89-0627 Clark Dietz Inc. ♦:{
CITY OF ELGIN
SLADE AVENUE FACILITIES
ENGINEERING SERVICES AGREEMENT
Clark Dietz, Inc. (called "CDI" herein) , hereby propose to furnish to the
City of Elgin, Illinois (called the "Client" herein) the professional
engineering services on the Slade Avenue Facilities.
This Agreement shall be effective for all work performed as described in
the CDI Proposal dated June 27, 1989 to the City of Elgin, Illinois
(hereinafter called the "Project") . The Project Scope of the CDI Proposal is
attached to this Agreement as pages II-1, II-2 and II-3.
SERVICES OF CDI
CDI agrees to perform professional services in connection with the PROJECT as
stated in the attached Project Scope.
CDI also agrees to furnish the following client selected Optional Items of
Engineering. All of these items are included in the lump sum amount.
A. Landscape Architecture
B. Soils Investigation
C. Lightning Protection
D. Intercom System
E. Legal Survey
F. Environmental Regulation Review
CDI will serve as the Client's professional engineering representative in those
phases of the PROJECT to which this Agreement applies, and will give
consultation and advice to the Client during the performance of his services.
ADDITIONAL SERVICES OF CDI
If authorized in writing by the Client, prior to the rendering of such service,
CDI will furnish supplementary services of the following types which will be
paid for by the Client as described under Project Schedule/Fees in the
Proposal .
Additional services due to significant changes in scope of the PROJECT or its
design including, but not limited to, changes in size, complexity, character of
construction or due to time delays, except those delays beyond the control of
the Client such as Acts of God, strikes, unavailability of parts, etc. , for
completion of construction work beyond March 31, 1991 .
Revising previously approved studies, reports, design documents, Drawings or
Specifications.
Furnishing additional copies of reports and additional prints of Drawings and
Specifications beyond five (5) copies of all applicable documents.
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CITY OF ELGIN
SLADE AVENUE FACILITIES
Additional services and responsibilities requested by the Client including
services normally furnished by the Client as described herein and services not
referred to in this Agreement will be performed by CDI for additional charges.
Preparing to serve and serving as an expert witness for the Client in any
Protest, Litigation or other proceeding involving the PROJECT.
Providing renderings, exhibits or models for the PROJECT.
Preparing documents for alternate bids requested by the Client or documents for
out-of-sequence work.
Additional services resulting from the PROJECT involving more than four
separate construction contracts consisting of construction contracts for the
facility, reservoir, river crossing and river wall .
THE CLIENT'S RESPONSIBILITIES
The Client will :
Provide full information as to his requirements for the PROJECT.
Designate in writing a person to act as the Client's representative with
respect to the work to be performed under this Agreement; and such person shall
have complete authority to transmit instructions, receive information,
interpret and define the Client's policies and decisions with respect to
materials, equipment elements and systems pertinent to the work covered by this
Agreement.
Guarantee access to and make all provisions for CDI to enter upon public and
private lands as required for CDI to perform his work under this Agreement.
Examine all studies, reports, sketches, addenda, estimates, specifications,
drawings, proposals and other documents presented by CDI and shall render
decisions pertaining thereto with a reasonable time so as not to delay the work
of CDI.
CDI will provide all appropriate documentation for submission of necessary
permits to the Illinois Environmental Protection Agency, Illinois Department of
Transportation - Division of Waterways, U.S. Corps of Engineers and other
state, county or federal governmental authorities as necessary for the
completion of this PROJECT. The City of Elgin will coordinate any necessary
local or intercity permits required on this PROJECT.
Furnish, or direct CDI in writing to provide at the Client's expense, necessary
additional services or other services as which the Client and CDI agree are
required for project completion.
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CITY OF ELGIN
SLADE AVENUE FACILITIES
PAYMENTS TO CDI
Payments for Engineering Services
The Client will pay CDI for Project Scope Items and Selected Optional Items of
Engineering the lump sum amount of Two Hundred Ninety-five Thousand Eight
Hundred Seventy-Nine and No/100 ($295,879.00) .
