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HomeMy WebLinkAbout99-142 Resolution No. 99-142 RESOLUTION AUTHORIZING EXECUTION OF AN INTERGOVERNMENTAL AGREEMENT WITH THE KANE COUNTY FOREST PRESERVE DISTRICT FOR THE TROUT PARK RIVER' S EDGE PROJECT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Joyce A. Parker, City Manager, and Dolonna Mecum, City Clerk, be and are hereby authorized and directed to execute an Intergovernmental Agreement on behalf of the City of Elgin with the Kane County Forest Preserve District for the Trout Park River' s Edge Project, a copy of which is attached hereto and made a part hereof by reference. s/ Ed Schock Ed Schock, Mayor Presented: May 12, 1999 Adopted: May 12 , 1999 Omnibus Vote: Yeas 6 Nays 0 Attest: s/ Dolonna Mecum Dolonna Mecum, City Clerk �Q0.0.9 ER VSO, D LS © [ D V CC 13 MAY 1 4 1999 JU KANE COUNTY • Building G • 719 Batavia Avenue• Geneva. Illinois 60134 JACK E. COOK 630-232-5980 President 630-232-1242 Fax: 630-232-5924 R ,11 V lc-_-, ,, MAY 14 1999 11 i 630-208-2006 L 05/11/99 Ms . Joyce A. Parker City Manager City of Elgin 150 Dexter Court Elgin, IL 60120 Re : Intergovernmental Agreement Dear Ms . Parker: Enclosed please find two copies of the Intergovernmental Agreement between the Forest Preserve District of Kane County and the City of Elgin, regarding the Trout Park renovations . Both copies of the agreement have been executed by the District . Please have them executed by the City, and return one copy to my attention . Should you have any questions concerning this matter, please do not I hesitate to contact this office . Respectfully yours , dUrZ)k- ..., Robert J. Quinlan Dir. of Financial Services RJQ/r and Secretary-Treasurer Enclosures FP-R-05-99-1105 EXHIBIT "A" DRAFT 4/7/99 RAGREE/KCFOREST. 4 INTERGOVERNMENTAL AGREEMENT THE CITY OF ELGIN AND THE KANE COUNTY FOREST PRESERVE DISTRICT-TROUT PARR RIVER' S EDGE IMPROVEMENT PROJECT This agreement is entered into this 11114 day of , 1999, by and between the City of Elgin, an Illinois municipal . corporation, (hereinafter referred to as the "City" ) , and the Kane County Forest Preserve District, in the State of Illinois (hereinafter referred to as the "District" ) . WITNESSETH: WHEREAS, Article VII , Section 10 of the Constitution of the State of Illinois, 1970, authorizes units of local government to contract or otherwise associate amongst themselves with other units of local government to obtain or share services and to exercise, combine or transfer any power or function in any manner not prohibited by law or by ordinance; and WHEREAS, 5 ILCS 220/1 et seq. provides for the Intergovernmental Cooperation Act which authorizes in part that any power, privileges or authority exercised or which may be exercised by units of local government may be exercised and enjoyed jointly with other units of local government through intergovernmental agreements; and WHEREAS, the City and the District constitute units of local government which are authorized to enter into intergovernmental agreements; and WHEREAS, the City and the District have determined that it is necessary and desirable to provide for certain recreational improvements in the City- owned Trout Park and on the adjacent District-owned property, such project being known as the Trout Park Rivers Edge Improvement Project, and being described in detail in the Project Agreement between the State of Illinois Department of Natural Resources , the City of Elgin and the District, a copy of such Project Agreement being attached hereto and made a part hereof as Exhibit A; and WHEREAS, such Trout Park River' s Edge Improvement Project will result in physical improvements to the City and District properties allowing for enhanced recreational opportunities both for the users of the City-owned Trout Park and the District-owned adjacent properties and will preserve, enhance and improve the natural areas of Trout Park and the adjacent District properties . NOW, THEREFORE, for and in consideration of the mutual covenants and agreements provided herein, and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the City and the District hereby agree as follows : 1 . That the foregoing recitals are hereby incorporated into this agreement in their entirety. 2. That the City shall complete all of the necessary and associated improvements of the Trout Park River' s Edge Improvement Project as described in the Project Agreement between the City of Elgin, the District and the - 2 - State of Illinois Department of Natural Resources Project Agreement attached hereto and made a part hereof as Exhibit A. Notwithstanding the fact that the City and the District are both named the sponsor in such Project Agreement it is agreed and understood that the City shall receive all funds to be distributed pursuant to such Project Agreement and shall be responsible for completing all necessary work and improvements pursuant to such agreement. 