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Home My WebLink About99-271 Resolution No. 99-271 RESOLUTION ACCEPTING THE PROPOSAL OF MOTOROLA FOR A YEAR 2000 UPGRADE OF CITY RADIO SYSTEM BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that pursuant to Elgin Municipal Code Section 5 . 02 . 0208 (6) the City Council hereby finds that an exception to the requirements of the procurement ordinance is necessary and in the best interests of the city; and BE IT FURTHER RESOLVED, that Joyce A. Parker, City Manager, be and is hereby authorized and directed to accept the September 29, 1999, proposal on behalf of the City of Elgin of Motorola for a Year 2000 upgrade of the city radio system, a copy of which is attached hereto and made a part hereof by reference . s/ Ed Schock Ed Schock, Mayor Presented: October 27, 1999 Adopted: October 27 , 1999 Omnibus Vote : Yeas 7 Nays 0 Attest : s/ Dolonna Mecum Dolonna Mecum, City Clerk VIV •,.(O F Fi C ?;v� \i1ti i 14 City of Elgin Agenda Item No. I'll °k%rEDW". October 4, 1999 TO: Mayor and Members of the City Council FROM: Joyce A. Parker, City Manager SUBJECT: Y2K Upgrade to City-wide Radio System PURPOSE The purpose of this memorandum is to provide the Mayor and Members of the City Council with information to receive the Y2K Radio System Status report from Motorola and to consider awarding a contract for equipment upgrade. BACKGROUND The City Council approved hiring Motorola to perform a detailed analysis of the City' s radio system to determine the readiness of rthe equipment for the Year 2000 . On September 29, 1999, Motorola presented the results of their analysis . Several items were found to be non Y2K compliant and are recommended for upgrade . Attached is a report from Motorola describing the recommended system improvements . The entire radio system is a Motorola product with all maintenance being performed by Motorola. It is logical to authorize the indicated upgrades be completed by Motorola as a sole source provider. These upgrades, combined with the previous work on the E911 system will make all of the City' s emergency communications Y2K compliant . It is important to note that the bulk of this expense ($39, 000) is for the upgrade of all ten (10) dispatch consoles, including the backup system. COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED The Y2K committee has been examining all aspects of the City' s services preparation for the Y2K phenomenon. INANCIAL IMPACT The cost of the upgrade, $67, 412 . 00 was not budgeted in the current p_.. 7 year' s budget and will be paid out of General Contingency Fund, Account No. 010-6902-719 . 84-01, Project No. 230185 (Y2K Expenses) r Y2K Upgrade October 4, 1999 Page 2 LEGAL IMPACT 11010/The contract requires an exception to the procurement ordinance which requires a two-thirds majority vote by City Council . ALTERNATIVES The City may choose not to authorize this upgrade and risk the failure of the City-wide radio system in Y2K. RECOMMENDATION It is recommended that this report be accepted and that Motorola be awarded a contract to conduct this work as outlined as a sole source vendor in the amount $67, 412 . pe ' tt ctfully submed, ./. 17a_____, , . Parker g'9rce ity Manager Attachment • MOTOROLA .. •.t,_ rk September 29, 1999 Lori Moses City Of Elgin 151 Douglas Avenue Elgin, IL 60120 Dear Ms. Moses; Thank you for your patience as we work through your Year 2000 analysis process. Based upon our inventory and associated analysis we have identified four areas of your system that will need to have Year 2000 upgrades performed. I have listed each item that needs an upgrade below and a short description of the upgrade for your review. • MOSCAD - The computer and software will need to be upgraded at a cost of$14,417.00. Motorola will provide and install one (1) Year 2000 ready MOSCAD computer and associated software to complete the MOSCAD upgrade. • • SIMS II—The computer and software will need to be upgraded at a cost of$9,000.00. Motorola will provide and install one (1) Year 2000 ready computer and software to complete the SIMS II upgrade. rilb4 • System Watch - The computer and software will need to be upgraded at a cost of$4,995.00. Motorola will provide and install one (1) Year 2000 ready computer and software to complete the System Watch upgrade. • CENTRACOM CRT Consoles—The computers and software will need to be upgraded at a cost of $3,900.00 per position. There are a quantity often(10) CENTRACOM CRT Console positions in the system for a total upgrade cost of$39,000.00. Motorola will provide and install ten (10) Year 2000 ready computers and software to complete the CENTRACOM CRT Console upgrade. Each of the upgrades include all computer hardware, software, labor and testing necessary to replace the existing configurations with equipment that is year 2000 ready. The total for the above listed upgrades is $67,412.00. Motorola would be happy to perform these upgrades upon receipt of a purchase order from the City Of Elgin. If you should have any questions, please feel free to call me anytime at 847-538-6045. Thank you, �A MOTOROLA 10111" 97/ Russ McLindsay 1309 East Algonquin