Loading...
HomeMy WebLinkAbout99-175 Resolution No. 99-175 RESOLUTION APPROVING GRANT RECIPIENTS UNDER THE NEIGHBORHOOD IMPROVEMENT GRANT PROGRAM WHEREAS, the Neighborhood Improvement Grant Program has been established to provide financial assistance and incentives for neighborhood groups and organizations in the development and implementation of projects benefitting their respective neighborhoods; and WHEREAS, in 1999 applications have been made by thirteen citizen groups for twenty projects under the Neighborhood Improvement Grant Program; and WHEREAS, said applications have been reviewed and recipients selected by the City Council . NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that grant assistance be provided under the Neighborhood Improvement Grant Program to the following organizations : Organization Project Grant DNA Marketing survey $ 5, 000 Eagle Heights Resident Landscaping improvements $ 12 , 500 Association Gifford Park Association Parkway tree planting $ 11, 600 Gifford School PTA Landscaping and playground $ 12 , 500 safety Near West Neighborhood Crystal Street $ 2 , 137 beautification Near West Neighborhood Clean streets $ 1, 267 Northeast Neighborhood Kimball/Douglas $ 10 , 000 Association (NENA) entryway garden Save Our Streets Dundee/Summit landscaping $ 2 , 500 West Central Neighbors Playground at Highland $ 12 , 500 Elementary School TOTAL $ 70, 004 . - .. BE IT FURTHER RESOLVED that the projects shall be in conformance with all applicable codes and ordinances . s/ Ed Schock Ed Schock, Mayor Presented: June 23 , 1999 Adopted: June 23, 1999 Omnibus Vote : Yeas 7 Nays 0 Attest : s/ Dolonna Mecum Dolonna Mecum, City Clerk ( P) ,, oF Etc 00 9 ' — City of Elgin Agenda Item No. r• ..., i .'- ''- June 2 , 1999 TO: Mayor and Members of the Council Council FROM: Joyce A. Parker, City Manager SUBJECT: Neighborhood Improvement Grant Program PURPOSE The purpose of this memorandum is to provide the Mayor and members of the City Council with information to consider applications for the 1999 Neighborhood Improvement Grant Program (NIGP) . BACKGROUND Funding for the fourth year of the NIGP was included in the 1999 budget for $70, 000 . Neighborhood improvement programs erik have been successful in many other cities in stabilizing and enhancing residential areas . A summary of the 1999 grant project submittals is provided as Attachment A for review. A full packet that details the submittals was previously distributed under separate cover. The competitive program helps neighborhood groups identify priorities, work collaboratively on developing solutions, and provide a means to realize completion of neighborhood priorities . For the 1999 program, brochures were sent out advertising the request for submissions in March. The deadline for applications was April 30 , 1999 . There were 20 applications received from 13 citizen groups . Submission overviews are attached. Each request for City support is within the maximum amount in the program guidelines of $15, 000 per project . The requests for funding total $173 , 826 . For the last two years, the City Council selected the projects for award at the Committee of the Whole meeting. The enabling ordinance for the program provides criteria for selection (attached) . 4A....7INANCIAL IMPACT Funding for the program is included in the 1999 Riverboat Fund budget in the amount of $70, 000 (account number 275-0000-791 . 92-32) . Neighborhood Improvement Grant Program June 2, 1999 Page 2 IVY LEGAL IMPACT Final action on selected recipients will be required at a regular meeting of the City Council . ALTERNATIVES Have staff evaluate the applications per the guidelines in the ordinance. This would be subjective as most of the evaluation criteria is not based on absolutes . RECOMMENDATION It is recommended that the NIGP program recipients be select- ed to assist neighborhoods in identifying and completing improvement projects. Re ectfully Submitted, Jo6e . Parker City Manager MTB/jr r -r- OTIL1 OF EL C, City of Elgin ' 4 - Mayor Ed Schack "ITEDW' Council Members Robert Gilliam May 21 , 1999 Ruth Munson John Walters Stuart Wasilowski Marie Yearman City Manager TO : Mayor and Members of the Council Joyce A. Parker FROM: Joyce Parker, City Manager SUBJECT : Neighborhood