HomeMy WebLinkAbout26-0827 Allied Facility Partners, LLC Rick, request for signature. Additional details:
ITEM:
Agreement with Allied Facility Partners for Solar Feasibility and Pre-Construction Services
($24,900)
OBJECTIVE:
Execute Professional Services Agreement with Allied Facility Partners, LLC for Solar Feasibility and
Pre-Construction Services for selected City facilities in an amount not to exceed $24,900.
BACKGROUND
/ am seeking authorization to enter into a Professional Services Agreement with Allied Facility
Partners, LLC to complete engineering-based solar feasibility and pre-construction services for se-
lected municipal facilities. The study will evaluate the technical and financial viability of rooftop
solar photovoltaic systems through site assessments, conceptual system design, energy produc-
tion modeling, structural and electrical considerations, and preliminary cost estimating.
In addition to evaluating project feasibility, the study will identify opportunities to maximize avail-
able federal, state, and utility incentives. Completing this work in 2026 positions the City to pre-
serve eligibility for currently available incentive programs and provides sufficient time to advance
priority projects before key federal incentive deadlines.
Deliverables will include projected construction costs, utility cost savings, available incentives,
lifecycle financial analyses, payback periods, and recommendations for project prioritization. The
study will provide City Council with the information necessary to evaluate future municipal solar
investments.
Allied Facility Partners is a part of The Interlocal Purchasing System (TIPS), a nationally recognized
cooperative purchasing program
Let me know if you have any questions.
Kristin Iftner
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AGREEMENT
THIS AGREEMENT (the "Agreement") is made and entered into this 21day of
, 2026. by and between the CITY OF ELGIN, an Illinois municipal
corporation (hereinafter referred to as the "CITY"), and ALLIED FACILITY PARTNERS. LLC.
an Illinois limited liability company (hereinafter referred to as "CONSULTANT").
WHEREAS. the CITY desires to engage the CONSULTANT to furnish certain
professional services in connection with providing solar feasibility and pre-construction technical
consulting services relating to solar energy opportunities across selected municipal facilities
(hereinafter referred to as the "PROJECT"); and
WHEREAS, the CONSULTANT represents that it is in compliance with Illinois Statutes
relating to professional registration of individuals and has the necessary expertise and experience
to furnish such services upon the terms and conditions set forth herein below.
NOW, THEREFORE, it is hereby agreed by and between the CITY and the
CONSULTANT that the CITY does hereby retain the CONSULTANT for and in consideration of
the mutual promises and covenants contained herein, the sufficiency of which is hereby
acknowledged to perform the services relating to the PROJECT as described herein, subject to the
following terms and conditions and stipulations,to-wit:
1. SCOPE OF SERVICES
A. All work hereunder shall be performed under the direction of the Sustainability
Manager of the CITY (herein after referred to as the "DIRECTOR").
B. CONSULTANT shall provide solar feasibility and pre-construction technical
consulting services relating to solar energy opportunities across selected municipal
facilities. A detailed Scope of Services for the PROJECT is attached hereto as
Attachment A and incorporated into this Agreement by this reference.
C. The work provided for under this Agreement shall be completed by
CONSULTANT no later than December 31, 2026.
2. PROGRESS REPORTS
CONSULTANT will submit to the DIRECTOR monthly a status report keyed to the project
schedule. A brief narrative will be provided identifying progress, findings,and outstanding
issues.
3. WORK PRODUCT
All work product prepared by the CONSULTANT pursuant hereto including, but not
limited to, reports. plans, designs, calculations, work drawings. studies, photographs.
models and recommendations shall be the property of the CITY and shall be delivered to
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the CITY upon request of the DIRECTOR; provided, however, that the CONSULTANT
may retain copies of such work product for its records. CONSULTANT'S execution of
this Agreement shall constitute CONSULTANT'S conveyance and assignment of all right,
title and interest,including but not limited to any copyright interest,by the CONSULTANT
to the CITY of all such work product prepared by the CONSULTANT pursuant to this
Agreement. The CITY shall have the right either on its own or through such other
consultants as determined by the CITY to utilize and/or amend such work product. Any
such amendment to such work product shall be at the sole risk of the CITY. Such work
product is not intended or represented to be suitable for reuse by the CITY on any extension
to the PROJECT or on any other project, and such reuse shall be at the sole risk of the
CITY without liability or legal exposure to the CONSULTANT.
