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Home My WebLink About26-34 Resolution No. 26-34 RESOLUTION AUTHORIZING EXECUTION OF A PURCHASE AGREEMENT WITH AIR ONE EQUIPMENT, INC. FOR THE PURCHASE OF SUPER VAC BATTERY-POWERED VENTILATION FANS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that pursuant to Elgin Municipal Code Section 5.02.020B(9) the City Council hereby finds that an exception to the requirements of the procurement ordinance is necessary and in the best interest of the city; and BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Richard G. Kozal, City Manager, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and directed to execute a Purchase Agreement on behalf of the City of Elgin with Air One Equipment, Inc., for the purchase of Super Vac battery-powered ventilation fans, a copy of which is attached hereto and made a part hereof by reference. s/David J. Kaptain David J. Kaptain, Mayor Presented: March 11, 2026 Adopted: March 11, 2026 Omnibus Vote: Yeas: 8 Nays: 0 Attest: s/Kimberly Dewis Kimberly Dewis, City Clerk PURCHASE AGREEMENT THIS AGREEMENT is hereby made and entered into this llth day of March _ , 2026, by and between the City of Elgin, Illinois, a municipal corporation (hereinafter referred to as"City")and Air One Equipment,Inc.,an Illinois corporation(hereinafter referred to as"Seller"). NOW, THEREFORE, for and in consideration of the mutual promises and covenants contained herein, the sufficiency of which is hereby mutually acknowledged, the Parties hereto hereby agree as follows: 1. PURCHASE. City shall purchase and Seller shall sell and install the goods and/or services to the City as described in the one (1) page Quote from Seller, dated January 13, 2026, attached hereto and made a part hereof as Attachment A. 2. TERMS AND CONDITIONS. This Agreement shall be subject to the terms and conditions contained herein and as provided by Attachment A, which is attached hereto and made a part hereof. In the event of any conflict between any of the terms and provisions of this Agreement and Attachment A, the terms and provisions of this Agreement shall supersede and control. 3. LAWNENUE. This Agreement is subject to and governed by the laws of the State of Illinois. Venue for the resolution of any disputes or the enforcement of any rights arising out of or in connection with this Agreement shall be the Circuit Court of Kane County, Illinois. Seller hereby irrevocably consents to the jurisdiction of the Circuit Court of Kane County,Illinois for the enforcement of any rights, the resolution of any disputes and/or for the purposes of any lawsuit brought pursuant to this Agreement or the subject matter hereof;and Seller agrees that service by first class U.S.mail to Air One Equipment,Inc. 360 Production Drive,South Elgin,IL 60177 shall constitute effective service. The Parties hereto waive any rights to a jury. 4. NO MODIFICATION. There shall be no modification of this Agreement,except in a writing instrument executed by both Parties with the same formalities as the original Agreement. 5. MERGER. This Agreement embodies the whole Agreement of the Parties. There are no promises, terms, conditions or obligations other than those contained herein, and this Agreement shall supersede all previous communications, representations or Agreements, either verbal, written or implied between the Parties hereto. 6. INTEREST. Seller hereby waives any and all claims or rights to interest on money claimed to be due pursuant to this Agreement, and waives any and all such rights to interest to which it may otherwise be entitled pursuant to law, including, but not limited to, pursuant to the Local Government Prompt Payment Act (50 ILCS 505/1, et seq.), as amended, or the Illinois Interest Act(815 ILCS 205/1,et seq.),as amended. The provisions of this paragraph shall survive any expiration, completion and/or termination of this Agreement. 1 7. SEVERABILITY. The terms of this Agreement shall be severable. In the event any of the terms or the provisions of this Agreement are deemed to be void or otherwise unenforceable for any reason,the remainder of this Agreement shall remain in full force and effect. 8. COMPLIANCE WITH LAW. Notwithstanding any other provision of this Agreement, it is expressly agreed and understood that in connection with the performance of this Agreement, Seller shall comply with all applicable federal, state, city and other requirements of law, including, but not limited to, any applicable requirements regarding prevailing wages, minimum wage,workplace safety, nondiscrimination and legal status of employees. 9. COUNTERPARTS AND EXECUTION. This Agreement may be executed in counterparts,each of which shall be an original and all of which shall constitute one and the same Agreement. This Agreement may be executed electronically, and any signed copy of this Agreement transmitted by facsimile machine, email, or other electronic means shall be treated in all manners and respects as an original document. The signature of any party on a copy of this Agreement transmitted by facsimile machine,email,or other electronic means shall be considered for these purposes an original signature and shall have the same legal effect as an original signature. 10. TRANSFER OF TITLE/RISK. Transfer of title,and risk of loss shall pass to the City upon delivery of the goods. All transportation and delivery shall be at Seller's sole expense. 