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Home My WebLink About99-34 Resolution No. 99-34 RESOLUTION APPROVING CHANGE ORDER NO. 1 IN THE CONTRACT WITH UTILITY DYNAMICS CORPORATION FOR THE TROUT PARK LIGHTING PROJECT WHEREAS, the City of Elgin has heretofore entered into a contract with Utility Dynamics Corporation for the Elgin Oaks/State Street Conduit Replacement Project; and WHEREAS, it is necessary and desirable to modify the terms of the contract to include the Trout Park lighting project as is described in Change Order No. 1, attached hereto. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that pursuant to Elgin Municipal Code Section 5 . 02 . 020B( 6) the City Council hereby finds that an exception to the requirements of the procurement ordinance is necessary and in the best interests of the city; and BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Joyce A. Parker, City Manager, be and is hereby authorized and directed to execute Change Order No. 1, a copy of which is attached hereto and made a part hereof by reference. s/ Kevin Kelly Kevin Kelly, Mayor Presented: February 10, 1999 Adopted: February 10, 1999 Omnibus Vote: Yeas 6 Nays 0 Attest: s/ Dolonna Mecum Dolonna Mecum, City Clerk • .., ELGIN, ILLINOIS PROJECT 339581 CHANGE ORDER No. 1 SCOPE: This Change Order No. 1 will provide additional items necessary to replace the antiquated electrical service and street lights in Trout Park. The general contractor for this project is Utility Dynamics Corporation of Oswego, Illinois . REASONS FOR CHANGE: This Change Order No. 1 will add additional quantities to the contract for the replacement of the antiquated electrical service and street lights in Trout Park. Elements of this change order were not reasonably foreseeable at the time the original contract was awarded. SUMMARY OF CHANGES IN CONTRACT AMOUNT: The amount of the contract will be revised as follows : See Attachment A The original contract with Utility Dynamics Corporation is $96 , 981 . 50 . By reason of Change Order No. 1, the contract for the Elgin Oaks Project will be increased in the amount of thirty-four thousand and two hundred twenty-eight and 50/100 dollars ($34 , 228 . 50) . The new contract amount, inclusive of Change Order No. 1 is one hundred thirty one thousand and two hundred ten and 00/100 dollars ($131, 210 . 00) CHANGE ORDER No. 1 Page 2 . OTHER CONTRACT PROVISIONS: All other contract provisions shall remain the same . Agreed to thisgt;Bay of 7Q.( r ' 19911. Recommended: PARKS AND RECREATION DEPARTMENT By: M& eWlah. Title : Recreation & Facilities Supt . Date : i i lc ( 611 Accepted: UTILITY DYNAMICS CO'PORATION Party of h- -co : Part (Contractor) By;-- ,0 ' `A�j Tit a Aj�r 2;t- : / h- / Approved: CITY OF ELGIN Partof the First P t (Owner) By: 4.� Q . i Title: C.17)/ I L AA/4 (36W Date : c,//„2/ CHNGORDR. 1/TEXT081/TROUTPRK „,,,OF ECC., Agenda Item No. .--T —City of Elgin rCtp °' January 21, 1999 TO: Mayor and Members of the City Council FROM: Joyce A. Parker, City Manager SUBJECT: Revised Change Order No. 1 to the Elgin Oaks/ State Street Conduit Replacement Project for Trout Park Lighting Improvements PURPOSE The purpose of this memorandum is to provide the Mayor and members of the City Council with revised information relative to Change Order No. 1 to the "Elgin Oaks Conduit Replacement Contract” for Trout Park lighting improvements previously approved by the City Council . BACKGROUND At the December 16 Committee of the Whole meeting, the Mayor and members of the City Council approved a change order for Trout Park lighting for $12, 171 .20 . This amount was for new pay items such as light poles, new electrical services and removal of existing equipment not included in the original contract with Utility Dynamics for the Elgin Oaks conduit replacement project . This change order should have included approximately $22, 000 of additional cost covered by existing contractual unit prices for conduit and fixtures . Overall, the pricing included in the change order compare favorably with bid awards for similar work. The previous communication to the Mayor and members of the City Council neglected to address the $22, 000 in additional quantities. Therefore, the City Council should consider a revised Change Order No. 1 totalling $34, 171 .20 . COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED None . FINANCIAL IMPACT V(Ilik The 1998 budget included $140, 000 for the Elgin Oaks street light recabling project . The contract award was $96, 981 . 