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Home My WebLink About99-0831 Hemmens 619- 08 31 TEE EE NS CULTURAL CENTER lB% `*`ow^S Elgin, Illinois • • LEASE AGREEMENT This lease agreement is hereby made and entered into this 31st day of August , 1999 by and between the City of Elgin, Illinois, a municipal corporation (hereinafter referred to as "Lessor") , and City of Elgin City Clerk Oficge (hereinafter referred to as "Lessee") . "Special Meeting of City Council" For and in consideration of the mutual promises and covenants contained herein, the sufficiency of which are hereby acknowledged, the parties hereto agree as follows: 1. PREMISES Lessor agrees to lease to Lessee that portion of The Hemmens Cultural Center building located at the Elgin Civic Center Plaza, Elgin, Illinois described as follows: • • LOCATION EVENT DATE FROM TO UNITS @ RATE RENTAL Exhibit Hall In/Event/Out ,9/1/99 5:30 pm 9:00 pm 4i @ $44 $198.00 (Meeting: 6PM) • • • • • Estimated Building Rental Charges $ waived Discount for Not-for-Profit Organizations (-35%) • $ --- Discount for Elgin Organizations/Residents(-25%) $ --- • Total Estimated Building Charges $ waived Total Estimated Labor and Equipment Charges $ 451.88 • • Total Estimated Charges $ 451.88 • Rentals set forth herein are estimates only and actual rentals may be greater based upon the actual services rendered and the rates in effect on the date of the event as established by the City Council. The Lessee shall occupy and use said premises for stated purposes and no • other. - Deposit: N/A Insurance: N/A • Tickets: N/A • Concessionaire: N/A r I have been sustained by anyone whomsoever, by reason of the operation, use co,- occuoation of the facilities hereinabove described, whether such use is -authorized or not, or by any act or omission of Lessee or any of its officers, agents, employees, guests, patrons, or invitees, and Lessee shall pay for any and all damage to the property of Lessor, or loss of theft of such property, done or caused by such person. 3) Not Less than 30 days prior to event, Lessee shall provide general liability claims for personal injury and property damage at the premises described herein, naming Lessor as an additional insured party, with limits of not less than $1,000,000 per occurrence and $1,000,000 in the aggregate. Such cer` icate shall provide that it may not be terminated without ten (10) days written notice to the Lessor. 8. ADMISSIONS SURCHARGE A) A twenty-five cent per admission surcharge shall be collected from every person who pays an admission charge to any event at The Hemmens. This surcharge shall be exclusive of any other applicable State or Federal surcharges and shall be collected at the time the Lessee collects the. admission charge. The Lessee shall be acting as trustee for and on account of the Lessor and shall pay over to the Finance Director of the Lessor -the surcharge under procedures prescribed by said Finance Director. 3) The Lessee of The Hemmens for any event subject to use admissions surcharge shall file surcharge. returns showing surcharge receipts received on forms prescribed by the Finance Director. The returns shall be due or. or before the seventh day of the month following - . the use of The Hemmens. 9. TERMS OF OCCUPANCY A) Lessee shall use and occupy said premises in a safe and careful manner and shall comply with all municipal, state, and federal laws and rules and regulations pertaining to The Hemmens Cultural Center and all other rules and regulations prescribed by the Fire and Police Departments and other governmental authorities, as may be in force and effect during the tenancy. Lessee shall not do any act or suffer any act to be done during the term of this rental agreement which will in any way mar, deface, alter or injure any part . of said Cultural Center. 