3 . That upon the completion of such Trout Park River' s Edge Improvement Project the District further agrees to pay to the City $65,000 as the District' s contribution towards- the costs of such project. The City shall submit a written request to the District for such payment with notification to the District that the subject project has been completed including several pictures of the project showing the completed project . IN WITNESS WHEREOF, the parties have executed and entered into this agreement on the date and year first written above. KANE COUNTY FOREST PRESERVE CITY OF ELGIN DISTRICT • 0! f a . GG`c.k_— • 4 BY ts President C i' y M'nager Attes • Attest: / nLrnth City Clerk Clerk at1.` .57 .7F. er=e : c± ra: 711 Fa201:7:22 OPEN SPACE L?SDS .ACQU=SZTIO-.:7 DZ:VELOPN.F.NT Ga,h1: 'PROGRA'-f PROJECT A 7: R E M E T p,ojec: sponEoz, E. GZL Cf 0F/rrz Nu.=:Der: OS 99-579 ;..ddress: 31 S. Grove 365005a52 50120 Project Title: TROCT PAP-7: RIV7R'S EDG3 •.-.• Project Period: 51_2„ : Sover.:Der 1G, ;.:co o.71 : Decerabe: 31, 20C : Pm-0j act Scope (Description of ?zojecr./Costn) The City and Forest Preserve Distric will fully develc-0 One z•;±e a. clay carrro/interpreve shehe.:, Lnterpretive trails, accessible fisliirq pie:, a. canoe 1.1.1.:r.cn, olOto bicycle rest area. end ha6ita-. :eso:ecion in the wetland, tiOU ' DOr.1:4 the Development shall be in general accorjance E,:orove). 1.:rciect aion on C-le with t1:.: Illinois Department of Natural Resources and c :-..d-y development Diens and constructioa cos: estimates attached hereto. • ?.?.0,13CT COSTS (r-Stimated.): 'ollow4ng doc*.:mer.r:s ar.e 4r.corocrated into, and Acauisition Costs $ rra ca.r.-r. of this Agreement .b.rch. Survey CostsS__ Provisions ie.ttac'ned. Development Costs $ — -)roject Application - — TOTAL COSTS 3 • .7%.!_id Assistance -9 Si? 1.7 ASSZSTA$CE F.Mou -r S,20C, CV - ( ) 1:KR ccpy I EXHIBIT. ) sponsor copy Lsalrihg.i ft; • 1'sn910 prqo 21 NG Psw103 Pgri;270 XNG =1:11 JO 000.0M kr!FrE10) p-.7? S',OZ.MUCt 10j rri2i puop!pp? pnrb furrN) ;0 lua=qavela 12-rzIt) (ADucfpr) (v..uurau5TS) :Ac .dossoeS lo7. 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The tem-0NR*as used rtere,n eresans the ri:a!e.f t;::pais, Deprrtme.. of Nalurat csaurces. 2. The term"project"as used.nerain r-sans L:s ■.-prtvr: rojad s�rc re:idn a the subject of this Ayre—_rcpt. 3. T-e tern"project site'as _sed hnr_in means L`•- lend area i -re. by this A;recnent anO defineztcc(dsine:) on the project boundary r nap ached hen:to. C. The tern+ 'Project Sr:onsc!(grantee) as usI!d mere;n r:se.ns the local poli::.l subdivision which Ls a perry to this Agreement and to which OSLAD funds are ring pm-videS pursuant to Lros AgreemenL 5. The term"OSLAD"as ur.Ard he:tin moons cle S_a:e of I.tmois,'Open Sp •e ands Auisit.ion and Develop•nene grant program(17 IL Adm.Code 3;125). •3. ProiLaizectilion and Permits 1. The Project Sponsor agrees lo eteib,:te and complete:11: znoroved pro_ct in ac:.orran=with the time sone-dule and plans S41 forth in the arojett--proposai. i=ailt.re to render —s aczorypr„gres.S or =motet:the approved proiest to Ste satisfaction of the DNR per terms of this Ayn;ement may muse for suspension and/or termination of all obligations of the DNR under this A;reenen!. 2. Final development plans and spe'fiations shat: ti available for reviev by the DNR upon request. Tat Projebt Sponsor shall be responsible fo:developing ne project sate in general ac�riance with the site development ptan approved by the DNR and ataeled hereto. 3, In conneCicn with project constr•r:ort. and thea s:aJent moor.._- and mainlenanx of the OSIA.—assisted titthe nsot a' that all`S. .Vsp and r 5G �I..s, 7roje Spa. ,rs�s ,shall ,,..rs•_-for a...,co:,-in an necessary permits.lictrs.:>or(ores of consent, asmay b: requlr_d to complete the project Failure to oblAin any required permit may jeopardi=e OSLAD grant reimbumemer,n C. Proied Indemnification. The Project Sponsor covenants and a;rees L:;I it shall i,-.dertney,croteC,cefend an/hoed harmless the DNR from any and all liability, costs, damages. expenses, or claims thereof ansing ur.c:r, ;h ro_gn cr br virtu= of the construction, operation and maintenance of the herein spe.P,ed project facilby. Neither the P oleC Sponsor nor;s employees. agents or subcontractors shall be deemed to 5e an agent of the State cf Illinois or the DNR. • • D. Proied inspections. . It is agreed end understood by the ProjeeS Sponsor that a Dtii?:eprese ntstive shot' have access to the project site t0 make periodic inspec.ions of the project site as construction pro;rre:ses. ft s further ag•ee•i and understood by the project"apor.sor that a final inspection and ac planes of the completed crojet1 must by made by a •.;rose,tante of the DNR prior to project a=ptance and grant reimbursement to'he Protect Spenser. and that Inc DNR snail Pave Mur_ access :o the project s..e and all facilities thereon to ensure continuing program=mpriance. Proiect�iona0e/Publi;, The Project Sponsor agrees to permanently post a ;r:-! sig-, ; =viced oy the 0144R. it the projt:.: s'e entrance. In lieu of the DNP, provided s•gn, the ?reject 3pons:r may choose he patron lo erect a xrnanert grant adcnawledgement sign at the project entrants to cor„ply with Project Sponsor signing standards.;.rovided said sign bears ti: DNR logo and the following wording: • 'OPEN SPACE L.;NDSACOUISiiIC:'3�:i/�_v^�Jirhi IWNOIS D=t'i>R i M NT OF Art TUP.AL • F. SvSsontrac'.or'?1.J.J'rn-;`i1 The Project Sponsor shalt insert as air:s.;•r oar,or arprnve•.:Jw'7nsa_1r(oidder)the (oilowini pre;:an:. The Ccntrador shall pude �y a'.''