Improvement Grant Program The following packet contains Neighborhood Improvement Grant applications for 1999 . This item will be placed on the June 9 , 1999 Committee of the Whole agenda. We received twenty applications from thirteen organizations totalling $173 , 826 for the $70 , 000 that is budgeted for this program. The individual costs for the City' s portion of the projects start at $1 , 300 for one project and go up to the maximum $15 , 000 for six of the projects . Also included is a spread sheet showing each of the projects with a breakdown of the total costs indicating applicant and city contributions . The figures used were submitted by each group and may include estimated labor costs . The projects are listed in alphabetical order by group name . A condensed version of the comments from staff and personal contact with the groups has been included on the project detail sheet . I have also included a copy of the memo received from the Department of Parks and Recreation. Most of the comments in the memo refer to maintenance questions and ownership issues . Fourteen of the proposals include property improvements, the remaining are for newsletters, trash receptacles, youth field trips, and a survey. Of the property oriented projects, five are on city owned, one is on church owned, two are on Kane County owned, three are on U-46 owned, and two are on private- ly owned property. There was no plat submitted for the Summerhill submission, so we are not sure of the property owner . The larger drawings attached with each of the original appli- cations were reproduced and are together at the back of the packet . As will be noted in a future COW memo, the selection criteria detailed in the program ordinance (attached) is very subjec- tive . The ordinance allows the allocation of up to the maximum number of points for projects integrating with the 150 Dexter Court • Elgin, IL 60120-5555 • Phone 847/931-6100 • Fax 847/931-5610 • TDD 847/931-5616 Printed on ecycled paper Neighborhood Improvement Grant Program May 14 , 1999 Page 2 Elgin Master Plan, demonstrating excellence in design, requir- ing minimal maintenance, acquiring matching funds, meeting highly recognizable neighborhood needs, and forming joint ventures . I have included a copy of the ordinance for your use if you desire to rate the proposals prior to the meeting. Attachments : project spread sheet copy of ordinance Department of Parks and Recreation memo 4:40FE1/4., — City of Elgin Memorandum °RiTE0 May 20, 1999 TO: Mark Biernacki, Community Development Manager John Rothenberger, New Construction Division Manager FROM: Monica Meyers, Parks and Recreation Director/In/11mA- SUBJECT: 1999 Neighborhood Improvements Grants Program Applications The Parks and Recreation Department has reviewed the applications that currently are or could be the responsibility of the department and the project's effect on the parks maintenance operation. In general, it would be beneficial to have the groups contact our department or governing organization prior to submitting an application, as was done this year by the West Central Neighborhood Association for the Highland School Playground Project. Additionally, many of the projects involve creating landscape beds on public property. The maintenance of these areas will ultimately be the responsibility of the Parks Maintenance Division. Currently, we do not have the staffing to handle the added projects. It would be helpful to have the applying organization agree to perform the maintenance (weeding, trimming and mulching) of the projects they propose as a prerequisite to receive funding. If this is not possible, then consideration will have to be given to hiring a beautification crew to handle these type of projects; as has been proposed for the past three years during the budget. Project Comments: 1. Harriet Gifford Elementary School Landscaping/PTA: This project appears to have support from U46 due to the involvement of the District's architect. Project is on U46 property, U46 will maintain the landscaping, therefore, the Parks Department has no involvement.. 