HomeMy WebLinkAbout26-17 Resolution No. 26-17
RESOLUTION
AUTHORIZING EXECUTION OF AN AGREEMENT WITH HR GREEN, INC. FOR
PROFESSIONAL SERVICES IN CONNECTION WITH THE NATIONAL STREET BRIDGE
REHABILITATION PROJECT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS,
that pursuant to Elgin Municipal Code Section 5.02.020B(9)the City Council hereby finds that an
exception to the requirements of the procurement ordinance is necessary and in the best interest of
the city; and
BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that Richard G. Kozal, City Manager, and Kimberly A. Dewis, City Clerk, be and are
hereby authorized and directed to execute an Agreement on behalf of the City of Elgin with HR
Green, Inc., for professional services in connection with the National Street Bridge Rehabilitation
Project, a copy of which is attached hereto and made a part hereof by reference.
s/David J. Kaptain
David J. Kaptain, Mayor
Presented: January 28, 2026
Adopted: January 28, 2026
Omnibus Vote: Yeas: 9 Nays: 0
Attest:
s/Kimberly Dewis
Kimberly Dewis, City Clerk
AGREEMENT
THIS AGREEMENT("Agreement")is made and entered into this 28 day of January ,
20 26, by and between the CITY OF ELGIN, an Illinois municipal corporation (hereinafter
referred to as "CITY") and HR GREEN, INC. an Iowa corporation, authorized to do business in
the State of Illinois;(hereinafter referred to as"ENGINEER").
WHEREAS, the CITY desires to engage the ENGINEER to furnish certain professional
services in connection with the National Street Bridge Rehabilitation Project(hereinafter referred
to as the"PROJECT"); and
WHEREAS, the ENGINEER represents that it is in compliance with Illinois Statutes
relating to professional registration of individuals and has the necessary expertise and experience
to furnish such services upon the terms and conditions set forth herein below.
NOW, THEREFORE, it is hereby agreed by and between the CITY and the ENGINEER
that the CITY does hereby retain the ENGINEER for and in consideration of the mutual promises
and covenants contained herein, the sufficiency of which is hereby acknowledged to act for and
represent it in the engineering matters involved in the PROJECT as described herein, subject to
the following terms and conditions and stipulations,to-wit:
1. SCOPE OF SERVICES
A. A l l work hereunder shall be performed under the direction of the Public Services
Director of the CITY, herein after referred to as the"DIRECTOR".
B. The scope of services includes providing professional consulting services to
prepare contract plans and specifications and bidding documents and to provide bid
award and assistance services for the PROJECT.
C. A detailed Scope of Services for the PROJECT is attached hereto as Attachment A
and incorporated into this Agreement by this reference.
2. PROGRESS REPORTS
A. An outline project milestone schedule is provided hereinunder.
• Executed Agreement and Notice to Proceed—January 29,2026
• Preliminary(60%)Engineering Plans—February 27,2026
• Pre-Final (90%)Engineering Plans—March 20,2026
• Final (100%)Contract Plans—April 10,2026
• Bid Award and Assistance—May 1,2026
B. A detailed project schedule for the PROJECT is included as Attachment B,attached
hereto, and incorporated into this Agreement by this reference. Progress will be
recorded on the project schedule and submitted monthly as a component of the
Status Report described in C below.
C. The ENGINEER will submit to the DIRECTOR monthly a status report keyed to
the project schedule. A brief narrative will be provided identifying progress,
findings and outstanding issues.
3. WORK PRODUCTS
All work product prepared by the ENGINEER pursuant hereto including, but not limited to,
reports, plans, designs, calculations, work drawings, studies, photographs, models and
recommendations shall be the property of the CITY and shall be delivered to the CITY upon
request of the DIRECTOR; provided, however, that the ENGINEER may retain copies of such
work product for its records. ENGINEER'S execution of this Agreement shall constitute
ENGINEER'S conveyance and assignment of all right, title and interest, including but not limited
to any copyright interest, by the ENGINEER to the CITY of all such work product prepared by
the ENGINEER pursuant to this Agreement. The CITY shall have the right either on its own or
through such other engineers as determined by the CITY to utilize and/or amend such work
product. Any such amendment to such work product shall be at the sole risk of the CITY. Such
work product is not intended or represented to be suitable for reuse by the CITY on any extension
to the PROJECT or on any other project, and such reuse shall be at the sole risk of the CITY
without liability or legal exposure to the ENGINEER.
