87-0824 U-46 Officer Liaison AGREEMENT BETWEEN SCHOOL DISTRICT U-46 AND
THE CITY OF ELGIN ESTABLISHING THE SCHOOL LIAISON PROGRAM
For and in consideration of the mutual promises covenants and conditions
contained herein the City of Elgin, hereafter referred to as the City, and
School Dist. U-46 hereafter referred to as The District agree to establish
and operate a School Officer Liaison Program as follows:
1) Program Established
There is hereby established the School Liaison Officer
(SLO) Program. Generally this program involves the assignment
of a City of Elgin police officer to Larkin High School and
Elgin High School. The salary of the assigned officers shall
be shared as provided herein. Although the officers shall
remain the employees of the City of Elgin, upon assignment such
officers shall work with and be under the general direction
of district staff and shall establish and operate such programs
and activities as is consistent with the intent of this
program. Essentially, the program involves the assignment of
a sworn police officer to a specific school. Although remaining
an employee of the City, the responsibility for direction and
supervision of the officer when assigned to school duties
shifts from the department to the identified school's ad-
ministrator and/or staff. The SLO works right in the school as
a member of the school's guidance team and serves many of
the roles associated with a dean's assistant.
In addition to normal school duties, the SLO attends specified
extra-curricular activities of the school. These activities involve
but may not be limited to, athletic events and school sponsored
dances.
The scope of the SLO is basically unlimited, except in the area
of counseling. Although certain levels of counseling are a
part of the SLO's duties, serious counseling needs are referred
to the school's professional staff.
As a member of the police department, the SLO conducts original
investigations of all criminal and quas-criminal acts which
occur during the regular school day and would heretofore have
necessitated the dispatch of a patrol unit. The officer's
presence prompts rapid and positive responses to all calls
for service. In addition to conducting original investiga-
tions, the SLO is assigned cases for follow-up through the
Major Investigations Division, specifically the Juvenile
Bureau. The criteria for assignment is essentially the
offender or victim's school assignment; time, date, and
offense is secondary. These cases would involve a myriad
of acts committed after school hours and/or on weekends. The
SLO will be responsible for conducting such investigations in
conjunction with other school responsibilities, within reason.
The school calendar is one hundred and seventy-six (176) days.
During extended school breaks and during the summer months of
June - July - August, the SLO will assume his/her assignment
position in the Juvenile Bureau of the City of ELgin police
department. As a Juvenile Officer, the SLO will be required
to attend a training program as required by state statute.
2) Duties
The duties of the SLO may include but are not limited to
the following:
A. Promote rapport between police officers and
students in the high school.
B. Promote a working relationship with school
counselors.
C. Promote working relationship with other police
counselors within the U-46 School District.
D. Meet periodically with building and district
administration to discuss and evaluate police
counselor activities.
E. Make presentations to students, parents, and
staff members on law and law enforcement,
safety, and good citizenship.
F. Refer troubled students to proper professional
help within the student services division of
the school.
G. Plan preventive substance abuse programs.
H. Work with parents of runaway students.
I. Counsel students who are established juvenile
offenders.
J. Assist school officials in the enforcement of
truancy law.
K. Represent the high school, along with the Dean,
any criminal, misdemeanor, or traffic court
action involving students.
L. Work beyond regular scheduled hours when required
to successfully complete an assignment or case.
M. File appropriate case reports with the respective
municipal police department.
N. Protect school, staff, and students from violations
of the law.
0. Assist with traffic control.
P. Check unauthorized personnel in and around the
school.
Q. Assist the administration with crowd and vehicle
control at special events and coordinate additional
help if needed.
R. Receive police referrals involving students.
S. Maintain a record of daily activities.
T. Perform police duties as assigned by the police
department during the periods when school is in
session, so long as such activites do not inter-
fer with the students curriculum schedule.
U. Perform other duties as specified by the Assistant
Principal.
3) Staffing
The program shall consist of the City assigning one (1)
officer to Larkin High School and one (1) officer to Elgin High
School to act as the SLO for the respective schools. The SLO
will begin his or her duties on the first day of school and
continue each day that school is in session until the last day
of classes. This is expected to be 176 days.
4) Term
This agreement may be terminated by either party at any time.
5) Costs
The salary and expenses of each SLO shall be apportioned
between the City and the District as provided herein. Specific
allocation of costs for the period September 1987 through 1988
shall be as set forth on Exhibit A. These allocations were
determined using the "Fiscal Analysis Rationale" on Page 4
of Exhibit A. Funding allocation for 1989 and beyond shall be
as agreed by the parties.
WHEREFORE the parties have caused t eir signatures and seals to
be affixed hereto this .2441_4- day of , 1987.
CITY OF ELGIN
/ b
�Y_
aures C. Co City Manager
SCHOOL DI RIOT U-46
a
by F,l.�
Program
Fiscal Analysis
Two (2) officers, placed in each senior high facility, beginning September,
1987. Calculations based on four (4) month period of 1987, September -
December.
