The URL can be used to link to this page

Home My WebLink About26-21 Fleet Procurement Authorization Mayor David J. Kaptain III City Council Diana Alfaro Corey D. Dixon E LG I I\J Dustin R.Good Rosamaria Martinez THE CITY IN THE SUBURBS Anthony Ortiz Tish S. Powell F.John Steffen Steven F.Thoren City Manager Richard G. Kozal To: Richard G. Kozal, City Manager From: Aaron Neal, Director of Public Works Re: Execution of eight(8) Purchase Agreements towards 2026 Fleet Procurement Authorization Date: April 14, 2026 Attached for your execution are eight (8) purchase agreements, drafted by our legal department, in support of various equipment and upfitting towards needs in the amount of $673,180.20. These agreements are in accordance with and are included within approved Resolution No. 26-21, adopted by the City Council on February 11, 2026, which authorizes the City Manager to execute agreements throughout the year for certain fleet and equipment purchases. This agreement represents the third submission towards the expenditure of authorized funds in 2026 which total$4,477,000.00.This submission and request for execution will bring the remaining authorized fund balance to$3,194,788.80 and has established a YTD expenditure total of$1,282,211.20. For your reference, I have also attached a copy of the resolution. Funds are available for these agreements from multiple budgeted accounts included within the original $4,477,000.00 allocation. The partially executed agreements which require execution are: Spartan Turf Products, LLC $69,429.23 Spartan Turf Products, LLC $100,721.82 Arends Hogan Walker, LLC $10,757.50 Arends Hogan Walker, LLC $27,115.14 Arends Hogan Walker, LLC $24,615.14 Sauber Manufacturing Company, $194,720.00 Atlas Bobcat, LLC $142,507.37 Truck Centers, Inc $103,314 Total: $673,180.20 Please let me know if you have any questions or require further information. Additional agreements are forthcoming and will include the same level of detail. 150 Dexter Court,Elgin,IL 60120 847-931-6001 www.elginil.gov Resolution No. 26-21 RESOLUTION AUTHORIZING 2026 VEHICLE AND EQUIPMENT PROCUREMENTS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that due to continuing supply constraints within the motor vehicle industry the City Council has determined that an exception to the procurement ordinance is necessary and in the best interest of City in connection with 2026 fleet vehicle and equipment procurements to maintain timely service delivery for core fleet vehicles. BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that the City Manager is hereby authorized to proceed with 2026 fleet vehicle and equipment procurements for the vehicles and equipment set forth in Exhibit A attached hereto and made a part hereof by this reference, in the total amount not to exceed $4,477,000, and that the City Manager is hereby further authorized to execute all necessary and required contracts and other documents for the purchase of such vehicles and equipment in forms as approved by the Corporation Counsel. BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS,that the City Manager is directed to submit to the City Council a year-end written report prior to the end of 2026 reporting on all procurements for 2026 fleet vehicle and equipment purchase pursuant to the authorization provided in this resolution. s/David J. Kaptain David J. Kaptain, Mayor Presented: February 11, 2026 Adopted: February 11,2026 Omnibus Vote: Yeas: 9 Nays: 0 Attest: s/ Kimberly Dewis Kimberly Dewis,City Clerk EXHIBIT A 2026 VEHICLE PROCUREMENT DESCRIPTION Maint Vehicles for Building Maintenance $174,000.00 Neighborhood Services Department NS Fleet Replacement $176,000.00 DCASE DCASE Pick-up Truck $70,000.00 LM New Explorer for City Forester $50,000.00 LM Lords Park Vehicle Replacements $65,000.00 New F-350 truck for Land LM Management Center City Crew $63,000.00 Net New Vehicles for Sports Rec Complex $130,000.00 Parks and Recreation Cargo Van T- Rec 350 $55,000.00 2026-2028 General Fleet PW Replacement $750,000.00 PW 2026-2028 PW General Equipment 200,000.00 Street Sweeper Replacement PW Program - Final Year $475,000.00 Police Vehicles $753,000.00 DCASE DCASE drop-deck trailer $24,000.00 Lords Park 10 Ft Mower LM Replacement Toro 4000-D $100,000 Wing Park Large Area Mower Replacement Z Master 7500-D LM Yanmar 44HP 144 Inch SD $75,000 Wing Park and Lords Park LM Gator/UTV replacement $50,000 SC- Elgin Sports Complex Utility REC Vehicle with Attachments $67,000 Utilities Sewer Dept Vactor $650,000 Vehicles - Water Department Util (Utility) $550,000.00 $4,477,000.00