4. PAYMENTS TO THE ENGINEER(Lump Sum Method)
A. The CITY shall reimburse the ENGINEER for services under this Agreement in a
lump sum basis with a fee of $179,974.00 Dollars, regardless of actual Costs
incurred by the ENGINEER unless substantial modifications to the project are
authorized in writing by the DIRECTOR, and approved by way of written
amendment to this Agreement executed by the parties. A detailed summary of the
fee is attached hereto as Attachment C and incorporated into this Agreement by this
reference.
B. For outside services provided by other firms or consultants, the CITY shall pay the
invoiced fee to the ENGINEER, plus 0%. The cost of any such outside services is
included within the total lump sum fee amount of $179,974.00 provided for in
Section 4A above.
C. Mileage and printing costs are included as reimbursable costs. The cost of any such
reimbursable expenses is included within the total lump sum fee amount of
$179,974.00 provided for in Section 4A above.
D. The CITY shall make periodic payments to the ENGINEER based upon actual
progress within 30 days after receipt and approval of invoice. Said periodic
payments to the ENGINEER shall not exceed the amounts shown in the following
schedule, and full payments for each task shall not be made until the task is
completed and accepted by the DIRECTOR.
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Date Estimate Percent Estimated Value of Estimated
Complete Work Complete _ Invoice Value
02/28/2026 40% $71,989.60 _ $71,989.60
3/31/2026 80% $71,989.60 $143,979.20
4/30/2026 95% $26,996.10 $170,975.30
5/31/2026 100% $8,998.70 $179,974.00
5. INVOICES
A. The ENGINEER shall submit invoices in a format approved by the CITY. Progress
reports(2C above)will be included with all payment requests.
B. The ENGINEER shall maintain records showing actual time devoted and cost
incurred. The ENGINEER shall permit the authorized representative of the CITY
to inspect and audit all data and records of the ENGINEER for work done under
this Agreement. The ENGINEER shall make these records available at reasonable
times during the Agreement period, and for a year after termination of this
Agreement.
6. TERMINATION OF AGREEMENT
Notwithstanding any other provision hereof,the CITY may terminate this Agreement at any time
upon fifteen (15)days prior written notice to the ENGINEER. In the event that this Agreement is
so terminated, the ENGINEER shall be paid for services actually performed and reimbursable
expenses actually incurred prior to termination, except that reimbursement shall not exceed the
task amounts set forth under section 4 above.
7. TERM
This Agreement shall become effective as of the date the ENGINEER is given a notice to proceed
and, unless terminated for cause or pursuant to section 6, shall be deemed concluded on the date
the CITY determines that all of the ENGINEER's work under this Agreement is completed. A
determination of completion shall not constitute a waiver of any rights or claims which the CITY
may have or thereafter acquire with respect to any term or provision of the Agreement.
8. NOTICE OF CLAIM
If the ENGINEER wishes to make a claim for additional compensation as a result of action taken
by the CITY,the ENGINEER shall give written notice of his claim within 15 days after occurrence
of such action. No claim for additional compensation shall be valid unless so made. Any changes
in the ENGINEER's fee shall be valid only to the extent that such changes are included in writing
signed by the CITY and the ENGINEER. Regardless of the decision of the DIRECTOR relative
to a claim submitted by the ENGINEER, all work required under this Agreement as determined
by the DIRECTOR shall proceed without interruption.
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9. BREACH OF CONTRACT
If either party violates or breaches any term of this Agreement, such violation or breach shall be
deemed to constitute a default, and the other party has the right to seek such administrative,
contractual or legal remedies as may be suitable to the violation or breach; and, in addition, if
either party,by reason of any default,fails within fifteen(15)days after notice thereof by the other
party to comply with the conditions of the Agreement, the other party may terminate this
Agreement. Notwithstanding the foregoing, or anything else to the contrary in this Agreement,
with the sole exception of an action to recover the monies the CITY has agreed to pay to the
ENGINEER pursuant to section 4 hereof, no action shall be commenced by the ENGINEER
against the CITY for monetary damages. ENGINEER hereby further waives any and all claims or
rights to interest on money claimed to be due pursuant to this Agreement, and waives any and all
such rights to interest which it claims it may otherwise be entitled pursuant to law, including, but
not limited to,the Local Government Prompt Payment Act(50 ILCS 501/1, et seq.), as amended,
or the Illinois Interest Act(815 ILCS 205/1,et seq.),as amended. The parties hereto further agree
that any action by the ENGINEER arising out of this Agreement must be filed within one year of
the date the alleged cause of action arose or the same will be time-barred. The provisions of this
section shall survive any expiration, completion and/or termination of this Agreement.
