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VOLUME LIV 414
1
RESOLUTION
AUTHORIZING EXECUTION OF A LETTER OF AGREEMENT WITH ELGIN ACADEMY
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS,
that Ross Ricks, Director of Parks and Recreation Department, be and is hereby
authorized and directed to execute a letter of agreement on behalf of the City of Elgin
with Elgin Academy for the maintenance of city-owned property, a copy of which is
attached hereto and made a part hereof by reference.
s/ George VanDeVoorde
George VanDeVoorde, Mayor
Presented: June 14, 1989
Adopted: June 14 , 1989
Vote: Yeas 7 Nays 0
Recorded:
Attest:
vf
sl Marie Ye man
Marie Yearman, City Clerk
ORDINANCE PASSED RECLASSIFYING PROPERTY AT THE
NORTHWEST CORNER OF SOUTH BELMONT ST. & ERIE
Councilwoman Popple made a motion, seconded by Councilwoman
Moylan to pass the aforementioned Ordinance. Yeas : Councilmen
Fox, Gilliam, Moylan, Popple, Shales , Walters and Mayor
VanDeVoorde. Nays : None.
413 VOLUME LIV
Presented: June 14, 1989
Adopted: June 14 , 1989
Vote: Yeas 7 Nays 0
Recorded:
Attest:
s/ Marie Ye man
Marie Yearman, City Clerk
RESOLUTION AUTHORIZING EXECUTION OF A LETTER
OF AGREEMENT WITH ELGIN ACADEMY
Councilwoman Popple made a motion, seconded by Councilwoman
Moylan to adopt the aforementioned Resolution. Yeas : Councilmen
Fox, Gilliam, Moylan, Popple , Shales, Walters and Mayor
VanDeVobrde. Nays: None .
LETTER OF AGREEMENT
As the Director of the Parks and Recreation Department, it is my
responsibility to maintain said parcel of land at Old Main ( . 81
acres) and Franklin Boulevard median strip ( . 28 acres) . It is hereby
agreed the Elgin Academy staff will maintain the turf including
mowing and trimming, all walkways including sweeping and snow removal
and general litter removal from grounds. It is further agreed the
Parks Department staff will maintain all trees and shrubs on said
property including pruning, leaf removal and parking lot snow
removal.
The Elgin Academy agrees to provide the City of Elgin a certificate
of insurance which names the City as an additional insured as it
pertains to this agreement.
The City agrees to pay Elgin Academy a total sum of $950 .00 for above
mentioned services on July 10, 1989 and each July 10 thereafter.
This agreement will be in effect commencing May 16 , 1989 and continue
until either party notifies the other of their desire to discontinue
the agreement.
—I"/— a -
Elgin Academy/Date R ss Ricks/May 16 , 1989
Director
Parks and Recreation Department
CITY OWNED & MAINTAINED PROPERTY
SUBJECT PROPERTY : Old Main
USE OF SUBJECT PROPERTY : MuseumR!^
,
ACREAGE OF SUBJECT PROPERTY : . 81
ZONING CLASSIFICATION OF SUBJECT PROPERTY: R-4
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SURROUNDING LAND USE : Single and multi family residences
Elgin Academy School
MAINTENANCE SCHEDULE: Public Property & Recreation - Weekly-grounds
Building Maintenance - Structure
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SUBJECT PROPERTY : Franklin Boulevard
USE OF SUBJECT PROPERTY : Median Strip
ACREAGE OF SUBJECT PROPERTY : . 28
ZONING CLASSIFICATION OF SUBJECT PROPERTY: R-2 , R-3
SURROUNDING LAND USE : Single and multi-family residences
MAINTENANCE SCHEDULE : Public Property & Recreation - Weekly
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May 17 , 1989
MEMORANDUM
TO: Mayor and Members of City Council
FROM: James J. Cook, City Manager
SUBJECT: Maintenance Agreement with Elgin Academy
PURPOSE: The Parks and Recreation Board requests the Council ' s
approval of the Elgin Academy agreement.
BACKGROUND: In an effort to establish maintenance agreements with
outside individuals , organizations , groups, etc. , the Director of
Parks and Recreation contacted Tom Favale, Business Manager for Elgin
Academy, related to establishing a maintenance agreement. After
several meetings at Old Main the details were worked out and the
attached agreement drafted.
After researching past maintenance costs for Old Main and the
Franklin Boulevard median strip it was determined $950 a year would
be paid to the Academy for their services. This amount will be
transferred from the Parks Division ' s operating budget and will not
only improve the efficiency of the summer mowing operation but
reflects a savings to the City of approximately $200 - $300 per year.
FINANCIAL IMPACT: The amount of $950 a year will be paid out of the
Parks Division operating budget.
RECOMMENDATION: The Elgin Parks and Recreation Board recommends the
Elgin City Council approve the agreement with Elgin Academy.
a s J. Co , City Manager
ttachment