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Home My WebLink AboutG44-02 Ordinance No. G44-02 AN ORDINANCE AMENDING ORDINANCE NOS . G5-02 AND G6-02 ESTABLISHING PAY PLANS FOR CERTAIN OFFICERS AND EMPLOYEES OF THE CITY OF ELGIN BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS : Section 1 . That Section 1 of Ordinance G6-02 adopted by the City Council of the City of Elgin on January 9, 2002 , be and is hereby amended by deleting from Range 33S the position of Rehabilitation Specialist and from Range 25S the position of Custodial Supervisor. Section 2 . That Section 1 of Ordinance G5-02 adopted by the City Council of the City of Elgin on January 9, 2002 , be and is hereby amended by adding to Range 10 Benefit Group C the position of Housing and Rehabilitation Coordinator and to Range 7 Benefit Group C the position of Custodial Supervisor. Section 3 . That all ordinances in conflict with the provisions of this ordinance be and are hereby repealed. Section 4 . That this ordinance shall be in full force and effect upon its passage . s/ Ed Schock Ed Schock, Mayor Presented: July 10, 2002 Passed: July 10, 2002 Omnibus Vote : Yeas : 6 Nays : 0 Recorded: July 11, 2002 Published: Attest : s/ Dolonna Mecum Dolonna Mecum, City Clerk • yOFE-4 WI- Agenda Item No. City of Elgin MIDJune 21, 2002 G I TO: Mayor and Members of the City Council QUALITY HOUSING FROM: Olufemi Folarin, Interim City Manager SUBJECT: Revisions to Rehabilitation Specialist Position PURPOSE The purpose of this memorandum is to provide the Mayor and members of the City Council with information to consider revisions to the responsibilities and classification of the Rehabilitation Specialist position in the Department of Planning and Neighborhood Services . BACKGROUND The existing Rehabilitation Specialist position is assigned to the Planning and Neighborhood Services Department . Presently, this position' s principal duties are to administer the residential rehab program though the City' s Community Development Block Grant (CDBG) entitlement (see attached job description) . In the next year, these duties will need to change from those that are primarily technical to those that involve managerial and policy areas (confidential information on clientele' s income, increasingly complex CDBG and TIF regulations and procedures, grant and loan repayment program, and various new housing and home ownership initiatives) . Also, because of the growing Hispanic clientele being served through our housing programs, the new position description should list a fluency in Spanish as a preferred qualification. Overall, the change in duties and responsibilities is anticipated as follows : • Continued CDBG rehab program administration and current responsibilities • Adoption/implementation of Lead Based Paint regulations • Create a new and supplemental rehab program using Tax Increment Financing Dollars • Monitor for compliance with TIF statutory requirements • Various reporting requirements on lead, TIF, and CDBG matters • Forgivable loan programs and monitoring of same r Revisions in Rehab Specialist Position June 21, 2002 Page 2 • Coordination with State on supplemental loan programs • Assist with affordable housing programs and initiatives • Secure new funding sources • Fluency in Spanish • Revise job title from "Rehabilitation Specialist to "Housing and Rehabilitation Coordinator" Due to this change of duties and responsibilities, it is recommended that this position be removed out of the Clerical/Technical pay plan and into the Management pay plan. In this pay plan, it is recommended that the position be classified as Grade 10 (Salary Range of $42 , 516 to $56, 976) . Currently, the position is classified as grade 33S (Clerical/Technical) with a pay range of $45, 960 to $56, 484 . COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED Clerical Technical Union re4k,FINANCIAL IMPACT The change in overall salary resulting from moving into the management Group C pay plan is minimal . The employee may choose to participate in the 401A Deferred Compensation Plan where the City will contribute up to 4% of gross pay. This position' s salary and benefits will be reimbursed by the Community Development Block Grant Fund (account number 230-0000-791 . 69-10) . The salary will be charged to account number 010-1505-715 . 01-01, General Fund, CDBG Administration Regular Employee Earnings . There are sufficient monies available to facilitate this change . LEGAL IMPACT The pay ordinance will need to be revised. ALTERNATIVES 1 . Approve the "Housing and Rehabilitation Coordinator" position, its revised job duties and its classification to Grade 10 in the Management Pay Plan. 2 . Do not make any revisions at this time . t rft. Revisions in Rehab Specialist Position June 21, 2002 Page 3 RECOMMENDATION It is recommended that the City Council approve the "Housing and Rehabilitation Coordinator" position, its revised job duties and its classification to Grade 10 in the Management Pay Plan. Respectfully submitted, Olufemi armn Interim City Manager MTB/sm Attachment CITY of ELGIN JOB CLASSIFICATION NEHANIEITATI®N §PN@IALdfT AS-h;13 eScrC4)'170 MURAL DEFINITION ®f WORN _ Under supervision of the Planning Director, the Rehabilitation Specialist is responsible for daily management of the Residential Rehabilitation Grant Program and general assistance with the administration of the Community Development Block Grant (CDBG) program. TYPICAL TASKS Provides for client intake and consultation regarding scope of housing rehabilitation work. Performs initial inspection of the subject property. Processes client application and determines client household rik eligibility including income verification. Reviews proposed rehabilitation contracts and advises program participants. Coordinates and monitors rehabilitation work. Performs final inspection of subject property. Collects data and maintains files regarding program performance and household participation as required by ordinance and federal regulations. Prepares program status reports. Coordinates outreach efforts for the Residential Rehabilitation Grant Program. Acts as the Labor Standards Official regarding compliance with federal Davis-Bacon requirements. Provides technical support to CDBG Administrator on construction related projects. r Provides technical support to other city departments regarding building rehabilitation projects including the Center City Facade Program. Monitors compliance