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84-1008 Donohue • 84 - ID 0% RESOLUTION ACCEPTING THE PROPOSAL OF DONOHUE & ASSOCIATES, INC. FOR ENGINEERING SERVICES FOR THE WING PARK SWIMMING POOL BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Robert O. Malm, Acting City Manager, be and is hereby authorized and directed to accept the proposal on behalf of the City of Elgin of Donohue & Associates, Inc. for engineering services for the Wing Park Swimming Pool, a copy of which is attached hereto and made a part hereof by reference. Richard L. Verbic, Mayor Presented: October 8, 1984 Adopted: Vote: Yeas Nays Recorded: Attest: Marie Yearman, City Clerk :() Donohue May 8, 1984 Mr. Melford A. Dahl, P.E. Director of Public Works City Engineer City of Elgin 150 Dexter Court Elgin, IL 60120 Re: Wing Park Swimming Pool Dear Mr. Dahl: This letter is a follow-up to our April 24, 1984 meeting during which we discussed and visited the referenced pool. The purpose of this letter is to present ideas on how the City could systematically approach investigation and possible resolution of the pool problems. We understand the City's immediate concern with the pool is the difficulty of emptying, cleaning and painting the deep end because of continuous flow of water into the pool through a construction joint. Other potential problems include loss of soil from beneath the pool at the leaking joint and insta- bility caused by high hydrostatic uplift when the pool is temporarily emptied in the spring for cleaning and painting. We suggest a phased approach, as described below, for analyzing and possibly solving the pool problems. With the exception of the first phase, each phase would be undertaken only if warranted based on one or more of the preceding phases. Any of the phases could be further broken down into additional phases for contract purposes. PHASE I: RECONNAISSANCE Tasks: 1. Review pool plans, supporting documentation, and other relevant data in City files. If necessary, contact the pool designer for additional information. 2. Perform a site reconnaissance. A structural engineer and a groundwater scientist will examine the pool and surrounding areas. Examples of points of interest include: topography and site drainage; surface soil types; overall condition of the structure including indications of faulting or other movement; the nature of the troublesome construction joint; possible loss of soil material from beneath the pool, particularly at the structural joint; pressure and condition of relief valves; plumbing and possible location of bore holes and observation wells. Our proposal assumes that City personnel will be available to gain access to the site, dewater the pool, and provide relevant data and information. Donohue & Associates, Inc. 250 East Devon, Suite 150 Itasca, Illinois 60143 Engineer i Architects 312.7734210 Donohue 3. Perform preliminary calculations, based on readily available information and stated assumptions, of the relative magnitude of upward and downward forces on the pool to determine the potential for damaging uplift. Timing: Phase I could be carried out on short notice and require a total elapsed time of about two weeks. Product: A letter report summarizing field observations, with emphasis on structural conditions; presenting results of the uplift calculations; and making recommendations, if appropriate, for subsequent engineering investigations, including possible use of ground penetrating radar to define the location and extent of voids beneath the pool. Cost: $1,500.00 PHASE II: GROUND PENETRATING RADAR Tasks: 1. Use ground penetrating radar (GPR) to search for voids beneath the leaking construction joint and at other points of interest in or near the pool. 2. Interpret GPR charts. Timing: Phase II could be carried out within two weeks after completion of Phase I. Product: A letter report describing the GPR survey and presenting additional informa- tion on the characteristics of the construction joint and the conditions beneath the joint. Cost: $1,500.00 to $2,200.00 Note: The GPR equipment charge of $600 could be budgeted and billed as a separate item. Mr. Melford A. Dahl May 8, 1984 Page 2 • Donohue PHASE III: OBSERVATION WELLS Tasks: 1. Based on the earlier reconnaissance, select locations for three pairs or nests of observation wells. Each nest would contain a total of approximately 40 lineal feet of well. (The installation, testing, and subsequent observation of these wells is intended to provide information on the nature of subsurface materials, location of the water table, the hydraulic conductivity of soils, pressure on the bottom of the pool and fluctuations in the water table.) 2. Install the three pairs of observation wells, obtain soil samples at close (1 foot or less) intervals, and perform a survey with City assistance to determine the vertical and horizontal locations of the wells. 3. Perform a slug test immediately after well installation for eventual determination of hydraulic conductivity of the soil. 4. Train City personnel in well observation and maintenance techniques. Training: Phase III could be conducted over an approximately two week period, perhaps during the spring or early summer of 1984. Product: A letter report summarizing well installation and startup procedures and observation and maintenance techniques. Cost: $6,500.00 to $7,700.00 Note: 1. In the event that the observation wells do not provide adequate subsurface groundwater and soils data, pumping tests may be necessary. The need for and cost of these tests cannot be determined at this time. 2. The well drilling and installation cost of approximately $1,600 for each of the three well nests could be budgeted and billed as a separate item. Labor for the slug tests, about $800, could also be budgeted and billed separately. Mr. Melford A. Dahl May 8, 1984 Page 3 , Donohue PHASE IV: DATA ANALYSIS Tasks: 1. Analyze the slug test data to determine hydraulic conductivity of the soil. 2. Analyze the soil samples to determine the nature of the soils. 