If authorized in writing by the Client within sixty (60) calendar days of the
date of this Agreement, CDI will provide the following additional Optional
Items of Engineering at the Engineering Cost as listed in the CDI Proposal .
A. Complete Standby Power $4,000
B. Package or existing space pumping
from the Riverside Plant to
Slade Avenue Facility $12,000
C. Stand alone pumping from
Riverside Plant to Slade
Avenue Facility $37,000
D. Reinforced C. I.P. Tank Design $12,000
(Project Scope includes
Prestressed Concrete Tank)
Methods and Times of Payment.
Payment to CDI shall be monthly based upon estimated percentages of completion
of each task in the scope items and the optional tasks. All monies not paid
the Engineer within 60 days of when due hereunder shall bear interest at the
rate of 12% per annum.
Estimates.
Since CDI has no control over the cost of labor, materials or equipment, or
over the Contractor's methods of determining prices, or over competitive
bidding or market conditions, the estimates of construction cost provided for
herein are to be made on the basis of his experience and qualifications and
represent his best judgment as a design professional familiar with the
construction industry, but CDI cannot and does not guarantee that bids or the
PROJECT construction cost will not vary from cost estimates prepared by him.
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CITY OF ELGIN
SLADE AVENUE FACILITIES
Clark Dietz, Inc. hereby certifies that they are not barred from making an
offer to Contract as a result of a violation of Section 33E-3 or 33E-4 of
Chapter 38 of the Illinois Revised Statutes.
IN WITNES� WHEREOF the parties hereto have made and executed this Agreement
this �_ day of SC 1hb�t2 , 1989.
CLIENT: ENGINEER:
CITY ! GIN CLARK DIETZ, INC.
By
By �/
""Ti Nt4>z President
ATTEST: u, , , �. ATTEST: /_, V
Cler
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PROJECT SCOPE CITY OF ELGIN
SLADE AVENUE FACILITY
We have set out below our proposed project approach for this important project
based on the Request for Proposal dated May 26, 1989, our attendance at the
preproposal meeting on June 13, 1989, our meetings with the City staff along
with several tours of the existing Slade Avenue Facilities, and finally our
current work with the City of Elgin. As a result of the above, we believe we
have an excellent understanding of the scope of work.
As a result of substantial improvements to the Elgin water system over the past
years, the Slade Avenue water treatment facility has been downgraded in
status. The construction of the Riverside Water Treatment Plant, across the
Fox River and slightly upstream of the Slade Avenue Facility, essentially
relegated the Slade Avenue Facility to a well collection field, low pressure
zone pumping station and storage status. All treatment functions as well as
office, garage and related facilities have been abandoned. As a result of
previous studies and discussions within the City, it has been decided to
demolish the Slade Avenue Facility and replace it with a modern pumping
station. In addition, the existing shallow well would be sealed, the six deep
wells would receive new electrical controls and service, and the two MG
reservoir would be abandoned and eventually replaced. Based on this
information, our proposed scope of work would be as follows:
- Meet with the Elgin staff to review the scope of work and to gather all
information available including reports, plans, etc.
- Prepare a plat of survey to define the actual boundaries of the Slade
Avenue Facility.
- Review previously prepared studies, reports, plans and specifications with
regard to the Slade Avenue Facility including the treatment building,
wells, the gravity line from Riverside WTP, reservoirs, etc.
- Determine what steps may be necessary in order to construct a new pumping
station and potentially a reservoir while keeping the existing units in
service.
- Review the status and hydraulics of the existing 12 inch gravity feed from
the Riverside WTP to the Slade Avenue reservoirs and make recommendations
for a long term solution. Options would include installation of pumps to
increase the capacity of the line or the installation of a parallel line.
II - 1
PROJECT SCOPE CITY OF ELGIN
SLADE AVENUE FACILITY
Review with the City staff the requirements for the meter shop, offices,
garage storage facilities and all other ancillary facilities to the
pumping station.
