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HomeMy WebLinkAbout26-21 Federal Signal Corporation Mayor David J. Kaptain City Council Diana Alfaro Corey D. Dixon E LG I N Dustin R.Good Rosamaria Martinez THE CITY IN THE SUBURBS Anthony Ortiz Tish S. Powell F.John Steffen Steven F.Thoren City Manager Richard G. Kozal To: Richard G. Kozal, City Manager From: Aaron Neal, Director of Public Works Re: Execution of two (2) Purchase Agreements for 2026 Fleet Procurement Authorization Date: May 19, 2026 Attached for your execution are two(2)purchase agreements,drafted by our legal department,in support of various equipment and upfitting towards needs in the amount of $641,356. These agreements are in accordance with and are included within approved Resolution No. 26-21, adopted by the City Council on February 11, 2026, which authorizes the City Manager to execute agreements throughout the year for certain fleet and equipment purchases. These agreements represent the fifth submission towards the expenditure of authorized funds in 2026 which total$4,477,000.00.This submission and request for execution will bring the remaining authorized fund balance to$1,413,976.80 and will established a YTD expenditure total of$3,063,023.20. For your reference, I have also attached a copy of the resolution. Funds are available for these agreements from multiple budgeted accounts included within the original $4,477,000.00 allocation. The partially executed agreements which require execution are: Federal Signal Corporation $354,558 Cives Corporation $286,798 Total: $641,356 Please let me know if you have any questions or require further information. Additional agreements are forthcoming and will include the same level of detail. 150 Dexter Court,Elgin, IL 60120 847-931-6001 www.elginil.gov Resolution No. 26-21 RESOLUTION AUTHORIZING 2026 VEHICLE AND EQUIPMENT PROCUREMENTS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that due to continuing supply constraints within the motor vehicle industry the City Council has determined that an exception to the procurement ordinance is necessary and in the best interest of City in connection with 2026 fleet vehicle and equipment procurements to maintain timely service delivery for core fleet vehicles. BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that the City Manager is hereby authorized to proceed with 2026 fleet vehicle and equipment procurements for the vehicles and equipment set forth in Exhibit A attached hereto and made a part hereof by this reference, in the total amount not to exceed $4,477,000, and that the City Manager is hereby further authorized to execute all necessary and required contracts and other documents for the purchase of such vehicles and equipment in forms as approved by the Corporation Counsel. BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS,that the City Manager is directed to submit to the City Council a year-end written report prior to the end of 2026 reporting on all procurements for 2026 fleet vehicle and equipment purchase pursuant to the authorization provided in this resolution. s/David J. Kaptain David J. Kaptain, Mayor Presented: February 11, 2026 Adopted: February 11,2026 Omnibus Vote: Yeas: 9 Nays: 0 Attest: s/Kimberly Dewis Kimberly Dewis, City Clerk EXHIBIT A 2026 VEHICLE PROCUREMENT DESCRIPTION Maint Vehicles for Building Maintenance $174,000.00 Neighborhood Services Department NS Fleet Replacement $176,000.00 DCASE DCASE Pick-up Truck $70,000.00 LM New Explorer for City Forester $50,000.00 LM Lords Park Vehicle Replacements $65,000.00 New F-350 truck for Land LM Management Center City Crew $63,000.00 Net New Vehicles for Sports Rec Complex $130,000.00 Parks and Recreation Cargo Van T- Rec 350 $55,000.00 2026-2028 General Fleet PW Replacement $750,000.00 PW 2026-2028 PW General Equipment 200,000.00 Street Sweeper Replacement PW Program - Final Year $475,000.00 Police Vehicles $753,000.00 DCASE DCASE drop-deck trailer $24,000.00_ Lords Park 10 Ft Mower LM Replacement Toro 4000-D $100,000 Wing Park Large Area Mower Replacement Z Master 7500-D LM Yanmar 44HP 144 Inch SD $75,000 Wing Park and Lords Park LM Gator/UTV replacement $50,000 SC- Elgin Sports Complex Utility REC Vehicle with Attachments $67,000 Utilities Sewer Dept Vactor $650,000 Vehicles- Water Department Util (Utility) $550,000.00 $4,477,000.00 PURCHASE AGREEMENT THIS AGREEMENT is hereby made and entered into this 19th day of May 2026,by and between the City of Elgin,Illinois,a municipal corporation (hereinafter referred to as "City") and Federal Signal Corporation, a Delaware Corporation (hereinafter referred to as "Seller"). NOW, THEREFORE, for and in consideration of the mutual promises and covenants contained herein,the sufficiency of which is hereby mutually acknowledged, the Parties hereto hereby agree as follows: 1. PURCHASE. City shall purchase and Seller shall sell the goods and/or services to the City as described in the seven (7)page quote dated February 3, 2026,attached hereto and made a part hereof as Attachment A, and as provided by Sourcewell Contract #093021-ELG, incorporated herein by reference(the"Sourcewell Agreement"). 