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87-0609 Jaycees - Enjoy Elgin Event VOLUME LII 314 RESOLUTION AUTHORIZING SPECIAL EVENT ON PUBLIC PROPERTY—ELGIN JAYCEES WHEREAS, pursuant to Chapter 13.25 of the Elgin Municipal Code, the Elgin Jaycees have filed with the City Clerk of the City of Elgin an application for special event (Enjoy Elgin) on public property; and WHEREAS, the proposed event would be held on June 13th and 14th, 1987 at Fountain Square Plaza and would involve the sale of alcoholic liquor; and WHEREAS, the City Council of the City of Elgin has considered said application. Fox NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF px, ELGIN, ILLINOIS, that a special events permit is hereby granted to the Elgin Jaycees to De conduct "Enjoy Elgin" at Fountain Square Plaza on June 13th and 14th, 1987 subject to the following conditions: 1. Compliance with all applicable codes and ordinances including, but not limited to, Chapters 13.25 (Special Events in Public Places); 6.06 (Alcoholic Liquor Dealers) and Title 6 (Health and Safety) of the Elgin Municipal Code, 1976, as amended. 2. The applicant shall obtain a Class I liquor license pursuant to the provisions of Chapter 6.06 of the municipal code for the sale of beer and wine only. Such sales and consumption shall be limited to the city parking lot south of the Crocker Theater and shall comply with all laws including, but not limited to, Section 13.25.050 of the Elgin man Municipal Code. icn 3. Applicant shall provide a certificate of insurance naming the City of Elgin as primary, noncontributory co-insured with limits not less than $1,000,000 per occurrence and in the aggregate covering: a. General Liability, including personal injury and property damage; b. Dram Shop Insurance. Such certificates shall provide that the insurance shall not be terminated or not renewed for any reason without thirty days in advance written notice to the City. s/ George Van De Voorde George VanDeVoorde, Mayor Presented: June 9, 1987 Adopted: June 9, 1987 Vote: Yeas 7 Nays° Recorded: Attest: s r Marie Yearman • w�•�e Yearman, City Clerk CITY OF ELGIN . OFFICE OF THE CITY TREASURER �ry CASH RECEIPT 279E 58 • • ./0 _s Received of t Address �G J •RECEIVED FOR AMOUNT �i(l l� /L/✓ C0 9 144 E/1 x'/97 1 \ v n> ,3 > v v we.. /V, /9,? .moo O0 GF 00 9144 6/I /97 50,00 TL I- • THIS RECEIPT NOT VALID UNLESS CERTIFIED BY TREASURERS OFFICE. REVENUE CODES • © _ O( . APPLICATION FOR ALCOHOLIC LIQUOR LICENSE FOR SPECIAL EVENTS Applicant hereby applies for a Class I/Class K retail alcoholic liquor license and in support of said application states as follows: I) Applicants Name: THE ET,GTN JAYCEES 2) Legal Status of Applicant: Not For Profit Corporation Not For Profit Association Other (please specify) Not for profit organization 3) Applicants Address: p _n Boy 6q1 , Elgin , TT, 60171 4) Name and Address of President or Manager: David K . Epps 5) Premises Upon Which Liquor is to be Sold: Fnuntai n Square Plaza 6) Period or Periods for Which License is Bought: June 13th and 14th 1 'g 7 7) Purpose of Event at Which Alcoholic Liquor Will be Sold: Celebration ' 87 - Enjoy Elgin 8) Type of Alcoholic Liquor to be Sold: Beer and Wine Only: Beer & Wine only Alcoholic Liquor Generally: 9) Vendor Who Will be Conducting Retail Sales of Alcoholic Liquor During Event (Class I License Only): Lazarra ' s 10) State Activities to be Conducted During Event at Which Alcoholic Liquors are to be Sold: Fun. Food & Entertain ent I I) State Nature of Bond or Policy of Insurance to be Furnished Including Name and Address of Surety Company or Insurance Company: C.N.A . Insurance Co . The applicant (and vendor) whose signatures appear below swear and affirm that the M foregoing application is true and correct. 1.9 o/7 PA6( likR2A Sign ure o A to p Iicant t Subscribed and sworn to before By .64 - /id", me thisAntiday of Tne , O f icial •• • ity I ,/ 198 . l ShAt irV Si natu a V�nd.