. wnply w5-; 3 ::3••ra:'' 3=1. 5.13'0 and 5e- aral IawS and regulation- The relatingto n_a and the cleve'oo—:n;, c:r.s:t::on cf :ollc«corks, buildings or ean;n„s involving pool:=fv _ p q Faaritres The smote of wag's to be paid shall to obtained trot^,;.he IL Cs,;.:. of Lsoor an.'. ;•:seed coy the Contra=or in a prorinert and ate S51Jie pta= it the pro,e:, o.1<She, Z T754 Corc'aror sha:t;.erona:v ar.d a;-,.e a. _ we .ant a:.. .r.all furnish and provide evider, cf :rt Y!n liability insuran= in the aro;;r,l c1 51,G70,CCG^i1, a-C shall ir.der,..r.f. protect, defend a: its own case• and hold • harmless the ONR-omen and against all Icsses damages,injures. or claims :hereof to or by parsons or pros y arising out of, through. or by virtue of the const:,.;ion sr.o devetopnert of the specufied project facilities. 3. The Contractor ortfres Lha:to the best of 5-s k,-ow•e;get n3 Ori:37 o• e- e. has be-on C3nvied of brier_..-r,at afternoting to babe an ,F+.-=r:r ernploya-z of:ne State of t::::ia z.nor has any oKcr or employee made an admission of quirt of such ctinduct whit:.s a matter of rec . 4, The Contndor c rt-es is has'ct`5—_-_n Barr-j f::.l,-;Yi,-; twatrJed a rah:-set with a unit of State or focal Goverment as a result of a violation of:ect:on 335..3 or 33:.L- o(„he Cii.:.tnal Code of 15-37 (bid rigging or bid rotatirg). =, Ttoe Ccult: earce'ties, Purovant to the fllinois human Ri hts (77f ILCS 52.105), that it has a wrr.en sexual harassment pokey that includes,at a minimum,the NUcw ' i5-.emanon' ( )the illegality of sexual harassment:(ii)the definition of sexual harassment under State Loser, (hi)a des:':;:non of sexual harassment utilizing exanates:(iv)the Contndors internal ompl;int p.occss induding ;a urs'(v):e kcal rr:aurse, investigation and gmpta nt proxss available through the IL Cept.of Human Rights and the!tun an Rights Carrmission and directions on how to entad both;and(vi)proleiion agair.st retaliation as?rovieed by Se.:4:an 5-10' of the Illinois Human Rights Act. Acopy of the policy shall be provided to the Dept.of Human R,hts upon request 5, The Condor shall abide by=r_'Illinois Prefe-enor.A w i h stautat:s :hat wwonever there is a period of exoaas ve unemployment in Illinois, defined zs any month f:nm ols'eny f0 Cowin,:v.o(2)C3naecutive months during which:la level of unemployment in Illinois sx ds five p•erzent(5%)as measvre•d ay the U.S. Burezu of Labor Statistics in Is monthly publication of employment and unemp:oy.melt kLres.J•e Cort-ac or shalt employ only Illinois laborers unless otherwise exempted as so SL:ted in the Act, (Illinois la:-Ire`means any tenon who has resided in Illinois for at least 30 days and intends to be=n c or re.-rain antil:irois::si_':rL) C��r Iaoorers may be used IF Illinois laborers are not available or are inoo:;bee of o:l rming the pa'•oafs'fyoe of work involved if so by the Con:odor and approved by the project enggreor and Illinois De;a;went of ti;ural r,esr u'rces. 7. The Contractor f,LrGT3s that nehr er r:nor any subsla::t a'ry o.ane'a ilia:e' co•'pany is panic Sating or shall Dara;•pa:: in an international bcyc;;;in vicla::on of the provrstzrs of:no 5..e�:po'.'oministra:ion AG of 1979 or the re;ulatio-s or the U.S. Department or Comma=prorm.i1Q aI %Mace Inst Act. C. Project Costs Financial Rq-yrs and Audjl R-ouireme-,le 1. Pro:casts e1 ible far ass:(titre sate-5e oeier..,ed:,pc;'tie Saris cf c tette set forth for the OS1A F:Pi'�arr as so specified in 17 IL:ker, Code 3025, 2. • The Project Sponsor shall maintain, for a 5-minin:n o: 5 year fellowirr prcjed completion, satisfactory Snancat ac:eunts,documents, and records associated r+rr,the pra;sct and the sisoursement of grant funds pursuart to;his Agreement. and shall nage them-av?irable to the DVR and Inc Stale of Illinois, Auditor General, for auditing at reasonable times. Failure by the Projsd Spu•r..s0r to maintain such accajrts, documents, arid records as ret:taad herein shall establsh a presumption fever of:he S:31^ of Ifbro's for,_,over/of any funds paid by the State per th:s Agreement(or which adequate records are not available to seppoort;,heir purported disbursement. 3. If the Project Sponsor(grant:!)revives mart than 525,00:in quit Itrr..s, t stat b ;-•sponsiblc for having an annual financial and compliant= audit. This audit should ne zoreuded as 3 part )(the Project Sponsors annual audit as is generally rsnuired by 1)stile law(e g.IL Reused Sterne'ch.2z or 3-4),2) ideral requirements.OMB circrlars A-123 or A-133,or 3)the Prole::: Spor.soes cwn gove rtr,g be:y. If the Project sponsor is exempt from State arid federal audit requirements,tri Prree Sponsor must proc.re 3 saeCal a.aii coveri,;I aU 5:nes expended under;his program. In essence.on_aoen7r•Wide a'•-d'reels the a'id:rz:'_'rerr_ns for CSLAG grant participation. This audr.nest t:- conducted by an inde;'cndont ;,:`,tic ace:n:ar.'