10. INDEMNIFICATION
To the fullest extent permitted by law,ENGINEER agrees to and shall indemnify,defend and hold
harmless the CITY, its officers,employees,agents,boards and commissions from and against any
and all claims, suits,judgments, costs, attorneys fees, damages or other relief, including but not
limited to workers compensation claims, in any way resulting from or arising out of negligent
actions or omissions of the ENGINEER in connection herewith,including negligence or omissions
of employees or agents of the ENGINEER arising out of the performance of this Agreement. In
the event of any action against the CITY, its officers,employees, agents, boards or commissions,
covered by the foregoing duty to indemnify, defend and hold harmless such action shall be
defended by legal counsel of the CITY's choosing. The provisions of this section shall survive any
expiration and/or termination of this Agreement.
11. NO PERSONAL LIABILITY
No official, director, officer, agent or employee of the CITY shall be charged personally or held
contractually liable under any term or provision of this Agreement or because of their execution,
approval or attempted execution of this Agreement.
12. INSURANCE
The ENGINEER shall provide, maintain and pay for during the term of this Agreement the
following types and amounts of insurance:
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A. Comprehensive Liability. A policy of comprehensive general liability insurance
with limits of at least $1,000,000 aggregate for bodily injury and $1,000,000
aggregate for property damage.
The ENGINEER shall deliver to the DIRECTOR a Certification of Insurance
naming the CITY as additional insured. The policy shall not be modified or
terminated without thirty(30)days prior written notice to the DIRECTOR.
The Certificate of Insurance which shall include Contractual obligation assumed by
the ENGINEER under Article 10 entitled"Indemnification" shall be provided.
This insurance shall apply as primary insurance with respect to any other insurance
or self-insurance programs afforded to the CITY. There shall be no endorsement
or modification of this insurance to make it excess over other available insurance,
alternatively, if the insurance states that it is excess or prorated,it shall be endorsed
to be primary with respect to the CITY.
B. Comprehensive Automobile Liability. Comprehensive Automobile Liability
Insurance covering all owned, non-owned and hired motor vehicles with limits of
not less than$500,000 per occurrence for damage to property.
C. Combined Single Limit Policy. The requirements for insurance coverage for the
general liability and auto exposures may be met with a combined single limit of
$1,000,000 per occurrence subject to a$1,000,000 aggregate.
D. Professional Liability. The ENGINEER shall carry Engineers Professional
Liability Insurance Covering claims resulting from error, omissions or negligent
acts with a combined single limit of not less than $1,000,000 per occurrence. A
Certificate of Insurance shall be submitted to the DIRECTOR as evidence of
insurance protection. The policy shall not be modified or terminated without thirty
(30)days prior written notice to the DIRECTOR.
13. CONSTRUCTION MEANS, METHODS, TECHNIQUES, SEQUENCES,
PROCEDURES AND SAFETY
The ENGINEER shall not have control over or charge of and shall not be responsible for
construction means, methods, techniques, sequences or procedures, or for safety precautions and
programs in connection with the construction, unless specifically identified in the Scope of
Services.
14. NONDISCRIMINATION/AFFIRMATIVE ACTION
The ENGINEER will not discriminate against any employer or applicant for employment because
of race,color,religion,sex,national origin,age,ancestry,order of protection status,familial status,
marital status, physical or mental disability, military status, sexual orientation, or unfavorable
discharge from military service which would not interfere with the efficient performance of the
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job in question. ENGINEER shall take affirmative action to comply with the provisions of Elgin
Municipal Code Section 5.02.040 and will require any subcontractor to submit to the CITY a
written commitment to comply with those provisions. ENGINEER shall distribute copies of this
commitment to all persons who participate in recruitment, screening, referral and selection of job
applicants and prospective subcontractors. ENGINEER agrees that the provisions of Section
5.02.040 of the Elgin Municipal Code, 1976, as amended, is hereby incorporated by reference, as
if set out verbatim.