2. Highland Elementary School Playground/West Central Neighborhood Association: This is an excellently coordinated proposal! U46 would be responsible for the ownership and maintenance of the playground. Parks and Recreation would have no involvement. Confirmation needs to be received from the Principal and Administration from U46 that they agree with proposal. Page 1 of 4 3. Channing School Tot Lot Submitted by Gifford Park Association: This property is not a park, it is the property of U46. This proposal should therefore be reviewed and approved by the Channing School principal and the administration at U46. The Parks and Recreation Department provides maintenance assistance to U46 by performing periodic safety inspections to the existing Channing School play structure and handling minor ($50 or less) maintenance. Major maintenance or repair is the responsibility of U46. This arrangement was created years ago for Channing, Gifford and Huff Schools only; any new play structures located on U46 property are the maintenance responsibility of U46. The expansion of an additional play structure at Channing would also be considered a new facility that U46 would own and maintain. The cost estimate of$15,000 will not be adequate to construct a new playground. The total project could cost approximately$31,000 as follows: Play Structure $20,000 Fibar Safety Surface $ 2,500 Site Prep. $ 5,000 (stripping sod, leveling site) Playground Border $ 2,500 Installation $ 1,000 (takes into consideration some volunteer labor) The proposal mentions a sand surfacing which does not meet Consumer Product Guidelines ADA accessibility standards. The Fibar safety surfacing noted above is a prefabricated wood product that is acceptable. No playground plans were provided to review nor was product information noted, therefore, no comments can be made. 4. Dundee and Summit Entryway Corner Landscaping Improvement/Save Our Streets: The proposal does not include a landscape plan to review. Landscaped flower beds are very high maintenance, is it possible to ask S.O.S. to maintain (weed, trim, mulch) the site? 5. Gifford Park Association Parkway Tree Planting: This project is supported by the Parks and Recreation Department. The City Forester would work with the Gifford Park Association to determine the types and locations for the 47 - 50 trees to be planted within the tree banks. The trees would be planted by the City's current planting contractor Davey Tree Service. The Forestry Division does not have the man power or equipment to handle this project in-house. Page 2 of 4 6. Bike Path Entryway Improvements (Time Square Entrance)/Southeast Elgin Neighborhood: Both the Police Department and the Kane County Forest Preserve should review this plan. There have been problems with undesireables hanging out along the riverbank area at this location. The Police have been patrolling to eliminate this presence. The City reviews all bike path improvements with the Forest Preserve as we work cooperatively on all development and maintenance. No landscape plan was submitted to review for site lines and maintenance. The bordering chain link fence should be eliminated due to the added maintenance (grass must be trimmed next to fence) and it reduces the accessibility of the Police; what is the purpose of the fence? As a side note, the plan shows 12 bike racks and the cost estimate shows 3. Benches should be placed in a better aesthetic position such as towards the river; not facing the bike racks. Bollards should be replaced with tip down gates for improved maintenance and Police access. 7. Bike Path Signage and Landscaping (Raymond Street)/Southeast Elgin Neighborhood: This portion of the bike trail is managed by the Kane County Forest Preserve and therefore should be reviewed and approved by them. This project is outside the jurisdiction of the City. The proposal suggests a"rest stop"yet only itemizes funding for a sign @ $200 and landscaping at $800 for a total project cost of$1,000. No landscape plan was submitted for review. The Forest Preserve has sign standards for the bike trail which this sign would need to follow. 8. Crystal Street Beautification/Near West Neighbors: The Parks and Recreation currently is not maintaining this site, however, if a landscape bed were constructed the maintenance of the landscaping would become our responsibility. Could a stipulation of the grant award be that the neighborhood association maintain the landscaping (weed, trim and mulch)? 