2. TERMS. This Agreement shall be subject to the terms and conditions contained herein and as provided by Attachment A,which is attached hereto and made a part hereof and the Sourcewell Agreement. 3. CONFLICT. In the event of any conflict between any of the terms and provisions of this purchase agreement and Attachment A, the terms and provisions of this agreement shall supersede and control. In the event of any conflict between any of the terms and provisions of this purchase agreement and the Sourcewell Agreement, the terms and provisions of this agreement shall control. In the event of any conflict between the terms and provisions of Attachment A and the Sourcewell Agreement,the terms and provisions of Attachment A shall supersede and control. 4. LAW/VENUE. This Agreement is subject to and governed by the laws of the State of Illinois.Venue for the resolution of any disputes or the enforcement of any rights arising out of or in connection with this Agreement shall be the Circuit Court of Kane County,Illinois. Seller hereby irrevocably consents to the jurisdiction of the Circuit Court of Kane County,Illinois for the enforcement of any rights, the resolution of any disputes and/or for the purposes of any lawsuit brought pursuant to this Agreement or the subject matter hereof; and Seller agrees that service by first class U.S. mail to Federal Signal Corporation do CT Corporation System, 208 So. LaSalle St,Suite 814,Chicago,IL 60604-1101 shall constitute effective service. The Parties hereto waive any rights to a jury. 5. NO MODIFICATION. There shall be no modification of this Agreement,except in a writing instrument executed by both Parties with the same formalities as the original Agreement. 6. MERGER. This Agreement embodies the whole Agreement of the Parties. There are no promises, terms, conditions or obligations other than those contained herein, and this Agreement shall supersede all previous communications, representations or Agreements, either verbal,written or implied between the Parties hereto. 7. INTEREST. Seller hereby waives any and all claims or rights to interest on money claimed to be duc pursuant to this Agreement, and waives any and all such rights to interest to which it may otherwise be entitled pursuant to law, including, but not limited to, pursuant to the Local Government Prompt Payment Act (50 ILCS 505/1, et seq.), as amended, or the Illinois Interest Act(815 ILCS 205/1,et seq.),as amended. The provisions of this paragraph shall survive any expiration,completion and/or termination of this Agreement. 8. SEVERABILITY. The terms of this Agreement shall be severable. In the event any of the terms or the provisions of this Agreement are deemed to be void or otherwise unenforceable for any reason,the remainder of this Agreement shall remain in full force and effect. 9. PAYMENT. City shall pay the total of Three Hundred Fifty-four Thousand Five Hundred and Fifty-eight Dollars($354,558.00) within thirty(30) days of delivery and other full performance, or city's receipt of invoice, whichever is later. The aforementioned total sum is inclusive of all applicable freight,shipping and taxes. 10. DELIVERY. Seller, shall complete delivery of all goods and shall provide any and all services by August 1,2026. 11. LIMITATION OF DAMAGES. In no event shall City be liable for any monetary damages in excess of the purchase price contemplated by this Agreement. In no event shall City be liable for any consequential, special or punitive damages, or any damages resulting from loss of profit. 12. TRANSFER OF TITLE/RISK. Transfer of title,and risk of loss shall pass to the City upon delivery of the goods. 13. INDEMNIFICATION. To the fullest extent permitted by law, Seller agrees to and shall indemnify,and hold harmless the City,its officers,employees,boards and commissions from and against any and all claims, suits,judgments, costs, attomey's fees, damages or any and all other relief or liability arising out of or resulting from or through or alleged to arise out of any acts or negligent acts or omissions of Seller or Seller's officers, employees, agents or subcontractors in the performance of this Agreement, including but not limited to, all goods delivered or services or work performed hereunder. In the event of any action against the City,its officers, employees, agents, boards or commissions covered by the foregoing duty to indemnify and hold harmless,such action shall be defended by legal counsel of the City's choosing. 14. LIMITATION OF ACTIONS. The Parties hereto agree that any action by the Seller arising out of this Agreement must be filed within one year of the date the alleged cause of action arose or the same will be time-barred. 