11. PAYMENT. City shall pay the total sum of Thirty-Six Thousand Nine Hundred and Fifty-Three Dollars($36,953.00) within thirty (30) days of delivery and installation or City's receipt of invoice,whichever is later. The aforementioned total sum is inclusive of all freight and shipping costs. The City of Elgin is a tax-exempt governmental entity. 12. LIMITATION OF DAMAGES. In no event shall City be liable for any monetary damages in excess of the purchase price contemplated by this Agreement. In no event shall City be liable for any consequential, special or punitive damages, or any damages resulting from loss of profit. 13. INDEMNIFICATION. To the fullest extent permitted by law, Seller agrees to and shall indemnify, and hold harmless the City, its officers,employees,boards and commissions from and against any and all claims, suits,judgments, costs, attorney's fees, damages or any and all other relief or liability arising out of or resulting from or through or alleged to arise out of any acts or negligent acts or omissions of Seller or Seller's officers, employees, agents or subcontractors in the performance of this Agreement, including but not limited to, all goods delivered or services or work performed hereunder. In the event of any action against the City,its officers, employees, agents, boards or commissions covered by the foregoing duty to indemnify and hold harmless, such action shall be defended by legal counsel of the City's choosing. 14. WARRANTY. All applicable warranties, including but not limited to any and all applicable manufacturer's warranties, warranties of merchantability, and warranties of fitness for a particular purpose, are included as part of this Agreement, and shall apply to all goods, accessories,components, and services to the benefit of the City. 2 15. RELATIONSHIP BETWEEN THE PARTIES. This Agreement shall not be construed so as to create a joint venture, partnership, employment or other agency relationship between the Parties hereto. 16. WAIVER. Neither party hereto shall be responsible for any consequential, indirect,punitive or incidental damages for any reason whatsoever. Any delay or failure to enforce any rights by either party arising out of or pursuant to this Agreement shall not constitute,and shall not be construed as, a waiver of any such rights. 17. LIMITATION OF ACTIONS. In no event shall City be liable for any monetary damages in excess of the purchase price contemplated by this Agreement. In no event shall City be liable for any consequential, special or punitive damages, or any damages resulting from loss of profit. 18. TIME IS OF THE ESSENCE. Time is of the essence of this Agreement. 19. NONDISCRIMINATION. The Seller will not discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, age, ancestry, order of protection status, familial status, marital status, physical or mental disability, military status, sexual orientation,or unfavorable discharge from military service which would not interfere with the efficient performance of the job in question. The Seller will take affirmative action to comply with the provisions of Elgin Municipal Code Section 5.02.040 and will require any subcontractor to submit to the City a written commitment to comply with those provisions. The Seller will distribute copies of this commitment to all persons who participate in recruitment, screening, referral and selection of job applicants, prospective job applicants, and subcontractors. SIGNATURE PAGE FOLLOWS 3 The person(s)signing this Agreement certifies that s/he has been authorized by the Seller to commit the Seller contractually and has been authorized to execute this Agreement on its behalf. IN WITNESS WHEREOF, the Parties have hereto set their hands the day and year first above written. AIR ONE EQUIPMENT, INC. CITY IN /' David F. Frey L�47 Print me (chard G. Kozal,City Manager Attest: Signature Vice President Title ity Clerk Legal Dept\AgreemenM,r One Equrpment-Battery Fan-Purchase Agr-2 -26 do:z 4 ATTACHMENT A .-ill 360 Production Drive QUOTATION South Elgin,IL 60177 Phone:847-289-9000 Prices valid for 7 days only due AIR ONE Fax: 847-289-9001 to daily tariff increases. EQUIPMENT,INC. Email:airone@aoe.net Date Quote# 1/13/2026 49419 Sold To Ship To ELGIN FIRE DEPARTMENT ELGIN FIRE DEPT. 550 SUMMIT Attn:Steve Hillgoth ELGIN,IL 60120 550 SUMMIT ST. ELGIN,IL 60120 PLEASE DO NOT PAY OFF OF THIS Quoted By P.O. No. Terms Salesman QUOTE.A FINAL INVOICE WILL BE SENT ONCE ORDER IS COMPLETE. Net 45 JD Item Description Qty Cost Amount V16-BL-12-AC-SP-WH SUPER VAC:SPACE SAVER BATTERY FAN 7 5,279.00 36,953.00 WITH(2)MILWAUKEE 12AH BATTERIES AND (2)AC FAST CHARGERS WITH POWER SHORE OPTION AND UPGRADED WHEEL KIT Shipping and delivery charges are added when invoked unless otherwise noted. Subtothi At present,all quoted shipping/lead times are non-binding estimates only. $36,953.00 3%PROCESSING FEE FOR CREDIT CARD PAYMENTS OVER$500 Sales Tax(0.0%) $0.00 Effective Jan 1,2021,all returns after 30 days of delivery will incur a 20%restocking fee. DO NOT PAY-INVOICE TO FOLLOW Items ordered in connection with natural disasters,pandemic or like situations cannot be returned and orders for such items cannot be cancelled after 10 days of Seller's receipt. Total $36,953.00