Road Schaumburg, IL 60196 O M( Od.A Y2Ry'"Commu ' • s Services - YEAR 2000 READ' YSIS REPORT � Customer: City ofElgln System Name: 402B - 151 Douglas Ave. System Type: Smartnet type II Simulcast EIgin_JIIinols 60120 Contract Number Software Version Equipment Description Model Number Serial Number Number(If Firmware Version Location Smtus Recommendations analicable) Any version of software later than 3.6 r# Premisys Channel Bank IMACS 800 ECC PRIME SITE2/292 prof rpem riming. theyes2/29/2000 CPU 8801 REV C8-0 04595 U17 V 3.41 U18 V 3.41 U28 V 8.93 ECC PRIME SITE yes CPU REDUNDAN I __ 8801 REV C8-0 • U17 V 3 41 U18 V 3.41 U28 V 8.93 ECC PRIME SITE yes CSU 8010 REV D3.0 09292 N/A ECC PRIME SITE,yes _ CSU 8010 REV D3-0 09287 N/A ECC PRIME SITE yes CSU 8014 REV D2-0 (X)848 N/A ECC PRIME SITE yes INTERFACE+MODEM 8920 REV C1.0 08811 N/A ECC PRIME SITE yes SRU(subrate unit) 8220 REV C3-0 04053 U7 VER 2.2 300-648220 ECC PRIME SITE yes DSM-4(digital signal modern) 8164 REV C5-0 00737 N/A ECC PRIME SITE yes DSM-4(digital signal modem) 8164 REV C5-0 00740 N/A ECC PRIME SITE yes DSM-4 FRED 0864 REV C5-0 00746 N/A ECC PRIME SITE yes DSM-4 FRED 0864 REV C5-0 00784 N/A ECC PRIME SITE ,yes =oar CIU QTY 2(CONSOLE IN I ERFACE UNIT) T5007BX TRN9322 TRN713 4224CVU0050/424CV00049 ECC PRIME SITE yes TRC BOARD TRN9322B U2 5190006L90/U3 5190002H46 ECC PRIME SITE yes LINE DRIVER BOARD TRN7137A N/A 'ECC PRIME SITE yes DVP BOARD TRN71388 _WA ECC PRIME SITE yes • IIACKPLANE TRN7148A N/A ECC PRIME SITE yes C EUlcentral electronics li.ine) _ 244CWA0000 ECC PRIME SITE xnoof _, I BIM i/CARDOiYb 111617A/f0LN6654D U4 061_43 ECC PRIME SITE yes SYSTEM TIMER 011'2 BLN7011A N/A ECC PRIME SITE yes TOMI QTY 10 BLN11700 TRN 7137A Ver 285.toml exp.94.05.27 U2 23C09 U3 131443 U4 131444 ECC PRIME SITE yes U5 131445 U6 131446 U7 20083 yes U8 20084 yes RS232 CARD BLN6755C N/A ECC PRIME SITE yes • Atl BOARDaudwex expansion interface OTY 10 BLN6845A ____;N/A ECC PRIME SITE ,yes i • 1 gi ) ECC PRIME SITE yes I IMI HOARD(Irunkui nitcrl.icu modulo) I7LN1172H IILNfi625 Vur 111_lomr 94.00.02 U2 23C08 U3 12N62 U412N63 U512N64 U612N65 yes 1 OMI BOARD(logging op intedocu module) BLN11730 BLN 6825 Vol:59Iomr.92 10.28 U2 23C08 U3 12L19 U4 12L20 ECC PRIME SITE yes 115 12L21 U6 12L22 U712L23 _ys_s • U8 12L24 yes - DUAL RCV BOARD B1423A/BLN1145B 1.14 5190044C22 ECC PRIME SITE yes BIM B1422A/BLN6654D U4 06L43 ECC PRIME SITE yes BIM 03304N BLN6654D U4 WWVBIM ECC PRIME SITE yes ROCI BOARD OTY 5 BLN6831A N/A ECC PRIME SITE yes t0000t CENTERAL CONTROLLER OTY 2 T5272A 277CVY0002/277CVY0003 _ ECC PRIME SITE yes CSC TRN9968A U30 17CO3 U36 17CO2 U46 12N14 ECC PRIME SITE yes __„ -U47 12N13 U48 431496 U57 12N18 yes U5812N17 U59 12N16 U60 12N15 yes 1 SC TRN9968A U30 17CO3 U36 17C06 057061459 FCC PRIME SITE yes TCI TRN9968A • 030 17C08 U36 17C06 U57 061481 ECC PRIME SITE yes ACI11 OTY 2 EACFI CONI 12OLLL12 TRN70S6A N/A ECC PRIME SITE yes DCB TRN9968A N/A ECC PRIME SITE yes RI81 TRN8661 A N/A ECC PRIME SITE yes _ 11131 ITRN86638 r . ,N/A ECC PRIME SITE ve III . DIGITAL QTY 5 U29110A 424CV00051,5 53,54,55 r ECC PRIME SITE yc•s TRANSMIT CONTROL BOARD ORN4515A iU1070M46 01170M37 IECCPRIMESITfc yrs_ U30 5106493N01 031 51064931402 yes U32 5106493NO3 U33 5106493N04 yes 1 RANSMIT AUDIO BOARD 00N45160 . WA ECC PRIME SITE yes KERNEL BOARD QRN4304B — _ U10 70M46 011 70M37 ECC PRIME SITE yes U30 5106493N05 U31 5106493N06 yes U32 5106493N07 U33 5106493N08 yes INPUT BOARD ORN43060 N/A ECC PRIME SITE yes • Y r 9/29/69 SOW ATTACHMENT 2 Page I of 2 Software Version -' ment Description Model Number Serial Number N - If Firmware Version Location Status Recommendati•. OU(Py IIMMAIO)_._____ _ _- OrtN430/11 IMINIMMIONIMMIIIIIMEN ECC PRIME SITE MIN _ IIACKI8 ANI OltN4�i47A ECC PRIME SITE1111.11...1.111 es - "--------- _ —xxxxx - USCI QTY2 15180A 277CVY0004 0005 ECC PRIME SITE MIN USCI MODULE QTY 5 TRN7349A ECC PRIME SITE yes xxzxx T-BAR VARISWITCI i 5802-2 ECC PRIME SITE yes 3rd parry POWER SUPPLY 58083 ECC PRIME SITE es 3rd party REDUNDANT POWER SUPPLY 5803-30 ECC PRIME SITE 3rd parry TONE SWITCH 01185A/OLN4827A ECC PRIME SITE 3rdpsay SPECTRA CONSOLETTE BASES QTY 4 L35ZXM5174AM 518AVW0244 0245 0246 0250 ECC PRIME SITE • SPECTRA OPTIMIZATION BASE L35KXM7174AM 276AVU0063 ECC PRIME SITE iiii SPECTRA RF MODEM D35KGA5JC2AKSPO1 604AVU0180,0181,0182 ECC PRIME SITE t.IOSCAD DIAL UP MODEM ACCURA 144 A01 55 61 1 3 41 0 ECC PRIME SITE 51I i SIMS ADMIN TERMINAL» MC5 Monitor 813958292 ECC PRIME SITE ITEMIMIIIIIMIIIIIIIIMI SIMS COMPUTER 3220„DELTA SERIES 3000 82083 —33MHZ CPU VME NODE 7 072 IMPINISIIIIIIIIIIIIMMII _____ _ MVME 712A/AM s icon 068 realcase R31/6 versr 910422 M68030 SIMS ECC PRIME SITE limmimul MVME712B 7072 1984 copyright 1985 mot. ECC PRIME SITE MVME710B(CITY 2) ECC PRIME SITE No xxxxxzxx DISPATCHER TERMINAL MC70 0623958333 dumb terminal ECC PRIME SITE yes RAS RAS1102AA 306XWT0009 ECC PRIME SITE es RAS MODEM V.3450 201231708964511 ECG PRIME SITEITE es RAS UPS 450 206852 ECG PRIME SITE yes DATA MODEM V 3225 ECC PRIME SITE as rim HP RMS VOLTMETER HP3400B [ ' C� RIM II(QTY 3) TDN8224A ECC PRIME SITE yes xa=uux REMOTE CONSOLE MODEMSTY 5 V 3225 ECC PRIME SITE yes 3r4 WY. SYSTEM WATCH MONITOR _ 144/IFS-1 A162300614 ECC PRIME SITE es 3rd•a SYSTEM_WATCII COMPUTER _ _ sitii._PMH I_NC AOi,1 60ri32 MS-DOS 6.22 BIOS BY AMERICAN ECC PRIME SITE No MEGATRFND 1.00 08.BT0•SYS1 EM WATCH No _-_.