4. PAYMENTS TO THE CONSULTANT
A. For services provided under this Agreement the CITY shall pay CONSULTANT a
lump sum Twenty-Four Thousand Nine Hundred Dollars and Zero Cents
($24,900.00), regardless of the actual costs incurred by CONSULTANT unless
substantial modifications to the PROJECT are authorized in writing by the
DIRECTOR.
B. The CITY shall make periodic payments to the CONSULTANT based upon actual
progress within thirty(30)days after receipt and approval of invoice. Said periodic
payments to the CONSULTANT shall not be made until the task is completed and
accepted by the DIRECTOR.
5. INVOICES
A. The CONSULTANT shall submit invoices in a format approved by the CITY.
Progress reports(Paragraph 2 above)will be included with all payment requests.
B. The CONSULTANT shall maintain records showing actual time devoted and cost
incurred. The CONSULTANT shall permit the authorized representative of the
CITY to inspect and audit all data and records of the CONSULTANT for work
done under this Agreement. The CONSULTANT shall make these records
available at reasonable times during the Agreement period and for one(1)year after
termination of this Agreement.
6. TERMINATION OF AGREEMENT
Notwithstanding any other provision hereof, the CITY may terminate this Agreement at
any time upon fifteen (15) days prior written notice to the CONSULTANT. In the event
that this Agreement is so terminated,the CONSULTANT shall be paid for services actually
performed and reimbursable expenses actually incurred prior to termination, except that
reimbursement shall not exceed the task amounts set forth under Paragraph 4 above.
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7. TERM
This Agreement shall become effective as of the date the CONSULTANT is given a notice
to proceed and, unless terminated for cause or pursuant to Paragraph 6, shall be deemed
concluded on the date the CITY determines that all of the CONSULTANT'S work under
this Agreement is completed. A determination of completion shall not constitute a waiver
of any rights or claims which the CITY may have or thereafter acquire with respect to any
term or provision of this Agreement.
8. NOTICE OF CLAIM
If the CONSULTANT wishes to make a claim for additional compensation as a result of
action taken by the CITY,the CONSULTANT shall give written notice of his claim within
fifteen (15) days after occurrence of such action. No claim for additional compensation
shall be valid unless so made. Any changes in the CONSULTANT'S fee shall be valid
only to the extent that such changes are included in writing signed by the CITY and the
CONSULTANT. Regardless of the decision of the DIRECTOR relative to a claim
submitted by the CONSULTANT, all work required under this Agreement as determined
by the DIRECTOR shall proceed without interruption.
9. BREACH OF CONTRACT
If either party violates or breaches any term of this Agreement, such violation or breach
shall be deemed to constitute a default, and the other party has the right to seek such
administrative,contractual or legal remedies as may be suitable to the violation or breach;
and,in addition, if either party,by reason of any default, fails within fifteen(15)days after
notice thereof by the other party to comply with the conditions of the Agreement,the other
party may terminate this Agreement. Notwithstanding the foregoing, or anything else to
the contrary in this Agreement, with the sole exception of an action to recover the monies
the CITY has agreed to pay to the CONSULTANT pursuant to this Agreement, no action
shall be commenced by the CONSULTANT against the CITY for monetary
damages. CONSULTANT hereby further waives any and all claims or rights to interest
on money claimed to be due pursuant to this Agreement,and waives any and all such rights
to interest which it claims it may otherwise be entitled pursuant to law, including, but not
limited to, the Local Government Prompt Payment Act (50 ILCS 501/1, et seq.), as
amended, or the Illinois Interest Act (815 ILCS 205/1, et seq.), as amended. The parties
hereto further agree that any action or claim by the CONSULTANT arising out of this
Agreement must be filed within one year of the date the alleged cause of action arose or
the same will be time-barred.The provisions of this paragraph shall survive any expiration,
completion and/or termination of this Agreement.
10. INDEMNIFICATION
To the fullest extent permitted by law, CONSULTANT agrees to and shall indemnify,
defend and hold harmless the CITY, its officers, employees, agents, boards and
commissions from and against any and all claims, suits,judgments, costs, attorneys' fees,
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damages or other relief, including, but not limited to, workers' compensation claims, in
any way resulting from or arising out of negligent actions or omissions of the
CONSULTANT in connection herewith, including negligence or omissions of employees
or agents of the CONSULTANT arising out of the performance of this Agreement. In the
event of any action against the CITY, its officers, employees, agents, boards or
commissions, covered by the foregoing duty to indemnify, defend and hold harmless such
action shall be defended by legal counsel of the CITY'S choosing. The provisions of this
paragraph shall survive any expiration, completion and/or termination of this Agreement.
