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• Ordinance No. G23-10
AN ORDINANCE
AMENDING TITLE 2 OF THE ELGIN MUNICIPAL CODE, 1976, AS AMENDED.
ENTITLED `ADMINISTRATION AND PERSONINEL"
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS:
Section 1. That Section 2.12.010 of the Elgin Municipal Code, 1976,as amended,entitled
"Office Established; Appointment; Bond;" be and is hereby further amended to read as foho\vs:
"2.12.010 OFFICE ESTABLISHED: APPOINTMENT: BOND_
The office of City Manager is established. The office of City Manager shall consist of the Citv
Manager, the Assistant City Manager and such other employees as may be authorized by the City
Council. The City Manager shall be appointed by the City Council for an indefinite term, as
provided by law. Before taking office, the City Manager shall furnish a Fidelity bond in the amount
of Five Thousand Dollars ($5,000), conditioned upon the faithful performance of his duties with a
corporation licensed to do business in Illinois, as suety. Such bond shall be filed with the clerk after
being approved by the City Council."
Section 2. That Section 2.12.145 entitled "Assistant City Manager for Special Services",
Section 2.12.1 50 entitled 'Budget and Public Inforniation Officer" and Section 2.12.160 entitled
"Management Assistant" of the Elgin Municipal Code, 1976, as amended, be and are hereby
repealed.
Section 3. That Chapter 2.17 of the Elgin Municipal Code, 1976, as amended, entitled
"Division of Fiscal Services" be and is hereby repealed.
Section 4. That Chapter 2.18 of the Elgin Municipal Code, 1976, as amended, entitled
"Division of Community Development" be and is hereby repealed.
Section 5. That Chapter 2.19 of the Elgin Municipal Code, 1976, as amended, entitled
"Division of General Services" be and is hereby amended in its entirety to read as follows:
"CHAPTER 2.19
PUBLIC SERVICES DEPARTMENT
2.19.010 DEPARTMENT ESTABLISHED:
A. There is established an administrative department of the City to be known as the Public
Services Department. The Public Services Department shall include of the Public \N%orks
Department, the Engineering Department, the Department of Water and the Department of
Building Maintenance. The Public Services Department shall consist of the Public Services
Director and such other employees as may be authorized by the City Council.
B. There is established the Office of Public Services Director. The Public Services Director
shall be appointed by the City Manager.
2.19.020 PUBLIC SERVICES DIRECTOR: DUTIES:
The Public Services Director shall be responsible for the oversight and coordination of the operations
of the Public Works Department, the Engineering Department, V
the Department of dater and the
Department of Building Maintenance and shall have such additional duties and responsibilities as
assigned by the City Manager. The Public Services Director may also simultaneously serve as the
Director of the Public Works Department, the Engineering Department, the Department of Water or
the Department of Building Maintenance."
Section 6. That Chapter 2.24 of the Elgin Municipal Code, 1976, as amended, entitled
"Cemetery Department: Cemeteries"be and is hereby amended by amending the title thereof to read
"Cemeteries".
Section 7. That Section 2.24.0 10 of the Elgin Municipal Code, 1976,as amended,entitled
"Cemetery Department Established" be and is hereby amended to read as follows:
• 2.24.010 CEMETERIES:
City cemeteries shall be maintained by the Public Works Department under the supervision of the
Public Works Director. References in this chapter to the Superintendent shall mean the Public
Works Director of the City."
Section 8. That Section 2.24.030, entitled `Superintendent of Cemeteries: Assistant:
Section 2.24.040, entitled "Superintendent of Cemeteries: Duties:' and Section 2.24.050, entitled
"Assistant Superintendent: Duties" of the Elgin Municipal Code, 1976, as amended, be and are
hereby repealed. Such repealed sections shall be identified in this Code as "Reserved."
Section 9. That Chapter 2.28 of the Elgin Municipal Code, 1976, as amended, entitled
"Planning and Neighborhood Services Department" be and is hereby amended in its entirely to read
as follows:
"CHAPTER 2.28
COMMUNITY DEVELOPMENT DEPARTMENT
2.28.010: DEPARTMENT ESTABLISHED:
There is established an administrative department of the City government to be known as the
• Commumty Development Department. This department shall include the Planning and
• Neighborhood Services Division and the Building and Development Services Division. The
department shall consist of the Community Development Director and such other-employees as may
be authorized by the City Council.
