86-0917 Hoffer Foundation . Bb—Og1-
AGREEMENT AMENDING CONTRACT FOR
IMPROVEMENTS AT CITY OF ELGIN SOFTBALL COMPLEX
WHEREAS, the CITY OF ELGIN, an Illinois municipal corporation (herein-
after referred to as "City") and the HOFFER FOUNDATION, an Illinois not-for-profit
corporation (hereinafter referred to as "Corporation") have entered into an agreement
(hereinafter referred to as "Contract") for the installation and construction of one (I)
flagpole, twenty-four (24) bleachers, two (2) announcer's booths, two (2) scoreboards and
one (I) maintenance building at City's softball complex located south of Route 20 in
Elgin, Illinois (a copy of the contract is attached hereto and made a part hereof as
Exhibit A); and
WHEREAS, the parties desire and agree to amend the Contract as set forth
herein.
NOW, THEREFORE, the parties agree as follows:
I. That Paragraph 5 of the Contract is amended to read as follows:
"5. City agrees to pay to the Corporation, upon the completion of
installation, the sum of $14,955.75 for the purchase and installation of the
two (2) scoreboards and flagpole."
2. That Paragraph 7 of the Contract is amended to read as follows:
"7. City agrees to pay to the Corporation, upon final inspection by
the City, one-half the cost of the installation and construction of the two
(2) announcer's booths and one (I) maintenance building as built by the
Corporation at the City's softball complex, provided however such payment
sha II not exceed $19,122."
3. That Paragraph 8 of the Contract is amended to read as follows:
"8. City agrees to pay to the Corporation upon final inspection by
the City, one-half the cost of landscaping as installed by the Corporation at
the City's softball complex, provided however such payment shall not
exceed $990."
4. That all other provisons of the Contract shall remain in full force and
effect.
•
IN WITNESS WHEREOF the parties have caused this agreement to be
executed by the Mayor and City Clerk of City and the President and Secretary of
Corporation respectively.
CITY OF ELGIN
By —7/44t,
Mayor
Attest:
1 •
City Clerk
HOFFER FOUNDATION
By � \41144)
President
Attest:
Secretary
AGREEMENT
THIS AGREEMENT made and entered into this day of , 1986
by and between the City of Elgin, a municipal corporation, organized and existing under
the laws of the State of Illinois (hereinafter referred to as "City") and the Hoffer Foun-
dation, an Illinois not-for-profit corporation, (hereinafter referred to as "Corporation")
WITNESSETH
WHEREAS, City and Corporation are desirous of installing two (2) score-
boards, one (I) flagpole, twenty-four (24) bleachers, two (2) announcer's booths and one
(I) maintenance building at City's softball complex located south of Route 20 in Elgin,
Illinois; and
WHEREAS, Corporation has heretofore secured pledges of funds to assist in
the financing of the purchase and delivery of said bleachers, booths and maintenance
building; and
WHEREAS, Corporation has heretofore installed and constructed or caused
the installation and construction of two (2) announcer's booths and one (I) maintenance
building at City's softball complex; and
WHEREAS, City has heretofore inspected said announcer's booths and mainte-
nance building and is satisfied as to the location and construction of said structures; and
WHEREAS, Corporation is ready, willing and able to cause the purchase and
installation of said scoreboards and flagpole and the purchase and delivery of said
bleachers in accordance with the terms and conditions contained herein.
NOW, THEREFORE, the parties agree as follows:
I. Corporation shall install or cause to be installed two (2) scoreboards at
City's softball complex in accordance with the scoreboard specifications and plans,
copies of which are attached hereto and made a part hereof by reference as Exhibits A, B
and C; provided however that the specific location for the installation of said score-
Exhibit A
boards at the City's softball complex shall be as directed by the City's Director of Public
Property and Recreation.
2. Corporation shall install or cause to be installed one (I) flagpole with an
overall height of forty-four (44) feet and containing an industrial internal halyard system
in accordance with the flagpole specifications, a copy of which is attached hereto and
made a part hereof by reference as Exhibit D; provided however that the specific loca-
tion for the installation of said flagpole at the City's softball complex shall be as
directed by the City's Director of Public Property and Recreation.