__ VI:R 6 5 No .—. - - ntnanrx CCII CONSOLE PC(QTY 10) R4860X2668FP INTEL CRT SW R13.03.00 DOS 6.221 WINDOWS 3.11/PHOENIX BIOS EEC PRIME SITE No _ ALI SW VER 1.0K 1 V1.00,09.AC0! No BIT VERSION No CCII CONSOLE CRT MONITOR(UTY 10) 17GS 1769GS-1 Viewsomcs 1111111111111111111 ECC PRIME SITE yes . • ' xxna000t ZETRON PRD(QTY 12) 3030 ECC PRIME SITE yes ZETRON PRINTER 3031 CEI16809 EECCCC PPRRIIMMEE SSITETE vyee DGT9000(QTY 6) L1650A s , xx000ax MOSCASD ALARM PC(CITY 2) DELL OPTIPLEX 466/MXE MMIIIMIIIIIIIMIIIIMII Moscad Toolbox PHOENIX ROM BIOS PLUS 1.10 A06 ECC PRIME SITE MEN One PC has been .. ded software FVN4126C MS-DOS 6.20/WINDOWS 3.11 ECC PRIME SITE Yes!N.The second PC has ria Yet been'Waded ded Ver.3.67 'NOTE' THE E911 EQUIPMENT WAS NOT INVENTORIED AS IT HAS ALREADY BEEN UPGRADE FOR Y2K. YV wn iii,) SOW ATTACHMENT 2 pave 2 of 2 1 AI"") ,,") _% MO70ROL %_ Y2Ry' Communications Services YEAR 2000 READY ANALYSIS REPORT • Customer: CITY OF ELGIN — -Stem Name: 4D2B 151 DOUGLAS AVE System Type: SMARTNET TYPE II SIMULCAST µ^� ELGIN,ILLINOIS 60120 Contract Number: ,— Software Version Equipment Description Model Number Serial Number Number(if Firmware Version Location Status Recommendations • annlicable) QUANTAR QTY 5 1 T5365A 225CV00060 61,_6'2_,63,64 AIRLITE SITE yes EPIC SCB BOARD(station control board) TTN4094A LL U651 5191020L01 AIRLITE SITE yes LM U652 5191020L02 AIRLITE SITE yes UM U653 5191020L03 AIRLITE SITE yes UU U654 5191020L04 AIRLITE SITE yes WIRELINE BOARD TRN7477F U134 HIGH 5191013H66 AIRLITE SITE yes U135 LOWER 51910131-165 AIRLITE SITE _yes EXCITER MODULE TLF6920E ,U3701 5191012P13 AIRLITE SITE yes PA yes , RECFIVER yes >cxr000r.+o0f __.._ ____ _ _ ._ __._ Any version of software older than 3.6 sal have a proalen mvusty setting the dale PREMISYS CHANNEL BANK (MACS 800 AIRLITE SITE yes 7v2s0000. CPU 8800 REV C7-0 15294 U17 V 3.41 U18 V 3.41 U28 V 8.81 AIRLITE SITE yes CSU 8000 REV C1-0 04725 N/A AIRLITE SITE yes INTERFACE CARD 8928 REV C0-0 00287 N/A AIRLITE SITE yes SRU 8220 REV C3-0 01467 U7 VER 2.2 300-648220 AIRLITE SITE yes DSM-4 .8164 REV C5-0 00808 N/A AIRLITE SITE yes USM-4 FRED 0864 REV C5-0 00783 N/A AIRLITE SITE yes roal0000a REMOTE CENTRAL CONTROLLER T5293A 277CVY0008 -AIRLITE SITE yes • ACB(async controller Du) 'TRN7056A N/A .AIRLITE SITE yes RSC TRN9968A U30 17005 U36 17C04 U57 06L96 AIRLITE SITE yes IRB TRN8662C N/A -AIRLITE SITE yes RTII3 TRN7068A N/A AIRLITE SITE yes 100000000( MOSCAD I F6993A •214SVS0046 ,AIRLITE SITE yes EFRATOM BALL GPS STANDARD MFS210 103115-006 AIRLITE SITE yes •`r r Pape 1 TC M MOTOROLA YEAR 2000 READY ANALYSIS REPORT — . Customer: CITY OF ELGIN System Name: 4D2B 151 DOUGLAS AVE System Type: SMARTNET TYPE II SIMULCAST — ELGIN ILLINOIS 60120 Contract Number: r____ _ – —--, Soltware Version Equipment Description Model Number Serial Number Number(If Firmware Version Location 2 ' Recommendations Status applicable) QUANTAR QTY 5 1 I5365A 225CV110(J65 66 67 68 69 TOLLWAY es EPIC SCB BOARD(station control board) riN4094A LL 0651 5191020L01 TOLLWAY yes , LM 0652 5191020L02 TOLLWAY yes UM U653 5191020L03 TOLLWAY yes UU U654 5191020L04 TOLLWAY yes WIRELINE BOARD TRN7477F U134 HIGH 5191013H66 TOLLWAY ,yes U135 LOWER 5191013H65 TOLLWAY yes EXCITER MODULE TLF6920E U3701 5191012P13 TOLLWAY yes PA yes – RICF_IVI:R =mom , II their software Is older than 3.6.they ell • have to warmly set the date Ici 2/79,2000 PREMISYS OlIANNCL BANK !MACS um -r0i.i.vvAY yes to prfri Just that date. CPU 6600 REV CE-0 06382 U17 V 3 41 U18 V 3.41 U28 V 8.81 I OLLWAY yes CSU 8000 REV C1-0 04163 N/A IOLLWAY yes INTERFACE CARD 8926 REV CO-0 00602 N/A TOLLWAY yes ' SRU 8220 REV C3-0 02572 U7 VER 2.2 300-648220 TOLLWAY yes . DSM-4 8164 REV C5-0 00754 N/A TOLLWAY yes • DSM-4 FRED 0864 REV C5-0 00743 N/A TOLLWAY ,yes )0000=X . REMOTE CENTRAL CONTROLLER T5293A 277CVY0007 TOLLWAY yes . . ACB(async controller bd) TRN7O56A N/A TOLLWAY yes RESC TRN9968A 030 17C05 036 17C04 U57 06L96 TOLLWAY yes Ildt FRI\186G2C N/A TOLLWAY yes RTIB I RN7068A N/A TOLLWAY yes TOLLWAY =cocoa MOSCAD F6993A 214SVS0047 TOLLWAY yes TOLLWAY =cocoa EFRATOM BALL GPS STANDARD MFS210 103115-006 TOLLWAY yes , , . _ . . . .,... ' .. . Page 1 STAT IT JMOTOROLA Y2Ry'" Communications Services YEAR 2000 READY ANALYSIS REPORT Customer: CITY OF ELGIN S stem Name: 4D28 • — — 1 151 DOUGLAS AVE System Type: SMARTNETTYPE II SIMULCAST ELGIN,ILLINOIS G0120 _____ Contract Number: J _ _ — Software Version Equipment Description Model Number Serial Number Number(if Firmware Version Location Status Recommendations analicahlel QUANTAR QTY 5 I 1-5365A 225CV00070,71172_,7374 STATE STREET yes EPIC SCB BOARD(station control board) 1TN4094A LL U651 5191020L01 STATE STREET yes r LM U652 5191020L02 STATE STREET yes -UM U653 5191020L03 STATE STREET -yes _UU U654 5191020L04 STATE STREET yes WIRELINE BOARD TRN7477F U134 HIGH 5191013H66 STATE STREET yes U135 LOWER 5191013H65 STATE STREET yes EXCITER MODULE I TLF6920E U3701 5191012P13 STATE