No person shall be denied or subjected to discrimination in receipt of the benefit of any services
or activities made possible by or resulting from this Agreement on the grounds of race, color,
religion,sex,national origin,age,ancestry,order of protection status, familial status,marital status,
physical or mental disability, military status, sexual orientation, or unfavorable discharge from
military service.
Any violation of this paragraph shall be considered a violation of a material provision of this
Agreement and shall be grounds for cancellation, termination or suspension, in whole or in part,
of the Agreement by the CITY.
15. ASSIGNMENT AND SUCCESSORS
This Agreement and each and every portion thereof shall be binding upon the successors and the
assigns of the parties hereto; provided, however, that no assignment shall be made without the
prior written consent of the CITY.
16. DELEGATIONS AND SUBCONTRACTORS
Any assignment,delegation or subcontracting shall be subject to all the terms,conditions and other
provisions of this Agreement and the ENGINEER shall remain liable to the CITY with respect to
each and every item, condition and other provision hereof to the same extent that the ENGINEER
would have been obligated if it had done the work itself and no assignment, delegation or
subcontract had been made. Any proposed subcontractor shall require the CITY's advanced
written approval.
17. NO CO-PARTNERSHIP OR AGENCY
This Agreement shall not be construed so as to create a partnership,joint venture, employment or
other agency relationship between the parties hereto.
18. SEVERABILITY
The parties intend and agreed that, if any section, sub-section,phrase,clause or other provision of
this Agreement, or any portion thereof, shall be held to be void or otherwise unenforceable, all
other portions of this Agreement shall remain in full force and effect.
19. HEADINGS
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The headings of the several sections of this Agreement are inserted only as a matter of convenience
and for reference and in no way are they intended to define,limit or describe the scope of intent of
any provision of this Agreement,nor shall they be construed to affect in any manner the terms and
provisions hereof or the interpretation or construction thereof.
20. MODIFICATION OR AMENDMENT
This Agreement and its attachments constitutes the entire Agreement of the parties on the subject
matter hereof and may not be changed, modified, discharged or extended except by written
amendment duly executed by the parties. Each party agrees that no representations or warranties
shall be binding upon the other party unless expressed in writing herein or in a duly executed
amendment hereof, or change order as herein provided.
21. APPLICABLE LAW
This Agreement shall be deemed to have been made in,and shall be construed in accordance with
the laws of the State of Illinois. Venue for the resolution of any disputes or the enforcement of any
rights pursuant to this Agreement shall be in the Circuit Court of Kane County, Illinois.
22. NEWS RELEASES
The ENGINEER may not issue any news releases without prior approval from the DIRECTOR,
nor will the ENGINEER make public proposals developed under this Agreement without prior
written approval from the DIRECTOR prior to said documentation becoming matters of public
record.
23. COOPERATION WITH OTHER CONSULTANTS
The ENGINEER shall cooperate with any other consultants in the CITY's employ or any work
associated with the PROJECT.
24. INTERFERENCE WITH PUBLIC CONTRACTING
The ENGINEER certifies hereby that it is not barred from bidding on this contract as a result of a
violation of 720 ILCS 5/33E et seq. or any similar state or federal statute regarding bid rigging.
25. SEXUAL HARASSMENT
As a condition of this contract,the ENGINEER shall have written sexual harassment policies that
include, at a minimum,the following information:
A. the illegality of sexual harassment;
B. the definition of sexual harassment under state law;
C. a description of sexual harassment,utilizing examples;
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D. the vendor's internal complaint process including penalties;
E. the legal recourse, investigative and complaint process available through the
Illinois Department of Human Rights,and the Illinois Human Rights Commission;
F. directions on how to contact the department and commission;
G. protection against retaliation as provided by Section 6-101 of the Human Rights
Act.
A copy of the policies shall be provided by ENGINEER to the Department of Human Rights upon
request(775 ILCS 5/2-105).