. :n7 d and liwrsej :y t`e State of Illinois and eardue•-o in accordant- with gene:alto acne ted audit:ng standar.s aa'opted by ere Amer:czn Institute of CerifiodPubti: Accountants(AICPA, 1935)_ ins Pro}ed Sponsor::i all be,eiponsi5'r_for;.roLurhg ail required audits in ae-e5-':nom • with its normal procurer-tent rules.provided that l5-:s rt.-3 ptactcte opel c.ohlpettive procurements. If the Project Sponsor's OSLAD project indur es t'- use of Pc RCE_CS�;Z�N!LA_1.Q , the Prnjed Spa.-sor 5 all erasure that any audit required will include an internal cont:of evalu;io.-I and 'pinion on the Project SponSofs titre end attendance allocation system. The Projec.: Stens=r, i`re';,ir::e,:h:'a,-ov;,e to .c :)4R cr its n:;'."_s/.ntetrve, a qpy at any annu3I audits;or a-} and all fiscal yeare =net: en;or acntiyuous to;.••e a;.oreved gra-.t 2-sric/1 within 30 days of the =metered audit er request, as appli:aole. FOR PROJECTS 'i HAT ENTAi: S75.00C. OR MORE IN GRANT FUNDS ALLOCATe= SPECIFICALLY FOR FORCE ACCOUNT LraCR OP N1.t=RL&L PURCHASE COSTS.T1-15 PRO:53T SPONSOR I$ REQUIBQ TO PROVE)E A. COPY O;ANY AND A11,ANNUAL AUDITS SPECIF;ED HEREIN TO Ti..E DNR . WITHIN 30 DAYS OF COM?1 E ii tON. The Project Sponsor shall be responsible f_:tentry action.n r!so`:r:,a-y audit finding or euestiore_;reject=stn. In the event that c-tstione_d mss are ueirtateiy_ a.:u�vr' as ceternined by the DN/•t or ices rear=s=ntativ• •fie Project Sponsor shall be resper.situs fol r-r;;ne-; :such ra3Vs. • H. Use of Protect$:ge.1Q11.t.elt9n Mjin'_rie ), 1. Property acquired or developed wuy OS!AD ;ten: ac;is::nc chaff. 1) be opere!ed and maintained .n a safe and at raGive manner for the benet,of public ou::.00r.r-, ion',se wrho'.:regard to sex,race, clot,religious belief,or national origin. nor on Lee basis of residence, except;a Lhi'e:crit that reasonable di`erencs in adnt;.sion or user fees may be imposed,as✓4.r_c in tat.OSLAD;rant manual and 17 IL.Acne.Code 34725,and 2)shall not be=inverted •to.a•use-o1her than pubec e::tdoer r-_c-e3tion as sir ! herein wi;r:out written apprnvpl,from the DNP.. Spec.:ic . zctionrrec-arcredzriversicrs,although not rn:,'usive srr as fellows: a. The sale of exchange.of ANY porion of;he project site or t•anfirtg of an easement. right-of-way,cr other such encrrnbranc on tete wniO divests .e ntrol of the proleC site from the Project Sponsor to another individual.group.agency,or entre. • b. Any sign. iemet deviation f=ort tee apor0ved project site p:on OP chance. alteration or dispc'seion of the proles'.sits to other than?votic o aloof recreation use urtea: aeproved in this Agreement or oy the DN.-i. The const'Jction of any bu'tdin indudog iedoor recreation fadirties,exdusive of outdoor recreation serrice or support st:JG.,res and sanitary :f:ties.are considered a conversion in use as defined herein. c. The construction of arty ovemcad s: ic tnilry the CA the project site subsequent to the date of this AC•eernenl, -ties electric tires over;5 xv,unless otherwise the ONR. AI!futur u iffy ,• g 'h_ 'se za;.roved by lines servicing the p:clec s',e•except as noted,must be bi..ned. Approval fora'conversion in use of property ,•Niro' w 3 05!AD g•)rt assistance will once;be grantee upon the Project Sponsor providing=r..parabe replacement p epetty cf a;least uzl fir market value at the Cin..of=nve.sio,n and comparable outdcor recreau=n usefulness quality and locaticn. For projects receiving devetoor:er grant assistance onfv.terms of this A;reen ent shalt no longer apply after the talfawing specified time period relating to the total amount of OSLAD grant ands a;oenced Gn the appre:cd proie= TIMM.F?Er 100 AFTER F NAL PRO:Pcl.aj::UNG 5 0 -S.50.000. 5 Years for every SI 0,V30 increment over S50.C.70 add 1 year • Z. The Project Sponsor may enter into a cntraet or ay-r.ement wtth resoc•nstble conwssionaires to operate and/or construct appropr'ate tacit: ee for isbu:;ing food te:he puelic and/or any other services zs may be desired by ;he public and the Project Spotsor to ei,l-.ttnce outcoor receetio:1 use of the 3r)fett site. My and all funds generated es a result of said contra[or agre:mere shall be used for the operation enc maintenance of.or improvement to.said project facilities or similar public outdoor recreation facilities owned by the Project Sponsor. The lessee Wnces5IOnaire,or license--prev.d;-g such s:rvir;at the r:j:Z see shall not discriminate against any person or persons on the basis of race,pier,c-�d,eat :el orcin e:szo:.ty or play of residence to the conduce of its operation under the :ease.tic-sr. or Gsnecrssior.agre:r-enL 3. its heroby agreed and e tool by tie Project Sponsor that any devistic.i N©nverion of Inc project sitc(s)from public outdoor recreation use wit;out DNR a^- :sip":.a con UderW_r breach of tnis Agreement resulting in the Project Sponsor being lend ;idle for replacngr yj t. -d ' lesdeemed • y :; pr'oy;y w.'