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80-0728 Summit and Hiawatha Traffic Signals Illinois Department of Transportation Division of Highways/District 1 , 1000 Plaza Drive/Schaumburg. Illinois/60196 RT 1 (C) Ill. 58 @ Hiawatha September 10, 1980 Mr. Richard Verbic, Mayor City of Elgin 150 Dexter Court Elgin, IL 60120 Dear Mayor Verbic: Enclosed for your files is a completely executed Agreement for the construction and maintenance of traffic signals at the captioned intersection. Very truly yours, / i I , Sigmund C. Ziejewski District Engineer AJB/hb Y AGREEMENT This agreement entered into this 2 S 41 day of ru,1 A.D. , 1980 by and between the STATE OF ILLINOIS, acting by and through its Dkpartment of Transportation hereinafter called the STATE, and the CITY OF ELGIN, of Cook and Kane County, of the State c Illinois, hereinafter called the CITY. WITNESSETH: WHEREAS, the STATE, in order to facilitate the free flow of traffic and insure safety to the motoring public, is desirous of improving the intersection of Illinois Route 58 (FAP Route 557) and Hiawatha Drive by replacing temporary traffic control signals with permanent traffic control signals (to be known as STATE Section 580TS-79 and as CITY Section 80-00114-00-TL) , installing emergency vehicle pre-emption equipment, and by performing all other work necessary to complete the improvement in accordance with the plans and specifications; and, WHEREAS, the CITY is desirous of said improvements in that same will be of immediate benefit to the residents of the CITY, and permanent in nature; and, WHEREAS, the intersection of Illinois Route 58 and Hiawatha Drive lies within the corporate limits of the CITY. NOW, THEREFORE, in consideration of the mutual covenants contained herein, the parties hereto agree as follows: 1. The STATE agrees to prepare plans and specifications, receive bids, award the contract, furnish engineering inspection during construction, and cause the improvement to be built in accordance with the plans, specifications, and contract. The STATE also agrees to pay all construction and engineering costs subject to reimbursement by the CITY as hereinafter stipulated. 2. The CITY agrees to approve the plans and specifications by letter or resolution prior to the STATE advertising for the work to be performed hereunder. 3. It is mutually agreed that the proportional participation for the construction costs and engineering costs of these improvements shall be as follows: FEDERAL STATE CITY FUNDS FUNDS FUNDS Traffic Signals 85% 7.5% 7.5% Emergency Pre-Emption Equipment -0- -0- 100% 4. It is mutually agreed that the estimated construction costs and engineering costs of these improvements are as follows: FEDERAL STATE CITY FUNDS FUNDS FUNDS TOTAL Traffic Signals $51,000 $4,500 $4,500 $60,000 Emergency Pre-Emption Equipment -0- -0- $6,000 $ 6,000 TOTAL $51,000 $4,500 $10,500 $66,000 • -2- 5. It is mutually agreed that the CITY will reimburse the STATE in an amount equal to the CITY'S share of the actual cost as determined in accordance with Item 3 above. It is mutually agreed that upon award of the contract for this improvement, the CITY will pay to the Department of Transportation of the State of Illinois, in a lump sum from any funds allotted to the CITY, under the Motor Fuel Tax Law, an amount equal to 95% of its obligation incurred under this agreement, and will pay to the said Department the remainder of its obligation (including any non-participating costs for FA projects) in a lump sum, upon completion of the project based upon final costs. 6. The CITY has passed a resolution appropriating sufficient funds to pay its share of the cost of these improvements, a copy of which is attached hereto as "Exhibit A" and made a part hereof. 7. It is mutually agreed that the financial responsibility for the maintenance of the permanent traffic signals and the energy charges for the operation of the permanent traffic signals shall be borne entirely by the CITY. 8. It is mutually agreed that the maintenance and the financial responsibility for the maintenance costs and energy charges for the operation of the emergency vehicle pre-emption equipment shall be borne entirely by the CITY. 9. Upon the completion of this improvement, the CITY will be responsible for the maintenance of the permanent traffic signals. 10. Upon the completion of this improvement, the CITY shall be responsible for the maintenance of the permanent traffic signals in a manner satisfactory to the STATE. Such maintenance shall be in accordance with the Traffic Signal Maintenance Provisions attached hereto as "Exhibit B" and made a part hereof. The STATE reserves the right to take over the maintenance of the traffic signals upon giving the CITY a written notice not less than thirty days in advance. From that day forward the STATE will send an itemized invoice to the CITY every three months for the maintenance cost of the traffic signals during the preceding period. Upon receipt of said invoice, the CITY agrees to pay to the STATE the amount of the invoice by certified check made payable to the Treasurer, State of Illinois, and remit same to the District Engineer, Illinois Department of Transportation, 1000 Plaza Drive, Schaumburg, Illinois 60196. 