- Review with the City any potential public improvements to the Slade Avenue
site such as landscaping and recreational uses. Also review with the City
any required modifications to the river retaining wall .
- Review the hydraulic requirements of the Slade Avenue pumping facility
including recommendations for the size and number of pumps, etc.
- Review the instrumentation, controls and telemetering requirements
especially in light of a potential change at the Riverside WTP.
- Review the need for standby power at the Slade Avenue Facility.
- Review different types of reservoir structures as may be appropriate.
- Prepare a Basis of Design report which will incorporate our final
recommendations for the demolition of the existing facility, construction
of the pumping station, offices, garage facilities, meter shop, wells, a
new reservoir, etc.
- Prepare preliminary project cost estimate to be used for budget purpose.
- As part of the Basis of Design report we will prepare an overall
conceptual plan for the Slade Avenue site! Included would be a demolition
plan, a site plan with the proposed improvements such as the pumping
station, offices, garage, meter shop, reservoirs, wells, riverbank
improvements such as landscaping, public facilities, recreational
facilities, etc. To assist us with this important part of the work we
would engage a landscape architect to help develop the overall plan to
provide a functional yet aesthestic site.
NOTE: The work to this point will be completed in 45 days.
- Review Basis of Design Report with the City.
- Prepare final design for the Slade Avenue Facility based on our
discussions with the City staff. The project would be phased as necessary
to maintain continuous service and to fit into the Elgin schedule for
financing.
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PROJECT SCOPE CITY OF ELGIN
SLADE AVENUE FACILITY
- Submit review plans to the City of Elgin.
- After City review, make final revisions to plans and specifications.
- Submit documents to the Illinois EPA and to other appropriate agencies
which are sufficient to obtain their approval . All work will be performed
in accordance with the appropriate regulations and standards.
- Prepare final cost estimate.
- During bidding, answer questions, prepare addendums, correspondence, etc.
- After receipt of bids, evaluate all proposals and make recommendation for
the lowest responsible bidder.
- Conduct a pre-construction meeting for all appropriate parties.
During construction provide review of shop drawings, pay requests, change
orders, correspondence, etc. Make periodic (once a month) trips to the
site for construction progress meetings and provide general construction
overview.
- Provide full time Resident Inspection for nine (9) months. See attached
Exhibit A.
- Perform final inspection of project and recommend acceptance, if
appropriate, to the City.
- Prepare all equipment and owners manuals in a binder form.
- Make known changes as a result of construction on mylars and turn over to
City.
II - 3
EXHIBIT A CITY OF ELGIN
SLADE AVENUE FACILITY
EXHIBIT A
DUTIES, RESPONSIBILITIES AND LIMITATIONS OF THE AUTHORITY
OF THE RESIDENT PROJECT REPRESENTATIVE
A. GENERAL
1. The Resident Project Representative is the ENGINEER'S Agent
and shall act under the supervision and direction of the
Engineer. He shall confer with the ENGINEER regarding his
actions, and shall generally communicate with the OWNER only
through the ENGINEER.
B. DUTIES AND RESPONSIBILITIES
The Resident Project Representative shall :
1. Schedule: Review the construction schedule prepared by the
Contractor for compliance with the contract and give written
advice to the ENGINEER concerning the contractor's
construction progress.
2. Conferences: Attend preconstruction conferences. Arrange a
schedule of progress meetings and other job conferences as
required in consultation with the ENGINEER and notify those
expected to attend in advance. Maintain and circulate copies
of records of the meetings.
3. Liaison: (a) Serve as the ENGINEER'S liaison with the
Contractor working principally through the Contractor's field
superintendent.
(b) Assist the ENGINEER in obtaining from the OWNER
additional details or information, when required at the job
site for proper execution of the work.
4. Approvals: When required, assist the ENGINEER in obtaining
from the Contractor a list of his proposed suppliers and
subcontractors.