Personnel Costs
Regular Earnings* $21,584
Holiday Additional 1,494
Overtime** 2,717
*
$25,795
** Personnel U-46 Off-Set
Salary Match (4 months) at $3,333/m $13,333
Overtime Match (120 hours) x $12/hr 1,440
$14,773 $14 773
Net Difference - Personnel Costs (City share) $11,022
Benefit Package
Pension Contribution 10.42% of Regular $ 2,249
Medical Insurance $280./M 2,240
Life Insurance $6.72/M 54
Unemployment Insurance ($212/yr based at 2.5% of first 142
$8500 in salary)
Workmen's Compensation 2.87% of Gross (Reg. b 0.T.) 740
Liability Insurance 1.73% of Gross (Reg. b 0.T.) 446
Uniform Allowance 333
Total Package $ 6,204
Capital Expenditure
Portable Radios, *including accessories (one-time expense)
Cost $ 2,650
U-46 Off-Set _.�1 0 05500
Net Difference (City Share) 3 1,600 $ 1,600
"EXHIBIT A"
(1)
Vehicle (Officers Personal Unit w/mileage contribution
made by U-46. )
S.25 per/m x estimated 10/m x 156d (U-46) S 390
Total 1987 Projected Costs: $35,039
City Share:
Salary/Holiday/Overtime $11,022
Benefits 6,204
Capital 1,600
$18,826
U-46 Contribution:
Salary/Holiday/Overtime $14,773
Capital 1,050
Vehicle Costs 390
$16,213
Footnote: Of the total (City share) program costs for FY87, ($18,826.00),
some $14,641 .00 is already budgeted for 1987. The remainder (S4,185.00)
represents costs unbudgeted in 1987.
"EXHIBIT A"
(2)
12 Month 1988
Fiscal Analysis
Personnel Costs
Salary* $67,344
Holiday Additional 2,590
Overtime** 5,652
*
$75,586
** Personnel U-46 Off-Set
Salary (9 months) $30,000
Overtime (240 Hours) estimated 2,880
$32,880 $32,880
Net Difference - Personnel Costs (City Share) $42,706
Benefit Package
Pension Contribution 10.42% of Regular $ 7,017
Medical Insurance $280/m (1987 costs) 6,720
Life Insurance $6.72/m (1987 costs) 161
Unemployment Insurance (212.50/yr based on 2.5% of first
$8500 in salary) 425
Workmen's Compensation 2.87% of Gross (Reg. & 0.1 . ) 2,169
Liability Insurance 1.73% of Gross (REg. & 0.T. ) 1,308
Uniform Allowance $500 per person 1,000
18,800
Capital Expenditure
Vehicle (Officer Personal Unit w/mileage contribution
made by U-46. )
$.25 per/m x estimated 352d at 10md $ 880
Total 1988 Program Costs: $95,266
City Share:
Salary/Holiday/Overtime $42,706
- Benefits 18,800
$61,506
U-46 Contribution:
Salary/Holiday/Overtime $32,880
Capital (Vehicle Costs) 880
$33,760
Footnote: FY88 costs and revenue to be projected (included) in 1988 budget
preparation.
"EXHIBIT A"
(3)
•
Fiscal Analysis Rationale
Considering that School District U-46 will benefit from the services of the
officers for a larger portion of the year than the City, the following
formula was used in projecting each entities share.
71.5% of Personnel Costs, including benefits, will be shared with
a maximum cap placed on U-46 share.
28.5% of Personnel Costs absorbed by the City.
In addition to the personnel costs, School District U-46 will make further
contributions in the form of overtime match, capital expenditures, and
vehicle expenses.
School District U-46's calendar involves a total of one hundred and
seventy-six (176) days. In addition to these, the District will contribute
towards ten (10) days of vacation time for a total of one hundred and
eighty-six (186) days. The City and U-46 will divide the costs applicable
to the 186 days with U-46's contribution maxing out at $15,000 per individ-
ual, or $30,000. The City, in addition to their match involving the 71.5%,
will pick up an additional 28.5% of the overall personnel costs, excluding
overtime.
School District U-46 will contribute $12 per hour toward all overtime
necessitated by school activities. This is currently estimated at one
hundred and twenty (120) hours per school, or two hundred and forty (240)
hours. This $12 match is currently almost a 50/50 split.
Capital equipment needed for first year program maintenance involves the
securing of one (1 ) personal portable radio system. School District U-46
will contribute $1050.00, or nearly 40%, of that cost.
Vehicle expenses associated with the program will be provided by School
District U-46 at the rate of $.25 per mile for an estimated ten (10) miles
per day for each officer (school ). This will necessitate personal usage of
vehicles; however, this will eliminate the need of expending additional
funds in the purchase/maintenance of fleet units.
"EXHIBIT A"
(4)