11. The STATE agrees to make arrangements with the local power company to furnish electrical energy for the operation of the traffic signals and to bill the CITY for the entire cost of the energy charges. 12. The STATE retains the right to control the sequence and timing of the traffic signals. t 1 -3- . 13. The CITY has adopted and will put into effect, prior to advertising for the work to be performed hereunder, an ordinance requiring that parking be pro- hibited adjacent to this improvement on the approaches lying within the corporate limits of the CITY, a copy of which is attached hereto as "Exhibit C" and will, in the future, prohibit parking at such locations on or im- mediately adjacent to this improvement as may be determined to be necessary by the STATE from traffic capacity studies. 14. The CITY agrees to exercise its franchise right to cause private utilities to be relocated at no expense to the STATE. 15. The STATE agrees to comply with all applicable Executive Orders and Federal Highway Acts pursuant to the Equal Employment Opportunity and Nondiscrimination Regulations required by the U.S. Department of Transportation. 16. This agreement and the covenants contained herein shall become null and void in the event the contract covering the construction work contemplated herein is not awarded by June 30, 1983. 17. This agreement shall be binding upon and inure to the benefit of the parties hereto, their successors and assigns. CITY OF ELGIN By: P4-4-2:44-`? Mayor ATTEST: Date: 7- 9-00 City Clerk STATE OF ILLINOIS DEPARTMENT OF T SPORTATION By: 4 Engineerf raffiic Date: 4 0 S� EXHIBIT A WHEREAS, the City of Elgin has entered into an Agreement with the State of Illinois for the installation of traffic control signals at the intersection of Illinois Route 58 (Summit Street) at Hiawatha Drive, known as STATE Section 580TS-79 and as CITY Section 80-00114-00-TL; and, WHEREAS, in compliance with the aforementioned Agreement, it is necessary for the CITY to appropriate sufficient Motor Fuel Tax Funds to pay its share of the cost of said traffic signal installation. NOW, THEREFORE, BE IT RESOLVED, that there is hereby appropriated the sum of TEN THOUSAND FIVE HUNDRED AND NO/100 DOLLARS ($10,500.00) or so much thereof as may be necessary, from any money now or hereinafter allotted to the CITY, under provisions of the Motor Fuel Tax Law, to pay for its share of the cost of this improvement as provided in this Agreement; and, BE IT FURTHER RESOLVED, that upon award of the contract for this improvement, the CITY will pay to the Department of Transportation of the State of Illinois, in a lump sum from any funds allotted to the CITY, under the Motor Fuel Tax Law, an amount equal to 95% of its obligation incurred under this Agreement, and will pay to the said De- partment the remainder of its obligation (including any non-participating costs for FA projects) in a lump sum, upon completion of the project based upon final costs; and, BE IT FURTHER RESOLVED, that the CITY agrees to pass a supplemental resolution to provide necessary funds for its share of the cost of this improvement if the amount appropriated herein proves to be insufficient to cover said cost. Passed this p day of 1930 AYES 7 STATE OF ILLINOIS ) CITY OF ELGIN ) SS NAYS a COUNTY nOF+ COOK-KANE) ABSENT 0 I, Clerk in and for the ty of Elgin, hereby certify the foregoing to be a true, perfect, and complete copy of a resolution adopted by the City Council at a meeting on GA. A $ A.D. , 19 O . APPROVED: IN TESTIMONY WHEREOF, A have hereunto set my hand and seal this t day of 0,44_1/1 A.D. ILLINOIS DEPARTMENT OF 19 ?p . TRANSPORTATION GA74'L ��, Clerk District si(i'eer SEAL EXHIBIT B TRAFFIC SIGNAL MAINTENANCE PROVISIONS The CITY shall: 1. Inspect the traffic signal installation(s) a minimum of once every two (2) weeks for proper alignment of signal heads, lamp failures, and general operation of the traffic signals. 2. Keep signal posts, controller pedestals, and foundations in alignment at all times. 3. Keep signal posts and controller cabinets tight on their foundations. 4. Keep signal heads securely mounted to their posts and properly adjusted. 5. Keep detector equipment in proper working order at all times. 6. Check all controllers every four (4) weeks, which will include visual inspection of all timing intervals, relays, detectors, and all components of any form of pre-emption equip- ment to insure that they are functioning properly, Make all necessary repairs and replacements. 7. Provide immediate corrective action to replace" burned-out lamps or damaged sockets. When lamps are replaced, the reflector and lens shall be cleaned. All replacement lamps shall • equal the wattage and type of the existing lamp. 8. Provide immediate corrective action when any part or parts of the system fail to function properly. Two far-side heads facing each approach shall be considered the minimum accept- able signal operation pending permanent repairs. When the distance from the stop line to the far-side signal exceeds 120 feet, a near-right signal must also be maintained. When repairs at a signalized intersection require that the controller be disconnected and power is available, the traffic signal installation shall be placed on flashing operation, or a flasher installed if none is provided in the controller cabinet. The signals shall flash RED for all directions unless a different indication has been specified in the sequence of operations and a stop sign (R1-1-36) placed at each approach to the inter- section as a temporary means of regulating traffic. Stop signs will not be required at approaches where a Yellow Flashing indication is included in the sequence of operations. 