3) In case said premises or any part thereof shall be destroyed or damaged by fire or any • other cause, or if any other casualty, strike or other unforeseen occurrence not within Lessor' s control, shall render the fulfillment of this lease by Lessor impossible, then and thereupon this Lease shall terminate and Lessee shall pay rental for said premise .only up to the time of such termination of the rate herein specified, and Lessee hereby waives any claim for- damage or compensation should this lease be so terminated. C) Lessee agrees that Lessor may, with or without cause, terminate this entire agreement at any time prior to the payment of Lessee in full of the agreed rent. Unless such termination is on account of breach of or default on the part of the Lessee, the amount of rental paid by Lessee shall be prorated to the date of such termination. D) No more than 1,200 tickets or passes shall be issued per performance in the auditorium. Failure to comply with this regulation will result in immediate cancellation of the event and/or a penalty to be paid by Lessee equal to 200%. of the price of each ticket sold, given, or transferred in excess of 1,200, or $25.00 per such tickets, whichever is higher. E) A- minimum of 25 tickets must be available for sale by the Lessor at least- 30 days prior to the event. F) Lessee accepts the building, its furnishings, fixtures, and equipment in -their present condition and state of repair and agrees that upon the end of the term of which the building has been rented it will be vacated and surrendered up to Lessor in the same condition it is now in. All repairs, replacements and clean-up required to return the building and its furnishings, fixtures and equipment to its present condition shall be at the expense of the Lessee. G) Lessee shall provide proof not less than 30 days prior to performance that all applicable license and royalty fees have been paid by Lessee.- Failure to provide such proof shall be construed as a material breach of this agreement and may result in cancellation of this agreement at Lessor' s sole discretion. In the event of any such cancellation pursuant to i • The Hemmens Cultural Center Equipment List 1999 i Quantity Cost Equipment Rates I. Acoustical Reflectors (Floor, per unit) I $7.701 2. Acoustical Reflectors (Hanging, per set) 1 $1 1.001 I 3. • Chairs, metal folding • $0.601 110 ( 66.00 • 4. Chairs, padded $1.10I 10 11.00 5. Tables, rectangle I S3.65 1 10 36.50 6. Tables, round I $3.95! 7. Table Skirt $3.301 8. ROSCO Dance Floor $82.50 9. Electric Truck (per day) $27.50I 10. vlics or Direct Box (one N/C) I S 16.501 8 i 115.50 11. Wireless mic surcharge, per day/per mic $3.851 12. Mirrorball $38.501 13. Blacklights $38.501 14. Fog Machines $44.001 15. Strobe Light . $44.00 16. Movie Screen S 16.501 17. Manhasset music stands • $0.55 18 Music stand lights . $1.101 19. Stage lectern 1 $11.00 1 20. Orchestra Pit $57.501 21. Piano, 9' Steinway Concert Grand $103.95 1 22. Piano, Wurlitzer/Story & Clark Upright $59.40I 23. Piano Tuning $99.001 • 1 24. Portable Sound System $44.001 1 44.00 25. Projector, 16mm sound, LCD video $38.501 26. Slide projector $22.00 27. Band Risers 4'x8' (8", 16", 24", 32", 40") ea $5.251 28. Mitchell Choral Risers (8", 16", 24", 32",) ea $3.051 ' 29. Follow Spots, Zenon or Carbon-Arc $66.00 30. CD Player, Tape Player (cassette, DAT, reel to reel) $29.701 1 29.70 31. Pipe & Drape (ie:for quick change) per ft. $1.00 32. Backdrop ( flag, scrim, etc.) $82.501 33. 100 cup coffee urns (one N/C) $3.30 34. Pyrotechnical effects per effect $4.40 (at sole discretion of Tech Supervisor) 35. VCR & Monitor $35.001 36 Total: 302.70 I • The Hemmens Cultural Center Labor Rates Labor * 1999 Rates Number of Total Hours Technicians - 19.15 4 86. 18 Stage Manager or Senior Tech. 28.65 Custodians 19.15 Ushers 9.55 Box Office Staff 14.70 Auxiliary Officer 14.00 4 i 63.00 Elgin Police Officer 35.00 TOTAL: 149. 18 * Rates are per person per hour. • * Labor rates on observed Federal or City holidays shall be I& v times the rates listed on this page. * Under normal use, clean up service is included in the base rental. However, at the discretion of , the building manager, sponsoring organizations will be assessed for custodian labor when the • building is left unusually messy or dirty. * Senior Technician or Stage Manager will be required to call cues for Hemmens' Technicians for productions and to supervise a move-in/out.