86-0211 Guillou and Associates Tyler Creek Detention _ r
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AGREEMENT FOR ENGINEERING SERVICES
COVERING ENGINEERING DESIGN AND CONSTRUCTION
TYLER CREEK DETENTION BASIN
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THIS AGREEMENT, made and entered this //---day of February , 1986, by
and between the City of Elgin , whose address is 150 Dexter Court ,
Elgin, Illinois, 60120, hereinafter called PUBLIC AGENCY; and by
Guillou & Associates , Inc . , whose address is 124 Maple Grove Lane,
Springfield , Illinois , 62707 , and hereinafter called ENGINEER; covers
certain professional , engineering , and consulting services , and direct
costs in conjunction therewith, all in connection with the proposed
completion of the Tyler Creek Detention Basin , which is to be located
on Tyler Creek west of Randall Road in Kane County, Illinois.
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WHEREAS, previous work has been performed by ENGINEER, in cooperation
with the PUBLIC AGENCY , including preparation of the report entitled
"Hydrologic Inventory , Tyler Creek Watershed , Kane County , Illinois",
dated October 1976 ; and including calculations and information
relative to the acquisition of real estate for the project ; and
including preparation of the environmental report which is ready for
submittal to the Chicago District of the U. S . Army , Corps of
Engineers , in conjunction with the application for permit under
Section 404 of the Clean Waters Act ; and including computations and
services in support of activites related to efforts to enhance the
contribution of funds of the State of Illinois toward the design and
construction of the project ; and with the understanding that all
information gained from the described work and other studies shall be
made available to the work of this AGREEMENT without cost , and
WHEREAS , the work of this AGREEMENT is intended to carry the
development of the Tyler Creek Detention Project from its present
degree of planning to completion of final construction , the work of
this AGREEMENT is divided into three phases, as :
Phase I - Preparation of the design report as required by the
State of Illinois, submittal of the application for permit to
construct to the Division of Water Resources , and preparation of
responses to inquiries regarding the Section 404 permit for which
application is to be made. Costs of the Phase I work amount to
$29 ,800.
Phase II - Responses to questions arising from the application for
permit to construct ; design, construction and testing of a
hydraulic model of the principal spillway and outlet system;
preparation of working drawings, design plans and specifications.
The work of Phase II is to be accomplished for the lump sum amount
of $31 ,715.
Phase III - Includes supervision of construction and progress
reports to the PUBLIC AGENCY. An average of about 10 hours per
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week of engineering technician services will be provided by PUBLIC
AGENCY to supplement regular inspections of the work by ENGINEER
during the construction phase of the project. The project will be
inspected on an as-needed basis by the structural consultant.
Construction surveys are to be provided by the contractor , and it
shall be the responsibility of the ENGINEER to check these surveys.
The Phase III work will be completed for the lump sum cost of
$12,950, not including the services of the engineering technician.
The anticipated schedule for project completion is as follows:
1 . Authorization to proceed issued by PUBLIC AGENCY -February 15,
1986 .
2 . ENGINEER file environmental assessment report and application
for permit under Section 404 - February 25 , 1986 .
3. ENGINEER file design report and application for construction
with the Illinois Divison of Water Resources - June 15 , 1986.
4. Advertise for construction bids - August 15, 1986.
5 . Open bids - September 15 , 1986. •
6. Begin construction - October 1 , 1986.
7 . Complete construction - October 1 , 1987 . •
WITNESSETH THAT, in consideration of the premises and mutual covenants
herein set forth,
THE ENGINEER AGREES ,
1 . To be responsible for supplying additional information •which may
be required , and to meet with the Chicago District of the Corps of
Engineers and with other agencies , all in support of the
application for permit under Section 404 of the Clean Waters Act.
2. To prepare and submit to the Division of Water Resources of the
Illinois Department of Transportation , application for permit for
the construction of the said project , and to be responsible for the
preparation and submission of the required design report in support
of said application , which shall include but not be limited to the
following topics :
A. Hydrologic and Hydraulic Investigations
1 . Maximum water surface elevation with the 100-year event .
2 . Maximum water surface elevation with the spillway design
flood .
3. Evaluation of upstream flood hazards .
4. Provisions for emergency and normal drawdown of the pool.
5. Freeboard design.
6 . Energy dissipator analysis
7. Dam breach wave analysis.
B. Structural and Geotechnical Investigations and Design
1 . Geotechnical investigations.
2 . Earth embankments.
3. Seepage computations.
4. Conduit design.
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5. Concrete design for spillway and pump station.
6. Steel design for spillway and pump station and spillway
gates.
7 . Energy dissipation. structures.
8. Design of filters and drains. •
9. Riprap computations and locations.
C. Plan of Operation •
D. Project Maintenance Plan
3. To attend conferences to be held at the request of PUBLIC AGENCY
in addition to the normal vists for supervision and work of this
AGREEMENT.
4. The basic survey notes , sketches, charts , computations and other
data prepared or obtained by ENGINEER pursuant to this AGREEMENT
will be made available, upon request , to the PUBLIC AGENCY at cost
and without restrictions or limitations as to their use.
5. All plans and other public documents furnished by ENGINEER
pursuant to this AGREEMENT will be endorsed and will show the
appropriate professional seal where such is required by law or is
requested by the PUBLIC AGENCY.
THE PUBLIC AGENCY AGREES
1 . To pay for the costs of Phase I of this AGREEMENT on the basis of a
lump sum contract with amount of $29 ,800. Payment shall be on the
basis of monthly billings to be submitted by the ENGINEER which shall
describe the completed work and shall state the estimated degree of
. completion of the total Phase I program. Ten percent of the amount of
each monthly billing shall be withheld for payment at the completion
of the Phase I work.
