HomeMy WebLinkAbout99-128 Resolution No. 99-128
RESOLUTION
AUTHORIZING EXECUTION OF A PURCHASE OF SERVICE AGREEMENT WITH
THE CHILDREN' S THEATRE OF ELGIN
(Charlie in the Chocolate Factory, Cinderella, Wizard of Oz)
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that Joyce A. Parker, City Manager, and Dolonna
Mecum, City Clerk, be and are hereby authorized and directed
to execute a Purchase of Service Agreement on behalf of the
City of Elgin with the Children' s Theatre of Elgin for
performances of Charlie in the Chocolate Factory, Cinderella
and Wizard of Oz, a copy of which is attached hereto and made
a part hereof by reference.
s/ Ed Schock
Ed Schock, Mayor
Presented: April 28, 1999
Adopted: April 28, 1999
Omnibus Vote: Yeas 6 Nays 0
Attest:
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
PURCHASE OF SERVICE AGREEMENT
THIS AGREEMENT made and entered into this 7 7 day of 441
.999, by and between the City of Elgin, Ill nois, a municipal
corporation, (hereinafter referred to as the "City" ) and the Children' s
Theatre of Elgin, an Illinois not-for-profit corporation, (hereinafter
referred to as "Children' s Theatre")
WITNESSETH:
WHEREAS, the Children' s Theatre has proposed to conduct a
Wizard of Oz show production in the Hemmens Cultural Center on April
22, 23, 24 and 25, 1999 ; and Charlie in the Chocolate Factory scheduled
for October 21, 22 , 23 and 24 , 1999 and Cinderella scheduled for April
6 , 7 , 8 and 9, 2000 .
WHEREAS, the Children' s Theatre has requested that the City
share the cost of the subject productions by absorbing an amount not to
exceed $10, 000 of the costs and charges incurred related to the use of
The Hemmens for each of the three (3) productions named. "
WHEREAS, the City has determined that the proposed show
productions by the Children's Theatre will attract additional interest
in the Center City area and will assist in promoting further activities
in the Center City area; and
WHEREAS, the City Council has further determined that it is in
,,0..1.;he best interests of the City to share in the costs of the subject
how productions with the Children' s Theatre in accordance with the
terms and conditions of this Purchase of Service Agreement ; and
WHEREAS, the City of Elgin is a home rule municipality as
defined in Article 7, Section 6A of the 1970 Constitution of State of
Illinois; and
WHEREAS, a home rule unit may exercise any power and perform
any function pertaining to its government and affairs; and
WHEREAS, a cost sharing of the subject show production and
promoting further interest in the City's Center City area pertains to
the government and affairs of the City of Elgin.
Now, therefore, for and in consideration of the mutual promises
and undertakings contained in this agreement, and for other good and
valuable consideration, the receipt and sufficiency of which is hereby
acknowledged, the parties hereto agree as follows ;
1 , That the foregoing recitals are hereby incorporated into
this agreement in their entirety.
2 . That pursuant to the terms of this agreement the City and
the Children' s Theatre hereby agree to share the cost of the production
;,r...of the Wizard of Oz Show at the Hemmens Cultural Center on April 22,
:3 , 24 and 25, 1999, Charlie in the Chocolate Factory scheduled for
October 21, 22, 23 and 24, 1999 and Cinderella scheduled for April 6 ,
7, 8 and 9, 2000 as specifically provided for herein.
3 . That concurrently with the execution of this Purchase of
Service Agreement the parties agree to enter into the Lease Agreements
for the Hemmens Cultural Center providing for the lease of the Hemmens
Cultural Center to the Children' s Theatre all as set forth in Exhibit 1
hereto.
4 . That in conjunction with the subject productions the City
agrees to absorb an amount not to exceed $10, 000 of the costs and
charges related to the use of the Hemmens for each of the productions .
The city' s agreement to absorb up to $10, 000 of the costs and charges
related to the use of the Hemmens for each of the productions shall be
the sole and only costs to the City for the subject shows .