STREET yes PA Yes 'RECCIVIaft - yes PREMISYS CHANNEL DANK !MACS 000 STATE STREET yes CPU _8800 REV C7-0 1543/ U17 V 3.41 U18 V 3.41 U28 V a 81 STATE S1REET CSU 8000 REV C1-0 04699 N/A STATE STREET yes INTERFACE CARD 8926 REV C0-0 00657 N/A STATE STREET -yes SRU 8220 REV C3-0 04095 U7 VER 2.2 300-648220 STATE STREET Lyes DSM-4 8164 REV C5-U 00807 N/A STATE STREET yes • DSM-4 FRED j 0864 REV C5-0 00786 N/A STATE STREET yes • x000ccoor REMOTE CENTRAL CONTROLLER T5293A 277CVY0006 _STATE STREET yes ACB(async continuer Oct TRN7056A N/A STATE STREET yes RESC I TRN9968A U30 17C05 U35 17C04 U57 06L96 STATE STREET yes - IRB ( TRN8662C N/A STATE STREET ,yes RTIB ( TRN7068A WA STATE STREET yes looccoca MOSCAD F6993A 214SVS0048 STATE STREET yes _)000000a EFRATOM BALL GPS STANDARD MFS210 103115-006 STATE STREET yes • Page 1 . . Y�� MOTOROLA , ' ' /, Land Mobile Products Sector- U.S. and Canada Group YEAR 2000 READY�� ~��'� COMMUNICATIONS SERVICES ��(11°. . . � STATEMENT OF WORK ` SECTION 1: 1. GENERAL DESCRIPTION AND PURPOSE 1.1. This Statement of Work (SOW) summarizes the deliverables for Year 2000 Ready Communications Services (Y2RyTMSe,vices). Y2Ry Services are being offered by Motorola to assist our Customers in determining the Year 2000 readiness of their Motorola LMPS communications equipment as listed on the Motorola Year 2000 Readiness Web Site at http://yeor2000.|nnpa.mnotoro|a.comn/yr2000/homne.asp. More specifically, this SOW addresses and is limited to the Inventory and Analysis of Motorola LMPS equipment as further described below. Motorola is not responsible for assessing the readiness status of any third party equipment. Certain LMPS products may require upgrades or replacement to be Year 2000 Ready. Y2Ry Services do not include the provision of upgrades, product alternatives, or associated services. If requested, Motorola LMPS can provide a separate quotation for those products and services upon completion of the Y2Ry Services Inventory and Analysis. 1.2. Motorola can inventory third party equipment contained in Customer's communication systems and provide Customer with any information Motorola has received from the manufacturer '. regarding the readiness status of their products. All references to the Year 2000 Readiness of products manufactured by parties other than Motorola constitutes a republication of the Year 2000 statements of these parties. Motorola has not verified the content of the Year 2000 statements of other parties. It is the Customer's responsibility to contact the manufacturer for updated product information or upgrades, product alternatives, or associated services that may be necessary for those third party products not Year 2000 Ready. • .1.3. Specific Customer requirements for the Y2Ry Services prject scope may have to be defined in discussions and meetings between Motorola and the Customer prior to contract issuance and approval. Motorola and the Customer will jointly agree on the inventory process, equipment to be inventoried, employee contacts and phone numbers, project timeline, site access, scheduling of site visita, anticipated system outoges, or any other factors pertaining to the performance of these services. SECTION 2: 2. DEFINITIONS 2.1. "Year 2000 Ready Communications Services"(Y2Ry Services) refer to those services performed by Motorola employees or third party designees to physically inventory the equipment comprising the Customer's current communications system, perform an analysis of the inventory to determine Year 2000 readiness, and provide recommendations to address any equipment identified as non-ready. 2.2. "Year 2000 Ready" means the capability of an LMPS product, when used in accordance with its associated documentation, to correctly process, provide and/or receive date data in and between the years 1999 and 2000, including leap year calculations, provided that all other products and systems (for example, hardware, software, and firmware) used with the LMPS product, properly exchange accurate date data with t. 2.2.1. This definition only applies to those LMPS products that exchange date data and that are identified as Year 2000 Ready. Version 2 O Page 1 December 4, 1998 . , . . \�� ^~~-~-~^~OLA . ' Land Mobile Products Sector U.S. and Canada Group YEAR 2000 READY(Y2Ryn) COMMUNICATIONS SERVICES rab' STATEMENT OF WORK 2.2.2. This definition is not a statement of warranty and may not be interpreted to expand any warranty provided with products supplied by LMPS. 2.3. "Communications systems" means the hardware, firmware, and software components, that comprises the voice and data radio communications system(s) identified in the contract for these services (for example, Police/Fire Radio 8yotem, Radio Dispatch 8yatorn, Public Works Radio Systomm, Mutual Aid Radio System, etc.) 2.4. "Third party mquipnnmnt" means handwona, finnvvore, or software of the communications systems not manufactured by Motorola. 2.5. "Firmware" means an integrated circuit that contains a software program or data that is integrated into a ciruui1.Uoen1 or module. 2.6. ''Softvvare'' means the applications used inconjunction vvi1hthehardvvaruofasyotom. 