11. NO PERSONAL LIABILITY
No official, director, officer, agent or employee of the CITY shall be charged personally
or held contractually liable under any term or provision of this Agreement or because of
their execution, approval or attempted execution of this Agreement.
12. INSURANCE
A. Comprehensive Liability. The CONSULTANT shall provide, pay for and
maintain in effect, during the term of this Agreement, a policy of comprehensive
general liability insurance with limits of at least $1,000,000 aggregate for bodily
injury and $1,000.000 aggregate for property damage.
The CONSULTANT shall deliver to the DIRECTOR a Certification of Insurance
naming the CITY as additional insured. The policy shall not be modified or
terminated without thirty (30) days prior written notice to the DIRECTOR.
The Certificate of Insurance which shall include Contractual obligation assumed by
the CONSULTANT under Paragraph 10 entitled Indemnification" shall be
provided.
This insurance shall apply as primary insurance with respect to any other insurance
or self-insurance programs afforded to the CITY. There shall be no endorsement
or modification of this insurance to make it excess over other available insurance,
alternatively, if the insurance states that it is excess or prorated, it shall be endorsed
to be primary with respect to the CITY.
B. Comprehensive Automobile Liability. Comprehensive Automobile Liability
Insurance covering all owned, non-owned and hired motor vehicles with limits of
not less than $500,000 per occurrence for damage to property.
C. Combined Single Limit Policy. The requirements for insurance coverage for the
general liability and auto exposures may be met with a combined single limit of
$1.000,000 per occurrence subject to a $1,000,000 aggregate.
D. Professional Liability. The CONSULTANT shall carry CONSULTANT'S
Professional Liability Insurance Covering claims resulting from error,omissions or
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negligent acts with a combined single limit of not less than $1,000,000 per
occurrence. A Certificate of Insurance shall be submitted to the DIRECTOR as
evidence of insurance protection. The policy shall not be modified or terminated
without thirty(30)days prior written notice to the DIRECTOR.
13. CONSTRUCTION MEANS,METHODS,TECHNIQUES,SEQUENCESI
PROCEDURES AND SAFETY
The CONSULTANT shall not have control over or charge of and shall not be responsible
for construction means, methods, techniques, sequences or procedures, or for safety
precautions and programs in connection with the construction, unless specifically
identified in the Scope of Services.
14. NONDISCRIMINATION
The ENGINEER will not discriminate against any employee or applicant for employment
because of race, color, religion, sex, national origin, age, ancestry, order of protection
status, familial status, marital status, immigration status, physical or mental disability,
military status, sexual orientation, or unfavorable discharge from military service which
would not interfere with the efficient performance of the job in question. ENGINEER shall
take affirmative action to comply with the provisions of Elgin Municipal Code Section
5.02.040 and will require any subcontractor to submit to the CITY a written commitment
to comply with those provisions. ENGINEER shall distribute copies of this commitment
to all persons who participate in recruitment, screening, referral and selection of job
applicants and prospective subcontractors. ENGINEER agrees that the provisions of
Section 5.02.040 of the Elgin Municipal Code, as amended, are hereby incorporated by
reference,as if set out verbatim.
No person shall be unlawfully denied or subjected to discrimination in receipt of the benefit
of any services or activities made possible by or resulting from this Agreement on the
grounds of race, color, religion, sex, national origin, age, ancestry, order of protection
status, familial status, marital status, immigration status, physical or mental disability,
military status, sexual orientation,or unfavorable discharge from military service.
Any violation of this paragraph shall be considered a violation of a material provision of
this Agreement and shall be grounds for cancellation,termination,or suspension,in whole
or in part,of the Agreement by the CITY.
15. ASSIGNMENT AND SUCCESSORS
This Agreement and each and every portion thereof shall be binding upon the successors
and the assigns of the parties hereto;provided, however,that no assignment shall be made
without the prior written consent of the CITY.
