80-0213 Clerical Tech 80-81 AGREEMENT
Between
CITY OF ELGIN
And
CLERICAL/TECHNICAL EMPLOYEE GROUP
1980 - 1981
. .
INDEX
Page
Item 1 Management Responsibilities 1
Item 2 Non-Interruption of Work 1
Item 3 Wages 1
Item 4 Hours of Work and Overtime 2
Item 5 Holidays and Personal Days 3
Item 6 Vacations 5
Item 7 Sick Leave 6
Item 8 Group Hospitalization and Major 8
Medical Insurance
Item 9 Life Insurance 8
Item 10 Uniform Allowance 8
Item 11 Entire Agreement 8
Item 12 Savings 9
Item 13 Term 9
Positions Covered by Agreement Attachment "A"
The City of Elgin (herein called "City") recognizes the
Clerical/Technical Employee Relations Committee of the City of
Elgin Clerical/Technical Employee Group (herein called "Group") as
the sole representative of all full-time employees holding positions
listed in Attachment 'A' . This Memorandum of Agreement is made
by and between the City and the Group for and on behalf of
all full-time employees listed in Attachment 'A' employed by the City,
and sets forth the wages and benefits for the period December 30, 1979
through December 26, 1981. Each employee represented by the
Clerical/Technical Employee Relations Committee will receive a
copy of this Memorandum of Agreement.
Item 1. Management Responsibilities
The City shall retain the sole right and authority to
operate and direct the affairs of the City and its various operating
departments in all its various aspects, including, but not limited
to, all rights and authority exercised by the City prior to the
execution of this Agreement, except as modified in this Agreement.
Among the rights retained is the City's right to determine its
mission and set standards of service offered to the public;
to direct the working forces; to assign overtime; to plan,
direct, control , and determine the operations or services to be conducted
in or at all operating departments or by employees of the City; to
assign and transfer employees; to hire, promote, demote, suspend,
discipline, or discharge for just cause, or relieve employees due
to lack of work or for other legitimate reasons; to make and enforce
rules and regulations; to change methods, equipment, or facilities;
provided, however, that the exercise of any of the above rights shall
not conflict with any of the specific provisions of this Agreement. Any
matters within the jurisdiction of the Elgin Civil Service Commission
shall not be affected by the terms of this paragraph.
Item 2. Non-Interruption of Work
The Group, its officers and agents, and the employees covered by
this Agreement agree not to instigate, promote, sponsor, engage in,
or condone any strike, concerted stoppage of work, or any other
intentional interruption of operations. Any or all employees who
violate any of the provisions of this Article may be discharged or
otherwise disciplined by the City, in accordance with the procedures of
the Elgin Civil Service Commission. The City will not lock out any
employees during the term of this Agreement as a result of a
labor dispute with the Group.
Item 3. Wages
Effective the beginning of the next payroll period immediately
following the ratification of this Agreement by both parties, employees
covered by this Agreement shall receive a six and one-half percent
(61/2%) salary increase.
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Effective June 29, 1980, employees covered by this Agreement
shall receive one and one-half percent (12%) salary increase.
Effective December 28, 1980, employees covered by this
Agreement shall receive six and one-half percent (62%) salary
increase.
Effective June 28, 1981, employees covered by this Agreement
shall receive a one and one-half percent (12%) salary increase
and will be eligible for an additional increase if the Consumer
Price Index for Urban Wage Earners and Clerical Workers - Chicago ,
All Items (1967=100) (herein called "CPI") for the month of May,
1981 has increased one-half of one percent (1/2%) or more above eight
percent (8%) over the preceding CPI for the month of May, 1980.
The cost of living adjustment shall be calculated on the following
basis: For each full one-half of one percent (2%) increase in the
CPI between May, 1980 and May 1981, above eight percent (8%)
up to a maximum increase in the CPI of ten percent (10%) there
shall be a salary increase calculated by multiplying each full
one-half of one percent (2%) increase by 0.8.
The foregoing salary increases are in addition to all in-range
step increases to which employees may be eligible for on their
anniversary dates during the term of this Agreement. A decline in
the Consumer Price Index during any adjustment period will not result
in a reduction of the existing base rate on the effective adjustment
dates.