15. WARRANTY. All applicable warranties,including but not limited to any and all applicable manufacturer's warranties,warranties of merchantability,and warranties of fitness for a particular purpose, are included as part of this Agreement, and shall apply to all goods, accessories,components, and services to the benefit of the City. 2 16. COMPLIANCE WITH LAW. Notwithstanding any other provision of this Agreement, it is expressly agreed and understood that in connection with the performance of this Agreement, Seller shall comply with all applicable federal, state, city and other requirements of law, including, but not limited to, any applicable requirements regarding prevailing wages, minimum wage,workplace safety,nondiscrimination and legal status of employees. 17. COUNTERPARTS AND EXECUTION. This Agreement may be executed in counterparts,each of which shall be an original and all of which shall constitute one and the same Agreement. This Agreement may be executed electronically, and any signed copy of this Agreement transmitted by facsimile machine, email,or other electronic means shall be treated in all manners and respects as an original document. The signature of any party on a copy of this Agreement transmitted by facsimile machine,email,or other electronic means shall be considered for these purposes an original signature and shall have the same legal effect as an original signature. 18. RELATIONSHIP BETWEEN THE PARTIES. This Agreement shall not be construed so as to create a joint venture, partnership, employment or other agency relationship between the Parties hereto. 19. WAIVER. Neither party hereto shall be responsible for any consequential, indirect,punitive or incidental damages for any reason whatsoever.Any delay or failure to enforce any rights by either party arising out of or pursuant to this Agreement shall not constitute,and shall not be construed as,a waiver of any such rights. 20. TIME IS OF THE ESSENCE. Time is of the essence of this Agreement. 21. NONDISCRIMINATION.The Seller will not discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, age, ancestry, order of protection status, familial status, marital status, physical or mental disability, military status,sexual orientation,or unfavorable discharge from military service which would not interfere with the efficient performance of the job in question. The Seller will take affirmative action to comply with the provisions of Elgin Municipal Code Section 5.02.040 and will require any subcontractor to submit to the City a written commitment to comply with those provisions. The Seller will distribute copies of this commitment to all persons who participate in recruitment, screening,referral and selection of job applicants,prospective job applicants,and subcontractors. The persons signing this Agreement certifies that s/he has been authorized by the Seller to commit the Seller contractually and has been authorized to execute this Agreement on its behalf. [SIGNATURE PAGE FOLLOWS] 3 IN WITNESS WHEREOF, the Parties have hereto set their hands the day and year first above written. Federal Signal Corporation GIN Jason Makin Print Name G. ozal,City f,aoe.�r ffA & Attest: ignature VP Operations Gli Title 'ty Clerk legal DeptMAgreemmt\Staufard Equipment Co-Purchase Agr-street SW qXT-3-19-26.docx 4 : a._ TANDIRD ; --'1". '1 ..r.......-,L_ EQUIPMENT .... 625 S.Illinois Rt.83.Elmhurst,IL 60126.312-829-1919•sale@standardequipment.com Date: Offered By: Equipment Provided for: 05/14/2026 Nate Berk City of Elgin Sales Representative 1900 I Iolmes Rd (312)208-6383 Elgin,IL 60123 W I LJ 0 _oitme 1. Cr 0 r II _ r... , _.. ... i ' `� 4/41111V . -.!--='' '111 ID ,..r-r.,- - . . ,� E I _ •• { `, ..., • MN 1 CI = IRMO , Cr Stock Photo Standard Equipment is pleased to present City of Elgin with the following quotation for a New Elgin Pelican NP Street Sweeper. 1 ow ELGIN THE CITY IP' THE SUBURBS' O5/14/2026 1 STANDARD EQUIPMENT Dealership Information Family-owned and operated since 1969,Standard Equipment Company provides environmental equipment solutions for municipalities,contractors,and companies.We have built a reputation for excellence by offering the finest new equipment,a large selection of parts,excellent service,and unparalleled customer support. We customize environmental equipment solutions for every situation by putting our customer's needs first. Standard's greatest ability is dependability. LI- SySJcrtCo,porjen Manufacturer Information Elgin sweepers have been cleaning roadways since 1914,and while products have grown and improved,the commitment to quality and performance the company was founded on has not changed. Clean streets improve water quality, air quality, and overall community health and help prevent water pollution. Elgin founder,John Murphy,recognized the health hazards caused by streets filled with filth and debris, and created the very first street sweeper. The sweepers we produce today aren't just any sweeper—they are the toughest,and most rugged sweepers on the market. Elgin equipment utilizes all variations of today's sweeping technology—mechanical, pure vacuum sweepers,regenerative air,alternative fuel,waterless dust control—and now a single-engine technology—to offer customers the sweeper that matches their needs. From general street maintenance to special industrial and airport applications, Elgin puts its customers in the sweeper that best meets their needs. 