3. Analyze the observation well data to determine the location of and fluctuations in the water table and to determine the hydrostatic pressure on the bottom of the pool. 4. Perform additional uplift calculations to determine if partial or full dewatering of the pool places excessive stress on the pool. Timing: Phase IV would be carried out during and shortly after Phase III and would be completed within four weeks after the completion of Phase III, that is, after all the data are collected. Product: A letter report describing analysis procedures, presenting results, and, as appropriate, making recommendations concerning changes in pool maintenance procedures and possible additional investigation. Cost: $2,000.00 to $2,800.00 Note: For budgeting and billing purposes, the analysis performed by the hydrogeologist (about $1,400) could be separated from the analysis performed by the structural engineer. PHASE V: ALTERNATIVES In the event that earlier phases identify potential solutions to the joint seepage problem or identify other potential problems, such as damaging uplift and solutions, and in the event that the solutions to those problems are not straightforward, such as changing the operation of the pool, preliminary engineering will be performed for alternative solutions. Tasks: 1. Evaluate alternatives such as installation of wells that could be used to - temporarily or permanently drawdown groundwater around the pool. Mr. Melford A. Dahl May 8, 1984 Page 4 Donohue 2. Estimate the cost of technically feasible alternatives. Timing: Phase V would be carried out after Phase IV and would require one month to complete. Product: A letter report presenting a description of technically feasible alternatives and their costs and a recommended course of action. Cost: Cannot be determined at this time. We trust that the ideas presented in this letter will be helpful to you in formulating an approach to the pool problem. We are not recommending that all phases be implemented nor are we suggesting that all phases will eventually be required. We are presenting the phases to suggest some of the efforts that may be required. We suggest doing Phase I and then deciding on the next course of action. Please contact us if you have questions or concerns. We would be pleased to provide any or all of the indicated services. Very truly yours, DONOHUE & ASSOCIATES, INC. ZS if•V t& t•A David P. Tulp, P.E. I Manager - Chic go Area Office S art G. Walesh, P.E. Manager - Water Resources Engineering SGW/ss cc: Don Eageny Phil Englebert Joan Underwood Mr. Melford A. Dahl May 8, 1984 Page 5 . • CITY OF ELGIN ENGINEERING DIVISION 150 DEXTER COURT-ELGIN,ILLINOIS 60120-5555 Telephone: (312) 695- 6500 Ext. 245 TRANSMITTAL LETTER Date October 18, 1984 To: Marie Yearman City Clerk Job: Wing Pool Ground Water We transmit herewith for your—Information Approval Files X Correction Original Return One (1 ) AWU Reconnaissance Engineering Agreement executed by the Acting City Manager. Sheet Nos. 3 Pages dated October 12, 1984 and signed by Bob Maim on October 17, 1984. Remarks City Council approval was received on October 8, 1984. The work by Donohue is scheduled to begin no later than October 24, 1984. CC: David Tulp, Donohue, w/executed Yours very truly, original Phil Bennett, w/copy Gary W. Miller, Engineering Supervisv/j / lif By Donohue October 12, 1984 V so City of Elgin 150 Dexter Court OCT 12 1984 Elgin, IL 60120-5555 Attn: Mr. Gary Miller ore of ELG nit anitamil° Re: Wing Park Swimming Pool Reconnaissance Engineering Agreement Dear Mr. Miller: Donohue & Associates, Inc. , will be pleased to provide the following services in response to your request: 1. Review pool plans, supporting documentation, and other relevant data in City files. If necessary, contact the pool designer for additional information. 2. Perform a site reconnaissance. A structural engineer and a groundwater scientist will examine the pool and surrounding areas. Examples of points of interest include: topography and site drainage; surface soil types; overall condition of the structure including indications of faulting or other movement; the nature of the troublesome construc- tion joint; possible loss of soil material from beneath the pool, particularly at the structural joint; presence and condition of relief valves; plumbing; and possible location of bore holes and observation wells. Our proposal assumes that City personnel will be available to gain access to the site, dewater the pool, and provide relevant data and information. 3. Perform preliminary calculations, based on readily available information and stated assumptions, of the relative magnitude of upward and downward forces on the pool to determine the potential for damaging uplift. Timing: The reconnaissance would require a total elapsed time of two weeks and we can begin this project immediately upon receiving notice to proceed. Product: The product of the reconnaissance will be a letter report summarizing field observations, with emphasis on structural conditions and presenting results of the uplift calculations. If appropriate, the letter will include Donohue & Associates, Inc. 250 East Devon, Suite 150 Itasca, Illinois 60143 Engineers & Architects 312-773.8210 . . Donohue recommendations for subsequent engineering investigations, including possible use of ground penetrating radar to define the location and extent of voids beneath the pool. Compensation: Compensation for these services shall be on a per diem basis in accordance with Donohue's hourly fees in effect at the time the services are performed. Donohue will bill the City monthly for the actual services provided for the project by the staff members involved plus other expenses incidental to the project such as meals, mileage, and other direct expenses. The bill will provide a breakdown of services rendered according to Donohue's standard job classifications. A copy of the current fee schedule is available on request. The estimated maximum fee for these services is $1,500.00. Donohue will notify the City if it is anticipated that the