Employees covered by this Agreement who are still on the
active payroll the beginning of the next payroll period immediately
following the ratification of this Agreement by both parties
shall receive a retroactive payment which shall be made on the basis of
the difference between the existing pay rates and the above agreed
upon salary increases for all hours paid from Dec. 30, 1979,
through said payroll period.
Item 4. Hours of Work and Overtime
Section a. Application of This Article. This article is intended
to define the normal hours of work and provide the basis for the
calculation and payment of overtime and shall not be construed as
guarantee of hours of work per day or per week, or guarantee of
days of work per week.
Section b. Normal Work Week. The normal work period and total
hours shall not exceed fourteen (14) days and an averaged forty (40)
hour weekly work schedule.
Section c. Overtime Pay. Employees covered by this Agreement shall
be paid one and one-half times their regular straight-time hourly
rate of pay for all hours worked in excess of the scheduled eight
(8) hours in a day or forty (40) hours in a week actually worked.
For shift employees this would be in excess of the scheduled eight
(8) hours in a day or eighty (80) hours in the normal work period
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actually worked. For the purpose of application of this section,
hours worked shall not include sick time.
Section d. Standby. An employee who is placed on standby or
on-call status by his/her supervisor will be paid one (1) hour pay
at one and one-half (12) times his/her straight time hourly rate
of pay on weekdays and two (2) hours pay at one and one-half (12)
times his/her straight time hourly rate of pay on weekends or days
observed as holidays. An employee on standby, called out to work,
will receive conpensation for the actual time worked at one and
one-half (11/2) times his/her straight time hourly rate of pay in
addition to the scheduled standby compensation.
Section e. Callouts. An employee called back to work after having
completed his/her assigned work and has gone home or he/she is
called out on their day off shall receive a minimum of two (2)
hours compensation, or his/her actual time, whichever is greater,
at one and one-half (11/2) times his/her straight time rate of pay.
Section f. Compensatory Time Off. Employees working overtime hours
may accumulate not more than 16 hours of compensatory time off on
the basis of one hour of compensatory time for each hour of
overtime worked. An employee must request compensatory time be
accumulated rather than overtime paid before the end of the payroll
period in which the time was worked.
Requests for compensatory time off must be submitted in writing
to the department head at least one week prior to the time requested
off and shall be for segments of at least four (4) hours provided
that the department head may permit a request to be made for a smaller
segment. The approval of the request for time off shall be at
the sole discretion of the department head based on the operational
needs of the department.
If compensatory time off is not requested, approved, and taken
within sixty (60) days after the date on which the overtime was
worked, it shall be paid as overtime computed on the basis of one
and one half times the employee's straight-time hourly rate of
pay that was in effect when the overtime hours were actually
worked.
Section G. No Pyramiding. Compensation shall not be paid more than
once for the same hours under any provision of this Article or
Agreement.
Item 5. Holidays and Personal Days
The employees covered by this Agreement are eligible for seven (7)
holidays and three (3) personal days. The holidays consist of the
following: New Year's Day; Memorial Day; Independence Day; Labor
Day; Thanksgiving Day; the afternoon four (4) hours on Christmas Eve;
Christmas Day; and the afternoon four (4) hours on New Year's Eve.
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Section a. Holiday Observance. The standard observance of recog-
nized holidays will be on the day they occur. However, for employees
working a forty (40) hour week, Monday through Friday (except as
provided in Section b below) :
when a holiday falls on a Sunday, the following Monday shall be
observed as the holiday; or when a holiday falls on a Saturday, the
preceeding Friday shall be observed as the holiday.
Section b. Christmas and New Year's Eve Holidays. In order to
implement the one-half (2) holiday on Christmas Eve (December 24)
and New Year's Eve (December 31 ) , non-shift employees shall be
entitled to the following holiday provision depending on the day
of the week on which Christmas Eve and New Year's Eve falls:
Day on Which Eve's Fall Provision
Monday the full day before Christmas (Decem-
ber 24)
Tuesday, Wednesday and one-half (2) day on both Christmas Eve
Thursday and New Year's Eve
Friday, Saturday and one (1 ) floating holiday to be taken
Sunday between Thanksgiving Day and January
31st
Section c. Holiday Remuneration. Employees shall receive eight (8)
hours pay at his/her straight time hourly rate of pay for the hours
normally scheduled to work on the holiday. In addition:
1 ) Employees who are assigned to a twenty-four (24)
hour shift operation consisting of an eight (8)
hour workday shall receive holiday compensation
if worked or not.