2.08.020: DIRECTOR; OFFICE ESTABLISHED:
There is established the Office of Community Development Director. The Community Development
Director shall be appointed by the City Manager.
2.08.030: DIRECTOR; POWERS AND DUTIES:
A. The Community Development Director shall be the City's Chief Planner and shall be
responsible for supervising the employees and the operations of the Planning and
Neighborhood Services Division and the Building and Development Services Division.
B. The Community Development Director shall be responsible and actively engaged in
formulating and making recommendations for the orderly development and growth of the
community; the Comprehensive Plan of the City; and the coordination of implementation of
the Comprehensive Plan and related City codes.
C. The Community Development Director shall be responsible for all planning activities.
including:
1. To review all plats of subdivision, annexation plats, annexation agreements; and other
development proposals to see that the same comply with the City's adopted plans and
policies;
2. To prepare, maintain and administer the Comprehensive Plan and area plans;
3. To update and maintain impact fee, recapture; zoning and subdivision ordinances and
programs:
4. To prepare studies; designs and plans as parts of the Comprehensive Plan;
5. To prepare statistical data and basic maps,charts and tables relative to the Comprehensive
Plan:
6. To prepare technical reports on special planning programs;
7. To administer the Community Development Block Grant and Historic Architecture Grant
Programs;
8. To conduct land use studies and analyses of changes in land use;
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• 9. To analyze and prepare summary reports on economic, social, physical and population
data and correlate such information with the Comprehensive Plan of the City;
D. The Community Development Director shall also be known as the Building Official and the
Code Official and shall be responsible for building and development activities including:
1. To meet and counsel with subdividers and developers relative to the City's
Comprehensive Plan, zoning ordinance and other ordinances. in relation to their particular
projects; to review all plats of subdivision and annexation plats submitted to the City and
make comments relative to the same; and to review all site plans and plats of subdivision
which are submitted to the City to see that the same comply with the general provisions of
the Subdivision Ordinance and Zoning Ordinance of the City.
2. The enforcement of all building. health and zoning codes and ordinances of the City
relating to the health and safety and the maintenance and preservation of property as found in
this Code.
3. The Community Development Director shall advise and assist the various boards and
commissions of the City involved in or concerned with the amendment or enforcement of the
health, building,housing,food service, sanitation and safety codes of the City including, but
not limited to, the Board of Health;the Building Commission. the Electrical Committee and
the Plumbing Committee.
4. The Community Development Director or his designee shall attend all meetings of the
Planning and Development Commission and committees thereof, ensure plans and
recommendations of the Commission to be properly kept. and shall keep that body informed
as to matters within its jurisdiction. The Director shall also maintain the records of the
Commission and shall cause all matters requiring a public hearing within its jurisdiction to
be brought to its attention.
5. The Community Development Director or his designee shall attend all meetings of the
Zoning and Subdivision Hearing Board and committees thereof. ensure all plans and
recommendations of the Board to be properly kept, and shall keep that body informed as to
matters within its jurisdiction. The Director shall also maintain the records of the Board and
shall cause all matters requiring a public hearing within its jurisdiction to be brought to its
attention.
6. Notwithstanding the other provisions of this chapter, the Code Enforcement \Manager
shall report to and be supervised by the Assistant City Manager/Chief Operating Officer.
E. The Community Development Director shall perform such other duties as directed by the
City Manager or the Chief Development Officer or as otherwise provided in this code."
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Section 10. That Title 2 of the Erin Municipal Code; 1976, as amended, entitled
`Administration and Personnel'' be and is hereby further amended by adding a new- Chapter 2.34
thereto entitled "Human Resources Department" to read as follows:
"CHAPTER 234
HUMAN RESOURCES DEPARTMENT
2.34.010 DEPARTMENT ESTABLISHED:
There is hereby established an administrative department of the City government to be known as the
Human Resources Department. The Human Resources Department shall consist of the Hunan
Resources Director and such other employees as may be authorized by the City Council.
2.34.020 DIRECTOR: OFFICE ESTABLISHED:
There is established the office of Human Resources Director. The Human Resources Director shall
be appointed by the City Manager.
