86-0414 Route 20 Randall Lovell IDOT Illinois Department of Transportation
Division of Highways/District 1
1000 Plaza Drive/Schaumburg, Illinois/60196
1166r
BUREAU OF DESIGN
Letter of Understanding
City of Elgin/State of Illinois
U.S. Route 20 Improvement
F.A.P. Route 426
State Section: (8R & 8R-1)RS-82
Cook and Kane Counties
The Honorable Mr. Richard L. Verbic
Mayor
City of Elgin
150 Dexter Court
Elgin, Illinois 60120
Dear Mayor Verbic:
The State is desirous of improving approximately 34,194 lineal feet of
U.S. Route 20 from Randall Road to Lovell Road in the City of Elgin, Kane
and Cook Counties, Illinois [F.A.P. Route 426, U.S. Route 20, State
Section: (8R & 8R-1)RS-82] by making the following improvements:
A. U.S. Route 20 - from Randall Road to Lovell Road:
Complete roadway resurfacing, widening and rehabilitation of various
structures, installation of interchange lighting, modernization of
traffic signals at the intersection of U.S. Route 20 Lovell Road,
and by performing all other work necessary to complete the
improvement in accordance with the approved plans and specifications;
and
In order that the State and City may benefit by this proposed
improvement, we are requesting concurrence with the following:
1. The State will make all surveys, prepare plans and specifications,
receive bids and award the contract, furnish engineering inspection
during construction and cause the improvement to be built in
accordance with the plans, specifications and contract. The State
will pay for all surveys, construction and engineering costs.
2. Upon final field inspection of the improvement:
The State will maintain along U.S. Route 20 within the limits of the
improvement, the median, the through traffic lanes, the left-turn
and/or right turn lanes and the curb and gutter or shoulders and
ditches adjacent to the traffic lanes. The State will be responsible
for maintenance of lane line and median line markings.
•
The Honorable Mr. Richard L. Verbic
Page 2
The City will maintain along U.S. Route 20 within the limits of
the improvement (within the City limits) those portions of the
improvement not maintained by the State, including sidewalks,
manholes, catch basins, parkways, storm sewers, utilities and
appurtenances.
3. Upon acceptance by the State of the traffic signal modernization, the
financial responsibility for the maintenance and electrical energy
for the operation of the signals shall be proportioned as follows:
Intersection Level of Maintenance Electrical
Maintenance Energy
U.S. Route 20
Lovell Road I or II
STATE Share 100% 0%
CITY Share 0% 100%
It is agreed that the actual signal maintenance will be
performed by the State either with its own forces or through an
ongoing contractual agreement.
It is further agreed that the signals shall be maintained to at
least the Level of Maintenance shown above.
It is further agreed that upon acceptance by the State of the
traffic signal modernization included herein, the responsibility for
maintenance and energy outlined above shall continue to be as
outlined in the Master Agreement executed by the State and the City
on March 3, 1982.
4. The State will cause private utilities to be relocated at no expense
to the State or City. Where a municipal utility has been installed
(1) on right of way acquired by the Illinois Department of
Transportation or (2) within defined limits of a route the Illinois
Department of Transportation has accepted for maintenance
responsibilities, subsequent to the date of such acceptance the
municipality will bear all utility relocation or adjustment costs
made necessary by the construction of this improvement.
5. The City will adopt and put into effect the following ordinances:
a. Encroachments will be prohibited.
b. Plan approval (letter will be satisfactory).
The Honorable Mr. Richard L. Verbic
Page 3
This Letter of Understanding shall become null and void in the event the
contract covering the construction is not awarded by July 1, 1989.
Approval of this Letter of Understanding shall be considered as
concurrence with and acceptance of the terms contained herein and shall
be binding upon and inure to the benefit of the parties hereto, their
successors and assigns.
CITY OF ELGIN
Gc
By dt
Mayor �}
Date: 4/—/ f , 199'6
Very truly yours,
Ralph C. Wehner
District Engineer
Date: , 19
PLAN APPROVAL
WHEREAS, in order to facilitate the improvement of U.S. Route 20 known as
F.A.P. Route 426, State Section (8R & 8R-1)RS-82, the City of Elgin
hereby approves the plans and specifications for the proposed
construction.
APPROVED V-11/ , 19!"6
ORDINANCE NO.
AN ORDINANCE PROHIBITING ENCROACHMENTS
WITHIN THE STATE OF ILLINOIS RIGHT OF
WAY ALONG
WHEREAS, the State of Illinois, acting by and through its Department of
Transportation, is desirous of improving the Road
between and in
the of ; and
WHEREAS, said project is being constructed in order to facilitate the free
flow of traffic and ensure safety to the motoring public; and
WHEREAS, a portion of said project passes through the
of
BE IT ORDAINED BY THE COUNCIL OF THE
OF , COUNTY OF , STATE OF ILLINOIS, as follows:
Section 1. That no person, firm, corporation or other entity shall
install, place, maintain or construct any structure that encroaches upon the
State of Illinois right of way on the within the
limits of the of
Section 2. The Clerk of the
of is hereby authorized and directed to attach a copy of
this Ordinance to the agreement dated , 19 , by and
between the State of Illinois and the of
relative to the improvement of the
Section 3. This Ordinance shall be in full force and effect from and
after its passage and approval according to law.
ADOPTED BY THE COUNCIL OF THE OF
COUNTY OF , STATE OF ILLINOIS, this day
of , 19
VOTE:
AYES:
NAPES:
ABSENT:
APPROVED BY ME THIS
DAY OF , 19
Mayor
ATTEST:
City Clerk
Exhibit A
April 8, 1986
MEMORANDUM
TO: Mayor and Members of the City Council
FROM: City Manager
SUBJECT: U.S. Route 20 Improvement (By-Pass)
PURPOSE: This memorandum will provide the Mayor and Council with information to
discuss the improvements that IDOT is proposing for U.S. Route 20 and the City's
involvement.
BACKGROUND: The improvements that IDOT is proposing for the U.S. Route 20 between
Randall and Lovell Roads consists of resurfacing, shoulder work, widening and
rehabilitation of various structures, traffic signal modernization at the inter-
section of Lovell Road and U.S. Route 20, installation of interchange lighting
and other necessary work in accordance with the plans and specifications.
Attached is a copy of a Letter of Understanding which outlines the various
responsibilities of IDOT and the City. The City's involvement with U.S. Route
20 does not change because of this letter. Our responsibilities remain the same
in that we will continue to provide electrical energy for the traffic signals at
Lovell and U.S. Route 20 and will maintain any of our sewers or watermains that
cross the highway.
The IDOT is requesting the City pass an ordinance prohibiting encroachments upon
the U.S. Route 20 within the City Limits of Elgin. That can be done at a
subsequent meeting of the City Council .
We have not yet received a set of the plans so that we cannot recommend plan
approval at this time. We have been advised by Paul Riddle of IDOT that we
can do that at a later date by letter.
FINANCIAL IMPACT: The cost of the electrical energy for the traffic signals at
Lovell Road and U.S. Route 20 is $92.66 per month, or $1 ,112.00 annually.
RECOMMENDATION: It is recommended that the City Council authorize Mayor Verbic
to endorse the Letter of Understanding.
City Manager
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