...ca:nparc and es zµ,:obi= by the ONR as stated herin and in e.7 IL Ad:n Code 303.3. om fiance P.eouirsment�ani ce;if-?tions.accu•onpgs • The Project Sponsor z _•, e.0 the _ . --- , el I =decal. S' an lots: errs, 1 p =, ' cortrie._ c : - �.n:;wen I :;pirct�o c f ,x:c d ordinances end regutatior.s. • 2. The Project Sporsor Gored s and shall be,:soot'.:�f_, ors:u mg tri, , or`c:al or ermpcoyee of:he ?:alere Sper; who is authorized in h:5 is r• ta'_ Tate, 2C- ^o a ;Ift sum' decisions l moi' tp: :prcvc, or to take p• in regarying a r.•art-aG for; J.S'vrP.'Gevao$ne:;l of:474'1.7 in C;nn: ior•.rrU1 this y^^:ojcC, strati have ary'1'1anc at c; other peronaI interest in any Suet=nt.-ac;:t:. - ae; .•,:�io;'levelcpr enL 3, The Project Sponsor ee=fie;a:.:1 shall be r_sccns1_tslr zssur.ng that no Peron perforr ming servi=s for the P oje:S Sponsor in comer_ion wth this project small have a financial or other pr.sor,al interest other than his ernplo;rner.:or retention by the Proje c S2or.sor, in any c:rntraC or a�uis';en or deveicpnent of property in conneC;on riga the project. No o pr or enpby^_-_of such y_ran,_:aine3 byte Projet.. ;po„sor shall have any financial or personal interest in any real proper,,:.:,,uired or deve:op?C for ttis pro:ee,unties such interest is openly disclosed upcn the public records oro e Sxrsar,and suet d.:ter a•.ayc-s, or p reit,has not parudpateJ ir. thea uisi:ion or or on behalf of the Project Speiser. 4, The Project Sponsor hereby C_-tii•r_s that to:,f- test C;,s kncwvrdge, ro o,ffcer or employee has bean convict-3 of bribery or attempting to bribe an c' r or en:plave-a of-re Stale cf tllincis, nor has any Project Sponsor o;5cr or employee made an admission of pair of writer is 2 r'.a er of recoN. • 5. po 5 r r ; .es the.r r:oviccs t free woritp.ar..e. anti rested employee assistance as define,:art - uired by the Orrg Pr-e Workplax P.G(3CrILC•S 105f15). 6. Pursuant to 775 ILCS 512-105(A)(4), the Project Sponsor cert,-ries that h las a wrr:tcn sexual harassment pol'c'that includes, at a minimum, the following in:or:natio n:(I)the iliegality of serval harassment; (ii) the definition of sexual harassment under State law;(iii)a desc.plion of sexual harassment:l teeing examples; (iv) the Contracore imemal Complaint propss inc1udir.g penalties; (v)the local r:,slu.e,investigation and Complaint process Available through • the IL Dept. of Human Rights and the Human Righs Commission and directions on how to contact both; and (v i) protect ion against retaliation as provided by Sed.icn 5x101 of the Illinois t-unan Rights Ad_ A ropy of the policy;hail be provide-r.1 to the Dept_of Human R gots upcn-e-quest. 7. The Project Sponsor=rtifees,pursuant to Sect;cr 33e-L=c'the Criminal:ods of 13-51, as amended, 'that no chance .orders to a construction contract issued purr,uar.t tc this Ag:rcrr%ni in excss cf S10,000 s'm:ll be approved without first obtaining wren at.:hor~atiort from the Stare of Illinois and providin_ amouran= that such change oder wos net reasonably foreseen at the time of initial cer.situ=on contract exe��.:t.7n'. 8. It is hereby agreed and ur.de,7,:ood cy the P ra:e•_e Spenser that:he renis and r-guia:inns heretofore. and hereinafter promulgated by DNR rrh_vant:_the CSLAI",pr=;:e'.as set`:r.1 in t7 Q.Adm.Code 3025. shalt be canside'e,e. a material part of this?rejectAgre-ement. • J. P:oict Te rm.in a liorl • 1. The Stste may unftaleratly rescind this Project Ac cement or the neje_. Soensar may reaoind Ihr Agree'rent at any time prior to the moria en„ernert of t^re herein:e-ee to aroj`ct by we!ci ver tten notfirmtion to the other pay. Afar project Carmm_n=Ment, this Acree,rr_:llmet be:es:'r.:ed,mcdried, o-amended only by mutual agroe:tent moan; the parties, A prajee shau be deemed commenced when the Project Sponsor makes any expenditure o'incurs any obligation, exclusive of arvhdes:urati_ngire_ ng fees,wr.,h resp-c'to the project. 2. This Agreement may be tom ir,a:e- by ether aa''upon written noti7n In the event of ter„m:nation by,the. DNR.the .P,-ojea 5por:sarsrsirrat aa•wo it ur4ar hs;,;r.:tien f and:,cef al ot.s:and:ng obligations tf so direaeby DNR The Stale shall pay for hs share of eligible project ars s rnc.2r.d up:o '-he date of termination. 3. Failure by the Projed Sponsor to:comply wi?.an;cf the above cited ?mites A;.-e;ment terrrs shall be cause tar the suspension of all grant assestanc•obtigations the,_undcr,unless,in the judgement or the DNR.such fai:.:re wts riot due to the fault Cl the Project Sponsci•.• a. The parties agree that in the ever,;of a brach of^a A_reerrer.;by Prod:':Span:ar and nogSation fr,;m the DNR, the Project Sponsor shalt have thiry(30)days to cure or enact the breach. If the breath is not erred or ccrtrded. the DNR shall thereafter have Pull rignt and zu:hoity to take s.t-h a•-ro1 as it deerns necessary to onto=the pro- visions of this Agree.-fent.;o prevent tee pnbnlY:r:orach cit victa5on i;r_:vof by the Projed Sponsor. or to seek other remedy that may be available by taw.The DNR reserves t;-right to derrtrd return of arty state funds awarded ender Nis Agreement or r iuire the rep'.asment of pn:.rr be iand in a evert of a'conversion in tee”es des...,-..Ped herein. Its rurher agreed by:re ProjeM 5 cnsor, :tat'n event e:':etli:cate-by ary=Lrt that ors .