‘4( la�s f Only) y Notar Public 4 Mr Comninka hikes Sept 26, 198/ • CELEBRATION '87-- ENJOY ELGIN �[ COMMITTEE ACTION REPORT Vendor selection has still not been finalized. The special event dram shop insurance and general liability insurance have been ordered but the certificates of insurance have not arrived yet. Since the Jaycees are responsible for a million dollars in dram shop insurance, the liability worrying the potential vendor is violation of the City Liquor Ordinance, ie. serving to minors, fights, etc. Four vendors have turned down the request to date, but the Committee has two other it's planning to negotiate with. The Committee will make a decision on this issue no later than one week prior to the event. The entertainment schedule is filled. Mickey and the Memories and J.P. and the Cats are the featured performers for Saturday. In between sets a D.J. will perform and conduct contests, including a hoola hoop and bubble gum blowing contest. Sunday's entertainment will feature several church ensembles, contemporary Christian and gospel music. Mr. Kim will host a martial arts demonstration both days and Robert Peliticha, a world weightlifting champion, is organizing a weightlifitng and bodybuilding demonstration. Garfield Goose and a variety of other entertainers will also perform on Saturday. As an added measure of security for the beer garden, the Jaycees will put the Police Dunk Tank at the end of the mall near the beer garden. The Police have requested to run the dunk tank as a fundraising activity for their association. To date, 10 food vendors have signed up for Enjoy Elgin and several more are expected to join this group by the first week of June. The restaurants include: Mekong House--French/Vietnamese (1986 Taste of Chicago Best of Show Winner) ; Famous Kal 's Corn; Pizza Hut; Bangkok House; Pola Foods-- stuffed cabbage rolls and other Polish foods; Chicago Pizza Authority; John's Elgin Meat Market; Los Porfi ' s; Shanghai Restaurant and the Lemonade Man. These are all restaurant-type operations One stage will be set up near the fountain at the north end of the mall . At this time electricity may be a problem in that area of the mall , but the city is working on a solution. Portable bathrooms will be located in the alley as in previous years. Other Exhibits-- Sherman Hospital , St. Joseph Hospital , Judson College, E.C.C. , Interfaith Food Pantry, Elgin Peacemakers, American Civil Liberties Union, the Elgin Senior Center and the Church of the Bretheren will all have educational exhibits in the mall . Others are also expected to sign up in the next 10 days. • NAME AND ADDRESS OF AGENCY COMPANY I...t.jNI_(r?IRON .ENSLjI'4i IN(::I=: • : 0 0,_J./ :}.;'O�;) {...t�tEt:::E i'1 f•�l d E.::i`1I_;E:: Effective .L � � ,:11�� m .. .... .i.:i ,19 . I'„ (::(., BOX .b Expires L 12:01 am ❑ Noon +:`t 1 t 9 '_;:' E:I._iG:I:j'•!, 1:L.I_.1:f`1(J 1:is is{)I ..1. ❑This binder is issued to extend coverage in the above named company per expiring policy # (except as noted below) NAME AND MAILING ADDRESS OF INSURED Description of Operation/Vehicles/Property G 1'I ' t•: r i::•F._1:::1:rl I... 1E:'•J I:::(•.t.j. 1.:;t:)'.:'{:::F'f°t G I:: (.:J'0 TI'R.:f,_ i1t'.!.ttI.R`: (,iN ca 1t I:.Vi°IfIf:;{°ITRE. I It t.:{._I-. E:I...GIN) IL. 6 0 1 2:3 Type and Location of Property Coverage/Perils/Forms Amt of Insurance Ded• Corns. P R 0 P E R T Y Type of Insurance Coverage/Forms Limits of Liability Each Occurrence Aggregate I L $ $ 11 Scheduled Form ❑ Comprehensive Form Bodily Injury A ❑ Premises/Operations $ 1= Products/Completed Operations Property Damage $ ❑ Contractual Bodily Injury & T ta Other (specify below) Property Damage $ $ Y ❑ Med. Pay. $ Per $ Per Combined 1 ;000; 1 ;0(, 0 . Person Accident ❑ Personal Injury ❑ A ❑ B ❑C Personal Injury $ Limits of Liability A ❑ Liability ❑ Non-owned ❑ Hired Bodily Injury(Each Person) $ U T ❑ Comprehensive-Deductible $ Bodily Injury(Each Accident) $ M 0 ❑ Collision-Deductible $ $ 0 ❑ Medical Payments $ Property Damage I ❑ Uninsured Motorist $ L ❑ No Fault (specify): Bodily Injury & Property Damage