9. Eagle Heights Park Landscaping/Eagle Heights Residents Association: The Parks and Recreation Department supports this project. A contractor will install the plant material (trees and shrubs) and mulch for the park project. The proposal mentions a phase II which is confusing. It appears to involve both the planting of trees in the tree bank as well as the purchase and landscaping of flower pots; no cost breakdown was provided beyond the $2,500 estimate for the total phase II project. Page 3 of 4 10. Northeast Neighborhood Parkway Trees Replacement Program/Northeast Neighborhood Association: Proposal included two projects: a. Tree bank trees. Proposal should be for 41 trees @ $290 (rounded up) to equal$11,890. The City's tree planting contractor, Davey Tree Co. would install the trees. b. Kimball/Douglas landscaping. Assume the property is the lot at the northwest corner of intersection. The cost estimate attached from Tecza's Rainbow Gardens reflects a formal garden with a sculpture at a cost of$41,000. This project seems to be out of the scope of the grant. Parks Maintenance is currently not equipped/staffed to maintain a formal landscape garden. cc: Dave Lawry, General Services Manager Jerry Pask, Parks Development Coordinator Page 4 of 4 Attachment A The groups are listed alphabetically, not in order of priority Contributions Accumulative Group Name Project Total Applicant City City Total Notes 1 Central Park Towers General Beautification and $10.256 Labor $10.250 $10.250 Project is on private property.Improvements Landscaping are at the sides and rear of the building 2 D.N.A. Newsletter $13.058 $6.529 $6.529 $16,785 City currently provides$60,000 per year in subsidies 3 O.N.A. Marketing Survey $11.000 $6.000 $5.000 $21,785 City currently provides$60.000 per year in subsidies 4 Eagle Heights Resident Landscaping Improvements $17.500 $2.500 $15.000 $36.785 Landscaping meets all of the Association criteria outlined in Parks Dept. Master Plan. Parks supports the plan, Engineering recommends keeping the planters out of the right of way. 5 Garden Quarter Townhome Upgrade Lighting $40.000 $25.000 $15.000 $51,785 Lighting for Garden Crescent Dr(public) Association is not included in this plan 6 Gifford Park Association Parkway Tree Planting $15.000 Labor $15.000 $66.785 Parks supports this program, GPA will work with City Forester- Davey will Install. 7 Gifford Park Association Channing Park Tot Lot $15.000 Labor $15.000 $81,785 U-46 responsible for mjority of maintenance Parks feels the cost estimate of$15,000 is inadequate, $31,000 would be closer due to the need for bedding material. 8 Gifford School PTA Landscaping & Playground $20.500 &5.500 $15.000 $96.785 Improvement on property owned Safety Project by another taxing body. Parks would not have any involvement. 9 Near West Neighborhood Crystal Street $4,161 $2.024 $2,137 $98,922 Landscaping for S.E. corner, includes Association Beautification ongoing maintenance program. Verbal approval has been obtained from railroad for placement on their property. Parks requests maintenance responsibility be stipulated if approved. The groups are listed alphabetically, not in order of priority Contributions Accumulative Group Name Project Total Applicant City City Total Notes 10 Near West Neighborhood Clean Streets $1,267 $0 $1,267 $100.109 3 trash receptacles to supplement the 8 Association already in place are requested by ROPE Officer to complete the project. Public Works empties the existing containers, no other city maintenance would be required. 12 NENA Kimball/Douglas Entryway $41.040 $28.040 $13.000 $113.189 The grant would cover approx. 1/3 of the Garden cost for the project. The project could be done In stages. No confirmed additional funding source was identified. May be City owned property, no maintenance program detailed in proposal. #1 NENA priority. Parks is not staffed to maintain a formal landscape garden. 11 NENA Tree Replacement Program $12.028 $0 $12.028 $125,217 Program to replace diseased or missing trees on tree banks in neighborhood. This project is number 2 on the NENA priority list Davey would install 41 trees. 