2) All non-shift employees required to work on an
observed holiday because of a call-out will be
paid at the applicable overtime provisions in
addition to his/her holiday pay.
Section d Holiday Pay Eligibility. In order to be eligibile for
holiday pay, the employee must work his/her last full scheduled
working day immediately preceding and his/her first scheduled
working day immediately following the day observed as a holiday,
unless one of these days in the employee's scheduled day off or
unless the employee is excused in writing by his/her supervisor
because said employee if off work as a result of authorized paid
leave.
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Section e. Personal Days. The personal days can be taken on any
workday during the calendar year and shall not be carried over the
succeeding year. Eligibility for the three (3) personal days shall
be for all employees on the payroll as of January 1st of the calendar
year. New employees starting after January 1st but before June 30th
of a calendar year shall be eligible for one and one-half (12)
personal days (12 hours). For the purpose of interpretation of this
section, employees assigned to a twenty-four (24) hour shift operation
consisting of an eight (8) hour workday shall actually receive time
off for any eligible personal day(s) . Any time off for a personal day
shall be scheduled with the approval of the employee's department head.
Section f. Personal Day Conversion. An employee eligible for personal
days but not desiring to use them may, upon written request to his/her
department head, convert those personal days into cash payment.
Such payment shall be equal to his/her straight-time hourly rate
of pay times either eight (8) , sixteen (16) , or twenty-four (24)
hours and will be included with a paycheck issued within thirty (30)
days of the written request. Such request shall be submitted
prior to December 1.
However, employees will also be eligible for said cash payment if
a personal day scheduled as time off is cancelled by the Department Head
because of emergency reasons and cannot be rescheduled by December 31st.
Section g. Overtime Computation. A holiday observed during an eligible
employee's normal work week shall be counted as a day worked in
computing eligibility for overtime.
Item 6. Vacations
Effective upon ratification of this agreement by both parties,
Employees covered by this Agreement who have been employed by the City
for a period of at least one year shall be entitled to a vacation
as follows:
Years of Continuous Service Length of Vacation
First (1st) year to seventh (7th) Two weeks--80 hours
anniversary
Eighth (8th) year to fourteenth Three weeks--120 hours
(14th) anniversary
Fifteenth (15th) year and over Four weeks--160 hours
The employee's anniversary date of continuous employment
from the last date of hire as a full-time employee shall be the
basis of calculation for length of service.
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Section a. Accrual . Vacation hours are accrued each bi-weekly
pay period if the employee is paid for a minimum of sixty (60)
hours inclusive of holiday, vacation, sick leave, workmen's compensation
or authorized leave "with pay". An employee does not earn vacation
hours while he/she is absent "without leave"; on "leave without pay";
or extending out accrued vacation hours upon retirement.
Section b. Vacation Pay. For each week of vacation, an eligible
employee shall be entitled to a vacation allowance of forty (40)
hours pay at the employee's regular straight-time hourly rate of pay.
Section c. Increasing Vacation. The annual vacation leave for
which an employee is eligible in any one year may be increased
by the conversion of accumulated sick leave. The employee with more
than 60 accrued sick days, which equals 480 hours, may convert three
(3) days of sick leave for one (1) additional vacation day. Such
conversion shall be for a maximum of five (5) additional days of
vacation in any one year, and may not decrease the remaining accrual
of sick leave below the base accumulation of 60 days. Scheduling
of any such increased vacation leave shall be done only after the
determination of the vacation schedules for all other employees in
the division or department.
Section d. Scheduling. Vacations shall be scheduled insofar as
practicable at times most desired by each employee, with the
determination of preference being made on the basis of an employee's
length of continuous service. It is expressly understood that the
final right to designate the vacation period and the maximum
number of employees who may be on vacation at any one time is
exclusively reserved by the Department Head in order to insure the
orderly performance of the services provided by the City.