3. Corporation shall purchase and deliver or cause to be purchased and
delivered to the City's softball complex twenty-four (24) five row bleachers, identified as
Model Number 1025 in the bleacher specifications, a copy of which is attached hereto
and made a part hereof by reference as Exhibit E.
4. Corporation shall require any contractor employed by it to install the
scoreboards and/or flagpole to obtain insurance as provided in Schedule F attached
hereto naming the City of Elgin as additional insured; prior to commencement of
installation, Corporation shall file certificates of all required insurance with the City
Clerk of City specifically naming City as an additional insured.
5. City agrees to pay to the Corporation, upon the completion of installa-
tion, the sum of $12,000 for the purchase and installation of the two (2) scoreboards and
flagpole.
6. City agrees to pay to the Corporation, upon delivery, one-half the cost of
the purchase and delivery of the twenty-four (24) bleachers, provided however such
payment shall not exceed $10,000.
7. City agrees to pay to the Corporation, upon final inspection by the City,
one-half the cost of the installation and construction of the two (2) announcer's booths as
built by the Corporation at the City's softball complex, provided however such payment
shall not exceed $10,000.
8. City agrees to pay to the Corporation upon final inspection by the City,
one-half the cost of the installation and construction of the maintenance building as built
by the Corporation at the City's softball complex, provided however such payment shall
not exceed $7,500.
9. Upon completion in accordance with this agreement, the scoreboards,
flagpole, bleachers, announcer's booths and maintenance building installed, delivered and
constructed by Corporation shall become the property of the City; Corporation shall
provide City with appropriate bills of sale and all manufacturers' and contractors'
guarantees or warranties for the work performed.
10. City agrees to accept pledges from private donors which have been
solicited by Corporation and to forward any of said sums to Corporation to be applied to
the cost of said bleachers, announcer's booths and maintenance building. Such sums shall
not be credited toward City's obligation set forth in Paragraphs 5, 6, 7 and 8 hereof.
IN WITNESS WHEREOF the parties have caused this agreement to be
executed by the Mayor and City Clerk of City and the President and Secretary of
Corporation respectively.
CITY OF ELGIN
By
Mayor
Attest:
City Clerk
HOFFER FOUNDATION
By te• LAZilte____
President
Attest:
Secretary
Print No. 4765-CS
Page1of2
• SPECIFICATIONS
BASEBALL SCOREBOARD MODEL 1000
1.0 GENERAL: Scoreboard, UL Listed/CSA Certified, remotely operated from one (1)
control station.* Displays team scores, inning, halls, strikes, outs, hit, error,
using low voltage 100-: Solid State 2-WIRL cable multiplex system, quartz crystal
controlled.
2.0 SCOREBOARD: Size 16'L x 5'fi x 8"0, constructed of .05U aluminum. Scoreboard color
Green with 1" white outline striping. Four (4) brackets provided for mounting.
Weight approximately 245 lbs.
3.0 CONTROL CENTER: One (1) each Model MPC-2 solid state Microprocessor-based
operator's control furnished. Alpha-numeric display indicates both the number to be
entered and the word description of each entry. Data displayed on the scoreboard
can be recalled on the display at any time. Built-in self test mode capable of
performing 70,000 internal tests. Two (2) 16-key keyboards on the control provide
for direct entry of all information with internal beeper acknowledging each entry.
Control contains power on-off switch. Construction of gray highly break-resistant
plastic, size 12" x 12" x 5". Remote hand-held switch included for timing
functions. Ten (10) feet of cable and plug furnished. Control may be used to
operate manufacturer's solid state scoreboards for other sports by interchange of
keyboard overlay. Capable of control of multiple scoreboards or use alone with no
scoreboard.
4.0 U1i4F1ER: Lamp intensity day-night dimmer activated from operator's control center
keyboard.
5.0 LAMP BANKS: 4 x 7 matrix, individual aluminum reflectors, 15 watt frosted, 120 volt
lamps, 18" high.
�.O TEAM SCORES: Two (2) scores 0-99.
1.0 IN:JING: Registers 0-9.
:c.0 INDICATORS: Lamps Hood type, using three balls, two strikes, two outs, 75 watt
clear, 120 volt lamps, H and E, 100 watt red and green, 120 volt lamps.
9.0 CAPTIONS: Words, HO1L , GUESTS, INNING, BALL, STRIKE, OUT, H, E, white letters 10"
hiyh.