13 NENA Newsletter $8.124 $3.000 $5,124 $130`341 NENA partnered with Sherman Hosp|tal, Design Co. This is#3 on their list. 14 Original East Side Millennium Maze $15,950 $8.250 $7.700 $138.041 This pject would be entirely located on Neighbors church property.The applicant contribution is estimated cost for donated labor and equipment. The height of the plants <30" will not create a safety concern. 15 Save Our Streets Dundee/Summit $2,985 $200 $2,785 $140.826 The City would be responsible for Landscaping maintenance. SOS assist with installation Parks recommends agreement with group for their maintenance as this would be a very high maintenance project. The groups are listed ally, not in order of priority Contributions Accumulative Group Name Project Total Applicant City City Total Notes 16 Save Our Streets Youth Field Trips $2.500 $1.000 $1.500 $142,326 SOS to provide supervision on field trips in labor Staff raised liability issue. 17 SEEN Neighbors Bike Path Signage & $1.000 Labor $1.000 $143,326 Kane County approval would have to be Landscaping Design obtained for improvements to their property. SEEN to provide labor. Staff recommends landscape plan submittal and conformance to county sign requirements. 18 SEEN Neighbors Bike Path Entryway $13.000 Labor $13.000 $156,326 Improvement on property owned Improvements by another taxing body - Kane County. Could be done in 2 phases. staff recommends review by County and EPD. No site line or maintenance issues were addressed. Plan does not agree with estimate sheet. 19 Summerhill N'Hood Watch Subdivision Sign $2.800 $300 $3.500 $158.026 Labor and landscaping to be provided by Improvements plus Labor group. Land owner and source of power for lighting not identified. Staff requests confirmation sign is not in right of way. 20 West Central Neighbors Playground at Highland $43,885 $28.885 $15`000 $173.038 Equipment mfr. discounted cost of base Elementary School equipment$12,000; group is saving $9,000 in installation fees with donated labor; they This group actually needed $27,000 for this project due to equipment costs, they have identified two additional sources for funding above the$15,000 grant cap. Estimate based on using ADA approved ground cover. Staff feels this is an excellently coordinated proposal. Several letters of support, including U-46 acceptance of oF ,.• -•• 41- 1! —City of Elgin Mayor Ed Schock Council Members Robert Gilliam May 14 , 1999 Ruth Munson John Walters Stuart Wasilowski Marie Yearman TO: Mayor and Members of the Council City Manager Joyce A. Parker FROM: Joyce Parker, City Manager SUBJECT: Neighborhood Improvement Grant Program The following packet contains Neighborhood Improvement Grant applications for 1999 . We received twenty applications from thirteen organizations . The total costs for the City' s portion of the projects start at $1, 300 for one project and go up to the maximum $15 , 000 for several projects . Also included is a spread sheet showing each of the projects with a breakdown of the total costs indicating applicant and city contributions . The figures used were submitted by each group and may include estimated labor costs . The projects are listed in alphabetical order by group name . Fourteen of the proposals include property improvements, the remaining are for newsletters, trash receptacles, youth field trips, and a survey. Of the property oriented projects, five are. on city owned, one is on church owned, two are on Kane County owned, three are on U-46 owned, and two are on private- ly owned property. There was no plat submitted for the Summerhill submission, so we are not sure of the property owner. The larger drawings attached with each of the original appli- cations were reproduced and are together at the back of the packet . As noted in the COW memo alternatives section, the selection criteria detailed in the program ordinance (attached) is very subjective . The ordinance allows the allocation of up to the maximum number of points for projects integrating with the Elgin Master Plan, demonstrating excellence in design, requir- ing minimal maintenance, acquiring matching funds, meeting highly recognizable neighborhood needs, and forming joint ventures . Attachments : project spread sheet copy of ordinance • 150 Dexter Court • Elgin, IL 60120-5555 • Phone 847/931-6100 • Fax 847/931-5610 • TDD 847/931-5616 ® Piedon•ecycled paper '`. .