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16. DELEGATIONS AND SUBCONTRACTORS
Any assignment, delegation or subcontracting shall be subject to all the terms, conditions
and other provisions of this Agreement and the CONSULTANT shall remain liable to the
CITY with respect to each and every item,condition and other provision hereof to the same
extent that the CONSULTANT would have been obligated if it had done the work itself
and no assignment,delegation or subcontract had been made. Any proposed subcontractor
shall require the CITY'S advanced written approval.
17. NO CO-PARTNERSHIP OR AGENCY
This Agreement shall not be construed so as to create a partnership, joint venture,
employment or other agency relationship between the parties hereto.
18. SEVERABILITY
The parties intend and agreed that, if any paragraph,sub-paragraph,phrase,clause or other
provision of this Agreement, or any portion thereof, shall be held to be void or otherwise
unenforceable, all other portions of this Agreement shall remain in full force and effect.
19. HEADINGS
The headings of the several paragraphs of this Agreement are inserted only as a matter of
convenience and for reference and in no way are they intended to define, limit or describe
the scope of intent of any provision of this Agreement,nor shall they be construed to affect
in any manner the terms and provisions hereof or the interpretation or construction thereof.
20. MODIFICATION OR AMENDMENT
This Agreement and its attachment(s) constitute the entire Agreement of the parties on the
subject matter hereof and may not be changed, modified,discharged or extended except by
written amendment duly executed by the parties. Each party agrees that no representations
or warranties shall be binding upon the other party unless expressed in writing herein or in
a duly executed amendment hereof: or change order as herein provided.
21. APPLICABLE LAW
This Agreement shall be deemed to have been made in. and shall be construed in
accordance with, the laws of the State of Illinois. Venue for the resolution of any disputes
or the enforcement of any rights pursuant to this Agreement shall be in the Circuit Court
of Kane County, Illinois.
22. NEWS RELEASES
The CONSULTANT may not issue any news releases without prior approval from the
DIRECTOR, nor will the CONSULTANT make public proposals developed under this
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Agreement without prior written approval from the DIRECTOR prior to said
documentation becoming matters of public record.
23. COOPERATION WITH OTHER CONSULTANTS
The CONSULTANT shall cooperate with any other consultants in the CITY'S employ or
any work associated with the PROJECT.
24. INTERFERENCE WITH PUBLIC CONTRACTING
The CONSULTANT certifies hereby that it is not barred from bidding on this contract as
a result of a violation of 720 ILCS 5/33E et seq. or any similar state or federal statute
regarding bid rigging.
25. SEXUAL HARASSMENT
As a condition of this contract, the CONSULTANT shall have written sexual harassment
policies that include, at a minimum, the following information:
A. the illegality of sexual harassment;
B. the definition of sexual harassment under state law;
C. a description of sexual harassment, utilizing examples;
D. the vendor's internal complaint process including penalties;
E. the legal recourse, investigative and complaint process available through the
Illinois Department of Human Rights,and the Illinois Human Rights Commission;
F. directions on how to contact the department and commission;
G. protection against retaliation as provided by Section 6-101 of the Human Rights
Act.
A copy of the policies shall be provided by CONSULTANT to the Department of Human
Rights upon request 775 ILCS 5/2-105.
26. SUBSTANCE ABUSE PROGRAM.
As a condition of this agreement, CONSULTANT shall have in place a written substance
abuse prevention program which meets or exceeds the program requirements in the
Substance Abuse Prevention Public Works Project Act at 820 ILCS 265/1 et seq. A copy
of such policy shall be provided to the City's Assistant City Manager prior to the entry into
and execution of this Agreement.
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27. WRITTEN COMMUNICATIONS
All recommendations and other communications by the CONSULTANT to the
DIRECTOR and to other participants which may affect cost or time of completion, shall
be made or confirmed in writing. The DIRECTOR may also require other
recommendations and communications by the CONSULTANT be made or confirmed in
writing.
28. NOTICES
All notices, reports and documents required under this Agreement shall be in writing and
shall be mailed by First Class Mail, postage prepaid, addressed as follows:
A. As to the CITY:
Kristin lftner, Sustainability Manager
City of Elgin
150 Dexter Court
Elgin, Illinois 60120-5555
B. As to the CONSULTANT:
Douglas McMahan, CEO
Allied Facility Partners, LLC
2413 W. Algonquin Road, Suite 415
Algonquin, Illinois 60102
29. COMPLIANCE WITH LAWS
Notwithstanding any other provision of this AGREEMENT, it is expressly agreed and
understood that in connection with the performance of this AGREEMENT that the
CONSULTANT shall comply with all applicable Federal, State, City and other
requirements of law, including, but not limited to, any applicable requirements regarding
prevailing wages, minimum wage, workplace safety and legal status of employees.