E ❑ Other(specify): Combined $ ❑ WORKERS' COMPENSATION — Statutory Limits (specify states below) ❑ EMPLOYERS' LIABILITY — Limit $ SPECIAL CONDITIONS/OTHER COVERAGES L..:E01...1::)R I...:EAE II...1:•T I :I:i'•lSt.iE't^�r`,(::E: NAME AND ADDRESS OF ❑ MORTGAGEE ❑ LOSS PAYEE LJ ADD'L INSURED LOAN NUMBER c T Y C)I° ELI...G1:N hi i'i f`i l'.. S t.:I"I L1 1...T E:..L s ' <./01:3/a 02 1 tt Signature of Authorized Representative Date ACORD 75(11.77) V V V r y 1 r 1 SET TAB STOPS AT ARROWS Of ® CERTIFICATE OF INSURANCE ISSUE DATE as/IM/DDt7Y) PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS Insurance Correlators, Inc. NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AMEND, P.O. Box 72 EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. 1972 Larkin Avenue Elgin, Illinois 60121 COMPANIES AFFORDING COVERAGE COMPANY A Scottsdale Insurance Company LETTER COMPANY INSURED LETTER B Elgin Jaycees P.O. Box 691 ETTERNY C Elgin, Illinois 60120 COMPANY D LETTER COMPANY E LETTER COVERAGES THIS IS TO CERTIFY THAT POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,EXCLUSIONS,AND CONDI- TIONS OF SUCH POLICIES. CO POLICY EFFECTIVE POLICY EXPIRATION LIABILITY LIMITS IN THOUSANDS LTR TYPE OF INSURANCE POLICY NUMBER DATE(MM/DD/YY) DATE(MM/DD/YY) EACH OCCURRENCE AGGREGATE GENERAL LIABILITY BODILY A■ COMPREHENSIVE FORM INJURY $ $ © PREMISES/OPERATIONS . UNDERGROUND Binder 6-13-87 6-15-87 DAMAGETY $ $ EXPLOSION&COLLAPSE HAZARD ■ PRODUCTS/COMPLETED OPERATIONS ■ CONTRACTUAL BI OMBI 8 PD NED $ 1,000 $ 1,000 C ■ INDEPENDENT CONTRACTORS ■ BROAD FORM PROPERTY DAMAGE ■ PERSONAL INJURY PERSONAL INJURY $ U I AUTOMOBILE LIABILITY BODILY INJURY ■ ANY AUTO (PER PERSON) $ ■ ALL OWNED AUTOS(PRIV. PASS.) BODILY ■ /OTHER THAN) INJURY ALL OWNED AUTOS`PRIV. PASS / (PER ACCIDENT) $ ■ HIRED AUTOS PROPERTY ■ NON-OWNED AUTOS DAMAGE $ ■ GARAGE LIABILITY ■ BI PD COMBINED $ I EXCESS LIABILITY ■ UMBRELLA FORM BI&PD COMBINED $ $ ■ OTHER THAN UMBRELLA FORM WORKERS' COMPENSATION STATUTORY $ (EACH ACCIDENT) AND EMPLOYERS' LIABILITY $ (DISEASE-POLICY LIMIT) $ (DISEASE-EACH EMPLOYEE) II OTHER DESCRIPTION OF OPERATIONS/LOCATIONSNEHICLES/SPECIAL ITEMS Additional Insured: City of Elgin Event: Celebration 87 CERTIFICATE HOLDER CANCELLATION EX- City of Elgin SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EX- y g PIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO 150 Dexter Court MAIL 10 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT,BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY Elgin, Illinois 60120 OF• Y KIND UPON THE COMPANY, ITS AGENTS OR REPRESENTATIVES. Ili v.L, \ i ∎A s: -._.411 f A ACORD 25(8/84) © IIR/ACORD CORPORATION 1984 SET TAB STOPS AT ARROWS V V V V V V V V Y I V Of 1 INSURANCE BINDER Binder No. THIS BINDER IS A TEMPORARY INSURANCE CONTRACT, SUBJECT C0114 TO THE CONDITIONS SHOWN ON THE REVERSE SIDE OF THIS FORM. NAME AND ADDRESS OF AGENCY COMPANY aInsurance Correlators, Inc. Scottsdale Insurance Company P.O. BOx 72 Effective 12.O1a m June 13 ,19 87 1972 Larkin Avenue Expires P� 12:01 am ❑ Noon , - 19 : Elgin, Illinois 60121 ❑This binder is issued to extend coverage in the above named company per expiring policy # (except as noted below) NAME AND MAILING ADDRESS OF INSURED Description of Operation/Vehicles/Property Elgin Jaycees Celebration 1987 P.O. Box 601 Elgin, Illinois 60120 Type and Location of Property Coverage/Perils/Forms Amt of Insurance Ded. c°n s. P R 0 P E R T Y Limits of Liability Type of Insurance Coverage/Forms Each Occurrence Aggregate ❑ Comprehensive Bodily Injury $ $ © Scheduled Form prehensive Form © Premises/Operations ❑ Products/Completed Operations Property Damage $ $ ❑ Contractual Bodily Injury & ❑ Other (specify below) Property Damage $1,000,000 $ 1,000,001 ❑ Med. Pay. $ Per $ Per Combined Person Accident ❑ Personal Injury ❑ A ❑ B_ ❑C Personal Injury $ Limits of Liability A ❑ Liability ❑ Non-owned ❑ Hired Bodily Injury(Each Person) $ U T ❑ Comprehensive-Deductible $ Bodily Injury(Each Accident) $ O ❑ Collision-Deductible $ M O ❑ Medical