2.7. "Current system" or"current aquipment" refers to the actum!, active system in operation at the Customer's site(s) and identified in the contract for these services. ' 2.8. "Motorola Representatives" means Motorola employees or any independent contractors engaged by Motorola who perform services or provide assistance to Motorola LMPS in the performance of Y2Ry Services. r^ 2.9. "Sitea" are the geographic locations where equipment islocated mspa� ofthe Customer's connnnuniootionosystenn. 2.10. "Inventory" means the physical collection and verification of the necessary model, serial, and version numbers from a||.Motoru\a LMPS honUworo, firrnware, and software components that comprise the Customer's current communications system, and recording such information on an Inventory Form specific to that current communications system. 2.11. "Analysis" means the process of comparing the Motorola LMPS product information contained in the current system Inventory Form to the Motorola LMPS Year 2000 Ready product information previously Uave|oped, nla\ntu\nod, and updated by Motorola to determine Year 2000 readiness of the current system. 2.12. "Third Party Equipment Analysis" means the process of comparing third party product information contained in the current system Inventory Form to the Year 2000 Ready product information received from the manufacturer. ribk Version 2 O Page 2 December 4. 189O ' � . . • �� «^�v -'- ' -''---' ` / Land MobUe Products Sector- U.S. and Canada Group YEAR 2000 READY(Y2RyThl COMMUNICATIONS SERVICES STATEMENT OFWORK SECTION 3: 3. MOTOROLA RESPONSIBILITIES 3'1. Y2Rv Services. Motorola will Inventory the Customer's current communications system, provide an Analysis, and if necessary, provide recommendations for any non-ready LMPS communications equipment. The information provided pursuant to this SOW constitutes Year 2000 Readiness Disclosures pursuant to the Year 2000 Information and Readiness Disclosure Act. Motorola can also assist the Customer in determining the readiness status of third party equipment contained in Customer's current system for which Motorola has Year 2000 readiness information. All references to the Year 2000 Readiness of products manufactured by parties other than Motorola constitutes a republication of the Year 2000 statements of these parties. Motorola has not verified the content of the Year 2000 statements of these parties and does not certify the readiness status of any third party equipment nor does Motorola have any responsibility to provide Customer with updated Year 2000 readiness information for third party products. 3.1.1. Except for the Inventory and Analysis services described herein, Motorola is not providing Customer any software development or Year 2000 services, such as advice, nacornrnendationn, asnamnrnmnt, conversion or testing; and makes no representations or • warranties regarding Year 2000 compliance. 3.2. Pricing. Motorola will provide a quotation for Y2Ry Services prior to any services being performed. However, if it is determined during the performance of Y2Ry Services that additional labor is required, Motorola will notify the Customer immediately of the change and request that the purchase order be modified to reflect these changes prior to the performance of any additional work. 3.3. Working Hours. Motorola will perform Y2Ry Services during normal working hours. The Customer will be invoiced in accordance with the rates for normal working hours oy8:3Do.rn. to 4:30 p.nn., excluding weekends and holidays. If it becomes necessary to perform Y2Ry Services outside of normal business hours to accommodate specific Customer needs, the pricing will be increased in the quotation to reflect these requirements. 3.4. Inventory Form. Motorola will assess the Customer's communication system during the Inventory phase and document the necessary information as outlined in ATTACHMENT 1; Inventory Form. 3.5. Third Party Equipment. There are many third party products that have been sold by Motorola or other vendors that are used in co 'unctionvvithN1o1ono\aLK8PSequ\pnoent. These products will need to be researched by the Customer directly with the manufacturers to determine their readiness status and any remediation that may be necessary to correct those products not Year 2000 Ready. Motorola can initiate the initial inquiry with these manufacturers and request the Year 2000 Ready status of their products. The results of this inquiry will be identified as third party equipment information and provided in the Analysis Report as further described below. Customer remains responsible for contacting third party manufacturers to obtain updated Year 2000 readiness information. Motorola is not responsible for the results or accuracy of any information relative to third party equipment, Motorola villi perform these services at the stated man-day rates. Version 2 V Page 3 December 4. 1gBa . • �� "�_� MOTOROLA , r � Land y�ob|ePn»du�sGecb�r-U.S. and C�nnodmC3roup ' YEAR 200OREADY M�Rv'� COMMUNICATIONS SERVICES �m.