Without limiting the foregoing, CONSULTANT hereby certifies, represents and warrants
to the CITY that all CONSULTANT'S employees and/or agents who will be providing
products and/or services with respect to this AGREEMENT shall be legal residents of the
United States. CONSULTANT shall also at its expense secure all permits and licenses,
pay all charges and fees and give all notices necessary and incident to the due and lawful
prosecution of the work, and/or the products and/or services to be provided for in this
AGREEMENT. The CITY shall have the right to audit any records in the possession or
control of the CONSULTANT to determine CONSULTANT'S compliance with the
provisions of this paragraph. In the event the CITY proceeds with such an audit the
CONSULTANT shall make available to the CITY the CONSULTANT'S relevant records
at no cost to the CITY. CONSULTANT shall pay any and all costs associated with any
such audit.
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ATTACHMENT A
SCOPE OF SERVICES
Proposal prepared by Allied Facility Partners,entitled "Proposal for Solar Feasibility &
Preconstruction Services—City of Elgin," consisting of nine(9) pages,to be inserted.
Docusign Envelope ID:7239AA2D-OBAA-80A0-8085-E2A112B8ACFA
30. COUNTERPARTS AND EXECUTION
This Agreement may be executed in counterparts. each of which shall be an original and
all of which shall constitute one and the same agreement. This Agreement may be executed
electronically, and any signed copy of this Agreement transmitted by facsimile machine,
email, or other electronic means shall be treated in all manners and respects as an original
document. The signature of any party on a copy of this Agreement transmitted by facsimile
machine,email,or other electronic means shall be considered for these purposes an original
signature and shall have the same legal effect as an original signature.
IN WITNESS WHEREOF, the parties hereto have entered into and executed this
Agreement effective as of the date and year first written above.
FOR THE CITY: FOR THE CONSULTANT:
nnSipntW by:
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City Manager Name/ rent: Doug McMahan
Title: CEO
Attest:
City Clerk
Legal Deo Agreement Consultant-Allied Fact i Partner.-Solar!cambia"Agr-3-I8-26 docx
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Docusign Envelope ID:7239AA2D-OBAA-80A0-8085-E2A112B8ACFA
Allied will perform a comprehensive solar feasibility and pre-construction
development
process for each identified facility:
1) Elgin City Hall 150 Dexter Ct
2) Elgin Public Works 1900 Holmes Rd
3) Elgin Police Department Police Station 151 Douglas Ave
4) Centre of Elgin Recreational 100 Symphony Way
5) The Hemmens Cultural Center Recreational 45 Symphony Way
6) Fire Station 1 550 Summit Street
7) Fire Station 2 650 Big Timber Road
The Details of the solar feasibility and pre-construction development process are as
follows:
SOLAR ARRAY CONCEPTUAL DESIGN
- Develop preliminary solar PV system layouts for each roof using modeling software
(e.g., Helioscope)
- Optimize system size based on available roof space, site limitations, and electrical
capacity.
- Determine module placement, tilt, azimuth, and row spacing.
- Select preliminary equipment specifications including:
o Solar modules
o Inverters
o Racking systems
*Note:All specified equipment will utilize tier-1 manufacturers.
COST ESTIMATION (EQUIPMENT& LABOR)
Develop"turnkey"cost estimates for each system including:
- Equipment costs (modules, inverters, racking, BOS components)
- Labor and installation costs
- Engineering and permitting costs
- Interconnection and utility upgrade allowances
- Incentive application fees
ENERGY PRODUCTION &SAVINGS ANALYSIS
- Model expected system performance using TMY weather data.
Docusign Envelope ID:7239AA2D-OBAA-80A0-8085-E2A112B8ACFA
- Estimate annual energy production (kWh)for each site.
- Analyze historical utility consumption data.
- Calculate percentage offset of current energy usage.
- Estimate avoided utility costs based on current rates and escalation assumptions.