9. Keep interior of controller cabinets in a neat and workmanlike manner at all times. 10. Clean reflectors, lenses, and lamps once every six (6) months. 11. Repaint all signal components exposed to weather at least once every three (3) years. 12. Group relamp traffic signal heads at the expiration of the average-rated lamp life. 13. Upon notification of a malfunction in the traffic signal sequence of operation, and if the proper sequence with full detection cannot be obtained immediately, a controller which will provide the proper sequence and full detection shall be installed within twelve (12) hours of removal of the original controller. 14. Remove to clean, test, lubricate, and overhaul as required, each electrical, mechanical, and electromechanical component of each installation, at intervals not exceeding twelve (12) months, except service installations, magnetic detectors, and pressure detectors. The master control equipment for traffic-adjusted systems may be cleaned and overhauled without removal from the site. A record tag shall be attached to each individual piece of equipment with the following information: (1) date of -overhaul and (2) the location where originally installed. The interval between successive dates of cleaning and overhauling shall not exceed one year. Any component unit which fails in a manner which affects the intended operation of any installation shall be overhauled before it is returned to service. The existing type of equipment and sequence of operations shall be maintained during the period of time that the original control equipment is being overhauled. When solid-state controllers malfunction, they shall be removed, repaired, and bench checked. Solid-state controllers shall not be removed for annual maintenance inspections. 15. Repair or replace any and all equipment damaged by any cause whatsoever. 16. Be responsible to make recovery for damage to any part of the installation or systems from the party causing the damage. 17. Respond to emergency calls twenty-four (24) hours a day including Saturdays, Sundays, and holidays. . Controller failure, lights out, knockdowns, or two (2) red lights out on an intersection approach are considered emergencies. 18. Provide the STATE the names, addresses, and telephone numbers of at least two persons who will be available for emergency repair of the traffic signals and shall keep the STATE informed of any changes of same. PLAN APPROVAL WHEREAS, in order to facilitate the improvement at the intersection of Illinois Route 58 and Hiawatha Drive, the CITY OF ELGIN hereby approves the plans and specifications for the proposed permanent traffic signal installation at the said intersection. APPROVED: ,s By: Date: 7._ Q-tU ATTEST: u_...e.utAALttAx___) Clerk SEAL VOLUME XLV 327 • RESOLUTION AUTHORIZING AGREEMENT WITH THE STATE OF ILLINOIS FOR THE INSTALLATION OF TRAFFIC CONTROL SIGNALS AT ROUTE 58 AND H LAWATHA DRIVE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Richard L. Verbic, Mayor, and Marie Yearman, City Clerk, be and are hereby respectively authorized to execute and attest an agreement on behalf of the City of Elgin with the State of Illinois, a copy of which is attached and made a part hereof by reference. s/ Richard L. Verbic Richard L. Verbic, Mayor Presented: May �8, 1�8 0 Adopted: May 2o, 1 o Vote: Yeas 7 Nays O Recorded: Attest: s/ Marie Yearman Marie Yearman, City Clerk RESOLUTION ADOPTED ACCEPTING THE PROPOSAL OF QUALITY ASSURANCE TESTING TO PERFORM TESTING AND INSPECTION SERVICES Councilman Hill made a motion, seconded by Councilman Gilliam, to adopt the aforementioned resolution. Yeas : Councilmen Barnes , Gilliam, Hill , Kirkland, Nelson, Waters and Mayor Verbic. Nays : None . 0 • 326 VOLUME XLV Ordinance No. G42-80 AN ORDINANCE IlIr PROHIBITING PARKING ON A PORTION OF SII+IIT STREET AND HIAWATHA DRIVE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS: Section 1. That Title 11, Chapter 11.36 of the Elgin Municipal Code, 1976, as amended, is hereby amended by adding to the designated places where parking is prohibited under Section 11.36.050M the following: Summit Street, both sides, from the Kane/Cook County Line to 300 feet east of Hiawatha Drive. Hiawatha Drive, both sides, from 100 feet south of Summit Street to 100 feet north of Summit Street. Section 2. That all ordinances or parts of ordinances in conflict with the provisions of this ordinance be and are hereby repealed. Section 3. That this ordinance shall be in full force and effect from and after its passage and publication in the manner provided by law. s/ Richard L. Verbic Richard L. Verbic, Mayor Presented: May 28 1980 Passed: May 28, 1980 Vote: Yeas 7 Nays 0 Recorded: Published: Attest: s/ Marie Yearman Marie Yearman, City Clerk RESOLUTION ADOPTED AUTHORIZING AGREEMENT WITH THE STATE OF ILLINOIS FOR THE INSTALLATION OF TRAFFIC CONTROL SIGNALS AT ROUTE 58 AND HIAWATHA DRIVE Councilman Gilliam made a motion , seconded by Councilwoman Nelson , to adopt the aforementioned resolution . Yeas : Councilmen Barnes , Gilliam, Hill , Kirkland, Nelson , Waters and Mayor Verbic . Nays : None.