1 ;.0 CON11:UL CAt3LE: One ( 1) length required per scoreboard of 2-WIRE cable (coaxial
direct burial type) 1/4" diameter. Order cable required, from scoreboard to point
where control plugs in, from manufacturer. Plugs (5/8" diameter) shall be pre-wired
on each end. No field wiring, system plugs in.
1'..0 POWER: Scoreboard, 2.0 Amp, 115 V, 60 Hz. Control center, 10 watts, 115 V, 60 Hz.
Each requires earth ground.
1't..0 JUNCTION BOX: One ( 1 ) 4" x 4" with cover, to be installed in dry location (press
box), furnished.
1:18/84 1JEVCO SCORL:3OARD COMPANY, GREENVILLE, ILLINOIS 62246 USA
(618) 664-0360
Exhibit A
Print No. 4765-CS
Page 2 of 2 •
• SPECIFICATIONS
BASEBALL SCOREBOARD MODEL 1000
13.0 GUARANTEE: Nevco scoreboards, excluding lamp bulbs, are guaranteed for a period of
one (1) year from the date of invoice against any defects in workmanship or
material , and will be replaced or repaired without cost to the owner provided the
products or parts are returned postage paid to the Nevco factory. No charges for
time or material used in making repairs or corrections will be paid by Nevco
Scoreboard Company.
*If additional control stations or different type of junction boxes required, consult
manufacturer.
1!18/84 NEVCO SC REBOARD COMPANY, GREENVILLE, ILLINOIS 62246 USA
(618) 664-0360
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• FACE LAYOUT A j 1000 MFg
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Industrial Internal • Economy Internal ` ,;Q
Halyard System ; : Halyard System ' - --. .
- - EMC has developed a nearly perfect'way to slim-: '. . The EMC economy internal halyard flagpole combines the 1 .
dhalyard .v..
•
mate tampering with halyards,raising or lowering a . security of a concealed system with the simplicity of a "�^C•- ' .',
flag without authorization,or stealing the flag. • rope halyard. -- •
The EMC industrial internal halyard system con The polypropylene rope halyard runs through a stationary truck...-',- 0 -
tains a nev4 stainless steel winch mounted inside- across an additional centering halyard block,and is secured in a ::'„?=. .,--L'.-: _ -
-the flagpole shaft,operable only with a removable ' cam-action cleat located inside the flagpole behind a hinged,lock- ': -:
crank handle.As the stainless steel cable unwinds-: . ' able access door(see details
. from the winch,it passes upthrough the inside of • - - - • >, Gold Anodized
9 spm Alun.gall 'R
the flagpole shaft,over the truck sheave to the out- 5-co.Gad Arbei:b ewe• • -. . Fs"'''S.arn ..• - - -%t
_ side of the shaft,where a retainer sling provides a Akan.gall Flush Sears .. r as Alun_Ssaliorrry - -. .
_sliding anchor='- -•.•-. • _ :•_ . : ._.,..,., .. _ . Truck wit Nylon Shorn .� ._ ..-.2"(,
A countervi%eight,heavily coated with neoprene, uck lsi.oltircg''i' •.. .e s+»�» -"�'�
ti
attached to the retainer sling,allows the halyard s ss Sit Screws / �- - � ,•
to be lowered for fasteningor removingthe flag. .4414114414---;••••
-. •
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9 on.tw+pr,>r-seapoiypr �- -._..._
The halyard is then raised completely out of reach . • Nerve wig,2 t�uorr..s. Ship. wyv �" - i:' -*_.;� .
of vandals., : . _ -.... V,. ., -. :-..-.../. - - - ' ' . Top Portion or . ' :.i..
�DOt+r Shag 'O •
;S. '' .« '?S„
The improved,stainless steel,EMC winch is gear- ,�.ts�►aypropys.rt.. • .
' less and self-locking at any point,eliminating the s Irw eta c r 11.
