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Home My WebLink About98-9 Resolution No. 98-9 RESOLUTION AUTHORIZING EXECUTION OF A PACE PARATRANSIT LOCAL SHARE AGREEMENT WITH THE SUBURBAN BUS DIVISION OF THE REGIONAL TRANSPORTATION AUTHORITY BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Kevin Kelly, Mayor, and Dolonna Mecum, City Clerk, be and are hereby authorized and directed to execute a Pace Paratransit Local Share Agreement on behalf of the City of Elgin with the Suburban Bus Division of the Regional Transportation Authority for the dial-a-ride service, a copy of which is attached hereto and made a part hereof by reference. s/ Kevin Kelly Kevin Kelly, Mayor Presented: January 14, 1998 Adopted: January 14, 1998 Omnibus Vote: Yeas 5 Nays 0 Attest: s/ Dolonna Mecum Dolonna Mecum, City Clerk PACE PARATRANSIT LOCAL SHARE AGREEMENT City of Elgin This agreement is made this ijrtday of Al A if', 1997, by and between the Suburban Bus Division of the Regional Transportation Authority (RTA) operating under the name and hereinafter referred to as "Pace", an Illinois municipal corporation, and the City of Elgin, an Illinois municipal corporation, hereinafter referred to as the "City". The parties, in consideration of the mutual promises hereinafter set forth, hereby agree to the following: 1. TERM - This agreement will be in effect beginning January 1, 1998 and ending December 31, 1998. 2. SERVICE DESCRIPTION- The City will participate in the financial support of the transportation service described in the attached Exhibit A. Exhibit A is hereby incorporated and made a part of this Agreement. 3. REPORTING - Pace will provide to the City on a monthly basis, a report with the following: A. Number of one way trips. B. Total Vehicle service hours (provided for Dial-A-Ride service as outlined in Exhibit A of this Agreement). C. A billing for Local Share, determined as outlined in Section 4 of this Agreement. 4. LOCAL SHARE FUNDING - The City agrees to reimburse Pace monthly for the Local Share incurred in operating the service described in Exhibit A of this Agreement. The Local Share will be calculated in the following manner: A. The Total Expense of the project will be calculated by multiplying the actual number of vehicle service hours attributed to service delivered per this Agreement by the hourly rate for providing service. Operating Deficit will be defined as Total Expense less fare revenue. B. The Pace Contribution will be the lesser of 1) 75% of the actual Operating Deficit attributed to a maximum of 5,000 vehicle hours of service, 2) $2.50 multiplied by the number of one-way passenger trips, or 3) $43,309. The Pace Contribution shall be calculated monthly on a year-to-date basis to adjust for actual vehicle hours of service and ensure that the annual Pace Contribution is not depleted in advance before the end of the term of this agreement. The Local Share is the Total Expense, as described in Section 4.B.1., minus fares, minus the Pace Contribution. Charges to the City for service provided under this Agreement will not exceed $16,643 based on current cost estimates. C. The City shall pay Pace within thirty (30) days of receiving the monthly bill for service costs. .• CO a 8; CC 1998 LSA C.J 5. AMENDMENT - This Agreement constitutes the entire Agreement between the parties hereto. Any proposed changes in this Agreement shall be submitted to Pace for its prior approval. Except for minor service changes, no modification, addition, deletion, revision, alteration or other change to this Agreement shall be effective unless and until such changes are reduced to writing and executed by the authorized representatives of parties hereto. 6. TERMINATION - This contract can be terminated upon thirty (30) calendar days written notice by Pace, if: 1) sufficient funds have not been appropriated to cover the estimated requirements by Pace or by any other agency funding the service; 2) Pace develops alternative public transportation services which, as determined by Pace will better meet the transportation needs of the public; or, 3) the City fails to make payments as required by Section 4 of this agreement. 7. FAILURE TO PERFORM - Pace will not be responsible for any failure to provide service due to circumstances beyond the reasonable control of Pace. Pace shall make every reasonable effort to have service restored as soon as practical under the circumstances. No fees will be charged for service not performed. 8. INDEMNIFICATION - Pace agrees to and shall defend, indemnify, and hold harmless the City, and other municipalities or townships which contribute to the payment of the City's Local Share and their respective officers, agents, and employees from all and any liability, losses, costs, damage or expense, or injury to person or property, including reasonable attorneys fees, and other reasonable costs of defense, arising out of or resulting from this Agreement or from the services provided or to be provided under this Agreement. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be made effective and executed as of the date first set forth above by their duly authorized officials. SUBURBAN BUS DIVISION OF THE REGIONAL TRANSPORTATION AUTHORITY PACE CITY OF ELGIN 1 r ,b 1 � By: Jo r )i din, Executiv- Director Kevin Kelly, Mayor Date: 1 / Date: l i (9V" /OP /, , Attest: Attest: h\R„c.x.vk-- 0 Date: 5/ Date: 1998 LSA CITY OF ELGIN EXHIBIT A TRANSPORTATION SERVICES TYPE OF SERVICE Dial-A-Ride Bus Service SERVICE OPERATED BY Pace - River Division TRIP RESERVATION METHOD 24 hours in advance SERVICE AREA City of Elgin and surrounding areas SERVICE HOURS Monday through Friday 9:00am - 2:30pm 4:00pm - 4:30pm Dial-A-Ride Service for Subscription Riders Monday through Friday 7:30am - 9:00am 2:30pm - 4:00pm Trips to Spring Hill Mall Wednesdays, if 3 or more trip requests are received Service will not operate on the following holidays: ► New Year's Day ► Memorial Day ► Independence Day (observed Holiday) ► Labor Day ► Thanksgiving Day ► Christmas Day ONE-WAY FARE Basic Fare Sorinci Hill Mall Full Fare (Attendants) $1.30 $1.70 Reduced Fare $ .65 $ .85 Transfers $ .05 $ .05 Daily Subscription Service - $30.00 per month FARE STRUCTURE All fares are subject to change at the discretion of Pace. The applicable fares listed above are defined as follows: The Reduced Fare category includes children ages 7- 11, senior citizens age 65+, and persons with disabilities who have an RTA Reduced Fare Card or Pace Special Services Card, and students (high school or younger with proper identification) traveling to/from school only, during school hours. Children under the age of 7 can only ride when accompanied by a fare paying passenger. The first two children under the age of 7 can ride free, with any additional children paying the Reduced Fare Rate. RIDER ELIGIBILITY Seniors age 65+ and persons with a disability 1998 LSA `�,OF ESC' Agenda Item No. f -V — City of Elgin December 10, 1997 TO: Mayor and Members of the City Council FROM: Robert O. Malm, Interim City Manager SUBJECT: City Support for PACE Dial-A-Ride Service PURPOSE The purpose of this memorandum is to transmit a request from PACE, the suburban bus service, for 1998 support of the Dial-A-Ride Program. BACKGROUND PACE provides Dial-A-Ride service in Elgin and the surrounding area. This service is available to seniors citizens aged 65 and over and persons with a disability. Service is available only with a 24-hour advance reservation and only in the flow morning and afternoon, Monday through Friday. The Dial-A-Ride service goes beyond the requirements of the ADA. In January of 1994, the City Council approved a one-year agreement with PACE for the City to provide a local share for Dial-A-Ride . This resulted from the City being approached by Elgin Township officials who were unable for financial reasons to continue the support for the service . Elgin Township had only been supporting the program since 1993. Prior to that, the service was part of the City-provided bus service. Around the area, municipalities pay the local share of the Dial-A-Ride services as opposed to townships. Cost estimates provided by PACE show the program costing $77, 750 with revenue covering 23%, PACE subsidizing 56%, and the City requested to cover 21% . COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED The Fox Valley Center for Independent Living has indicated this service provides a critical link for residents to main- tain their independence. fd,FINANCIAL IMPACT In 1997, this expense was paid out of the General Fund, Non-Departmental Account (account number 010-6902-719. 30-99) . Funds have been allocated in this same account as a part of the 1998 Base Budget . City Support for PACE Dial-A-Ride Service December 10, 1997 Page 2 few LEGAL IMPACT tone. ALTERNATIVES The City could choose not to fund the Dial-A-Ride program. RECOMMENDATION The requested subsidy is a maximum amount of $16, 643 . The program provides a service for residents without an alternative means of transportation. It is recommended the local share agreement be approved. Respectfully submitted, Eric Stuckey Budget Officer/Public I . + ation Officer R.b-rt O. Malm Interim City Manager ESS ce 550 West Algonquin Road, Arlington Heights, Illinois 60005-4412 (847) 364-8130 BOARD OF DIRECTORS Florence Boone. Chairman James G.Bilder James C.Harris November 28, 1997 James Jimenez Al Larson Betty Loren-Maltese Anna Montana Carl F.Roth Honorable Kevin Kelly Robert R.Shields Vernon T.Squires Mayor Carl Wehde City of Elgin Richard Welton 150 Dexter Court JDohn Elgin, IL 60120-5570 Exeocuttiive h Director Dear Mayor Kelly: Enclosed are four copies of the Dial-A-Ride Local Share Agreement between Pace and the City of Elgin -covering calendar year 1998. Also enclosed is a Cost Estimate Worksheet showing projected costs and ridership for 1998. The 1998 Agreement provides for only a modest increase in Pace subsidy over the level of funding that we expect to provide for your service in 1997. This is a result of the very tight budget situation that Pace will again face in 1998. As explained in the Pace proposed 1998 budget document, the estimated increase in funding to be made available to Pace from the RTA will be less than inflation. Further, there is an anticipated cutback in federal operating assistance that could cost Pace nearly $1.0 million in funding for 1998. Your current Local Share Agreement expires on December 31, 1997. In order to ensure that your paratransit project can continue, uninterrupted, beginning January 1, 1998, the new agreement should be fully executed and all four copies returned to Pace no later than December 30, 1997. If you have any questions, please call Enid Spector, Pace's Paratransit Department Manager, at (847) 228-2447. Thank you for your cooperation. Sincerely, Florence Boone Chairman Enclosures COST ESTIMATE WORKSHEET rw 1998 PROJECT: CITY OF ELGIN REVENUE $17,798 EXPENSE $77,750 DEFICIT $59,952 PACE SUBSIDY $43,309 LOCAL SHARE $16,643 RIDERSHIP 27,381 HOURS OF SERVICE UP TO 5,000 r 1998 LSA