Payments $ Property Damage $ - B ❑ Uninsured Motorist $ — L ❑ No Fault (specify): Bodily Injury & Property Damage E ❑ Other (specify): Combined $ ❑ WORKERS' COMPENSATION — Statutory Limits (specify states below) ❑ EMPLOYERS' LIABILITY — Limit $ SPECIAL CONDITIONS/OTHER COVERAGES $500.00 Deductible - Bodily Injury, Property Damage and Loss Adjustment Expense NAME AND ADDRESS OF ❑ MORTGAGEE ❑ LOSS PAYEE © ADD'L INSURED LOAN NUMBER City of Elgin 150 Dexter Court Elgin, Illinois 60120 ii / - )1 _ _ ._� ► ....._Si. C�-IO' Signature of Authorized Representative Date ACORD 75(11/77-c) APPLICATION FOR SPECIAL EVENT ON PUBLIC PROPERTY c, UC1 >ti � and � Of, (g©1 a ) (Name V (Address) of applicant, by its hereby makes application to the City Council of the City of Elgin for a special events permit and in support thereof states as follows: I. Date(s) of special event: (-)(ti ;�� � ) g 7 2. Location: eyt uY\ iY1 3. Nature of event and activities to be conducted (be specific, attach additional information if desired): 1� to_� `Y',� C� G O (- (1), F,v∎er8 \\,st1\.1.U1/4-Ai Q_ V) r F <`7Y X �11� ) k` L\ CtrQ CI 0/1,) q FA-1'VA 6'1Cycn W-1 my.0 1 0_0' y fl Q , C l O■ll BC's" +1,n 4. Is applicant requesting right to sell alcoholic liquor: Yes (gL Noi 5. If answer to Paragraph 4 is yes, state: a. Type of liquor: \`-�— b. Vendor: kC )-u1Sa-'S c. Describe proposed sales activity including manner of sale and exact location and time of sales and consumption: C--Q-A ce\-ck /Yl lJ`*C L ►Jk Vv�,y d LA gc_f-T 4_ct/LwA )3 lM (� ► 14 p . Cam;- ( 674 .._ •Applicant hereby swears or a firms t at e foregoing informs ion is true and accurate and acknowledges that it is familiar with and will conform to the ordinance regulating special events (EMC Ch. 13.25) which is attached hereto and made a part hereof and such other reasonable rules and regulations that may be required by the City of Elgin. Applicant shall cooperate with the City of Elgin in processing this application and in conducting the special event and shall promptly notify the City of any changes or events which make any statements herein false or misleading. Attest: 1, ,(10t-Ci/kUi- / 7 Chapter 13.25 SPECIAL EVENTS IN PUBLIC PLACES Sections: 13.25.010 Special event—Permit required. 2. Regulations regarding the time,place and manner of all activities 13.25.020 Permit application. on public property including the sale of alcoholic liquor; 13.25.030 City council review—Restrictions. 3. Regulations regarding post event accounting of all activities; 13.25.040 Applicant responsible for conduct of special event. 4. Require the applicant to keep and maintain the premises free of 13.25.050 Sale and consumption of alcoholic liquor. debris and garbage and require a.complete cleanup of the prop- erty after the event; 5. Require the applicant to post a bond, letter of credit, cash 13.25.010 Special event—Permit required. deposit or other security to ensure faithful performance of all A. Special events sponsored and conducted by not-for-profit corpora- obligations required of the city council as a condition for the tions or associations either solely or in conjunction with other such granting of a permit; corporations or associations or with a public body may be conducted 6. Such other restrictions as the city council may deem necessary upon public property subject to the provisions and restrictions con- or appropriate. tained herein. For the purpose of this section, "special events" shall (Ord.G42-86§ 1 (part), 1986.) include festivals,art fairs and other community based activities. B. No special event may be conducted upon any public street, park, mall or other public place without first obtaining a permit as pro- 13.25.040 Applicant responsible for conduct of special event. vided herein. A. The applicant shall be strictly liable for the acts of its agents, (Ord.G42-86 § 1 (part). 