_- ,
need for a separate brake.The new direct drive F ••••:.:•-•_:;±4,, x
• winch provides rapid raising or lowering of the r Iiia_'"- detw fight ''J 1 n fir w'll"• -zo`d 'a "..> .- .'
flag,with tittle effort with Naopreit Castro :►�-s s Flat Mead sue. _ z- :
• • • Mlrrp.d Access Door sem; .:
• The concealed halyard system can be applied toOns Place �'' -'� `Y• 'f
- •any EMC flagpole with an outside diameter of 6"or. s'aidt'd Jr"' �.°i� t = '
mere. -- eO63•T6 Auoy) ^ Cylinder LockIllia • ..:"21:2-__-• • .s_.
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Hinged lJ�i •
Open+rp Door � .
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ConcWad Halyard •Cylinder Look .. .ti
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' INDUSTRIAL INTERNAL HALYARD SYSTEM
-,
• Exposed Overall Diameter Length Ball Ship Sleeve Flag ' --
: Height eight Butt Top Wali Tapered Straight Diameter Sections Diameter Size •„ y;• �
20'-0" 23'-0" 5" 3" .188" 11'-0" 12'-0" 5" 1 r 4'x 6' y. «=
•i
25'-0" 28'-0" 51/2" 31/2" .188" 11'-0" 17'-0" 6" 1 10" 4'x 6' •`•'
30'- 33'-0" 6" 3W' .188" 13'-9" 19'-3" 6" 1 10" 5'x 8' _'
., 38'-6" 7" 3W' .188" 19'-3" 19'-3" r 1 10" 5'x 8' . -
40'-40'- ' 44'-0" 8" 3W' .188" 24'-9" 19'-3" 8" 2 12" 6'x 10' - ..^*'r
0" 49'-6" 8" 319" .188" 24'-9" 24'-9" 8" 2 12" 6'x 10' -4*".: „
-.`
'-0" 55'-0" 10" 4" .188" 33'-0" 22'-0" 10" 2 15" 8'x 12' •�-.S.4.. -----
80'-0" 66'-0" 12" 4" 250" 44'-0" 22'-0" 12" 3 15" 10'x 15' •�� r.1.7,c
70'-0" 77'-0" 12" 4" .375" 66'-3" 10'-9" 12" 4 15" 15'x 25' T-T='t.:- _a:
80'-0" 88'-0" 12" 5" .375" 66'-3" 21'-9" 12" 4 15" 15'x 25' _ __'
ECONOMY INTERNAL HALYARD SYSTEM - - "
Exposed Overall Dimension Diameter Length Ship Flag •! -r'` - i!` +s
Height "A" Butt Top Wall Tapered Straight Section Size . -
25'-0" 28'-0" 3'-0" 5" 3" .125" 11'-0" 17•-0" 1-PC 4'x 6' _- ."
30'-0" 33'-0" 3'-0" 5" 3" .125" 11'-0" 22'-0" 1-PC 5'x 8' ' '= ,'_.•=1-''-
35''0 38'-6" 3'-6" 5" 3" .125" 17-0" 21'-6" 1-PC 5'x 6' �_ -
`e'-,''ca:tip-
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_ l - - •-- - {,l ' .:,-:.:z...:,:
iN'_ •` f 1,"At+° .,i '� -
A '_ •°--.:�.- ` q.- ��c, - fie Ramp arid Deck Assemblyis
•
•• i� access by
; , -' � .-,�•a'i, ����R _ +�,•\F� ���v^Y ,�"' '1 designed to provide easy
•• ti �-:',, -c a; '* -. ,� :1 d spectators to elevated bleachers.
=f.'- •.-,-. -� :ti. :_ _ 4y�.,; '. s,, ' ar-i:,^.i- See detail bstow
-_ •,�: -•' •.. ;_-,-"t1:.',.t+ _l� o�i.< -�S_` +..` tee.`'�` t � _
6 ,..
4-- Standard
rd - ' . :- . Rampd
= Assembly
Bleacher Models : e '�-qe Deck
4 • `- The 30' r is d
Note:Model numbers on the charts below are for ''ge 'x '*,*•-1',.. , :_ rlong amp specific y
bleachers on MiroCote frames only. vior .4;.,i designed for spectators confined to
See the footnotes below the chart tot other a wheelchair or those with lower
Marne options- ambulatory mobility problems.The
Standard Non.Elevated Bleachers Ramp and Deck Assembly is
Seat Board 7'6'Long 150'Long 21'0•Long 27'0'Long Constructed of 16 gouge galvanized
Type Model# Model* Model,r Model# steel with a dimpled non-skid surface.