with Public Hearing Notification Signs regulations of the Zoning Ordinance. KNOWLEDGE, OKIIL,®, @rid AB IITIE0 REQUIRED Requires knowledge, skill and mental development equivalent to four years of high school supplemented with building rehabilitation experience and training courses. Requires three years of technical experience in building rehabilitation or related field. Requires working knowledge of filing and reporting methods. Requires ability to prepare basic building rehabilitation work write-ups and specifications. Requires working knowledge of mathematics. Requires working knowledge building rehabilitation principles and practices. Requires ability to prepare technical reports. Requires ability to understand basic levels of federal regulations, state laws, and local ordinances. Requires ability to communicate effectively in both written and verbal forms. Requires ability to establish and maintain effective working relationships with city staff and the general public. Requires ability to communicate effectively with people from a wide variety of socio-economic backgrounds. • HOUSING AND REHABILITATION COORDINATOR-230 GENERAL DEFINITION AND CONDITIONS OF WORK: Performs intermediate professional work providing a variety of housing and rehabilitation assignments;does related work as required. Work is performed under the general supervision of the Planning and Neighborhood Services Director. This is sedentary work requiring the exertion of up to 10 pounds of force occasionally and a negligible amount of force frequently to move objects;work requires grasping and‘fingering;vocal communication is required for expressing or exchanging ideas by means of spoken word levels; visual acuity is required for depth perception, color perception, peripheral vision, preparing and analyzing written or computer data,visual inspection involving small defects and/or small parts,use of measuring devices, operation of machines, determining the accuracy and thoroughness of work and observing general surroundings and activities; the worker is subject to inside and outside environmental conditions. ESSENTIAL FUNCTIONS/TYPICAL TASKS: • Coordinates CDBG,TIF, and other related housing and rehabilitation programs and related services. • Provides for client intake and consultation regarding eligibility and scope of housing rehabilitation work. • Performs inspections of residential properties. Monitors and administers applicable federal, state and local reporting requirements. • Monitors lead-based paint regulations and ensures compliance with same. • Monitors CDBG, TIF, and other regulations and ensures compliance with same. • Administers no interest and forgivable loan programs. • Identifies opportunities for new and supplemental housing and rehabilitation programs. • Coordinates with State and County housing programs and their applicability in the City of Elgin. • Assists with affordable housing programs and initiatives. KNOWLEDGE, SKILLS AND ABILITIES: Thorough knowledge of housing and rehabilitation practices and procedures;thorough knowledge of departmental services,philosophies,policies and practices;thorough knowledge of the City and its various communities, services, ordinances,policies and procedures; fluent in Spanish language skills, both written and oral is preferred; ability to establish and maintain effective working relationships with citizens and staff;ability to prepare and maintain detailed files and records;ability to plan and work independently;ability to listen,understand and empathize with people of different nationalities, ages,races and lifestyles; skill in conflict resolution and mediation. EDUCATION AND EXPERIENCE: Any combination of education and experience equivalent to graduation from an accredited college or university with a degree in social work,communication,planning,public policy or related field. Strong Hispanic cultural background and emphasis desirable. This is a class description and not an individualized job specification. The class description defines the general character and scope of duties, responsibilities and requirements of all positions in one job classification, but is not totally restrictive or all inclusive. <� of f�c. E ,0,4--- 1,,p� City of Elgin Agenda Item No. E L `r ',, 110 June 21, 2002 G 00 i X10 TO: Mayor and Members of the City Council N ; i ! #8 tits A ..... FINANCIALLY STABLE CITY GOVERNMENT FROM: Olufemi Folarin, Interim City ManagerANDOUAALfY INFRASTRUCTURE SUBJECT: SUBJECT: Revisions to Custodial Supervisor Position PURPOSE The purpose of this memorandum is to provide the Mayor and members of the City Council with information to review and approve the removal of the job classification of Custodial Supervisor from the SEIU Clerical/Technical unit and place it in Management C group at grade 7 . BACKGROUND t ' The SEIU has recently organized part time custodians as a stand alone, separate bargaining unit . Their current supervisor holds the position of Custodial Supervisor and is also a member of the SEIU Clerical/Technical Unit . Prior to the representation election, the City stipulated that in the event that the union was elected, the position of Custodial Supervisor was to be removed from the bargaining unit . The SEIU agreed to this stipulation. Currently, the Custodial Supervisor is an SEIU grade 25S which has a salary range of $39060-$47988 . In moving this position to a Management Group C, grade 7, the salary range will be $36, 732 to $49,212 . COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED SEIU representatives Illinois Labor Relations Board FINANCIAL IMPACT ?,)-(1' The changes in overall salary resulting from moving into the Management Group C pay plan is minimal . The employee may choose to participate in the 401A Deferred Compensation Plan where the City will contribute up to 4% of gross pay. There are sufficient funds budgeted and available in account number 010-3701-742 . 01-01, General Fund, Building Maintenance, Regular Employee Earnings, to facilitate this change. t 4 ' Position Movement to Management Schedule June 21, 2002 Page 2 LEGAL IMPACT None. ALTERNATIVES 1 . Approve the change in pay plans. 2 . Do not approve the change in pay plans. However, this movement has been approved and stipulated to by the Illinois Labor Relations Board. RECOMMENDATION It is recommended that the City Council approve the movement of this classification. Respect 1 ubmitted, Olufemi Folarin Interim City Manager NAO/mgh