26. SUBSTANCE ABUSE PROGRAM.
As a condition of this agreement, ENGINEER shall have in place a written substance abuse
prevention program which meets or exceeds the program requirements in the Substance Abuse
Prevention Public Works Project Act at 820 ILCS 265/1 et seq. A copy of such policy shall be
provided to the DIRECTOR prior to the entry into and execution of this agreement.
27. WRITTEN COMMUNICATIONS
All recommendations and other communications by the ENGINEER to the DIRECTOR and to
other participants which may affect cost or time of completion, shall be made or confirmed in
writing. The DIRECTOR may also require other recommendations and communications by the
ENGINEER be made or confirmed in writing.
28. NOTICES
All notices,reports and documents required under this Agreement shall be in writing and shall be
mailed by First Class Mail,postage prepaid, addressed as follows:
A. As to CITY: B. As to ENGINEER:
Mike Pubentz Ajay Jain
Public Services Director President-Water
City of Elgin HR Green, Inc.
150 Dexter Court 1391 Corporate drive., Suite 203
Elgin, Illinois 60120-5555 McHenry, IL 60050-5528
29. COMPLIANCE WITH LAWS
Notwithstanding any other provision of this Agreement it is expressly agreed and understood that
in connection with the performance of this Agreement that the ENGINEER shall comply with all
applicable Federal, State, City and other requirements of law, including, but not limited to, any
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applicable requirements regarding prevailing wages, minimum wage, workplace safety and legal
status of employees. Without limiting the foregoing, ENGINEER hereby certifies, represents and
warrants to the CITY that all ENGINEER'S employees and/or agents who will be providing
products and/or services with respect to this Agreement shall be legally authorized to work in the
United States. ENGINEER shall also at its expense secure all permits and licenses,pay all charges
and fees and give all notices necessary and incident to the due and lawful prosecution of the work,
and/or the products and/or services to be provided for in this Agreement. The CITY shall have the
right to audit any records in the possession or control of the ENGINEER to determine
ENGINEER'S compliance with the provisions of this section. In the event the CITY proceeds
with such an audit the ENGINEER shall make available to the CITY the ENGINEER'S relevant
records at no cost to the CITY. ENGINEER shall pay any and all costs associated with any such
audit.
30. COUNTERPARTS AND EXECUTION
This Agreement may be executed in counterparts, each of which shall be an original and all of
which shall constitute one and the same agreement. This Agreement may be executed
electronically, and any signed copy of this Agreement transmitted by facsimile machine or email
shall be treated in all manners and respects as an original document. The signature of any party
on a copy of this Agreement transmitted by facsimile machine or email shall be considered for
these purposes an original signature and shall have the same legal effect as an original signature.
IN WITNESS WHEREOF, the parties hereto have entered into and executed this
Agreement effective as of the date and year first written above.
FOR THE CITY: FOR THE ENGINEER:
By By: leif47
City Manager
Name/Punt: Aiav Jain
Title: President- Water
City Clerk
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HRGreen_.
Attachment A
PROFESSIONAL SERVICES AGREEMENT
For
National Street over the Fox River
Bridge Rehabilitation
Mr. Mike Pubentz, P.E.
Public Services Director
City of Elgin
1900 Holmes Road
Elgin, IL 60123-1200
(847) 931-5968
Mr. Jack Melhuish, P.E.
HR Green. Inc.
1391 Corporate Drive, Suite 203
McHenry. IL 60050
Project Number 2503224.01T
December 18, 2025
Version 2 `: 02052021
TABLE OF CONTENTS
1.0 PROJECT UNDERSTANDING
2.0 SCOPE OF SERVICES
3.0 DELIVERABLES AND SCHEDULES INCLUDED IN THIS AGREEMENT
4.0 ITEMS NOT INCLUDED IN AGREEMENT/SUPPLEMENTAL SERVICES
5.0 SERVICES BY OTHERS
6.0 CLIENT RESPONSIBILITIES
7.0 PROFESSIONAL SERVICES FEE
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1.0 Project Understanding
1.1 General Understanding
ENGINEER understands the work will include bridge preservation/rehabilitation work on
Structure Number 045-6304. National Street over the Fox River.
CLIENT is using local funds for the cost of the bridge preservation/rehabilitation.
The bridge is 76 years old and the last major rehabilitation work was completed 35 years
ago.
