfer with the student's curriculum schedule.
U. Perform other duties as specified by the Assistant Principal.
3) Staffing
The program shall consist of the City assigning one (1) officer to
Larkin High School and one (1) officer to Elgin High School to act as
the SLO for the respective schools. The SLO will begin his or her
duties on the first day of school and continue each day that school is
in session until the last day of classes. This is expected to be 176
days.
4) Salary and Other Related Costs
The base salary (to include the fringe benefit package) of the two (2)
School Liaison Officers shall be paid by the City at the established
rate to include any scheduled adjustments made during the school
calendar year - 1988-89.
Any overtime expenses, necessitated by District scheduling requirements
and in conjunction with the SLO's duties shall be paid for in total by
the District at the officer's existing overtime rate as established by
the City through contractual agreements. These overtime hours may be
to compensate the officer's attendance at school dances, athletic
events, or other school related extra-curricular activities, as the
District wishes to schedule.
The City will calculate these overtime costs as approved by the Dis-
trict and submitted by the officers, and shall then bill the District
for total refund of the overtime costs incurred. Billing shall occur
twice per year at the end of each semester period.
Additionally, the District shall, as part of the SLO program main-
tenance, provide the office work space, telephone, and other related
SLO Program
Page 4
commodites as previously contributed, plus personal vehicle expenses
incurred for school business at the rate established and scheduled, see
Exhibit A attached.
5) Term
This agreement may be terminated by either party at any time.
WHEREFORE the parties have caused their signatures and seals to be
affixed hereto this 11Th day of Av , 1988.
CITY OF ELGIN
'!!.,. % _.ice
_ mes ,City Man
SCHOOL DISTRICT U-46
N ... &JO
by U6)
Exhibit A
School Liaison Officer Program
1988-89 Costs
Two (2) officers, placed one (1) in each senior high facility, beginning
with the first day of school and ending the last day of school for the
1988-89 school term.
Personnel Costs
Salary & Fringe Benefits
All salary costs, to include the fringe benefit package as provided
currently for an officer of the position of Senior Patrolman (Except SLO
associated overtime incurred).
City share (total) estimated $74,257.00
District share -0-
$74,257.00
Overtime Costs
All overtime costs, associated with the SLO program and incurred as a
result of extra curricular activities shall be paid for by the District at
the existing overtime rate for the officer. Overtime, incurred by the
officer during the school calendar year and as a result of criminal or
quasi-criminal investigations, shall be paid for by the City through normal
payroll channels and procedures. Note: Costs estimated on the previous
- year agreement of 120 hours per officer/per school.
City share $ -0-
District share
(estimated on experience)
240 hr. x $25. - $6,000.00
$6,000.00
Capital Expenditures
None estimated nor scheduled in 1988-89.
Exhibit A
Page 2
Vehicle Expenditures
The district is to continue their financial support of the personal use
vehicle agreement as established in the 1987-88 program at $.25 per mile or
the prevailing rate as exists in the District at the time of program ini-
tiation in 1988-89.
Office/Commodities
The District will provide office space, telephone and other commodites in
support of the SLO Program.
June 22, 1988
•
MEMORANDUM
TO: Mayor and Members of the City Council
FROM: City Manager
SUBJECT: School Liaison Officers Program
PURPOSE: To discuss the continuation of the School Liaison Programs at Elgin
High School and Larkin High School after discontinuation of their portion of
the funding of this program by School District U-46.
BACKGROUND: In early 1987, the City of Elgin and School District U-46 entered
into an agreement whereby police department youth officers would be placed in
Larkin and Elgin High Schools to deal with problems occurring there, beginning
with the start of the 1987-1988 school term. One officer would be assigned to
each of the two high schools and would be under the supervision of the
respective school principals. The cost of the program was to be divided
equally between the city and the school district. In late 1987, School
District U-46 found itself in severe financial difficulty and was forced to
discontinue a number of programs. One of the district's cost saving measures
was to discontinue their portion of the School Liaison Officer funding until
their finances could be reorganized and placed on a firm footing.
As the attached report shows, the School Liaison Program is a valuable
supplement to the police department's other youth oriented programs,
especially those which deal with gang activities. If it should be
discontinued, the police department will lose the opportunity to combat gang
activity in the school environment where such anti-gang efforts are likely to
be highly effective.
Three response alternatives to the U-46 action are available:
(1) To fund the School Liaison Program completely and without assistance from
School District U-46 for the entire 1988-89 school term.
(2) To fund the School Liason Program as above but only for the remainder of
calendar year 1988.
(3) To discontinue the program.
Memo to Mayor and Members of the City Council
June 22, 1988
Page 2
FINANCIAL IMPACT:
Additional cost to the City should alternative number one be adopted. $32,880.
Additional cost to the City should alternative number two be adopted. $14,773.