1986.) volunteers, officers and employees and shall indemnify and hold harmless the city.its officers,agents and employees from any claim, suit or liability whatsoever including, but not limited to, any court 13.25.020 Permit application. costs and reasonable attorney fees arising out of or in any way con- Organizations desiring to conduct a special event upon public prop- nected with any acts or omissions of applicant,its agents,volunteers, erty shall file an application with the city clerk on forms provided. Such officers and employees,or the special event. application shall include the following information: B. Nothing herein shall relieve applicant, its officers, agents and em- l. The name of the applicant; ployees as well as other participants,such as restaurants,in any special 2. The date(s)upon which the special event would take place; event from complying with all applicable laws and regulations of the 3. The exact location requested; city,state and the United States. 4. Whether the applicant is requesting the right to sell alcoholic (Ord.G42-86§ 1 (part), 1986.) • liquor; 5. The nature of the event; 6. The activities to be conducted; 13.25.050 Sale and consumption of alcoholic liquor. 7. Such other information as may be necessary, helpful or appro- In the event the applicant desires to include the sale and/or consump- priate as determined by the city clerk. i tion of alcoholic liquor on public property during the special event (Ord.G42-86 § 1 (part),1986.) applicant shall clearly indicate on its application the following: 1. Whether hard liquor or beer and wine only will be served and/or 13.25.030 City council review—Restrictions. I consumed; A. The decision to grant or deny a special events license shall be solely i 2. Who will be conducting the liquor sales; within the discretion of the city council which may consider public 3. The manner of such sales; inconvenience as well as public safety, health and welfare, appro- 4. The exact location of such sales. priateness of the property requested for the activity identified, prior B. The applicant'shall be responsible for applying for and obtaining conduct of applicant or its agents,whether liquor is to be sold,as well a special event liquor license as provided in Chapter 6.06 of this as such other factors as the city council deems appropriate. The code. In addition to any other insurance provided for herein any purpose of this section is to provide a mechanism for requesting applicant who desires to include the sale of alcoholic liquor during the temporary use of public property for special events and in no way special event shall provide the city with a certificate of insurance creates any rights or privileges in the applicant. It is within the sole' evidencing insurance commonly known as dram shop insurance in discretion of the city council to determine if the requested special limits not less than one million dollars. Such certificate shall identify event is in the best interest of the people of the city. the city as a coinsured and shall state that it shall not be terminated B. In granting any special events permit the city council may impose or suspended without at least thirty days prior written notice to the such restrictions as it deems appropriate including,but not limited to: city. 1. Require applicant to provide certificate of insurance naming the C. In no event shall any sale or consumption of alcoholic liquor be per- city as a primary, noncontributory coinsured with limits of not miffed in any public park.Nor shall any special event liquor sales take less than five hundred thousand dollars per occurrence and excess place after eight p.m. coverage of not less than five million dollars covering general D. The decision to permit liquor sales during a special event shall be liability including personal injury and property damage. Such solely within the discretion of the Elgin city council and may be certificate shall provide that the insurance shall not be terminated granted,modified or denied as provided in Section 13.25.030. or not renewed for any reason without thirty days advance (Ord.G42-86§ 1 (part), 1986.) written notice to the city;