5. That notwithstanding the City's agreement to absorb
certain costs the show productions as provided herein, and the
Children' s Theatre ' s agreement to produce the productions, the parties
hereto understand and agree that the Children' s Theatre shall be solely
responsible for conducting the shows. Additionally, each party shall
be strictly liable for the acts of its agents, volunteers, officers,
and employees to the fullest extent permitted by law, and shall
indemnify and hold harmless the other party, its officers, agents and
'' mppoyees, from any claims, suits, or liability whatsoever including,
aut no limited to, any court costs or reasonable attorney' s fees
arising out of or in any way connected with the subject shows or any
acts or omissions of the party, its agents, volunteers, officers or
employees .
6 . That this agreement shall not be deemed or construed to
create an employment, joint venture, partnership or other agency
relationship between the parties hereto.
7 . That in the event of any conflict between the terms of
this Purchase of Service Agreement and the terms of the Lease Agreement
attached hereto as Exhibit 1 the terms of this Purchase of Service
Agreement shall control .
8 . That within (60) days following the final performance for
each production, the City shall provide a statement to the Children' s
Theatre regarding each such production. Such statement shall also
identify the amount of box office receipts . Such statement shall also
identify the amount of all the costs and charges related to the use of
the Hemmens, which shall include, but are not limited to, the admission
surcharges set forth in Paragraph 8 of the lease attached hereto and
the box office charges, if any, as set forth in Paragraph 3 of the
Rider attached to the lease. The total amount of all costs and charges
related to the use of the Hemmens shall be reduced on such statement by
;fin amount not to exceed $10, 000 being the City' s agreed portion of such
:osts and charges as provided in the preceding Paragraph 4 hereof . The
City will cause to pay the Children 's Theatre the amount of box office
receipts which exceed all such costs and charges related to the use of
the Hemmens, if any. The Children's Theatre will be billed for any
- 2
costs ' and charges not covered by the box office receipts. All
additional costs and charges shall be paid by the Children' s Theatre by
cash, money order or certified check payable to the Lessor, within
.birty (30) days of billing, unless otherwise expressly authorized in
dting by the Lessor.
9 . The Children' s Theatre of Elgin shall endeavor to make
participation available to at-risk youth through (1) outreach to
organizations and institutions serving at-risk and low-income youth and
(2) providing assistance to enable low-income youth to participate.
10 . Children ' s Theatre shall provide reduced or waived
registration fees to certain individuals based on need. The degree and
amount of such assistance shall be at Children' s Theatre discretion.
11 . Children's Theatre of Elgin shall provide a report for
each production including the following information:
a . total number of youth participating in productions,
b. number of scholarships or financial assistance provided,
including equivalent financial value of such assistance,
c . total number of youth participating who reside in Elgin.
IN WITNESS WHEREOF, the parties hereto have executed this
agreement on the date and year first written above .
CITY OF ELGIN, an Illinois CHILDREN'S THEATRE OF ELGIN,
municipal corporation an Illinois not-for-profit
B a62) corporation
_ I BY 62,c-62,-- (k_L-Aii.
Joy4r A. Parker Brian Kearney
City Manager President
Attest :
C -
y erk
PSA2-CTE.REV/TEXT089/CTE97 . 99
- 3 -
RIDER
[IS RIDER, attached to and made a part of the Agreement made on
day of April , 1999, by and between THE CHILDREN' S THEATRE OF
ILGIN (hereinafter called "LESSEE" ) and the CITY OF ELGIN (hereinafter
called "LESSOR" ) , owner and operator of HEMMENS CULTURAL CENTER
(hereinafter called "HEMMENS") ;
WITNESSETH:
1 . LESSOR shall have the right to change rehearsal times,
dates and location, dependant on facility and other lessee requirements
with the exception of Tech Week. LESSOR shall attempt to notify LESSEE
within 48 hours of said changes .
