87-0301 Fetty gl-0301
TELEPHONE 312/695-6500
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fb 150 DEXTER COURT ELGIN, ILLINOIS 60120-5555
GOLF PROFESSIONAL
LETTER OF UNDERSTANDING
The Golf Professional shall be responsible for the management of the Spartan
Meadows and Wing Park Golf Course. The Professional shall :
A. Report to the Public Property and Recreation Director and render
advice, opinions, assistance, and participate in programs as re-
quired, as well as supply activity reports and prepare an annual
budget.
B. Conduct all golf tournaments, form leagues, supervise general play,
and promote golf activities for players, visitors, and the general
public.
C. Operate and manage the club houses, including the pro shop, and
concession operation which provide sales, leasing, and services
related to golf activities.
D. Administer and train a staff of employees to perform duties in sales,
rentals, and services which, in the opinion of the City and the
Professional , are necessary. The Professional shall have the sole
responsibility to retain, assign, and discipline members of the
approved staff.
The City shall provide the Professional with club house facilities in good
physical condition and shall include the necessary furnishings, equipment,
floor covering, and utilities needed for operation. The City shall pay the
salaries and benefits for any club house, driving range, and course personnel
supervised by the Professional . Services provided the Professional shall
include:
A. Full accounting and purchasing systems for maintenance of records.
B. Support and publicity for promotions, tournaments, leagues, and
other related golf activities, and programs.
This letter of understanding covers three (3) golf seasons, each season ex-
tending from the 1st day of March through the 31st day of December. The
season covered by this letter of understanding are the 1987, 1988, and 1989
seasons inclusively. For such services as herein provided, the Golf Professional
shall be compensated each season as follows:
t.
A. Per annum base rate of $18,900, effective January 1, 1987, to be paid
in equal bi-weekly installments throughout the year. Said base shall
be increased by five percent (5%) to $19,845 effective January 1,
1988 and an additional five percent (5%) to $20,837 effective January
1, 1989.
B. Ten percent (10%) commission of the gross of power golf cart, golf
club and pull cart rentals, and driving range receipts. Commissions
shall be payable as provided under item (E) of this section.
C. Ten percent (10%) commission of the net of concession (food and beverage)
receipts, less costs.
If the total volume of net concession receipts for 1987 is $5,000,
or more, over a base volume of $39,000, the Golf Professional will
receive twelve and one-half percent (12.5%) commission of the total
net receipts for concessions. Each year of the contract thereafter,
the volume of net concession receipts shall exceed $5,000, or more, over
a base volume comprised of the average of the net concession receipts
of the three (3) immediate prior seasons before the higher commission
rate becomes effective. If the total volume of net concession receipts
is $10,000, or more, over the base volume as establsihed above, the
Golf Professional will receive fifteen percent (15%) commission of
the total net receipts for concessions.
Commissions shall be payable as provided under item (E) of this section.
D. Ten percent (10%) commission of the net of golf merchandise receipts,
less costs, which shall include: delivery charges, publicity, promo-
tion costs, and water ball recovery.
If the total volume of net golf merchandise receipts for 1987 is $5,000
or more over a base volume of $5,000, the Golf Professional will
receive twelve and one-half percent (12.5%) commission of the total
net receipts for golf merchandise. Each year of the contract there-
after the volume of net golf merchandise receipts shall exceed $5,000,
or more, over a base volume comprised of the average net golf merchan-
dise receipts of the three (3) immediate prior seasons before the
higher commission base becomes effective. If the total volume of net
golf merchandise receipts if $10,000, or more, over the base volumes,
as established above, the Golf Professional will receive fifteen
percent (15%) commission of the total net receipts for golf merchandise.
Commissions shall be payable as provided under item (E) of this section.
E. Payment of all eligible commissions will be on an advance system. An
amount, as determined by the finance department, but not to exeeed
seventy-five percent (75%) of the total commission paid to the Golf
Professional in the immediate prior season, will be distributed equally
on a bi-weekly basis. Said distribution shall commence with the first
full payroll period following the March 1st start of the golf season
and continues for the next 26 pay periods and sball. be.in addition to the
applicable per annum base rate. Any commission balance tdue, following
an annual audit, will be payable in a lump sum, the first payroll period
immediately following said audit.
F. Total receipts for all golf lessons (both private and group), which
shall be restricted to a maximum of ten (10) hours per week, and any
repair services of clubs provided by the professional during normal
working hours (8:00 a.m. - 5:00 p.m.) six days per week.
G. Benefit package which shall include: 1) fully paid comprehensive
group major medical insurance for the professional and dependants;
2) enrollment in the Illinois Municipal Retirement Fund (including
Social Security) ; 3) fully paid life insurance coverage for pro-
fessional (Group B) ; 4) one (1) day off each week; 5) a bank of
thirty (30) days of sick leave; 6) conference and educational ex-
penses as approved.
Further, the Professional shall be governed by the City's Personnel Rules and
Regulations, except that the benefits received shall be those herein identified.
This Letter of Understanding shall automatically renew itself annually unless
written notice to the contrary is given by either the City or The Professional
at least ninety (90) days prior to the termination date of the letter of any
year thereafter.
EXECUTED
ATTEST: FOR THE CITY:
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ATTEST: 0 PROFESSIONAL: /