2. To pay for the work of Phases II and III of this AGREEMENT in
fashion similar to Phase I.
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3. That, should the project be abandoned at any time after the
ENGINEER has performed any part of the services provided for in this
AGREEMENT and prior to the completion of such services, the PUBLIC
AGENCY shall reimburse the ENGINEER for actual costs incurred up to
the time he is notified in writing of such abandonment - "actual cost"
being defined as material costs plus actual payrolls , insurances,
social security, vacation and retirement deductions.
• 4. That, should PUBLIC AGENCY extend the term of this AGREEMENT beyond
two calendar years from the date hereof , the PUBLIC AGENCY will pay
the ENGINEER, in addition to the fees provided herein, actual costs
incurred beyond the stated fees and beyo94 the stated time limit -
"actual costs" being defined as in Item V, herein.
IT IS MUTUALLY AGREED,
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1 . That ENGINEER shall evaluate the bids received for the work, shall
be responsible for recommendations as to the bidder who is to perform
the construction work, and shall keep records and make recommendations
for payments to the Contractor as the work progresses.
2 . That time is of the essence and the schedule of progress contained
herein is the minimum schedule, and both parties to this AGREEMENT
will endeavor to advance the dates of the schedule to the maximum '
degree possible.
3. This AGREEMENT may be terminated by PUBLIC AGENCY up6n giving
notice in writing to the ENGINEER at his last known post office
address. Upon such termination the ENGINEER shall cause to be
delivered to the PUBLIC AGENCY, all drawings , partial and completed
estimates , and data from soil surveys or subsurface investigations,
with the understanding that all such information shall become the
property of the PUBLIC AGENCY. The ENGINEER shall be paid for any
services completed or partially completed in accordance with Paragraph
of "THE PUBLIC AGENCY AGREES".
IN WITNESS WHEREOF, the parties have caused this AGREEMENT to be
executed in quadruplicate counterparts , each of which shall be
considered to be an original , by their duly authorized officers as of
the dates below indicated .
Executed by the PUBLIC AGENCY, City of Elgin, Kane County ,
this day of February , 1986. State of Illinois.
ATTEST
By ti By .
City Clerk 'ity Manag e
Execute. .y t e ENGINEER, this
24th d. y o, anuary, 1986.
1111 -.dila 1 A. : '.
President
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TELEPHONE 312/695-6500
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�� , 150 DEXTER COURT ELGIN , ILLINOIS 60120
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February 13, 1986
Mr. John Guillou
Guillou & Associate, Inc.
124 Maple Grove Lane
Springfield, IL 62707
Subject: Tyler Creek Detention Facility
Engineering Agreement
Dear John:
Attached you will find a fully executed copy of the Engineering
Agreement for the Tyler Creek Detention Facility.
Based on your schedule, as referenced in the agreement, you should
be starting immediately to complete and file the environmental accessment
report and application for permit. We look forward to work starting on
this project by October 1, 1986.
Please contact our office if you have any questions or require any
further information.
Sincerely,
CITY OF ELGIN
Ralph Ridley
Civil Engineer II
RR:eb
Attachment
cc/ James Cook, City Manager
Mel Dahl, Public Works Director
Marie Yearman, City Clerk
February 5 , 1986
MEMORANDUM
TO: Mayor and Members of the City Council
FROM.: City Manager
SUBJECT: Engineering Agreement for Tyler Creek
Detention Facility
PURPOSE: The purpose of this memorandum is to transmit for the
Council' s consideration, the proposed Engineering Agreement for
Tyler Creek Detention Basin.
BACKGROUND: The City has been advised that the Build Illinois
program for 1986 includes funds for the Tyler Creek Detention
Facility. We are presently trying to determine the schedule for
release of those funds. We have been advised that if we are able
to proceed to construction this year, that the funds will
probably be able to be released immediately, which would allow us
to have a bond issue of reduced size.
Mr. Guillou, who has done the engineering work on this project up
to this date, has proposed an Engineering Agreement in three
phases. The project can be stopped between these phases and the
City will incur the liability of only the amount in that phase.
Schedule would permit opening of bids by mid-September and
beginning construction this fall, which is of importance.
It is recommended that the City proceed immediately with the
award of this so that no time will be lost and we are able to
meet the schedule . Funds can be advanced from the Tyler Creek
revenues and reimbursed at the time of the bond issue, which will
probably take place by early summer. Should we be notified that
the state is unable to release the funds and proceed, we can stop
the engineering and delay the bond issue until later in the year,
or even into 1987 , and have the construction fall at that time.
RECOMMENDATION: It is recommended that the Council approve the
resolution authorizing the Engineering Agreement with John
Guillou & Associates , Inc.
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mes J. C•ok City Manager
JJC:amp
Attachments
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RESOLUTION
AUTHORIZING EXECUTION OF AN AGREEMENT WITH
GUILLOU & ASSOCIATES, INC. FOR THE TYLER CREEK DETENTION FACILITY
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS,
that James J. Cook, City Manager, and Marie Yearman, City Clerk, be and are hereby
authorized and directed to execute an agreement on behalf of the City of Elgin with
Guillou & Associates, Inc. for certain engineering and consulting services for the Tyler
Creek Detention Facility, a copy of which is attached hereto and made a part hereof by
reference.
Richard L. Verbic, Mayor
Presented: February 10, 1986
Adopted:
Vote: Yeas Nays
Recorded:
Attest:
Marie Yearman, City Clerk