` Attachment A Contributions Accumulative ' Group Name Project Total Applicant City City Total Notes 1 Central Park Towers General Beautification and $10,256 Labor $10.256 $10.256 Project is on private property.ImprovementE Landscaping are at the sides and rear of the building 2 D.N.A. Newsletter $13.058 $6,529 $8.529 $10.785 City currently provides$60,000 per year in subsidies 3 O.N.A. Marketing Survey $11.000 $6.000 $5.000 $21.785 City currently provides$60,000 per year in subsidies 4 Eagle Heights Resident Landscaping Improvements $17.500 $2.500 $15.000 $36,785 Landscaping meets all of the Association criteria outlined in Parks Dept. Master Plan. This will complete project started last year. 5 Garden Quarter Townhome Upgrade Lighting $40.000 $25.000 $15.000 $51,785 Lighting for Garden Crescent Dr Association Is not Included in this plan 6 Gifford Park Association Parkway Tree Planting $15.000 Labor $15.000 $66.785 GPA to assist with Installation 7 Gifford Park Association Channing Park Tot Lot $15.000 Labor $15.000 $01.785 Improvement on property owned by another taxing body. Copies of various options included, no specifications for bedding material under equipment 8 Gifford School PTA Landscaping & Playground $20.500 $5.500 $15.000 $96,785 Improvement on property owned Safety Pject by another taxing body. Landmcaping, bench and flagpole at entrance, fence on street side of playground area. 9 Near West Neighborhood Crystal Street $41�1 $2,024 $2,137 $98,922 Landscapingfor� E corner, includes . � . Association Beautification ongoing maintenance program. Verbal approval has been obtained from railroad for placement on their property. Contributions Accumulative Group Name Project Total Applicant City City Total Notes 10 Near West Neighborhood Clean Streets $1,267 $1,267 $100,189 3 trash receptacles to supplement the 8 Association already in place are requested by ROPE Officer to complete the project. Public Work empties the existing containers. 12 NENA Kimball/Douglas Entryway $41,040 $28,040 $13,000 $125,217 The grant would cover approx. 1/3 of the Garden cost for the project. The project could be • done In stages. No confirmed additional funding source was identified. May be City owned property, no maintenance program detailed in proposal. #1 NENA priority. 11 NENA Tree Replacement Program $12,028 $12,028 $112,217 Program to replace diseased or missing trees on treebanks in neighborhood. This project is number 2 on the NENA priority list 13 NENA Newsletter $8,124 $3,000 $5,124 $130,341 NENA partnered with Sherman Hospital, Design Co. This is#3 on their list. 14 Original East Side Millenium Maze $15,950 $8,250 $7,700 $138,041 This project would be entirely located on Neighbors church property.The applicant contribution is estimated cost for donated labor and equipment. The height of the plants <30" will not create a safety concern. 15 Save Our Streets Dundee/Summit $2,985 $200 $2,785 $140,826 The City would be responsible for Landscaping maintenance. SOS assist with installation 16 Save Our Streets Youth Field Trips $2,500 $1,000 $1,500 $142,326 SOS to provide supervision on field trips in labor 17 SEEN Neighbors Bike Path Signage & $1,000 Labor $1,000 $143,326 Kane County approval would have to be Landscaping Design obtained for improvements to their property SEEN to provide labor. Contributions Accumulative Group Name Project Total 'Applicant City City Total Notes 18 SEEN Neighbors Bike Path Entryway $13,000 Labor $13,000 $156,326 Improvement on property owned Improvements by another taxing body - Kane County. Could be done in 2 phases. 19 Summerhill N'Hood Watch Subdivision Sign $2,800 $300 $2,500 $158,826 Labor and landscaping to be provided by Improvements plus Labor group. Land owner and source of power for lighting not identified 20 West Central Neighbors Playground at Highland $43,885 $28,885 $15,000 $173,826 Equipment mfr. discounted cost of base Elementry School equipment$12,000; group is saving $9,000 in installation fees with donated labor; they This group actually needed $27,000 for this project due to equipment costs, they have identified two potential sources for funding above the $15,000 grant cap if necessary. Estimate based on using ADA approved ground cover.