05/14/2026 2 Elgin Pelican-NP The Elgin®Pelican®broom sweeper is a three-wheel mechanical sweeper based on one of the original street sweeper designs,which has been continuously improved since 1914,meeting the highest sweeper standards.Maneuverability,visibility,economy, serviceability,and single lane dumping with a sweep system that easily handles heavy compacted dirt and bulky debris are all features of the Elgin Pelican.An isolation- mounted cab provides a cleaner,quieter operation, and the improved 360-degree visibility and easier access for service and maintenance make the Elgin Pelican an industry leader in road sweepers. The Pelican is also available with Elgin's innovative waterless dust control feature; allowing year-round sweeping,sweeping with water conservation,and eliminates the use of water on reactive compounds like Portland cement. Why Pelican? • Market leader offering 360 degrees of operator visibility • Rear steer for outstanding maneuverability • Front mounted,variable high dump 3.6 yd3 (2.8 m3)hopper • Elgin exclusive chevron conveyor belt 05/14/2026 3 Equipment Description Make: Elgin Model:Pelican-NP • PELICAN (P)DUAL DIESEL T4F 74 HP • ENGINE PRE-CLEANER • RIGHT HAND BOSTROM AIR RIDE MID BACK—VINYL • LEFT HAND BOSTROM AIR RIDE MID BACK—VINYL • 2.5 LB FIRE EXTINGUISHER • AUXILIARY BATTERY DISCONNECT • ELGIN RED LOGO • Strip Mainbroom(URB)—Center Sweep • LIFELINER HOPPER SYSTEM • DUAL HEAVY DUTY LIMB GUARDS • LED LIGHTS ON BA ITERY COVER • LOWER CONVEYOR CLEANOUT • CAB STANDARD GLASS DOORS/SLIDING REAR WINDOW • EXTENDED DOOR LATCHES • O-LICENSE MNGT FRONT REAR LIT • PACKAGE 8:DUAL LED BEACON WITH GUARD&(4)ROOF-MOUNTED SWEEP FLASHERS WITH ID LIGHTS&ARROWSTICK • O-GREASEABLE CARBIDE DIRT SHOE • MIDWEST AUTOLUBE DUAL SIDEBROOMS WITH DIRT SHOES • MIRROR VUE SYSTEM • LEFT HAND SIDEBROOM TILT WITH INDICATOR • RIGHT HAND SIDEBROOM TILT WITH INDICATOR • HYDRAULIC LEVEL&HYDRAULIC TEMPERATURE SHUTDOWN • CONVEYOR STALL ALARM • SWEEPER PAINTED STANDARD WHITE • PELICAN P T4F OPERATORS MANUAL • PELICAN MACHINE DELIVERY PACKET • ELGIN SAFETY MANUAL • PELICAN-NP T4F PARTS BOOK • JOHN DEERE OPERATORS MANUAL • JOHN DEERE PARTS BOOK • BROOM MEASUREMENT RULER • Extra Auxiliary Engine Key • TRIANGLE REFLECTIVE FLARES(3) • EXTENDED WARRANTY 3 YEAR P/L NP—NA 05/14/2026 - 4 Price Quote Sourcewell i Awarded Contract ' Standard Equipment and Elgin Sweeper Company arc proud holders of a Sourcewell competitively bid procurement contract.Sourcewell allows government agencies to control the cost of procurement and ensure that they are getting the equipment they want at a competitively bid price. For more information about Sourcewell,you can find them on the web at www.sourcewell-mn.Lov. Quotes include all Tax, Title,and License Fees if applicable. em Description Delivered Cost New Elgin Pelican NP $354,385.00 Sourcewell Contract#093021-ELG Trade-In Information Elgin Eagle 2014 Serial:4MF10385 05/14/2026 5 Unit Pricing 1. Price includes tick or plating fees. 2 Payment is due at the time of delivery. 3. Quote is valid for 7 days from 05/14/2026 4. Please note that the prices quoted are subject to applicable tariffs and duties,which may affect the final cost. Unit Price: $354,385.00 Trade-In: $25,000.00 Title&Plates: S173.00 Total Unit Price: $329,558.00 I/rrr bw reed and useterstesit 6e larss seedbed betew sod es be nsont ad s ne Is Ism r pen sr rle.e*r r Iraq me pried ids ylor simetnie(s).The abed asd be Wm bar ad es be reverse ski ossprie is entire apersdt dVsedei rir plebs red r over imasem*rsdsmiU.i,remoseiren.,erdk6s or warmly dtber eaprwed ar ispiei by Is.ororerws 6 psi atAb ea.oadia..Miss.i a pedMd the!.,bale Maria ameba is ai M the de of Meer,et be Lmipsent is ra emir.pis.Mwoted ad amps/this be Krebs His 6 mime te bergs is aailse erlred ads by JJ[Is be s:eeot Mt JA lea leered based tM Mimes the de berosf sr/is delivery Ms said by imam b sr.bdwere list piss,goverment resublime.Milt reds,Mery site sad ober tam bepesd JJrs ortrsL T e Prreh.ser etlsswb//eo Mobs mime a tyre espy Meet 116 ammo 6 at Mini to aarolsrl or a.ebtlor by be Perebesr sired prior writer teusrt of JJE. City of Elgin Standard Equipment Company X • Signature Signature/// Name: Namc:Greg Zukowski Date: Date: 05/14/2020 05/14/2026 6