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EXHIBIT A CITY OF ELGIN
SLADE AVENUE FACILITY
5. Samples: Assist the ENGINEER in obtaining field samples of
materials delivered to the site which are required to be
furnished, and keep record of actions taken by the ENGINEER.
6. Shop Drawings
(a) Receive approved shop drawings and other submissions
from the ENGINEER; record data received, maintain a file of
the drawings and submissions, and check construction for
compliance with them.
(b) Alert the Contractor's field superintendent when he
observes materials or equipment being installed before
approval of shop drawings or samples, where such are
required, and advise the ENGINEER when he believes it is
necessary to disapprove work as failing to conform to the
Contract Documents.
7. Review of Work, Inspections and Tests
(a) Conduct on-site observations of the work in progress for
the ENGINEER as a basis for determining that the PROJECT is
proceeding in accordance with the Contract Documents.
(b) Verify that tests, including equipment and systems
start-up, which are required by the Contract Documents, are
conducted and that the Contractor maintains adequate records
thereof; observe, record and report to the ENGINEER
appropriate details relative to the test procedures and
start-ups.
(c) Accompany visiting inspectors representing public or
other agencies having jurisdiction over the PROJECT, record
the outcome of these inspections and report to the ENGINEER.
8. Records
(a) Maintain at the job site orderly files for
correspondence, reports of job conferences, shop drawings and
other submissions, reproductions of original contract
documents including all addenda, change orders and additional
drawings issued subsequent to the award of the contract, the
ENGINEER'S interpretations of the Contract Documents,
progress reports, and other PROJECT related documents.
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EXHIBIT A CITY OF ELGIN
SLADE AVENUE FACILITY
(b) Keep a diary or logbook, recording hours on the job
site, weather conditions, list of visiting officials, daily
activities, decisions, observations in general , and specific
observations in more detail as in the case of observing test
procedures.
(c) Record names, addresses and telephone numbers of all
Contractors, subcontractors, and major material suppliers.
(d) Maintain a set of drawings on which authorized changes
are noted and deliver to the ENGINEER at the completion of
the PROJECT.
9. Reports
(a) Furnish the ENGINEER periodic reports as required of
progress of the PROJECT and the Contractor's compliance with
the approved construction schedule.
(b) Consult with the ENGINEER in advance of scheduled major
tests or start of important phases of the PROJECT.
10. Payment Requisitions: Review applications for payment with
the contractor for compliance with the established procedure
for their submission and forward them with recommendations to
the ENGINEER, noting particularly their relation to the work
completed and materials and equipment delivered at the site.
11. Guarantees, Certificates, Maintenance and Operation Manuals:
During the course of the work, assemble Guarantees,
Certificates, Maintenance and Operation Manuals and other
required data to be furnished by the Contractor and upon
acceptance of the PROJECT, deliver this material to the
ENGINEER for his approval and forwarding to the OWNER.
12. Completion:
(a) Prior to final inspection, submit to the Contractor a
list of observed items requiring correction and verify that
each correction has been made.
(b) Conduct final inspection in the company of the ENGINEER
and the OWNER and prepare a final list of items to be
corrected.
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EXHIBIT A CITY OF ELGIN
SLADE AVENUE FACILITY
(c) Verify that all items on final list have been corrected
and make recommendations to the ENGINEER concerning
acceptance.
C. LIMITATIONS OF AUTHORITY
Except upon written instructions of the ENGINEER the Resident
Project Representative:
1. Shall not authorize any deviation from the Contract
Documents.
2. Shall not undertake any of the responsibilities of the
Contractor, the subcontractors or the Contractor's field
superintendent.
3. Shall not expedite the work for the Contractor.
4. Shall not advise on or issue directions relative to any
aspect of the construction technique or sequence.
5. Shall not authorize the OWNER to occupy the PROJECT in whole
or in part prior to final acceptance of the work.
6. Shall not participate in specialized field or laboratory
tests.
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