The 6" reinforced concrete deck is in fair condition in the driving lanes. The micro silica
concrete overlay is in poor condition and is delaminating from the deck. The concrete
sidewalk is in critical condition with spalled concrete on the underside of the sidewalk.
The reinforced concrete tee-beams and diaphragms are in fair condition. Most of the beam
ends have spalled off beyond the bearings. The center two beams located on each side of
the previous longitudinal joint have spalled concrete on the interior sides and bottoms which
have exposed the steel reinforcement bars. Section loss of the reinforcement bars is less
than 10°/0.
The steel roller bearings at the abutments are in poor condition and don't function as
designed. The roller bearings at the piers are in satisfactory condition. The fixed bearings
at the center pier are in good condition.
The piers and abutments are in fair condition with cracks and spalled concrete throughout.
Based on previous correspondence with the CLIENT, and the June 3, 2025 bridge
inspection by the ENGINEER, the assumed scope of the repairs will be as follows:
• Complete a Bridge Condition Report;
• Remove and replace the concrete bridge sidewalks;
• Remove and replace damaged sections of approach sidewalks:
• Scarify and overlay the bridge deck driving surface;
• Deck scupper downspout replacement utilizing existing scuppers. The work will conform
to standard details in the IDOT Bridge Manual. The new downspouts will extend to 6'
below the existing girders and the drainage will free-fall to the river. The downspouts will
not be connected to a closed drainage system or storm sewer system:
• Remove and replace the expansion joints:
• Concrete patching at damaged portions of the girders;
• Concrete patching and epoxy crack filling of the piers and abutments above water level;
• Remove the abutment roller bearings and replace them with elastomeric bearings:
• Remove and replace the railings.
It is assumed that the work and access to the site will all be within the existing Right of
Way (ROW) and no ROW acquisition or easements will be required.
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Professional Services Agreement
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Survey work and Load Rating computations have been completed as part of an advanced
contract.
1.2 Design Criteria/Assumptions
The repair design plans will generally conform to IDOT Standards for the various items as
shown in the latest versions of the IDOT Bridge Manual. and the IDOT Structural Services
Manual. IDOT Standard Specifications will govern the performance of the work.
2.0 Scope of Services
The CLIENT agrees to employ ENGINEER to perform the following services:
2.1 Bridge Condition Report
ENGINEER will submit an in-depth Bridge Condition Report (BCR) to IDOT based on the
June 3. 2025 inspection. Work on BCR will be concurrent with the Design Plans.
2.2 Design Plans
ENGINEER will prepare plans for the rehabilitation of the bridge. The anticipated list of
sheets includes:
Cover Sheet:
General Plan and Elevation;
General Notes, Index, Quantities. Highway Standards;
Maintenance of Traffic Plans;
Bridge Sidewalk Replacement Details:
Bridge Deck Overlay Details;
Concrete Beam Repair Details;
Substructure Patching and Crack Filling;
Expansion Joint Replacement Details;
Drainage System Details;
Bridge Railing Details;
Elastomeric Bearings and Steel Pedestal Details;
Expansion Joint Details:
Roadway Striping Plan;
Adjoining Sidewalk Repair Details; and
Existing Bridge Plans.
In addition to the plan set. ENGINEER will prepare cost estimates and Special Provisions
as they relate to the work.
Administrative work by ENGINEER is included.
Coordination with Metra Railroad is included.
2.3 Bidding Documents, Assistance
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ENGINEER will prepare bidding documents, respond to contractor questions. prepare
agenda and advertise on the IDOT bulletin.
ENGINEER will prepare a recommendation letter for Council award and verify the
contractor submittal references as well as qualifications.
2.4 Meetings
ENGINEER will schedule and attend a kickoff meeting and meet with CLIENT to review
the pre-final and final plans. ENGINEER will prepare a meeting agenda and meeting
minutes.
3.0 Deliverables and Schedules Included in this Agreement
Design Plans. Specifications, and Estimates will be delivered to CITY in pdf format.
Pre-final design plans and special provisions for the repairs outlined above will be provided
for CLIENT in accordance with the schedule provided in Section 2A of the Agreement. Final
plans and special provisions for a local letting will be submitted to the CLIENT two(2)weeks
after pre-final comments are received by the ENGINEER.