^ ^ — ^ ^ S��7EMENTOFV�ORK � 3.6. Analysis Report. Motorola will provide a detailed Year 2000 Ready Analysis Report reflecting the readiness status for each Motorola item inventoried. The Analysis Report will compare the Motorola LMPS equipment listed in the Inventory Form to determine the Year 2000 Ready status for each line item. Motorola LMPS will provide recommendations for Motorola LMPS products in the report to address those products not Year 2000 Ready. The recommendations may include, but are not limited to, software upgrades, firmvvereupgrades, orequipment/system replacement. See ATTACHMENT 2; Year 2000 Ready Analysis Report. Third Party Equipment Analysis is limited to information received from the manufacturer through an initial inquiry concerning the Year 2000 readiness of their products. SECTION 4: 4. CUSTOMER RESPONSIBILITIES 4.1. Support. The Customer will provide any access clearances, personnel, equipment, or assistance that may be requested by Motorola or required by the Customer to perform Y2Ry Services. 4.2. Points of Contact. The Customer will provide Motorola with access to a designated Customer representative(s) to address both technical and purchasing issues throughout the performance of Y2Ry Services. The Customer representative will be available during all phases of the Services, including after-hours work that is deemed appropriate. OK 4.3. Access. The Customer will arrange to provide Motorola with access to all equipment and sites � necessary to perform Y2Ry Services prior to the commencement of these services. If required, the Customer will provide escorts to accompany the Motorola Representatives during these site visits. The Customer will be billed for any on-site delays caused by the Customer's failure to provide such access. 4.4. Approval. The Customer must identify the equipment to be inventoried and approve all work to be performed. 4.5. Equipment Scope. If the Customer requests that Y2Ry Services includes the Inventory and Analysis of spare boards or mobile and portable radio equipment, the Customer will be responsible for providing the following: 4.5.1. Convenient access to the spare boards or mobile and portable radio equipment for the Motorola Representatives at the time of the inventory of the communications system at the Customer sites; or, 4.5.2. The necessary inventory information in the proper format of the spare boards or mobile and portable radio equipment prior to the completion of the inventory of the communications system at the Customer sites. 4.6. Third Party Equipment. The Customer is responsible for taking any and all steps necessary for determining the Year 2000 Ready status of third party products in the Customer's current communications system whether the products were sold by Motorola or other vendors and used in conjunction with Motorola LMPS equipment. Version 2 O Page 4 Dec»��er*. 1e9J • � � . ^ . 0 MOTOROLA , , Land Mobile Products Sector- U.S. and Canada Group YEAR 2000 READY(Y2Rw"I COMMUNICATIONS SERVICES STATEMENT OF WORK 4.7. Transportation. All transportation, other than standard vehicles and equipment necessary to access an identified inventory site, will be the responsibility of the Customer. Motorola will provide a separate quotation for special transportation and equipment requirements at the Customer's request. 4.8. Updated Information. Customer is responsible for obtaining updated information regarding Year 2000 Readiness status of products after Motorola's delivery of the Analysis Report. Customer may obtain the most current Year 2000 product information on Motorola's Year 2000 Readiness Web Site at www.mot.com. SECTION 5: 5. ADDITIONAL TERMS AND CONDITIONS 5.1. Conflicts. In the event of any conflict between the terms of this SOW and the terms of the Service Agreement, the terms of this SOW control. 5.2. Limitation of Liability. Motorola's total liability for losses,whether for breach of contract, negligence, |ndnnnnity, warranty, or strict liability in tort, is limited to the price of services sold hereunder. IN NO EVENT WILL MOTOROLA BE LIABLE FOR LOSS OF USE, LOSS OF TIME, INCONVENIENCE, LIQUIDATED OAMAGE8, COMMERCIAL LOSS, LOST PROFITS OR SAVINGS, OR OTHER INDIRECT, SPECIAL, INCIDENTAL OR CONSEQUENTIAL DAMAGES TO THE FULL EXTENT SUCH MAY BE DISCLAIMED BY LAW. 5.3. Warranty Disclaimer. CUSTOMER ACCEPTS THE YEAR 2000 READY COMMUNICATIONS SERVICES UNDER THIS AGREEMENT "AS IS." THERE ARE NO EXPRESS OR IMPLIED WARRANTIES INCLUDING, WITHOUT LIMITATION, THE IMPLIED WARRANTY OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. 5.4. Term. The term of this SOW shall commence upon the execution of the Service Agreement and expire upon Motorola's delivery of the Analysis Report. Motorola is under no obligation to provide Customer with updated Year 2000 Readiness product information after delivery of the Analysis Report. Ve/sicn2.O Page 5 December 4, 1993 �� I Illi til?l:\'I('h.l(:lLhi?hal':N l is rnlaed into Iq':ud1 between t ludurul:4 me.( uwunu... .,,...