Item 7. Sick Leave
Employees covered by this Agreement shall earn sick leave by
accumulating the equivalent of one (1) sick day for each full month
of continuous service. Employees may accumulate sick leave up to
a total maximum accrual of 240 sick days, which is the equivalent of
1920 hours of sick leave. Sick leave is an insurance-type benefit
that should be used by the employee only when needed and an
employee may charge time to sick leave for the following reasons:
-- Personal illness or injury
-- Illness or death of a member of the immediate family
necessitating the absence of the employee from his work.
(Members of the immediate family shall include wife,
husband, children, mother, father, sister, brother,
mother-in-law or father-in-law. )
-- Funeral of a close friend or relative. Such leave shall be
limited to travel time and necessary attendance at the funeral .
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Section a. Accrual . Sick hours are accrued each payroll period if
the employee is paid a minimum of sixty (60) hours work inclusive of
holidays; personal days; vacation; sick leave; workmen's compensation;
or authorized leave "with pay". An employee does not earn sick hours
while he/she is on "leave without pay"; absent "without leave"; or
extending out accrued vacation hours upon retirement.
Section b. Injury or Surgery. Employees who are absent from work
because of a severe injury or surgery must present a written statement
by a physician certifying that the employee is capable of returning
to work and resuming his full duties. This statement must be
brought to the Personnel Office before the employee is allowed to
return to work.
Section c. Conversion. In recognition of non-use of sick leave,
employees may convert accumulated sick leave for additional vacation
leave or for severance pay. Such conversion shall be at the rate of
three (3) days of sick leave for one (1) vacation day or one (1)
day of severance pay.
(a) Vacation leave conversion requires an accumulation of
sick leave of over 60 accrued sick days which is the
equivalent of 480 hours of sick leave. Such conversion
is limited to a maximum of five (5) days of vacation
leave in any one year.
(b) Retirement or severance pay is predicated on leaving the
City's employment in good standing and requires an accumulation
of sick leave of over 90 accrued sick days which is the
equivalent of 720 hours of sick leave. Such conversion
is limited to a maximum of twenty (20) days or 160 hours
of severance pay upon separation.
(c) In the process of converting sick leave to additional
vacation or severance pay, the remaining balance of
unused sick leave may not total less than the required
base accumulations of 60 or 90 sick days.
Section d. Attendance Incentive Recognition. Recognizing the
concern felt by both the employee group and the City in regards
to abuse of sick leave, the following experimental recognition
program is proposed for the 1980 and 1981 calendar years. Unless
the results of the program reflect a reduction in the use of
sick leave in each of these years the program will terminate as
of December 26, 1981.
Employees on the payroll at the end of the payroll year with
an annual sick leave balance of six (6) sick days (48 hours)
or more, shall receive a voucher payment of $5 for each full
day of said year's sick leave accrual that is unused.
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Item 8. Group Comprehensive Major Medical Insurance
The City will pay the cost of the premium for the group
hospitalization and major medical insurance plan currently in
effect for each employee, including his/her dependents, who is
covered by this Agreement and has been employed full-time for thirty(30)
days or more. Effective upon the first of the month following
ratification of this agreement by both parties, the current plan
will be changed to the Group Comprehensive Major Medical Insurance
package.
The City retains the right to change insurance carriers or
otherwise provide for coverage (e.g. self-insurance) as long
as the level of benefits remains substantially the same.
Item 9. Life Insurance
The City shall provide each employee covered by this Agreement
who has been employed full-time for thirty (30) days or more with
a paid $2,500 term life insurance policy (including accidental
death and dismemberment).
Item 10. Uniform Allowance
Non-probationary employees holding certain positions which
are covered by this Agreement, because of the nature of their
work, are required to wear a uniform, as specified by the City,
in the performance of their duties.
In order to be eligible for the original uniform issue, an
employee must satisfactorily complete his/her probationary period,
unless said issue is authorized by the Department Head prior to
certification. Eligibility for the first allowance check will
commence on the next disbursement date following ninety (90)
days after the certification date.