- Provide 25-year production projections and degradation modeling
FEDERAL INVESTMENT TAX CREDIT(ITC)—INFLATION REDUCTION ACT
- Calculate applicable ITC percentage
- Evaluate bonus eligibility(e.g., domestic content, energy community)
- Estimate total tax credit value or transferable credit value
ILLINOIS SHINES (REC PROGRAM)
- Estimate Renewable Energy Credit(REC) generation based on system size and
Production
- Calculate REC contract value and payment schedule
- Assess program eligibility and application pathway
COMED DISTRIBUTED GENERATION REBATE
- Calculate rebate based on system size (AC kW)
- Estimate total rebate value and timing
- Confirm program requirements and availability
FINANCIAL SUMMARY
- Net turn-key project cost
- Simple payback period
- Cash flow summary over system life
Total Fee & Schedule of Values: $24,900.00
Completion of Conceptual Design Stage 35% $8,715.00
Completion of Cost Estimate &Savings Calculations 45% $11,205.00
Completion of Proposal 20% $4,980.00
/ I I
FACILITY PARTNERS
PROPOSAL FOR
SOLAR FEASIBILITY & PRE -
CONSTRUCTION SERVICES
CITY OF ELGIN
1.
ELGIN
CITY OF ELGIN'S MISSION.
ALLIED'S COMMITMENT.
OUR LEADERSHIP IS
ROOTED IN INTEGRITY
DRIVEN B A • MMITMENT
TO SERVING OTHERS AND
DELIVERINGLASTING
IMPA .T.
Allied Facility Partners is proud to partner with the City of Elgin as it
evaluates solar energy opportunities across multiple municipal facilities to
support long-term sustainability and operational efficiency. Our team brings
strong experience in municipal energy projects, with a focus on
preconstruction services including feasibility analysis, site assessments,
preliminary design, and financial modeling. We provide a transparent, data-
driven approach to help the City make informed decisions and prioritize
projects for successful implementation.
gfe 04 Or or
Doug McMahan,
CEO, Allied Facility Partners
/ L L I _
FACILITY PARTNERS
C 0 MPANY
FIRM NAME
OVERVIEW Allied Facility Partners, LLC
ADDRESS
2413 W. Algonquin Rd.,
About Allied Facility Partners Ste. 415
Algonquin, IL 60102
Allied Facility Partners is a construction solutions
company specializing in new construction, PRIMARY CONTACT
Rick Avila
renovations, and renewable energy. We partner Dir. of Client Solutions - IL
with municipalities and school districts across 630.709.2036
Illinois to plan, develop, and deliver solar projects, ravila@allied-fp.com
providing end-to-end support from feasibility and
design through construction management and full OFFICER AUTHORIZED TO
implementation. BIND FIRM
Doug McMahan, CEO
Relevant Project Highlight
Community High School District #155 Solar Installation
Crystal Lake, IL
Allied designed and installed a 573 kW roof-mounted solar photovoltaic system at Prairie Ridge High School.
The project included coordination of solar renewable energy credit applications, ComEd Distributed
Generation rebates, and federal Investment Tax Credit eligibility to maximize financial benefits for the
district.
,
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"Allied helped us take a complex opportunity and turn it into a clear,
successful project. Their team brought expertise, transparency, and solutions
that aligned with our goals. From planning through execution, they were a
true partner."
-Dr. Neil Lesinski, Superintendent
NEW SOLAR POWER SYSTEM
SOLAR INSTALLATION
CLIENT TESTIMONIAL
Dr. Nei - sins , s •s- T •
Community High School District 155, shares
his experience working with Allied Facility
Partners on the solar installation at Prairie
Ridge High School.
"I would have all the confidence in the world
recommending Allied to another school
district, and in fact, I already have."
ie.,
Click the above video to watch or visit: https://www.youtube.com/watch?v=Ky JKMVyUDo
SCOPE OF WORK
Allied's Solar Feasibility & Pre-Construction Services are designed to provide the Client with a
comprehensive, investment-grade evaluation of solar opportunities across selected facilities.
This process bridges early-stage planning and project execution by combining site
assessments, preliminary engineering, conceptual design, cost estimating, energy modeling,
and incentive analysis. The objective is to equip the Client with the technical and financial
information needed to make informed decisions and confidently advance solar projects into
design and implementation.
Allied will perform a comprehensive solar feasibility and pre-construction development
process for each identified facility.