•Aivite ar deemed a breach or violation of this Ag-...e nt as par c:to. ,:f aw+-red to the DNR, the Project Sponsor wit.•eimourse rine DNR for teal fens aro an era's triers: Sy',_Oh R ir.S• pure;: c' es rift under this provision. For purpcSes cf this paragraph,legal fees"shall be dY.—r+:o .tie +-Ii-e s.: ti m rrzr.:cid for payment by any attorney or Izw 517nn to the QNR relating to the claim of;.he D`1R b.-each or violatron. roe purees of the partgraph,'pss'snail be deer'm!•d to l all trtese _zr.,se ircudiny cour=stem reasonably incurred :+y the DNP• oi_a,s1:_ t•tmotttrat tis Pr-Ji. • • �,ti•4'h 7• The Vendor certifies that it is cot Oa.-:_:, from be=g a nova;..._: s•r subcontract under Section 5.3 of tae PL. ;$ Procurement Code (30 ILCS 500/50 H. The Vcodor certifies that it 1's cot Seen .`,0I co- c.: � with a Lnit of State gov:r.s.ne:t as a resua of a viola.. of Section 33-E3 or 33-E,4 of the Cri-.--' Core of !9::1 (72'0 II CS 5/332.3. 720 ILCS 5/33E=t). Hi. The Vendor certifies that it is not LI defsalr oc oro'Jic_d in Publi- Act 85.827 (5 ILCS 385/1). partnership shall be coesidcre ba.-cd zy pa-t._: is In d;f .Lt•.c . cd icaticaz1 !oar-) IV. The Vendor is not proEibited from scIlizz goods or cer ices to the State of Illinois because it pays dues or fees o0 1e:.Lf -Of-icserrrl7 -orzgens•or•r.fos:nize or Oher;..ise :r_:Ju es rte= for �7a;'u.eC[ of their dues or fees to any club udawfully discriminates (775 ILCS 25/:). V. Under penalties of perjury, I ce,:!y the _-__ fed::zi p1:ye- menti: .:tion number, and legal status !i;ted biome - correct. Vendor Name: • _--- Federal Ernoloye: idcntifica:ion Y•.t ber(":"-ED:;: Social Securiy Nurioer: or you ue a t i:�ividt.1.enur;Cur r.s.-71:;.-ri S1:+ •tF.;:tsrs a ycu- ;c_ur y Gra. :f c2:71ptetr.; '.ass _.,:i.:con for: sole p-c? sJ:_ vasa:Ora owner's name followed by the sista.:of c:.: au•t:::'s SEN..or ill cit:r::ca:s. eo_r ch:ntne of the cncy as used t0 / for Lha entity's SIN I TIN.) Legal Status (Check one): I J -• Individual i J Governmental Entity [ ) Owner of Sole Proprietorship - i J No_:sidect alien individual ( ) Partnership i I Esta:e or legal t,-L<< [ ] Tax-exempt hospital or ev.eaded :arc fidtl:ry l 1 For=!:n corpora:ion, partners' p, ei'=te Or trust [ ) Corporation providing or billing -'odic i arr'yor health care services ( ) Other: �_• _ ( ) Corporation NOT providing or and/or health care service VI. This certification is required by the Drug F:ee "%moo:��:a: ..Ct ,3o ITCs 533..) fcr clot.-acts a_.d grants clic:Ain J`•'_,-- 1. 1992. The Drug Free. Workplace Ac: re th=: noc ' a -;all receive a gr_.t or be considered rc: - v `iii•. or di.. :aCi: shall rC j the purposes of being awarded a contract ;m .ie S :e for t:.: ?rocsrer-sn: of popery or services .^Jess y°t grantee or Contractor Will provide a drug fr;.e or_?'ace r,::.i �.al 1.2:tividtL's r a.zc not engage tri the unJawfui mtiv aeru:t distribution, dispensation, txossessiea or use of a cent:oll'' st-b.t:Sce i1 r theperformance of the contract cr grant Fis: certification or violation of We certification=Ey result in S%CiiO:s iociidt g, L_t not linttted to. suspension of contract c: grant payments, termination of the C:rntr t or 2."1"24-1 and de'zr;;:n-of cor.ira nt•'tz or grant opportunities with the SLIM f0' at least one (1) year but not more than f''c(f) years. (Ve:idor / Grantee) For the purpose of this ce,:ifica:;ot~, 'a. cr 'v::d:' =c z C;;: Jra:iCr., �a _-s1^�p, c-other ens[.'; '-vi•'t1 rwCirf more employees at the tie of S;^._-g Lie g-a-.t, c:a _-;_-r_. , csv:s:oi. or other unit thereof. c.:recUy res;o-.. (15)or ' for the specific performance toles a ccc:~acc or grant of Sire.1 or wore f-a r •:e S :e. The vendor/grantee certifies and agrees that it win a:. 2 wc:k,iace by. (A) Publishing a statement: (1) Notifying ec ploy:es '^,i the t.}.T -_I =' itic C:;tribt:cIo1, dispensation, posse.:s:oa, or use _ 1 controlled substance, eluding cs-,.: ts, :s ;rob bited in the., _.tee's or contractor's workplace. (2) Specifying the actin= titan will be *_ken a__:st c7p;ay::s for violations of such prohibition. (3) Notifying the er2ployee that, a5 a co:c::toa o:_: playa^. on snc„ c^.ntraCi or grant, the e^JC 1oy:c a) abide by the ter;of the and (o) notify the e,.loyer of any crit,_ i dn..; sats cohvictioii for a violation occurring in : workplace no late: tI•u1 five ;5)ds;s =; . such :oovictioa. CS) Establishing a drug free awa e.es; p:oar.rn tc -..: .!err.ployee zb.otr • (1) the dangers of dr k:g abyss L1 the -.4 o:;7plac , (2) the grantee's or Co r:a:.of s cati:y of free workplace; 3) any available drug { tt77.7.loyett �s:starcC p:0573:1St the pe zities that may b: '-:Osed J?Ca e.%7.loyees for -_° Viol2ti0:5. (C) Providing a copy of the sta.:e~--t recta:-d by s:.oa:a3:abh (.a.)t•.7 a:ch employee engaged in the r fcrma. ce the contract or grant and to post Ca:: s:ateme:: '. a cr :nt pl..a:e ;n ill: workplace. (D) Notifying the contracting or ;r g agency :t i.1 (10) days- after receiving code: tioder.p:.^.