Cost to the City should alternative number three be adopted. $ -0-
See narrative attachment Annex I for detailed financial impact analysis.
RECOMMENDATION: It is recommended that the School Liaison Program be fully
funded by the City of Elgin for the entire 1988-89 school term. Preliminary
reviews suggest the program has proved sufficiently valuable to retain. In
negotiations for 1989-1990 funding, our objective should be to have U-46 fund
a larger amount to compensate for our funding the entire cost in 1988-1989.
City Manager
ANNEX I
FINANCIAL IMPACT ANALYSIS
SCHOOL LIAISON OFFICER PROGRAM .
•
Given the knowledge that bchool District U-46 will no longer be a participant
in the funding of the School Liaison Officer Program, certain financial con-
siderations had to be assessed. Based on the assumption that the District
would continue their funding in the Fall of 1988 to cover the 1988-89 school
year, a revenue source was identified in the fiscal '88 budget. The antici-
pated 1988 revenue, which would have gone to defray 1988-89 associated costs
was $13,333.00 (salary match) and $1,440.00 (over-time match), for a total of
$14,773.00. Since no preparation has been completed for the FY89 Budget, no
actual revenue sources have been identified; however, were the District to
have continued the program without alteration in funding arrangement, ap-
proximately $16,667.00 (salary match) and $1,440.00 (over-time match) would
probably have been identifed to defray incurred 1989 expenses of the 1988-89
school year.
Three alteratives to the existing situation have been identifed for considera-
tion. Of the three, the full funding by the City of Elgin is being recom-
mended. This alternative involves the City incurring the entire cost of the
program for the school year 1988-89 without assistance in aid from District
U-46. The total cost of this program is calculated to be $77,569.00. This
figure includes the salary, holiday additional pay, fringe benefit package,
and over-time for 9 months (4 months of 1988/5 months of 1989) with adjust-
ments made for anticipated raises in personnel costs. Had the District
continued to fund the program at the same level as previously negotiated for
the 1987-88 year ($32,880.00), the City's actual cost would have been
$44,689.00. Although some adjustments in the District's level of funding
might have been renegotiated in preparation for the 1988-89 year, these
charges would probably have been slight compared to overall program costs.
Thus, should alternative one be adopted as recommended, the total costs will
be approximately $77,569.
The second alternative involves beginning the program in the Fall of 1988 (as
previously anticipated) but eliminating it at the end of the first semester of
the 1988-89 school year - no program in 1989. Should this alternative be
selected, the total cost to the City of Elgin will be $34,612.00 which in-
volves, salary, holiday additional pay, fringe benefit. package and anticipated
overtime use. Were the District to have provided the anticipated 1988 dollars
identified as revenue in the FY88 Budget ($14,773.00), the City's portion
would only have been $19,839.00.
Alternative number three involves the cessation of the program completely.
Although there are no identifed dollar costs directed specific to the program,
the officers originally assigned these duties are currently employed as police
officers, thus there will still be expenses incurred in maintaining their ser-
vice to the City.
March 7, 1988
CONFIDENTIAL MEMORANDUM
TO: Mayor and Members of the City Council
FROM: City Manager
SUBJECT: Police School Liaison Program
We have been advised that the U-46 administrative staff will
present a series of recommendations to the School Board this
week to cope with anticipated funding shortfalls for the 1988-89
school year.
Among personnel cuts will be the elimination of funding for the
school's portion of the police liaison officers at Streamwood,
Elgin and Larkin High Schools. As approved by the District and
the City of Elgin, U-46 reimburses the City an estimated $32,880
for the two officers, representing approximately half of the
salaries plus certain agreed expenses.
The initial evaluation of the program has been positive. The
school administration indicated that they support it as well,
but in the process of cutting teacher positions, administrative,
clerical and janitorial, they have to deal with priorities. Dr.
Wiggall indicated to me:
1. That if additional revenues are generated (from the
State or otherwise) that restoring these positions will
have priority right after teaching positions, in his
viewpoint.
2. He also asked if there is any possibility that the City
could continue the program (without reimbursement)
until the revenues are generated.
The Police Chief and I have not evaluated this program, as yet.
It is our plan to evaluate it after June 1, 1988 when the first
full year has been completed. We have it included in the 1988
Police Department budget through the end of December, but the
school administration action means that revenues will be approx-
imately $16 ,500 short. At this time, it is too early to fore-
cast the status of other revenues.
Mayor and Members of the City Council
March 7, 1988
Page 2
Initially, my recommendation would be to defer this decision
until June when we can evaluate the current program and have a
better grasp of 1988 revenues. At that time, if revenues are
available and the program evaluation is positive, then we could
carry it through December and review in the 1989 budget whether
to renew it. After public announcement of the decision, I will
place this on Committee of the Whole for discussion.