2 . LESSEE shall provide LESSOR one ( 1) copy of the script
and one ( 1) copy of any educational materials developed for each
production prior to auditions . LESSEE shall also provide LESSOR a copy
of rehearsal schedule, noting any dates which LESSOR may release prior
to first scheduled rehearsal . LESSEE shall also provide to HEMMENS '
Technical Supervisor a special equipment request prior to the first
scheduled rehearsal , which details all special effects and/or equipment
the production may require.
3 . LESSOR shall provide all customary box office services,
including ticket printing and ticket sale collection. Box office labor
surcharge shall be calculated at $ . 32 per paid admission in 1999 and
4. 33 in 2000 . This fee is in addition to the hourly event ticket agent
)st .
4 . LESSEE
S shall direct all aspects of the show, including but
not li
mited
d to tryouts, rehearsals and performances, coordinatingwith
the HEMMENS ' Tech
nical Supervisor. All City-owned equipment shall be
operated by LESSOR'S employees unless otherwise agreed by HEMMENS '
Technical Supervisor.
5 . LESSOR shall include announcement of LESSEE ' S production
in the Performing Arts for Young People brochure provided LESSEE
submits information by deadlines established by LESSOR and LESSEE
agrees g s to reimburse LESSOR for the cost of providing this advertising.
Estimat
ed cost of advertising
r sing for PAYP brochure
attributable to LESSEE: $1,000 . 00 .
6 . LESSEE hereby warrants and represents that all copyright,
licensing and other fees, rights and licenses as may be required by law
have been obtained .
7 . LESSEE shall provide to LESSOR not less than 30 days prior
to event, a Certificate of Insurance for general liability claims for
personal injury and property damage at the premises with limits of not
less than $1 , 000, 000 per occurrence and $1 , 000, 000 in the aggregate.
Such certificate shall name the City of Elgin as an additional insured.
8 . The terms of this agreement shall be severable. In the
event any of the terms or provisions of this agreement are deemed to be
void or otherwise unenforceable for any reason, the remainder of this
agreement shall remain in full force and effect .
9. This agreement shall not be construed so as to create a
partnership, joint venture, employment or other agency relationship
between the parties hereto.
,Am..,
10. This agreement shall be subject to and governed by the
laws of the State of Illinois . Venue for the resolution of any
disputes and the enforcement of any rights arising out of or in
connection with this agreement shall be in the circuit court of Kane
County, Illinois .
11 . This agreement represents the sole agreement between the
parties hereto. This agreement shall not be modified, altered or
amended without the written consent of the parties hereto. No other
oral agreements exist between the parties hereto.
12 . The signators to this agreement warrant and represent that
they are authorized to execute this agreement on behalf of the parties
hereto.
13 . In the event LESSEE cancels this agreement for any reason
less than 30 days prior to the first performance of each production,
LESSOR shall be entitled to retain any and all payments made by
LESSEE. Retention of such payments shall not constitute a waiver of
any rights which may otherwise be available to LESSOR by law.
14 . Labor and equipment estimates are based on past
productions .
15 . LESSEE shall be allowed to sell concessions, including
"'"Mod items, non-alcoholic beverages, t-shirts, and souvenirs in the
ront lobby of the leased premises .
AGREED AND ACCEPTED:
CITY OF ELGIN, ILLINOIS CHILDREN'S THEATRE OF ELGIN
a m cipal corporation
BY 1 BYA/—'6
z �4_ l.� x
Joy Parer, City Manager Brian Kearney, President
DATE j "J/F? DATE � 19 6J
- 2 -
RIDER.CTE/TEXT089/CTE97 .99
REV I S E D
THE HEMMERS CULTURAL CENTER
Elgin, Illinois
EXHIBIT 1
LEASE AGREEMENT
;').lide4k,/..
This lease agreement is hereby made and entered into thisday o€ A
1999 by and between the city of Elgin, Illinois, a municipal corporation (hereinafter
referred to as "Lessor") , and the Children's Theatre of Elgin, a Not-for-Profit Corporation,
(hereinafter referred to as "Lessee") .