-('S)of pa graph (3) of subsection (a) above from t ao e_p:oyce or Nil: :is: :ctiv'-g actual notice of such conNicrioa. (E) Imposing a sanction 00, or requi-rtzi.1.zic,sitt_sfa.:3ry pa.1ic:;,atter, in a dreg abuse assistance or rehabili+ction o:. gram , - . lorkplax Ac:.by, any employee Who is so coavi.:_ci 2s : ou:`.�by section 3 of .. Drug r: �' (F) Assisting employees in selecting a ccs::ie o:action .t?eevern dr.q; cli.g, tre2t31eot, and -ebzbilitation _ rcouired and indicating that a trained •.efe-a: :ee.-4 is is place.. (G) Making a good faith effort to a =g tee wo,:;):—e.t:=ouv_:a in:plerncntatioa of the .Drug F::: Workplace Act. (Individuals) if vendor is an individual, or an doing bus'ne.,s ::1 `C fo.- i of a w;:e ;'o?rieicrslio, the certifies the individual will not engage in the u,nla'.:'.`Sl ?D111'-- -e. distr ibu:ioo. yI!n S•'•t:Cit, 00s;ession or use of a eo:;trotl•' substance in the Performance of the cCt act Vendor -e:tt^es that it Wii: ;Cc engage io the u=)awful yas=fzct-- distroltion, dispensation, possession-or L : s rL:._e ,o =_; f ._,t^ce of t`e contract Tr_s require-:: applies to contracts of more than S5,CCa. • \,!i. 13 complilaace .lith Cl! 5u:_ u:: a 'reel CccL:iri:ior_, rL=7l Act, Aci Section 504 of the Federal Re_an.lir:.:cu Au. :e Depir.rnen. of Ceurat ?%acare,:a_ct Se vices does eat tit' • Pa • p ;. crsciaate is euiployroen t, cone:s, or any other heti: ;1. eodor, is employees and sLbco:.etre:;• —� not ;,�"tet t.Ttcfil ;c . -� oo end a ,ee to co:..^, y with aD liter.._ '� •' P provisions of the IL':nois 1-t.utum' Ac:, the air':blit `'Gik; Emptily Y_c. 2';_sc.P :?ti Act, the U.S. Civil R147u erre rod Section 504 of the Federal R:=3J1:melon Act, z. :.:es applicable c0 each. The equal employment c:,po7.;airy of the Department of Hu. an ....os ;s sp-ocitic.i j :roto ,orated herein. Toe Americans with Disabilities Act (=3 U.S.C. :2:0: et sea ) and the re;;-Latioos t ereLtder (28 CFR 35.130) (A:: •.) prohibit discrL2 ration ag i^ i pe-saws :ts CS-bdi :ei ie S : w is he:d.i :iy or throuh co_1tracR1.z1 as-range e_.;. in the provision of any aid, bene; t or se vice. As a co:Citioe of receiving this contract the >odersiped ve::cor c -s that services, pro 2.rrrs and activities provided rind:; %•iS ennead a:._and w•i' continue to be in compliz.cs with the AI:. .. • Viii. Vendor certifies he/she 1Lc infer=led tee dtroctor of the :gezr.y.in writing if 5e/she was formerly employed by hat zee-.y z3d bas received an early retirement incentive under; Sectio^.t0 ILCS 5/1e-108.3 or 40 ILCS 5/16-133.3 of the Ili:=: s Pension Code. Vendor ackmowl:d.ges and eg.ees t^3: if such early retirement iterative was received, that ecru-act s : valid unless the official executing the eon:ract hos made the appropriate fJI g with the .Auditcr General pr;or :o e;.:cuL::.. • LX. RETEN'r1ON-Oz-RECORDS: V=dor sail m_iL;z o. for a -4-,i7rtxro of five years after contract completion, adcq.: books, records and supporting docurne1ts to veriy the aioun:s, ;ecipiecs and •-ses of all disbursements of olds pursL:.: to this contract; that the contact and al' books, r:;,crd3 ands nc\o` g dtoc:_cets related ro the contract stall be avers: for review and audit by the Auditor G r1 pursuant to PA 8-.991; atad that the vezdor agrees to cooperate fully wiith audit conducted by the Auditor GeOe:al 22d to provide :41:1! =:cess :0 it re:evant materials. Failure to maint:.in bot_.• records and supporting docu1lens r ,-__-a by this Section s z I es:abiisb z p:esL•r,otion is favor of the State of Illinois the recovery of any funds paid by she S:1:_ under th:; co::-act for which adeq_a:e boots, records, and support_ oCc'1n'te;:taton are not available to sup:>o t their ;urtorted disb'u:;ement. i.. S:XUAL HARASSMENT: J>..rs;.:21.1 :0 775 ILCS 3'205C .)(.), vendor shell have w:lrten sexuai harassment poltc e: d !_ 1 ng n: the Elegancy .1 1 harassment; (ii) �•:e def.cition that shall include,.z[ a RI:L_.lil, the i0 �G'='L.y information: (ail LIeSa_.1y of se.vial h�zs..L-sexual harassment harassment under Syte law; (iii) 1 description of;e.t.zi harassment, u:•1zicg .z.-nples; (iv) the vendor's inter complaint process including pent:iia; (v) the !egrt1 recourse... :lvcstisative and complaint process available ti_OUgi: Departrncnt of Human Rights and the 11o_..= ?i 1.5 CC-^eSi1on; (vi) d•_eeric.s co how to contact the Department az: Commission; and (vii) protection zgths:r:diction zs prc;ideal by Ssctior.6-101 of the Illinois eWaa Rigl..ts Act. A cc,• of the policies shall be provided. to the Depa-,meet uccn reo.:si. Xl. For contracts exceeding SI0,OCA, the vender cerlii:es no'.-her it no: a^y s;ths:ar.:ia.liy-owned at•;;l ::ced compaz y .. panicipating or shall participate in a _teraatior'il bcyccn io violation of the provisions of the U.S. Export Adr.ristrati.):: Act of 1979 or the reg latioas of the U.S. Depart:nen: o:Coop-:arce promulgated ,:..oder that Act. XII. Vendor shall notify the Departs,=nt's Etics.Officer if-;e0dcr solicits or int:ods to solicit for employment i_y of Department's employees during any cart of the prcc_ement process or dr.:g the term of the contract. Ile undersigned aclmowkd es and ag.nits t=reat each Of're cert::.c=:.c:_i or a eod.