2.3=1.030 DIRECTOR_ POWERS AND DUTIES:
The Human Resources Director shall be responsible for supervising the employees and the
• operations of the Human Resources Department. The Human Resources Director shall also be
responsible for certain administrative matters concerning City employees as determined by the City
Manager including recruitment. training and employee benefits. The Human Resources Director
shall perform such other duties as directed by the City Manager or as otherwise provided in this
Code."
Section 11. That Chapter 2.36 of the Erin Municipal Code. 1976. as amended. entitled
'Department of Finance" be and is hereby amended in its entirety to read as follows:
"CHAPTER 2.36
FISCAL SERVICES DEPARTMENT
2.36.010 DEPARTMENT ESTABLISHED:
There is hereby established an administrative department of the City government to be known as the
Fiscal Services Department. The Fiscal Services Department shall include the Accounting Division.
Citizen and Customer Services Division. Office of Budget and Performance Measurement and the
Procurement and Central Services Division. The department shall consist of the Fiscal Services
Director and such other employees as may be authorized by the City Council.
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• 2.36.020 DIRECTOR; OFFICE ESTABLISHED:
There is established the office of Fiscal Services Director. The Fiscal Services Director shall be
appointed by the Cite Manag Officer er. The Fiscal Services Director shall be the Chief Financial Ocer of
the City and shall also be known and referred to in this Code and otherwise as the Chief Financial
Officer or the Director of the Department of Finance.
2.36.030: DIRECTOR: POWERS AND DUTIES:
A. The Fiscal Services Director shall be the City's Chief Financial Officer and shall be
responsible for supervising the employees and the operations of the Fiscal Services
Department.
B. The Fiscal Services Director shall be responsible for all aspects of the City's finances
including, but not limited to; accounting and internal auditing; assisting with budget
formulation and execution; assisting with the annual appropriation and tax levy ordinances,
collection of revenues; billing, payment of bills; disbursements; investment of City funds,
treasury and debt administration,preparation of financial reports and statements and auditing.
The Fiscal Services Director shall be eligible for appointment as the City Treasurer without
additional compensation and if so appointed shall also perform the duties as City Treasurer
as provided by law.
C. The Fiscal Services Director shall perform such other duties as directed by the City IManager
or as otherwise provided by this Code or as otherwise provided by law.
2.36.040 BUDGET AND PURCHASING OFFICER; ESTABLISHED; POWERS AND
DUTIES:
There is established the office of Budget and Purchasing Officer. The Budget and Purchasing
Officer shall also be known and referred to in this Code as the Purchasing Director or the Purchasing
Agent. The Budget and Purchasing Officer-shall be responsible for supervising the operations of the
Office of Budget and Performance Measurement and the Procurement and Central Services Division.
The Budget and Purchasing Officer shall also be responsible for budgeting and procurement
activities including:
A. Budget Officer duties as provided by statute, by this Code and as assigned by the City
Manager:
B. Establishing purchasing procedures for the departments of the City which are consistent with
the City's procurement ordinance and this Code including the following powers and duties:
1. To purchase or contract for all supplies and contractual services needed by any
City department in accordance with purchasing procedures as prescribed by the
ordinances of the City.
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2. To act to procure for the City the highest quality in supplies and contractual
services at the least expense to the City.
3. To prevent uniform bidding and endeavor to obtain as full and open competition
as possible on all purchases and sales.
4. To open all sealed bids unless otherwise provided by law; be responsible for
tabulating all bids or review bid tabulations prepared by the using Department.
5. To trade in. sell or dispose of such materials; supplies or equipment of the City as
may become surplus; obsolete or unusable.
6. To keep informed of current developments in the field of purchasing, prices,
market conditions and new, products; and secure for the City the benefits of
research done in the field of purchasing by other governmental jru-i SCI ictiOils,
national technical societies. trade associations having national recognition,and by
private businesses and organizations.
7. To prescribe and maintain such forms as the Budget and Purchasing Officer shall
find reasonably necessary to the operation of the Procurement and Central
Services Division and the implementation of the purchasing procedures as
prescribed by the ordinances of the City.
8. To prepare and adopt a standard purchasing nomenclature for use of departments;
vendors and suppliers.