50, leaving approximately $43, 000 to fund this change order. Account number 395-1000-795 . 93-80, project number 509549, will be charged. Revised Change Order No. 1/Elgin Oaks January 21, 1999 Page 2 LEGAL IMPACT par Approval of Change Order No. 1 under the terms of the City' s Procurement Ordinance requires a two-thirds majority vote. ALTERNATIVES The City Council may choose to accept, deny or amend the proposed change order. RECOMMENDATION It is recommended that the City Council approve Change Order No. 1 for the Trout Park lighting project . Re ectfully submitted, a /Qui, J ce . Parker City Manager amp Attachment r r • UTILITY DYNAMICS CORPORATION LIGHT &COMMERCE ROADS PHONE: P.O. BOX#635 (630) 554-1722 OSWEGO, ILLINOIS 60543 FAX(630) 554-1195 ELECTRICAL CONTRACTORS • OVERHEAD LINE CONSTRUCTION • UNDERGROUND DISTRIBUTION SYSTEMS November 5, 1998 7 ' *� , r„a( !q i s c?r,�� , Ut City of Elgin Lai 150 Dexter Court NOV 0 9 1998 Elgin, IL 601120-5555 CITY OF ELGIN Attn: Charles Pitt FU."„LIC WORKS Fax: 847-931-6041 (2 Pates Total) Subject: Proposal - Trout Park Site Lighting Charlie: Utility Dynamics Corportion is pleased to provide the City of Elgin with our proposal for the installation of the site-lightipg as indicated on the sketch provided to us during the site visit rik. conducted.on-Noyember.;4th. . . ..... ... In addition:to the applicable unit prices from.the ElginOaks project;the following unit prices shall be utilized foi the Trout Park site lighting: . 1. Disconnect and remove the existing wood poles (7), overhead wire and lighting L.S. $1680.00. * Disposal of the removed equipment/material shall be by the City of Elgin. * Add $510.00 if UDC is to supply a dumpster for the equipment/material disposal. 2. Install a new 120/240V underground service from the Corn Ed pole to the existing meter pole L.S. $4150.00. * Incl. directional bore under parking lot. * Incl. 3 - 3/0 Cu. Type USE cable (good for 200A). * Incl. the removal of the existing overhead service and riser. * The City of Elgin shall be responsible for any Corn Ed fees. 3. Install a new 3 Wire underground service to Shelter#1 L.S. $2350.00. * Incl. removal of the existing overhead service. *.Incl. the removal and replacement of appx_ 12 S.F.: of the concrete floor in the shelter, to facilitate the conduit riser at the wood beam/column. *.Service shall tap:Off of.the pole closest to the shelter and is the same circuit as that rik which.feeds the new lights. . . . P.2 • Utility Dynamics Corporation Subject: Proposal - Trout Park Site Lighting • 4. Added cost to pull an additional 1/C #8 to the shelter, if a 120/240V service is required at this location $1.16/L.F. x 120F $139. 20 5. Cost to install light pole and mast arm, furnished by the City of Elgin $310.00/ea. x 10= * Pole shall match the bolt circle on the specified helix foundation. $3 , 100 * The cost for the pole wire and fusing is included in the luminaire unit price from the Elgin Oaks project. 1 6. Cost to remove and reinstall the existing flood lights(2) on to the new:. light poles $326.00/ea.x 2= * The existing flood lights shall be capable of operating off of both 120 & 240V. $7 5 2. 0 0 Please note that the Elgin Oaks project has specified the use of uniduct with three (3) #8 conductors, with the lights operating at 240V. The City will need to determine the exact voltage requirements at Trout Park. If 120/240 is required at Shelter#1, an additional wire will need to ell°4 be installed from the meter pole to the shelter. The City of Elgin will also need to determine the load requirements at the Park, specifically related to the operation of the new lights and the existing Shelter#1. The#8 wire is rated at appx. 50 amps. The fact that there will be some voltage drop will decrease the available amperage. Please advise us if a larger wire size is required and we will be happy to provide the City with a price for the added cost. As a reminder, the unit prices do not include rock auguring/trenching/excavation. If rock is encountered,additional costs would apply at a time and material basis. Thank you for the opportunity to quote on this project. We trust that you will find our proposal to be acceptable. We look forward to the prospects of working with the City of Elgin on this project. Please contact me if you have any questions or require additional information. TOTAL $12, 171 . 20 Sincerely, Utility Dynamics Corporation Philip A. Whalen A:\ELGTRTQT.WPD