-?e:ti :e incorporated into cod DStde a p:: of the invitation for bids, request for proposals, a'T':i=:c(, corn.tac: a',:hC_"en , r!J�-=� or other similar document to which t_o-o ccrti;ic;tions arc attached. VENDOR I GRANTEE: 3Y: TIT!E: AP;o'•:d by DN Lcgal Coons•!Jul}•, 1995 •D1;k t).G- . . ' o;:;: Vit•:=-snt C _�_ ` • SATE OF ILLINCIS/ 0=PA.P T mENT 0= C..;.SER'y':•. •':,'. cr;. E/ G V=L ^,2N:I OSL,:o PROJECT APPL;CATION 1. PROJECT SPONSOR: _ .. C =:1 l i::-...4.m!, Co int 'V:es: Pro$;,-'+t I isq, Ci -- 2. PROJECT TITLE: • Tr C__ Pc:''` R:.‘,..-::'s '=p 3. ACQUISITION----- DEVE!nP ENr_k._ 4. DEVELOPMENT ITEM _ _Unit_:,ili. Es::mat":1 CCS~ t I o'it.me :d Daycam / Interpretive She!:er (2 X 3C) 17,500 : = Riverside Bike Path (1 ,200 Lf) ar,-'i R?:_ Sm.) I - -I 24 100 f _ !Interpretive Trails (3,600 Lf) I 28,800. -_� : / +Bridges _. .--_ I — _ 25,000 Bridge Repair - - ! i° 5,000 Sike Path Marking I 1 ,200 /- r Accessible Fishing Pier � •••- C 30,000 f ~-• /�'. Canoe Launch / Emergency Boat La_r,C1 - _... 4-5,0004-5,000 ! / tinterpretive Sions I 10,000 : /F 1: ?hobo-61ind _..^ - - _ ! _ _ 7,500 � /r,i !Site Furnishings -Picnic Tables, Be:ones, I - - _-- E.,500 : IF (Wetland Restoration 2,500 ! . 'F !Trout Pond Restoration I I 8,999 . 'F ..— ! Tip Down Gates ---- •• -• I j ---- 1 ,o 4 8 •F Guard Rail - 15,500 1------�- — r plantings �.. _. .._ •--- I _ .. 1 ,500 ---- - F JIsput Rail FencingY I I 3,950 C Por apotty Shelter • i 0,000 'C F Bollards - Recyclable Material . 20.003 C — Landscape Restoration -,- I —_ - __- 10,500 — C • I T roes 2nd Shrubs ____ -_V i ! • 15,500 C =i jiver Overlook 15,000 C -I __ _ _ Cistren Reconstruction __••--- � _ — ! 3,000^ — • (: II North Parking i 52,000 C South ParkingLot and En; `�� ^ av w _ _--- — --- - 3C0 — -. Lighting - Parking Lot and Secr:'iry +— -' 50,000 :i A/E Design Fees 5 15.25% Of Con<•t Ccs: ! - -- 10,000 — --- J i _ Total Estimated Cost: I i S-G5,000 - 3,a hit , Ural / cng;necri�na -(:�:� �_._ _- • . -- �- _— _. ._. = Jerry Pask, Land cafe A_rc : e:. , ci .., D:_ _ ,Kari_ Co. :?D . . .r ' , J.l.--~_- ~~ -~�� I �'--� �_--_~. �~�~ -� ---- _�- � uw" - _- _-�_- -_-_-~__' - --'-- • _~~- IN ` _ w. -__~-__� • _' - -_-_- . / . .(OF E(C ( A) ¢� Q - City of Elgin Agenda Item No. ire r April 22, 1999 TO: Mayor and Members of the City Council FROM: Joyce A. Parker, City Manager SUBJECT: Illinois Department of Natural Resources Grant Agreement - Trout Park Rivers Edge Project PURPOSE The purpose of this memorandum is to provide the Mayor and members of the City Council with information to consider entering into intergovernmental agreements with the Illinois Department of Natural Resources and Kane County Forest Pre- serve to improve the park area at the west end of Trout Park along the riverfront. BACKGROUND In 1998, the City, in conjunction with the Kane County Forest Preserve District, received a $465, 000 Open Space Lands Acquisition and Development Grant (OSLAD) from the Illinois Department of Natural Resources (IDNR) for the development of the river' s edge in Trout Park. The development will include a picnic shelter, interpretive trails, accessible fishing pier, a canoe launch, photo blind, bicycle rest area, habitat restoration in the wetland and parking facilities. Two intergovernmental agreements have been drafted regarding the City' s utilization of grant funding for the above-de- scribed project . In order to utilize the grant fund, the project must be completed by December 31, 2000 . Exhibit A is a project agreement between the City and the IDNR. Exhibit B is a draft intergovernmental agreement between the Kane County Forest Preserve District and the City. The anticipated project schedule is as follows : Construction Engineering Bidding May 1999 Permits * August 1999 Construction Bidding January 2000 Construction Start April 2000 Project Completion December 31, 2000 * Project schedule is dependent upon permitting time frame with the IDNR and the U.S. Army Corps . of Engineers . Trout Park Rivers Edge Project April 22, 1999 Page 2 COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED Illinois Nature Preserve Commission, Izaak Walton League, Illinois Department of Natural Resources and Kane County Forest Preserve District . �VFINANCIAL IMPACT The project total of $465, 000, includes the $200, 000 IDNR grant, the City' s match of $200, 000 (from the Park Develop- ment account number 340-0000-795 . 92-32, project number 507500) and a $65, 000 contribution from the Kane County Forest Preserve District . 0014( LEGAL IMPACT None. ALTERNATIVES None. RECOMMENDATION It is recommended that the Mayor and members of the City Council enter into intergovernmental agreements with the IDNR r to accept the $200, 000 grant funding and with the Kane County Forest Preserve District to accept a $65, 000 contribution. It is further recommended that the City Council allocate $200, 000 of matching funds for the development of the Trout Park River Edge project . Respectfully submitted, (--- - L44...4-- & ./2(c._,_ yce IA. Parker City Manager jP r