Ramp framework is finished in
ing
3 Row Capacity: 15 Capacity 30 aluminum enamel and the 15'Deck
Aluminum — 1023 _ undersfructure is finished in a choice
MiroCote — 1043 _ of either block MiraCote or
GatvaGuard 1020 -- — • galvanized. Contact your Miracle
PermsGlass 1083 1033 — — Representative for complete
Seating Seating Seating Seating information on the Romp and Deck
5 Row Capacity:25 Capacity:50 Capacity: 70 Capacity:90 Assembly.
I
MiraCotesn 10250 9205 9245 Ramp and Deck Assembly
GolvoGuard 1022 9805 9845 Shipping
PermaGloss 1085 1034 — — Model# Description Weight
Seating Seating Seating 1004 Complete 1682 los.
fk 10 Row _ Capacity: 100 Capacity: 140 Capacity: 180 accessibility
1 II IF Aluminum 1030 package consisting
MiroCote — 1050 9210 9250 of 30'romp
GolvoGuord — 1029 9810 9850 assernbty&15'
PermaGlass — 1036 — — walkway extenskxn
Seating Seating Seatk►g 1002-5 15'walkway 380 los.
15 Row Capacity: 150 Capacity:210 Capacity:270 extension
Aluminum -- 1035 1006 30'end ramp 1002 lbs.
MiraCote -- 1055 9215 9255 assembly
Galva-Guard - 1038 9815 9855 1059-2 5'0'x 59'walkway 300 lbs.
PemnoGlass - 1037 — — extension platform
Standard Elevated Bleachers
Seat Board 15'0'Long 21'0'Long 27'0•Long Elevated Bleachers
Type Model* Model# Model#
Seating Seating elevated bleachers include, as
Seating5 Row Capacity:50 Capacity: 70 Capacity:90 standard, a 36' high x 61' wide front
walkway.The walking area is
MiraCote 1075 9225 9265
m
Galva-Guard 1039 9825 9865 Coprised of six 16 gauge 215'x 9%"
PermaGloss 1088 — — dimpled non-skid galvanized steel
Seating Seating Seating boards. The understructure is 134' x
10 Row Capacity: 100 Capacity: 140 Capacity: 180 13/4' x 3/16'steel angle with a
MiraCote 1076 9230 9270 MiraCote or galvanized finish to
Galva-Guard 4040 9830 9870 match the bleacher model
PerrnoGioss 1089 — — framework.
15 Row Coo c ty ting 150 C Secm+°210 C Seati270 ng Each elevated bleacher model
number also includes two end step
MiroCote 1077 9235 9275
GolvoGuord 1042 9835 9875 assemblies 42'long by 61' wide with
PermoGioss 1090 — — 2 roll side handrails.The front
walkway includes a front handrail
MiroCote Frames—Order the model number listed on the chart above for bleachers on system,as described under the
• MlroCote Frames. guardrail section. The front roils
Galvanized Frames—Any bleacher listed above can also be placed on a Galvanized extend 34'above the walkway and
frame.Add(-1)to model number bled above. are designed for a 50 pound/lineal
Aluminum Frames—Only 3,5 and 10 row.nonelevated bleachers with Akiminurn Seat foot horizontal load and a 100
loads are available on Aluminum Frames.Add(-2)to the model number Med above. pound/lineal foot vertical load.
SPECTATOR SEATING/BLEACHER FRAMES/75
•
SCHEDULE F
Insurance
Primary Liability Insurance
Form of Coverage Minimum Limits of Liability
I. Workers' Compensation, Statutory
inch occupational disease
2. Employers' Liability $500,000 per accident
3. Comprehensive General Liability $1,000,000 per occurrence
for bodily injury, personal $1,000,000 annual aggregate
injury and property damage
•
September 17, 1986
MEMORANDUM
TO: Mayor and Members of the City Council
FROM: City Manager
SUBJECT: Hoffer Foundation Agreement
PURPOSE: The purpose of this memorandum is for the City Council
to consider amending its May 12th agreement with the Hoffer
Foundation to reflect the actual cost of improvements to the
softball complex.