The positions eligible for the authorized annual allowances
which will be made in two equal payments during January and July
of each year are:
Animal Control Officer $215
Communications Operator $140
Parking Control Officer $215
Item 11. Entire Agreement
The parties acknowledge that during the negotiations which
resulted in this Agreement, each had the unlimited right and opportunity
to make demands and proposals with respect to any subject or matter not
8
removed by law from the area of collective bargaining, and that the
understandings and agreements arrived at by the parties after the
exercise of that right and opportunity are set forth in this Agreement.
Therefore, the City and the Group, for the duration of this Agreement
each voluntarily and unqualifiedly waives the right, and each agrees
that the other shall not be obligated, to bargain collectively
with respect to any subject or matter referred to, or covered
in this Agreement, or with respect to any subject or matter not
specifically referred to, or covered in this Agreement, even though
such subjects or matters may not have been within the knowledge or
comtemplation of either or both of the parties at the time they
negotiated or signed this Agreement. This Agreement may only
be amended during its term by the parties' agreement in writing.
Item 12. Savings
If any provision of this Agreement is subsequently declared
by legislative or judicial authority to be unlawful , unenforceable,
or not in accordance with applicable statutes or ordinances, all
other provisions of this Agreement shall remain in full force
and effect for the duration of this Agreement.
Item 13. Term
This Agreement shall be effective as of the 30th day of
December, 1979 and shall remain in full force and effect until the
26th day of December, 1981. It shall be automatically renewed
from year to year thereafter unless either party shall notify the
other in writing sixty (60) days prior to the expiration date
set forth above or each yearly period thereafter if applicable.
Notwithstanding the expiration date set forth above, this entire
Agreement shall remain in full force and effect during the period
of negotiations and until a successor agreement is ratified by
both parties.
Section a. Retroactivity. If the group fails to ratify and execute
an agreement prior to the expiration of this contract (December 26,
1981) , it shall be understood that retroactivity will not be
guaranteed, but subject to negotiations.
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EXECUTED THIS 131 day of rE 1 Z.v 11 , 1980 after approval by
the City Council , City of Elgin, and after ratification by the Group membership.
FOR 11CI ,
Attest: By: __ , , ► _�
C t ana." r
City Clerk
FOR THE GROUP,
Attest: Br- 4.7r-
Chairman
7r-
Cha`i rman
i.- ga
lr,
, .cretarY
10 a
Attachment 'A'
The appropriate unit for negotiations with the Clerical/Technical
Employee Relations Group shall include all the employees in the
following job classifications in the Building Maintenance, Cemetery,
City Garage, Community Development, Finance, Fire, Police, Public
Property and Recreation, Public Works, Purchasing, Transportation
and Water Departments. Employees who are specifically excluded
are the clerical employees in the City Manager, Legal and Personnel
and Administrative Services offices
Account Clerk
Administrative Secretary
Animal Control Officer
Bailiff
Bookkeeper
Building Inspector
Building Maintenance Worker
Building Operations Engineer
Clerk Typist
Communications Operator
Complaint Information Officer
Custodial Worker
Data Input Operator
Data Processing Operator
Electrical Inspector
General Clerk
Graphics Designer
Housing Inspector
Office Utility Worker
Parking Control Officer
Permit Control Officer
Plumbing Inspector
Principal Clerk
Programmer
Purchasing Technician
Sanitarian
Secretary
Senior Account Clerk
Stage Manager
Switchboard Operator
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January 28, 1980
MEMORANDUM
TO: Bob Richardson, Spokesman, Clerical/Technical Employees
FROM: Leo Nelson, City Manager
SUBJECT: Group Comprehensive Major Medical Insurance
The medical insurance package referred to in Item 8 of the 1980- 1981
Agreement between the City of Elgin and Clerical/Technical Employee
Group includes the following:
Major Medical Expense Benefit - Aggregate Benefit $250,000
Deductible--$100
Insured Percentage 80%
Accumulation Period - a calendar year
Co-Insurance Limit $500
Convalescent Home--Duration of Compensable Confinement--60 days
Accident Expense Benefit $300