?or and in consideration of the mutual promises and covenants contained herein, the
Sufficiency of which are hereby acknowledged, the parties hereto agree as follows:
1. PREMISES
Lessor agrees to lease to Lessee that portion of The Hemmens Cultural Center building
located at the Elgin Civic Center Plaza, Elgin, Illinois described as follows:
LOCATION EVENT DATE FROM TO UNITS @ RATE RENTAL
See Attached Rider
April 22, 23, 24, 25, 1999 - "Wizard of Oz"
Estimated Building Rental Charges $ 8,495.00
Discount for Not-for-Profit Organizations (-35%) <$ 2,973.00>
Total Estimated Building Rental Charges $ 5,522.00
Total Estimated Labor Charges $ 8,139.00
Total Estimated Equipment Charges $ 1,706.00
Total Estimated Charges $15,367.00
October 21, 22, 23, 24, 1999 - "Charlie in the Chocolate Factory"
Estimated Building Rental Charges $ 7,250.00
Discount for Not-for-Profit Organizations (-35%) <$ 2,538.00>
Total Estimated Building Rental Charges $ 4,712.00
Total Estimated Labor Charges $ 6,300.00
Total Estimated Equipment Charges $ 933.00
Total Estimated Charges $11,945.00
April 6, 7, 8, 9, 2000 - "Cinderella"
Estimated Building Rental Charges $10,000.00
Discount for Not-for-Profit Organizations (-35%) <$ 3,500.00>
Total Estimated Building Rental Charges $ 6,500.00
Total Estimated Labor Charges $ 8,546.00
Total Estimated Equipment Charges $ 1,791.00
Total Estimated Charges $16,837.00
tentals set forth herein are estimates only and actual rentals may differ based upon the
lotual services rendered and the rates in effect on the date of the event as established by
:he City Council. The Lessee shall occupy and use said premises for stated purposes and no
)they.
)eposit: Paid for April 1999 production.
$100.00 Due Immediately upon signing the agreement-October, 1999 production
$100.00 Due Immediately upon signing the agreement-April, 2000 production
:nsurance; On File
'icy„Cte: Yes
:oncessionairer N/A
'. RENTAL
Lessee shall pay rent as provided herein. Rents shall include charges for building usage,
equipment and services at rates set forth on Page E-1 which is attached hereto and made a
part hereof. Rents shall be estimated at the time this agreement is executed (estimated
rentals) but may increase based upon actual use as provided herein. (additional charges) .
1. DEPOSIT
A) Lessee shall pay a deposit of $100.00 within 30 days of booking of the event or forfeit
the date. This deposit shall not be credited towards estimated rental, but shall be
credited against any additional charges beyond the estimated rental or refunded. If the
event is cancelled, such deposit shall be refunded only if cancellation of any date or
dates occurs no less than 180 days prior to the event.
• FEES
A) The Lessee also shall pay Lessor, on demand and at rates set forth on Page E-1, such
additional charges as may become due on account of additional facilities, equipment,
material or services furnished by the Lessor at the request of the Lessee, or
necessitated by the Lessee's occupancy hereinunder the compensation for which is not
included in the rent or rents specified above (see Page E-1 for facility, services and
equipment charges) .
8) Such additional services, equipment or facilities include, but are not limited to, labor
required for Lessee's use of facilities, such as stage hands, stage manager or senior
(4"''echnician, ticket takers, security guards, and service charge (if used) for special
equipment required in setting up, operation and striking of event. The following
designated representatives of Lessee may request such additional services and or
equipment, and such requests shall be deemed the request of the Lessee: Brian Kearney or
Greg Cherry_
C) Lessor may also require Lessee to obtain and pay for additional facilities, equipment and
services which, in the sole opinion of Lessor, are necessary for the safe, orderly or
efficient conduct of the event. Lessee shall be liable for the payment of any additional
facility, equipment or service requested by any employee, agent, contractor, assign or
sublessee of Lessee.