BACKGROUND: On March 24th, the City Council authorized an
agreement with the Hoffer Foundation to install field lighting at
the softball complex. The cost of the lighting was estimated to
be $350, 000, with $175,000 coming from the City and private
donations, respectively. On May 12th, the City Council approved
a second contract with the Hoffer Foundation to build the
announcers' booths ( $20 , 000 ) , the maintenance building ( $15,000 )
and the bleachers ( $20 ,000 ) . The costs of these improvements
were to be financed by City funds and matching private donations .
In addition, the contract provided that the Hoffer Foundation
would be responsible for installing the score boards and flag
pole with funds which had previously been donated to the City by
Katy Industries and the American Legion. During the discussion
of the second contract , the City Council was informed that the
cost of the field lighting would be $330, 000, or $20, 000 below
the original estimate. This savings was to be used to help
finance the improvements contained the second agreement .
The improvements to the complex covered by the two contracts
mentioned above are now complete and the final invoices have been
received. During the construction of the improvements, changes
were made which increased the cost of some of the items,
necessitating the attached amendment to the second contract . The
contract stipulated a maximum cost for each project. No change ,
however, is required in the first contract for the field lighting
because the project came in at $340, 488. 94 , which is less than
the contractual amount but greater than the revised May estimate
of $330,000. A letter from Robert Hoffer is attached explaining
the reasons for the change orders.
C. .
Hoffer Foundation Agreement
September 17 , 1986
Page 2 of 2
Taken in the aggregate, the contracts obligated the City to
reimburse the Hoffer Foundation $214 ,500 for the improvements.
This figure was informally lowered to $204 , 500 in May when the
revised field lighting estimate was made. The reimbursement owed
to the Hoffer Foundation, based on final invoices, is
$213 ,603. 98, an increase of $9 , 103 .98 above the City' s share of
the project cost which was presented to the City Council in May.
FINANCIAL IMPACT: There are sufficient funds available to
reimburse the Hoffer Foundation for the above change orders,
assuming the General Fund would make a temporary loan to Fund 340
until the farm rental payments are received.
RECOMMENDATION: The PARC recommends the approval of the
aforementioned reimbursement to the Hoffer Foundation as outlined
in the attached amended agreement .
(/%ef
mes J. Coo , City Manager
JJC:amp
•
ROBERT A. HOFFER
HOFFER PLASTICS CORPORATION
SOUTH ELGIN,ILLINOIS
August 4, 1986
Mn. Robert F. Maim
Assitant City ManagVL
Etg-in City Hatt
150 Dexter Count
Etg-.n, IL 60120
Subject: Elgin Sobtba t Complex
Dean Bob:
The1Le ane 4eveAa2 ,items which constitute .the .invoices
bnom M-.elke-LaudendaLe which total $23,604.59.
1. Inztatting 4coneboands - $8,629.93
The boandz we/Le donated by Katy IndustAi,e4
and the American Legion @ $5,000. apiece.
The actual cost ob -the boand4 wab $2, 215.
apiece; however, it was neceddany to .in4-ta.0
substantiae I beam bAam.ing bon hold-.ng the
signs and -to etectniiy the boandb. Th,iz caused
the change bAom Mielke-Lauderdale. Thus
was $3,060. oven bunds provided by .the
$10,000. g-L t4.
2. The $8,632.94 change boA busing the Lighting
should be considered an "extra" OA added
beatw 'Le.. It was not contemplated .in the
oA.igLnal estimate. It pAov-deb boA continuous
£,Lghting in case one bulb banns out on the
pole. Othe wine, all tights would go out.
3. The announcelt 4tand4 were budgeted at $10,000.
apiece and .6o changed by Seagnen/Shales.
Again, no pAovizion was made boA etectn iby-.ng
the stands. Hence, the $6, 341. 72 change..
a.50
. , M
Mn. Robert R. Mcii -2- Augu.6-t 4, 1986
E.eg.in City Hatt
4. The e.eect .A yLng ob the .atonage building
wa4 contained in the $330,000.
M.ieJze-Laudendate change.
The $23, 604. 59 might wet be conzidvted a change ondvt
Oh Counci,e appnovat. There ane adequate bund4 avaitabee in
your budgeting 4ummany.
Sinceneey,
adt-tf 044-&-&-c___
RobeA. Hobbe►.
RAH/bg
Attch:
cc: Mn. Mike Sarno