9. To prepare, adopt and maintain a vendors and suppliers list and catalog file.
10. To prepare, adopt and maintain a contract administration system designed to
ensure that contractors are performing in accordance xvith the terms and
conditions of contracts which are awarded. Such a contract administration
system shall include a reporting system for using departments so as to allow
regular reports to the Budget and Purchasing Officer on contract performance.
11. To preserve the integrity of the purchasing system.
12. To perform such other duties as directed by the City Manager or as otherwise
provided by this Code or by law."
Section 12. That Chapter 2.37 of the Elgin Municipal Code. 1976; as amended; entitled
"Department of Management Information Services" be and is hereby amended by amending all
references therein to "Management Information Services" to read "Information Technology
• Services".
Section 13. That Chapter 2.38 of the Elgin Municipal Code, as amended, entitled
"Department of Purchasing" be and is hereby repealed.
Section 14. That Chapter 2.44 of the Elgin Municipal Code; 1976; as amended, entitled
"Law Department" hereby further amended in its entirety to read as follows:
"CHAPTER 2.44
LAW DEPARTMENT
2.44.010: DEPARTMENT ESTABLISHED:
There is established an executive department of the City government to be known as the Law
Department. The Law Department shall consist of a Corporation Counsel and such other employees
as may be authorized by the City Council.
2.44.020 POSITION ESTABLISHED:
There is established the office of Corporation Counsel who shall be the Chief Legal Officer of the
City. The Corporation Counsel shall be appointed by the City Manager.
2.44.030 CORPORATION COUNSEL: DUTIES:
• A. The Corporation Counsel shall be responsible for supervising the employees and the
operations of the Law Department.
B. The Corporation Counsel shall be the chief legal officer of the City. It shall be the duty of
the Corporation Counsel to prosecute or defend or supervise the prosecution or defense of all
suits of any nature which may be begun by or against the City. or in which the City may be an
interested party. He shall supervise all matters pertaining to special assessments. He shall
see to the enforcement or collection of all judgments, orders and decrees entered in favor of
the City. He shall be the chief legal adviser to the City Council and he shall give advice and
opinions upon request on any legal subject upon request of the Council. He shall attend all
regular and special meetings of the Council, and assist the Council in its deliberations upon
the request of any member.
C. The Corporation Counsel shall approve all contracts, leases, assignments, deeds, easements
or other legal documents entered into or executed by or on behalf of the City before the same
shall be executed, provided that this provision shall not be construed as affecting the legality
and validity of any such instrument which has been executed without the approval of the
Corporation Counsel.
D. The Corporation Counsel shall have charge of all prosecutions for ordinance violations.
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E. The Corporation Counsel shall also serve as the City's Chief Development Officer. "Elie
duties of the Chief Development Officer shall include general oversight of the Community
Development Department,the coordination of development activities with all of the various
City departments and such other duties directed by the City Manager. The Corporation
Counsel shall also be known and referred to as the Corporation Counsel/Chief Development
Officer.
F. The Corporation Counsel shall supervise the Office of Professional Standards and the
Professional Standards Officer. The Office of Professional Standards shall be the
investigative authority and the Professional Standards Officer shall have the authority to
investigate, and to issue findings for. all internal investigations reciarding City officers or
employees and regarding the operations of City departments, programs, functions and those
doing business with the City. All such investigations shall be conducted under the authority
of the Professional Standards Officer. The Professional Standards Officer shall review all
investigations. All City officers, employees and City contractors are required to cooperate in
investigations with the Professional Standards Officer or with individuals assigned by the
Professional Standards Officer to conduct such investigations. Other City officers or
employees assigned to conduct internal investigations by the Professional Standards Officer
shall report on such investigations directly to the Professional Standards Officer. The
Professional Standards Officer shall have the authority to prepare and issue rules and
procedures with respect to investigations. The Professional Standards Officer shall perform
such other duties as directed by the City Manager or by the Corporation Counsel or as
otherwise provided in this Code.
G. The Corporation Counsel shall also serve as the City's Risk Management Officer.
H. The Corporation Counsel shall also supervise the employees and the operations of the Office
of the City Clerk.
I. The Corporation Counsel shall perform such other duties as directed by the City Manager or
as otherwise provided in this code."