• FINAL PAYMENT
All additional charges shall be paid by cash, money order or certified check payable to
the Lessor, within 30 days of billing, unless otherwise expressly authorized in writing
by the Lessor. A charge of 1% per month will be assessed on all accounts not paid within
30 days.
i. CANCELLATION
A) Lessee may cancel this agreement by serving written notice on Lessor not less than 180
days prior to the leased date(s) in which case the Lessor shall refund Lessee' s $100.00
booking deposit.
B) In the event Lessee cancels any date or dates less than 180 days prior to the leased
date(s) Lessee's $100.00 deposit shall be forfeited.
C) If any event must be cancelled due to inclement weather, upon written agreement of the
parties through their designated representative, Lessee shall be charged only for
rehearsal and set-up time as well as labor actually utilized based upon the then current
.ees for such times as established by the City Council of the Lessor.
7. 'rKSURANCE - INDEMNITY
A) Lessee shall indemnify and save harmless the Lessor from all loss, cost and expense
arising out of any liability, including but not limited to reasonable attorney's fees, or
,.o claim of liability for injury or damages to persons or property sustained or claimed to
have been sustained by anyone whomsoever, by reason of the operation, use or occupation
of the facilities hereinabove described, whether such use is authorized or not, or by any
act or omission of Lessee or any of its officers, agents, employees, guests, patrons, or
invitees, and Lessee shall pay for any and all damage to the property of Lessor, or loss
of theft of such property, done or caused by such person.
B) Not less than 30 days prior to event, Lessee shall provide general liability certificate
of insurance for personal injury and property damage at the premises described herein,
naming Lessor as an additional insured party, with limits of not less than $1,000,000 er
P
occurrence and $1,000,000 in the aggregate. Such certificate shall provide that it may
not be terminated without ten (10) days written notice to the Lessor.
3. ADMISSIONS SURCHARGE
A) A twenty-five cent per admission surcharge shall be collected from every person who pays
an admission charge to any event at The Hemmens. This surcharge shall be exclusive of
any other applicable State or Federal surcharges and shall be collected at the time the
Lessee collects the admission charge. The Lessee shall be acting as trustee for and on
account of the Lessor and shall pay over to the Finance Director of the Lessor the
surcharge under procedures prescribed by said Finance Director.
B) The Lessee of The Hemmens for any event subject to use admissions surcharge shall file
surcharge returns showing surcharge receipts received on forms prescribed by the Finance
Director. The returns shall be due on or before the seventh day of the month following
the use of The Hemmens.
3. TERMS OP OCCUPANCY
A) Lessee shall use and occupy said premises in a safe and careful manner and shall comply
'"1'°with all municipal, state, and federal laws and rules and regulations pertaining to The
Hemmens Cultural Center and all other rules and regulations prescribed by the Fire and
Police Departments and other governmental authorities, as may be in force and effect
during the tenancy. Lessee shall not do any act or suffer any act to be done during the
term of this rental agreement which will in any way mar, deface, alter or injure any part
of said Cultural Center.
B) In case said premises or any part thereof shall be destroyed or damaged by fire or any
other cause, or if any other casualty, strike or other unforeseen occurrence not within
Lessor's control, shall render the fulfillment of this lease by Lessor impossible, then
and thereupon this lease shall terminate and Lessee shall pay rental for said premise
only up to the time of such termination of the rate herein specified, and Lessee hereby
waives any claim for damage or compensation should this lease be so terminated.
C) Lessee agrees that Lessor may, with or without cause, terminate this entire agreement at
any time prior to the payment of Lessee in full of the agreed rent. Unless such
termination is on account of breach of or default on the part of the Lessee, the amount
of rental paid by Lessee shall be prorated to the date of such termination.
D) No more than 1,200 tickets or passes shall be issued per performance in the auditorium.
Failure to comply with this regulation will result in immediate cancellation of the event
and/or a penalty to be paid by Lessee equal to 200% of the price of each ticket sold,
given, or transferred in excess of 1,200, or $25.00 per such tickets, whichever is higher.