•. AI;oek•Inenfs Auaclunet ,feeler•). lis Service Agreement to state to nature of the default Noncompliance with regulatory laws or dnsaclvarttageu businessentity tit:Cl'li N I 1)EF )NS "Service A19-eeoncut"means this Service Agrec'incnt and its Attachments;"Equipncnt" iirenlents n>.ly not be cause for default ifMotorola does not cure the default mvhtrrt sixty(60)da may terminate mac:its,nilledively:cul in p:ut.II It'e luuunuuicaLion equiptrn It[hat is sptcitted in the Atmeltments or that is sufnrque rally added portion ofthe Service Agreement that is in defaault by giving Motorola thirty(30)days prior writt 11 Any dispute, t dtis tier ice \V count. will he resolved by mutual agreement. C. Neither party is liable for delays or lack of pe fonnvma lam._, frac any causes SF:(`IiON 2 ACEI?1''1'AN('V.. "I lie mins and conditions set forth in this Service Agement and in Attachments will be- such as strikes,material shortage's or acts ofGod that are beyond that party's reasonable control. r.ate the tical i.e Agreement illy wheat acknowledged and accepted in writing by Motorola's Sdcuunitmurg.',Illinois Service Do- SECTION 11 LIMITATION OF LIABILITY Notwithst:uxling any other provision,Motorola's total liability for 11,uuneut. losses,whether for breach of contract,negligence,indemnity,warranty,or strict liability in tort,is limited to the price of twelve til.('17s)\3 SERVICE DEFIN EI) A Motorola agrees to provide services for the iEquipnent as specified in the Mach- months of Services sold. IN NO EVENT WILL MOTOROLA BE LIABLE FOR LOSS OF USE,LOSS OF TIME, I nr es tush in:,cr.Kdanee with tie ti,ltulviru;stand:uds: (i) Motorola parts or parts of equal quality that are new or are wsrranted INCONVENIENCE,LIQUIDATED DAMAGES,COMMERCIAL LOSS,LOST PROFITS OR SAVINGS,OR O1IIER :Is"like hew"will be used; (ii) the Equipment will be Serviced at levels sot forth in Motorola's product mutuals; and(iii) mu- INDIRECT,SPECIAL,INCIDENTAL OR CONSEQUENTIAL DAMAGES TO THE FULL EXTENT SUCH MAY BE tine service prctedures that are pr cscmibcd fromn time to time by Motorola for its products will be followsxl. B. All com munica- DISCLAIMED BY LAW. tion equip-nein purchased by Customer than Motorola("Additional Equipment")that is pact of tlx:sauce aonnuniautions sr.- SECTION 12 EXCLUSIVE TERMS ANI)CONDITIONS A Customer acknowledges that the Service Agreement toil or o1'v:irnil:+r t)pe as the Equipment covered tinder this Service Agreement will he automatically added to this Service supersedes all prior and concurrent agreements and understandings,whether written or oral,related to the servio s pa—formal _1t•reciocut and wilt be billed it the applicable rates alter the warranty period has expired. Motorola may also provide additional The Service Agreement or Attachments may not he altered,amended,or modified except by a written agreement signed by both vice,("A1)+ve-Cuimitrict Ser Vice'"):it Customer's request that will be billed at Motorola's that applicable service rates. C. parties. i3. Custonn-r alters to reference this Service Agreement on all purchase orders issued pursuant to this Service Agee- All l:goglment uuxtst Ire in war I:ing order on Ile Start tate oft the Service Agreement or at Ile time the Equipmatt is added to the matt. Neither party will be bound by any terns eonlamxxl in CILt1IXneT S pnrchasc our or clscwherc(even if it is attached to the Service Agreement Customer most pi uvide a complete serial number and model number list either prior to the Stmt Date or Service Agreement). in the event of a conflict between the main body of this Service Agreement and any Addenda or Attach- prior to the time that the Equipment is aaktcxl to the Service Agreement and must indicate in tlx:Atachmans any Equipment that mails,the main body of this Service Agreement will take privedence,unless the Addendum or Attachment specifically states is labeled inuirrsicdly safe for use in Iry rd ors cnvirotunents. D. Customer must immediately notify Motorola in meriting when othrnvisc. any Equipmatt is lot,damaged,or stolen Cust oxx's obligation to pay Service fits for such Equipment will terminate at the SiECTION 13 FCC LICENSES AND OTHER AUTHORIZATIONS Customer is solely responsible for obtaining end oldie InxaiUh III which Motorola reveivea such written notice, E. If Equipment cannot,in Motorola's opinion,be properly or licenses or other authorizations required by the Federal Communications Commission("FCC') or any other federal,state,or c ouonlicall\'serviced for any reason it excessive wear,unavailability of parts,the state of technology,or the practical local government agency and for complying with all rules and regulations required by such age cie. Neither Motorola our any leaaibility ni tie scope of Services as specified in the Attaclunents or Motorola Statement of Work,Motorola may:(1)modify the of its employees is an agent or r'eprscntative of Customer in any governmental matters. -cope of Services related to such Equipment;(2)remove such Equipment from Service Agreement; or(3)increase the price to SECTION 14 OWNERSHIP OF INTELLECTUAL PROPERTY A. This Service Agreement does not grant di- Service such hvinipnntiu. E Customer must notify Motorola or Motorola's Subcontractor immediately ofany Equipment fail- redly or by implication,estoppel,or otherwise,any ownership right or license underany Motorola patent,copyright,trade secret, mime fc tot..i olii will respxrxl til CI 1.1.14T rnN itieatiom in a manner er exxtsistent with the level of'service purchased as indicated in or other intellectual property including any intellectual property creates!as a result of or related to the products sold or Seivices all t r r...i rr I I.,i, perThmned under this Service Agreement. II. Motorola reserves the right to limit access to its confidential tial and ixoprietary infor- `,i t-1 lr ml' I I(\e'1.1!IoP.it sFla\ti 1.'S ' S:u•Ier des rnt inehuihe the rwail-or replaeenreut it'tituipment that has oration including cola and pricing data. mile.