Section 15. That Chapter 2.65 of the Elgin Municipal Code, 1976, as amended, entitled
"Department of Code Administration and Development Services" be and is hereby amended in its
entirety to read as follows:
"CHAPTER 2.65
CODE ENFORCEMENT DEPARTMENT
2.6 .010 DEPARTMENT ESTABLISHED:
There is established an administrative department of the City government to be known as the Code
Enforcement Department. This department shall consist of the Code Enforcement Manager and such
other employees as may be authorized by the City Council.
• 2.6 .020 OFFICE ESTABLISHED:
There is established the office of Code Enforcement Manager. The Code Enforcement \Manager
shall be appointed by the City Manager.
2.6 .030 CODE ENFORCEMENT MANAGER: POWERS AND DUTIES:
The Code Enforcement Manager shall be responsible for the supervision of the employees and the
operations of the Code Enforcement Department. The Code Enforcement Manager shall also be
responsible for the enforcement of all building, property maintenance; health and zoning code and
ordinances of the City relating to the health and safety and the maintenance and preservation of
property as found in this Code. The Code Enforcement N/lanauer shall perform such other duties as
directed by the City Manager or otherwise provided in this Code."
Section 16. That Chapter 2.68 of the Erin Municipal Code, 1976, as amended; entitled
"Department of Public Works and Engineering" be and is hereby amended in its entirety to read as
follows:
"CHAPTER 2.68
PUBLIC WORKS DEPARTMENT
2.68.010 DEPARTMENT ESTABLISHED:
There is established an administrative department of the City government to be known as the Public
Works Department. The department shall consist of the Public Works Director and such other
employees as may be authorized by the City Council.
2.68.020 DIRECTOR: OFFICE ESTABLISHED:
There is established the office of Public Works Director. The Public Works Director shall be
appointed by the City Manager.
2.68.030 DIRECTOR: POWERS AND DUTIES:
The Director of Public Works shall be responsible for the supervision of the employees and the
operations of the Public Works Department. The Director of Public Works shall also be responsible
for the maintenance of all City buildings and properties not assigned to another City department Ior
maintenance including, but not limited to, streets, sidewalks, storm sewers, sanitary sewers. lift
stations,traffic signals, street lights, street signs;parking garages,parking lots.equipment,buildings,
cemetery and other property. The Director of Public Works shall also be responsible for the
supervision of the contract for the collection and disposal of garbage and refuse,the installation and
maintenance of traffic signs and traffic control devices, the removal of snow and control of ice and
other material upon the City streets and the removal of leaves from City streets in areas designated
for street removal. The Director of Public Works shall also be responsible for overseeing
construction on City property. The Director of Public Works shall perform such other duties as
directed by the City Manager or otherwise provided in this Code."
Section 18. That Title 2 of the Elgin Municipal Code; 1976, as amended. entitled
"Administration and Personnel" be and is hereby further amended by adding a new Chapter 2.69
thereto entitled "Engineering Department" to read as follows:
"CHAPTER 2.69
ENGINEERING DEPARTMENT
2.69.010 DEPARTMENT ESTABLISHED:
There is established an administrative department of the City government to be known as the
Engineering, Department. This department shall consist of the City Engineer and such other
employees as may be authorized by the City Council.
2.69.020 POSITION ESTABLISHED:
There is established the office of City Engineer. The City Engineer shall be appointed by the City
Manag,er.
2.69.030 CITY ENGINEER: POWERS AND DUTIES:
The City Engineer shall be responsible for the supervision of the employees and the operations of the
Engineering, Department. The City Engineer shall also be responsible for all City engineering,
including engineering, relating, to traffic; construction. planning; desig,n and inspection. The City
Engineer shall also be responsible for the review of all subdivision plans and engineering plans
submitted to the City. The City Engineer shall perform such other- duties as directed by the City
Manager or otherwise provided in this Code."
Section 19. That all ordinances or parts of ordinances in conflict with the provisions of
this ordinance be and are hereby repealed.
Section 20. That this ordinance shall be in full force and effect upon its passage and
publication in the manner provided by law.
~d Scliock, Mayor
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Presented: May 12, 2010
Passed: May 12, 2010
Vote: Yeas: 7 Nays: 0
Recorded: May Lli, 2010
Published: May 14, 2010
Attest:
Diane Robertson; City C rk
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