IMP
Building Name Building Type Address
Elgin City Hall City Hall 150 Dexter Ct
Hemmens Recreational 45 Symphony Way
Centre of Elgin Recreational 100 Symphony Way
Hawthorne Hill Nature Center Recreational 28 Brookside Dr
Elgin Police Department Police Station 151 Douglas Ave
Elgin Public Works Public Works 1900 Holmes Rd
Riverside Treatment Plant Water Treatment Plant 375 West River Rd
SITE ASSESSMENTS & WALKTHROUGHS
• Conduct on-site evaluations for each building with Allied project managers, engineers,
and solar installation partners.
• Assess roof conditions, including roof type, age, and remaining useful life.
• Evaluate electrical infrastructure, including service size, panel capacity, transformer
configuration, and interconnection points.
• Identify site constraints such as shading, obstructions, roof penetrations, and code
limitations.
• Document existing conditions via photos, drone imagery (if applicable), and field notes.
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SOLAR ARRAY CONCEPTUAL DESIGN
• Develop preliminary solar PV system layouts for each roof using modeling software (e.g.,
Helioscope)
• Optimize system size based on available roof space, site limitations, and electrical
capacity.
• Determine module placement, tilt, azimuth, and row spacing.
• Select preliminary equipment specifications including:
o Solar modules
o Inverters
• Racking systems
o Note: All specified equipment will utilize tier-1 manufacturers.
• Evaluate multiple design scenarios where appropriate (e.g., max build vs. optimized ROI)
COST ESTIMATION (EQUIPMENT & LABOR)
• Develop detailed cost estimates for each system including:
o Equipment costs (modules, inverters, racking, BOS components)
o Labor and installation costs
o Engineering and permitting costs
o Interconnection and utility upgrade allowances
o Incentive application fees
ENERGY PRODUCTION & SAVINGS ANALYSIS
• Model expected system performance using TMY weather data.
• Estimate annual energy production (kWh) for each site.
• Analyze historical utility consumption data.
• Calculate percentage offset of current energy usage.
• Estimate avoided utility costs based on current rates and escalation assumptions.
• Provide 25-year production projections and degradation modeling
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INCENTIVE & FINANCIAL ANALYSIS
Allied will provide a detailed breakdown of all applicable incentives:
ILLINOIS SHINES (REC PROGRAM)
• Estimate Renewable Energy Credit (REC) generation based on system size and
production
• Calculate REC contract value and payment schedule
• Assess program eligibility and application pathway
FEDERAL INVESTMENT TAX CREDIT (ITC) —
INFLATION REDUCTION ACT
• Calculate applicable ITC percentage
• Evaluate bonus eligibility (e.g., domestic content, energy community)
• Estimate total tax credit value or transferable credit value
COMED DISTRIBUTED GENERATION REBATE
• Calculate rebate based on system size (AC kW)
• Estimate total rebate value and timing
• Confirm program requirements and availability
FINANCIAL SUMMARY
• Net turn-key project cost
• Simple payback period
• Cash flow summary over system life
ALLIED'S SOLAR CERTIFICATIONS AND QUALIFICATIONS:
I Illinois • med E:nerg% . - NABCEP
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Illinois Shines Approved Vendor: ComEd Energy Efficiency NABCEP:
DG Project Developer,Community Program: Certified PV Associate
Solar Project Developer,and Approved Service Provider
SREC Broker/Aggregator
FINANCIAL 10-. 1
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ANALYSIS
Project Estimate
Solar Feasibility & Pre-Construction Services Fee $26,200 N
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WHAT THE FEE INCLUDES
• Engineering-supported site walkthroughs
• Conceptual solar system design
• Preliminary engineering validation
• Detailed cost estimating
• Energy modeling and savings analysis
• Incentive calculations (Illinois Shines, ITC, ComEd rebate)
• Final report and presentation
NEXT STEPS
To initiate the Solar Feasibility & Pre-Construction Services, Allied will guide the Client through
a structured engagement process designed to ensure alignment, efficient data collection, and
timely delivery of results.
1. Execute a Professional Services Agreement with Allied.
2.Conduct a project kickoff meeting and interviews with key client stakeholders to define
goals, constraints, and project priorities.
3. Provide utility data, MEP drawings (if available), and access to facilities for site evaluations.
4.Allied performs site walkthroughs, completes technical and financial analysis, and prepares
deliverables (typically within 4-6 weeks).
5.Review findings and determine the preferred path forward for project implementation.
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