E) Lessee accepts the building, its furnishings, fixtures, and equipment in their present
condition and state of repair and agrees that upon the end of the term of which the
building has been rented it will be vacated and surrendered up to Lessor in the same
condition it is now in. All repairs, replacements and clean-up required to return
the
4u
building and its furnishings, fixtures and equipment toitspresent condition
the expense shall be at
p nse of the Lessee.
Lessee shall provide proof not less than 30 days prior to performance that all applicable
license and royalty fees have been paid by Lessee. Failure to provide such proof shall be
.construed as a material breach of this agreement and may result in cancellation of this
agreement at Lessor's sole discretion. In the event of any such cancellation pursuant to
this subparagraph, Lessor shall retain any payments made by Lessee. Retention by Lessor
.w..of such payments shall not constitute a waiver of any and all rights to which Lessor may
,therwise be entitled by law.
G) Lessee warrants and represents that all applicable royalty, copyright and license fees
have been paid by Lessee.
H) Alcoholic beverages are prohibited except as arranged for through the Lessor's approved
concessionaire.
I) All ordinances of the CITY OF ELGIN, the attached HEMMENS CULTURAL CENTER GENERAL
REGULATIONS, Rules for Fire Safety, Terms and Conditions, are incorporated herein and
made a part of reference. Lessee agrees to abide by and follow all rules, regulations,
and procedures incorporated with this agreement.
J) Lessee may not sublease the building or any part thereof without express written
permission of the Lessor.
'n Witness whereof, the essor, by its representative, and Lessee have executed this agreement
'n the 7 � day of CLt.-
.ESSOR 7]
1
Joyc Pa er, City Manager
.ESBEE
.erstand and agree to all terms and conditions of this contract. I also understand that
Al times and charges listed in this contract are estimated amounts only, and that rates in
ffect at the time of the execution of this contract shall be charged.
,essee Children's Theatre of Elgin
ly Brian Kearney
•
signature
title President
address 808 Wicker Avenue
:ity, State, Zip Streamwood, IL 60107
?hone (Bus. ) 630-830-7433 (Ree. )630-830-1348
4-1~WI Z.REV/TEXT089/LESSEES.99
GENERAL REGULATIONS
THE REFINE CULTURAL CENTER
Smoking is prohibited.
2. All building equipment is to be operated by members of The Hemmens' technical staff only.
3. Damage to the building or any building equipment incurred by the Lessee will be added to
the final bill.
4. Building Lessees should restrict their activities to the section of the building rented.
It is also the responsibility of the Lessee to restrict patrons of their event to said
areas.
5. All events, including performances and rehearsals, must be terminated at the time stated
on the contract.
6. No nails, spikes, screws, etc. , are to be driven into the stage.
7. No open flame is allowed in any part of the building,
8. All weapons used in any production must be cleared in advance by The Hemmens Cultural
Center Manager. All guns used in any stage production must be loaded and unloaded by The
Hemmens building technicians in charge. All guns firing blanks must have plugged
barrels, shotguns included.
9. The Hemmens staff reserves the right to remove from the building all effects remaining
in the building after the scheduled Lessee move-out time and the right to store those
items wherever it sees fit, in the name of The Hemmens or in the name of the Lessee, but
at the cost, expense and risk of the Lessee. The Hemmens and/or Hemmens' staff shall not
be liable in any way for removing and storing any such effects.
10. Deliveries on behalf of the Lessee will be accepted at the Lessee's risk, and The
Hemmens in no way assumes any responsibility whatsoever for such effects.
11. Under existing city ordinance, alcoholic beverages are allowed in the building only when
served by The Hemmens authorized concessionaire. Such arrangements are to be made
through The Hemmens staff.
1, ' It is understood and agreed that the use of The Hemmens for the selling of merchandise,
or for the purpose of making sales of any nature, except the sale of admission tickets,
is prohibited except with the written permission of The Hemmens' staff.
13. The right to operate any concessions in the building is reserved by The Hemmens' staff.
14. The Lessee may not obstruct any portion of the sidewalks, entries, halls, or vestibules,
or any ways of access to public utilities in the building.