•r otunagc t Ilse to Ally:lea!or elemical niiatti or;Huse from cauas such as belittling.to mver surges,or lig- SECTION 15 CENEItAL'I'E101S A. litany court renders any portion of this Service Agreement unenfilroeahle,the pc- wd l i t itte-s specifically inclrlhed in the Attachmeunts,Service does not include repair or maintenance olany transmission raining terms will continue in full lbrec and elle t II, "I'i LIS SERVICE AGREEMENT AND'IlIE RIGHTS AND DUDES to ie.:uueurcr.loWir,r lower lirhtintg,diptexer,combiner,or multicouplcr. Motorola has no obligation or responsibility titr any OF 1111E PARllES WiLL BE GOVERNED AND INTERPRli LED IN ACCORDANCE WITH THE LAWS OF TIlE L citenr:.il na r ue<liuni,such as lelcld lone h u e,ebrmlplller nnetworks,or the worldwide web,or for Equipment nuuihiiindioo Calls,X1 STATE OF ILLINOIS. C. Failure to exercise any right will not operate as a waiver of that right,power,or privilege. D. Es-. I n S.Iltt um nnrlium. C'. I Inks six:Olieahly iiehudlecl in tie Attachments,Service of I{quipxhnnl does not inch items cept for money due upon an open account,no action may be brought far any breach of this Service Agreement mere than we(1) that,u e coltaimed in Ilse cruse ut'noimah uperatimo ad,1Eopuipiuu nt,suds as.,btu not limited to,batteries magnetic tales,and year alter the accnual ot'such cause of action E. The Service Agreement will begin on the Start Date specified in the Attach- wcuputer supplies. D. Service does not include rgmrogra nuning of Equipment;acc ssories,belt dim or battery chargers;cus- aunts This Service Agreement will renew,for an additional one year tern,on every anniversary of the Start Date unless eitcx Loin or Special Products;modified units;or soli rue, E. Servioz does not include certification programs,software support,re- party notifies the other of its intention to discontinue the Agreement within thirty days of that anniversary date. F. If Motorola' programming,or modifications to Equipment related to assuring the correct processing,providing,or receiving of date data from, provides Service after the termination or expiration of this Agreement,the terms and conditions and any prices in effect at the into,or between the year 1999 and the year 2000. time of the termination or expiration will apply to that Service. SECTION S RICHT TO SUBCON'IRLlC I'/ASSiCNMENT Motorola may assign its rights and obligations under this Service Agee:nrnt and may suhxxotr.td any portion of Motorola's pet-lam:wee called for by this Service Agrexanent. SECTION 6 TIME AND PLACE OF SERVICE Service will Ire provided at the location specified in the Ataehnte cls Wheat Motorola performs service at the Equipment's location,Customer agrees to provide Motorola, at no charge, a non- hazardous envuonun nt for work with shelter,heat,light,and power and with full and free access to the Equipment Customer will provide all information pertaining to the hanlware and software elements of any system with wluich the Equipment is inter- facing that alible Motorola to perform its obligatioxns under this Service Agu7nent. Unless otherwise specified in the Attach- talents,the hours ol'Scrvice will be luxus of 8:30 a.m.to 4:30 p.nn.,excluding weekeunds and holidays, SECTION 7 PAYM ENI' Motorola will invoice Customer in advance for each payment period All other c hargs will be billed monthly,.and Customer must pay each invoice within thirty(30)days of the invoice date to the Motorola office designated by Motorola Cttstonu r agrees to rviuntxrrle Motorola for all property taxes,rola and use taxes,excise taxes,and other taxes or atiksasnssris(except Menem,pn4it,and fnuehise taxes ol']vlotorola)now or lora iter imposed on this Service Age enreuat by any govemmmamlal entity. Motorola does not by this Agreement make any price guarantees except as stated in the Order Form. SECTION 8 WARRANTY Motorola warrants that its Services under this Service Agreement will be fox of defects in mataials and wokrnarsltip for a period of ninety(90)days beyond the expiration or termination of this Agreement Customer's sole remedies arc to require Motorola to re-perform the affected Service or to refund,on a pro-rata basis,the Service fee paid for the afforted Service. MOTOROLA DISCLAIMS ALL OTHER EXPRESS OR IMPLIED WARRANTIES INCLUDING, WI111OUT i1MfTATION, THE IMPLIED WARRANTIES OF MERCIIANTABIiIIY ANI) FITNESS FOR A PARTICULAR PURPOSE • SECTION 9 CEIRTIFICA'fION DISCLAIMER Unless signed by a Motorola authorized signatory,Motorola specie- catty disclaims all certilictions regarding tlx:manner in which Motorola conducts its busing or perlbnus its obligations under Otis S;-v'ic'e Agreendnt. Rervicinn Date.1/9