Some negotiation with the school board would be needed:
1. To establish a maximum time frame for the City to
continue to fund this alone; and
2. To develop an increased school share when renewed which
might allow recapture of the extra cost.
Alternatively, we may want to explore reducing the program to a
single officer covering one-half day at each school, again
depending on the program evaluation.
This memo is to report to you on this contact so that you will
not be surprised by any press coverage or question. I request
that you keep the matter confidential in respect for Dr.
Wiggall's briefing on the situation before making it public.
es J. Co k, City Manager
JJC:amp
•
March 16 , 1988
` I
MEMORANDUM
TO: Mayor and Members of the City Council
FROM: City Manager
SUBJECT: Police School Liaison Program
PURPOSE: This memo will report on the impact of proposed U-46
budget cuts on the Police School Liaison Program.
BACKGROUND: In 1987 , the City Council approved a proposal from
U-46 to jointly fund the assignment of two police officers to
serve in Elgin and Larkin High Schools as liaison personnel.
The U-46 cost was estimated at about $32 ,880 for the school year
of 1987-88 .
We have been notified that U-46 will be making budget cuts,
including reductions in personnel, for the 1988-89 school year.
They have determined that, based on current funding levels,
these two positions cannot be funded. They have also indicated
that they believe this is a very worthwhile program which should
be continued, if possible.
Staff is not ready to evaluate the extent to which we believe
this program to be effective. We will be doing this in May and
early June at the end of the first year. We are not prepared to
make any recommendations on this program until performance has
been evaluated.
In addition, the City is not in a position to evaluate its
financial status this early in the budget year. A number of
alternatives are available for consideration, if the evaluation
indicates that the program is a success and the revenues and
expenditures indicate the amount of funds available to finance
alternatives. These include:
a) Funding the program through the end of the calendar year
at a cost to the City of about $16,500.
b) Also funding the program through the balance of the
school year 1988-89, at an additional cost of about
$17,000.
c) Funding only one officer through either of the above
periods at about one-half the excess cost.
d) Terminating the program.
Mayor and Members of the City Lbuncil
March 16 , 1988
Page 2
RECOMMENDATION: In the belief that better data will be avail-
able, I recommend deferring this matter to the second meeting in
June. Meanwhile, staff will be discussing the alternatives with
the school administration and accumulating data with regard to
performance of the program and status of financing.
41"(
"es J. 1 , City Manager
i
JJC:amp
Attachment
D
TELEPHONE 312/6954500
Elm
CITY OF ELGIN 150 DEXTER COURT ELGIN, ILLINOIS 60120-5555
o
August 3, 1988
Dr. Richard Wiggall, Superintendent
School District U-46
355 E. Chicago Street
Elgin, Illinois 60120
Subject: School Liaison Officer Program Continuation - 1988-89
Dear Mr. Wiggall:
The City Council has recently decided to provide the necessary salary to
continue our mutually beneficial SLO Program. This decision makes it
possible for us to place an officer in each of the senior high facilities
beginning with school start-up. The Council obviously views this program
and its gains as worthwhile, and I share their belief and welcome their
support.
As you .can appreciate, the funding of this program on a yearly basis in-
volves a considerable outlay as the attached agreement, Exhibit A, demon-
strates. The City Council appreciates the District's current financial
hardships and feels that the program can be supported at least one more
year. Unfortunately, this arrangement cannot continue year after year.
In establishing the agreement for 1988-89, we are asking that the District
continue with the support of the program as before, i.e., office space,
commodities, etc. Additionally, we feel that any overtime incurred by the
officer in extra-curricular activities (athletic events, dances) should be
borne by the District totally. In the previous agreement, the District
contributed $12.00 per hour towards overtime to defray our costs. We feel
that it is only fair that the district contribute to SLO Program neces-
sitated overtime. This does not mean that we expect the District to con-
tribute overtime dollars to those situations necessitated or prompted as a
result of our officers' continuing criminal or quasi-criminal investiga-
tions, nor overtime for court attendance. These expenses will be paid for
by the City through the officers' normal payroll procedures.
Letter to Dr. Wiggall
August 3, 1988
Page 2
Secondly, the Council has expressed that should the program be continued
into the 1989-90 school year, the District should once again become a
sharing partner in the funding of same. Given the City's current
contribution in full funding for 1988-89, we would like to negotitate a
different percentage ratio to cover any future SLO Program years. In order
to begin planning for any future years, we should make some decisions as
soon as possible. The City budget covers the FY January - December, thus,
any plans to continue the program in 1989-90 need to be addressed during
August, 1988.
We urge you and the District to consider the continuation of this program
soon. Should it appear likely that the District will again become a
funding partner, please contact me promptly so that we can move forward.
We are presently in the developmental stages of the FY 1989 Budget and need
to pre-plan.
Respectfully,
JAMES J. COOK
CITY MANAGER
Attachment
JJC:bp