This schedule was prepared to include reasonable allowances for review and approval
times required by the CLIENT and public authorities having jurisdiction over the project.
This schedule shall be equitably adjusted as the project progresses, allowing for changes
in the scope of the project requested by the CLIENT or for delays or other causes beyond
the control of ENGINEER.
4.0 Items not included in Agreement/Supplemental Services
The following items are not included as part of this AGREEMENT:
The following items are not included as part of this agreement:
• Right of Way or Easement acquisition;
• Railroad Right of Access Agreements;
• Topographic survey:
• Infrared Thermographic Deck Survey;
• Deck sounding;
• Full depth deck patches:
• Construction Observation.
Supplemental services not included in the agreement can be provided by ENGINEER under
separate agreement, if desired.
5.0 Services by Others
None.
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6.0 Client Responsibilities
Right of Way information for National Street and surrounding roads.
7.0 Professional Services Fee
7.1 Invoices
Invoices for EGINEER's services shall be submitted on a monthly basis.
7.2 Extra Services
Any service required but not included as part of this AGREEMENT shall be considered extra
services. Extra services will be billed on a Time and Material basis with prior approval of
the CLIENT.
7.3 Exclusion
This fee does not include attendance at any meetings or public hearings other than those
specifically listed in the Scope of Services. These service items are considered extra and
are billed separately on an hourly basis.
7.4 Fee and Payment
The CLIENT AGREES to pay COMPANY on the following basis:
Lump Sum amount of$179,974.00.
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ATTACHMENT B
Notice to Proceed: January 29,2026
Bridge Condition Report December 17,2025—January 16, 2026
(work underway in advanced contract)
Preliminary (60%) Engineering Plans: January 29,2026—February 27,2026
Metra Coordination: January 29, 2026—May 1,2026
City Review: February 27,2026—March 6,2026
Pre-Final (90%) Engineering Plans: March 6,2026—March 20, 2026
City Review: March 20,2026—March 27,2026
Final(100%)Contract Plans: March 27,2026—April 10,2026
Bid Award and Assistance: April 10,2026—May 1,2026
City of Elgin-National Street Bridge Rehabilitation Attachment C - Detailed Fee Summary
2503224 01T
Design Engineering
Senior Project Senior Structural
Sheet Task Manager Engineer Lead Engineer Staff Engineer II Senior Technician Admin
BCR 4 8 36 24 8
DRAWINGS
1 Cover Sheet 1 1 6
2 General Plan and Elevation 4 8 12 14 16
3 General Notes,Index,Quantities,Highway Standards 2 10 12 4
4.5 Maintenance of Traffic Plans 4 8 8 40 24
6./ Bridge Sidewalk Replacement Details 1 12 24 8
8 Bridge Deck Overlay Details 1 12 32 8
9,10 Concrete Beam Repair Details 1 10 16 8
11,12 Substructure Patcning and Crack filling 1 4 10 8
:3 Expansion Joint Replacement Details 3 6 12 6
:4 Drainage System Details 2 4 8 8
15.16 Bridge Rail ng Details 2 1 4 12 8
17 Elastomeric Bearings and Steel Pedestal Details 1 10 12 8
18 Expansion Joint Details 2 10 10 6
19 Roadway Striping Plan 2 4 4
20 Adjoining Sidewalk Repair Details 2 2 6 8
21-32 Existing Bridge Plans 1 1 2 8
Cost Estimates/Special Provisions 16 12 16 40 5
QA/QC 12 8 20
Administration 16 4 8 12
Feld Verification 2 12 12
RR Coordination 12 16 8
Bidding Assistance 2r 32 16 4
Meetings 16 16 16 8 4
Total Hours 86 93 227 299 138 25
Labor Cost $21,930.00 $26,040.00 $51,075.00 552,325.00 525,530.00 $2,850.00
Total Hours 868
Total Cost $179,750.00
Direct Costs
Mileage Trips Mileage CosUMIIe Cost
Field Verification 4 41 SO 70 5112.00
Meetings 4 41 S0 70 $112 00
Subtotal S224.00
Total Direct Costs $224.00
Total Design
Engineering Cost $179,974.
ATTACHMENT D — LOCATION MAP
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