15. Lessee shall not bring, or permit anyone to bring, into the building anything that will
increase the fire hazard or rate of insurance of the building.
16. All Hemmens Lessees are required to comply with all the laws of the United States of
America, the State of Illinois, all ordinances of the City of Elgin and all rules and
regulations of the police and fire department or other municipal authorities of the City
of Elgin, including the serving of liquor to minors, consumption of liquor by minors, and
violation of anyof
these laws, ordinances, or rules by any patron of this event or staff.
17. It is the responsibility of the Lessee to obtain and pay for all necessary permits and
licenses required by his occupancy of use of The Hemmens Cultural Center.
18. Lessee must show proof that music to be performed is licensed or exempt.
19. Food and beverages must be handled in designated service areas only. Arrangements for
such area shall be made with The Hemmens staff prior to occupancy by Lessee.
20. We strongly 9 Y recommend that the participants in your event are advised of these rules.
Participants should also be informed of the correct rehearsal and performance time,
location of the building, and place of entrance.
21. The name signed on the contract is ultimately responsible for terms of the contract.
Variations from the contract cannot be made without Lessee's authority or Lessee's agent
(designated in writing only) . Lessee is also responsible for any damage to the building
or its contents during occupancy.
All requests for deviation from these rules and regulations must be made in writing in
advance with The Hemmens Cultural Center Manager.
,issFE40' (n )
f`�'� � 4 City of Elgin Agenda Item No.
April 2 , 1999
TO: Mayor and Members of the City Council
FROM: Joyce A. Parker, City Manager
SUBJECT: Purchase of Service Agreement With Children' s
Theatre of Elgin
PURPOSE
The purpose of this memorandum is to provide the Mayor and
members of the City Council with information to consider
entering into a Purchase of Service Agreement with the Chil-
dren' s Theatre of Elgin for use of the Hemmens for the produc-
tions of "Wizard of Oz" , April 1999, "Charlie In The Chocolate
Factory" , October 1999 and "Cinderella" scheduled for April
2000 .
BACKGROUND
Children' s Theatre of Elgin' s (a not-for-profit corporation)
mission is to enhance the quality of life of children and
their families by providing performing arts education and
making live theatre accessible . Children' s Theatre of Elgin
serves children living in Elgin and the immediate surrounding
areas who are between the ages of 7 and 15 . Children are
encouraged to participate as cast or crew members as well as
workshop participants, without regard to race, creed or
national origin.
The Purchase of Service Agreement would provide that the
Children' s Theatre of Elgin receive a City contribution of
$10, 000 to be applied to Hemmens charges related to the cost
of production.
The Children' s Theatre of Elgin would agree to:
(1) present performances of three productions :
a. "Wizard of Oz" , April 23 , 24 , 25, 1999
b. "Charlie In The Chocolate Factory"
October 21, 22, 23 , 24, 1999
c . "Cindrella" , April 6, 7, 8, 9, 2000
1
• PSA Children ' s Theatre
April 2, 1999
page 2
(2) shall endeavor to make participation available to
at-risk youth through:
a. outreach to organizations and institutions
serving at-risk and low-income youth
b. providing assistance to enable low-income
youth to participate.
(3) shall provide reduced or waived registration fees
to certain individuals based on need.
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
Children' s Theatre of Elgin
k FINANCIAL IMPACT
The City will be committing to $30, 000, (3 productions x
$10, 000) of Hemmens charges in 1999 and 2000 . These expenses
will be absorbed within the existing General Fund budget .
_ LEGAL IMPACT
None .
ALTERNATIVES
1 . Approve Purchase of Service Agreement with The Children' s
Theatre of Elgin.
2 . Reject the Purchase of Service Agreement with The
Children' s Theatre of Elgin.
RECOMMENDATION
The recommendation is to enter into a Purchase Agreement with
The Children' s Theatre of Elgin for the productions of "Wizard
of Oz" , "Charlie In The Chocolate Factory" and "Cinderella" .
'esp.ctfully submi ted,
.1/414.
Jo re A 0 Parker
City Manager
od