fee for services will exceed the maximum amount. Compensation and timing stated in this agreement are valid until January 1, 1985. If authorization is not received by this time, this agreement will be subject to review. The receipt of a signed copy of this agreement or a purchase order referencing this letter shall be considered as authorization to proceed with the services described. Please contact our office if you have any questions regarding this project. Very truly yours, Accepted by: DONOHUiSSOCIATES, INC. ) CITY OF LGIN, ILLINOIS Dg:. Tulp, P.E. Vice President 44.4 /it e ' Author zed SignaCure ,f1 Do d C. Eageny 6)e-) 41 11 i ( q8 Regional Marketing Manager Date SIAT/ta Attachment: General Terms and Conditions cc: Stu Walesh • Donohue GENERAL TERMS AND CONDITIONS Effective November 1, 1981 1. Donohue will bill the owner monthly with net payment due in thirty (30) days. Past due balances shall be subject to a service charge at a rate of 1.0% per month. In addition, Donohue may, after giving seven (7) days written notice, suspend service under any agreement until the owner has paid in full all amounts due for services rendered and expenses incurred, including a service charge on past due invoices. 2. The stated fees and scope of services constitute our best estimate of the fees and tasks required to perform the services as defined. This agreement, upon execution by both parties hereto, can be amended only by written instrument signed by both parties. For those projects involving conceptual or process development services, activities often cannot be fully defined during initial planning. As the project progresses, facts uncovered may reveal a change in direction, which may alter the scope. Donohue will promptly inform the owner in writing of such situations so that changes in this agreement can be negotiated as required. 3. Costs and schedule commitments shall be subject to renegotiation for delays caused by the owner's failure to pro- vide specified facilities or information, or for delays caused by unpredictable occurrences, including without limitation, fires, floods, riots, strikes, unavailability of labor or materials, delays or defaults by suppliers of materials or services, process shutdowns, acts of God or the public enemy, or acts or regulations of any govern- mental agency. Temporary delay of services caused by any of the above which results in additional costs beyond those outlined may require renegotiation of this agreement. 4. Donohue will maintain insurance coverage in the following amounts: Worker's Compensation Statutory General Liability Bodily Injury $1,000,000 Property Damage $ 500,000 Automobile Liability Bodily Injury $1,000,000 Property Damage $1,000,000 Aviation $5,000,000 Professional Liability Coverage $2,500,000 If the owner requires coverages or limits in addition to the above stated amounts, premiums for additional insur- ance shall be paid by the owner. 5. When Donohue, subsequent to execution of an agreement, finds that specialized equipment must be purchased to provide special services, the cost of such equipment will be added to the agreed fees for professional services only after the owner has been notified. 6. The owner agrees to provide such legal, accounting, and insurance counseling services as may be required for the project. 7. Termination of this agreement by the owner or Donohue shall be effective upon seven (7) days written notice to the other party. The written notice shall include the reasons and details for termination. Donohue will prepare a final invoice showing all charges incurred through the date of termination; payment is due as stated in para- graph 1. If the owner violates any of the agreements entered into between Donohue and the owner, or if the owner fails to carry out any of the duties contained in these terms and conditions, Donohue may, upon seven (7) days written notice suspend its services without further obligation or liability to the owner unless, within such seven (7) day period the owner remedies such violation to the reasonable satisfaction of Donohue. 8. Re-use of any documents pertaining to this project by the owner on extensions of this project or on any other project shall be at the owner's risk and the owner agrees to defend, indemnify, and hold harmless Donohue from all claims, damages, and expenses including attorney's fees arising out of such re-use of the documents by the owner or by others acting through the owner. 9. Donohue will provide all services in accordance with generally accepted professional practices. Donohue will not provide or offer to provide services inconsistent with or contrary to such practices nor make any warranty or guarantee, expressed or implied, nor to have any agreement or contract for services subject to the provisions of any uniform commercial code. Similarly, Donohue will not accept those terms and conditions offered by the owner in its purchase order, requisition, or notice of authorization to proceed, except as set forth herein or expressly accepted in writing. Written acknowledgement of receipt, or the actual performance of services subsequent to receipt, of any such purchase order, requisition, or notice of authorization to proceed is specifically deemed not to constitute acceptance of any terms or conditions contrary to those set forth herein. 10. Donohue intends to serve as the owner's professional representative for those services as defined in this agreement and to provide advice and consultation to the owner as a professional. Any opinions of probable projects costs, approvals, and other decisions made by Donohue for the owner are rendered on the basis of experience and quali- fications and represent our professional judgment. 11. This agreement shall not be construed as giving Donohue the responsibility or authority to direct or supervise construction means, methods, techniques, sequence, or procedures of construction selected by contractors or subcontractors or the safety precautions and programs incident to the work of the contractors or subcontractors.