HomeMy WebLinkAbout98-67 Resolution No. 98-67
RESOLUTION
AUTHORIZING EXECUTION OF A PROGRAM GRANT APPLICATION
UNDER THE ILLINOIS ARTS COUNCIL GRANT PROGRAM
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that Joyce A. Parker, City Manager, be and is hereby
authorized and directed to execute a program grant application
for funding under the Illinois Arts Council Grant Program to
promote and assist Elgin' s artistic community, a copy of which
is attached hereto and made a part hereof by reference.
Kevin Kelly, Mayor
Presented: March 11, 1998
Adopted:
Vote: Yeas Nays
Recorded:
Attest:
Dolonna Mecum, City Clerk
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WilsonJones®IN . WHITE—ORIGINAL CANARY—DUPLICATE 44-900•Duplicate
03/06/1998 09:01 708-931-5940 PAGE 01
- r
Program Grant Application 11998 - 99
Check the one program area which best describes this applLation.College and university applications which combine multiple program
areas may check more than one area.
Arts-in Education Literature Multi-Disciplinary Theater
Dance Local Arts Agency Music Visual Arts
X Ethnic/Folk Arts Meditt Arts Presenters
Check here If applicant organization is applying to the IAC for the first time.
•G A 10 1 •
CITY OF ELGIN — CULTURAL ARTS COMMISSION
Nome of Applicant Organization(plouse use the organization's legal neme)
150 DEXTER COURT
Address of Applicant-
ELGIN IL 60120 (847 ) 697-3616
City,State,Zipcode Daytime Telephone
KIM FORBES FRONT—OF—HOUSE SUPERVISOR, c 1J.tif$4T, ,r..nTwfhf-T.TATSON
Official to whom notification should be sent Title
KIM FORBES (847 ) 931-5905 _ _
Contact Person Daytime Telephone
Address(If different than above)
City,State,Ziocode
Year Founded 1835 Year Incorporated 1854
rp
EGISLATIVE DISTRICTS —DO NOT LEAVE THIS SECTION BLANK
eased Oil the address indicated for the applicant,enter ONE district number for eacn of the following governmental branches.Due to
reapportionment in Illinois In 1992, some legislative and congressional district numbers have changed.For Information.contact the County
Board of Elections or the League of Women Voters.
KANE 66 33 14
Illinois County of Applicant Illinois House# Illinois Senate# U.S. Congressional District#
SUMMARY OF THIS APPLICATION BUDGET
A. Total Operating Expenses C. Total In•Hind Contributions 15,000
(equals the sum of Line 10,Column A+B on page 19)$ 216,800 (same as#27 on page 19)
B. Total Operating Cash Income O. IAC Girard Repast
(same as#25 on page 19) $ 196,800 (same as#24 on page 19) $ 20,000
Estimated number of people to benefit from this protect 20 t O t1mated number of artists providing services identified with this project 250
(See definition on page 161 (See definition on page 16)
STATEMENT OF ASSURANCES
The applicant HEREBY AGREES THAT;
1.The activities and seMees for which assistance Is sough will be administered by or under the supervision of the applicant
2_Any funds received under this giant shell not be used to supplant.funds normally budgeted for services of the same type.
3.It will comply with Title VI of the Civil Ruts Act of 196 4(42 U.S.C.2000);and FURTHER AGREES THAT it will comply with Tile VII of the Civil Rights Act
of 1964(42 U.S.C.200e)as amended by the Equal Employment Opportunities Act of 1972{public Law 92.261)and the Americans with Disabilities Act
of 1990(Public Lew 101-336),end the Constitution of the Slate of Illinois(article 1 section 17-19);end FURTHER AGREES THAT it will comply with
SeCtlon 504 of the Rehabilitation Act of 1973(29 U.S.C.706).and FURTHER AGREES THAT it will comply with Title IX of the Education Amendment of
1972(20 U.S.C,1581);and FURTHER AGREES THAT It will camtiy with the Age Discrimination Act of 1975(Public Lew 54135,Title III.article 303).
4.The figures,facts and representation in this application,inducing el exttiuits and attachments,are true and correct to the best of its knowledge and
belief,
5.The filing of this application has been authorized by the governing board of the applicant.
6, n will expend funds received as a result of this application solely on the described projects and programs and will separately provide funds for the
maintenance of the organization,
THIS ASSURANCE is biding on the Applicant.its auccessora,transferees and assignees.The person(or persons)whose signature appears below is
authorized to sign this Assurance on behalf of the Applicant
Signature of Authorizing Official Date Signature of person completing this application Date
JOYCE PARKER, CITY MANAGER KIM FORGES, FRONT—OF—HOUSE SUPERVISOR
Type name and title Type name and title
03/06/1998 09:01 708-931-5940 PAGE 02
BUDGET DETAIL (to he completed by all applicants)
Project budget should indicate only expenses and income related to the project for whioh funds are requested. See pages
15-16 for definitions of terms.
Anticipated Expenses JAC Asauest + Cas + In-Kind KKind = Tottal
1. Personnel—Administrative 0 0 15,090 15,000
2. Personnel—Artistic 0 0 _ 0 0 -
3. Personnel—Technical/Production .0 0 0 0
4. Outside Fees and Services—Artistic 20,000 149,300 0 169,300
5. Outside Fees and Services—Other 0 40,000 0 40,000
6. Space Rental 0 0 0 0
7. Travel/Lodging/Transportation 0 0 0 0 _
8. Marketing 0 7,500 0 7,500 _
9. Remaining Operating Expenses
Materials and Supplies 0 0 0 0
Insurance and Royalties 0 0 — 0 0
Equipment Rental _ 0 0 Q 0
Other 9 0 0 0
1.0. Total Operating Expenses(add 1-9) $ 20,00.0 $ 196,800 $ 15,000 $ 231,800
11. Capital Expenditures N/A -
1.2. Total Protect Expenses (add 10-11) $ 20,000 $ 196,800 $ 15,000 $ 231,800
Amount Status Notification
Anticipated Income (cash only) (pending/ Date
ooatlrmsd)
13. Admissions/Earned Income
Subscriptions 0 NIA N/A
Single Ticket Sales 0 N/A N/A
Memberships 0 N/A N/A
Other 0 NJA WA ,
14. Contracted Services Revenues 0 N/A N/A
15. Other Revenue from Operations 0 _ N/A N/A
16. Corporate Support 0 N/A N/A
17. Foundation Support 0 N/A N/A
18. Other Private Support _ 0 N/A N[A
19. Government Support—Federal Q N/A N/A
20. Government Support--State/Regional 0 N/A N/A
(Do not include this application)
21. Government Support—Locals 196,800 Confirmed 01-01-98
22. Anticipated Income (add 13-21) 196,800 N/A N/A
23. Applicant Cash _ N/A N/A
24. lAC Grant Request $ 20,000
(Should equai tine 19.Column A)
25. Total Operating Cash Income ....„„..... ........„..............•- -•-•-•-•-----._ $ Z16,000
(Shouie equal the sum or Una 1.0,Column Ata) - - 0
26. Revenue for Capital
27. Total in-Kind Contributions „„„,,,,,, $ 15,000
(Should equal Una 1.2,Column 9)
28. Total Protect R000urooa $ 231,800
(Should equal Line 12,Column D)
03/05/1998 09:01 70B-931-5940 PAGE 03
NARRATIVE
Application Type(Check one)
®General Operating Support ❑Project Support ;Title:
Project Dates: Starting September 1, 1998 Ending August 31, 1999
(no earlier then September 1,1994) (no later than August 31,1999)
In the following space, please provide a concise description of the proposed activity and its long-term effect. State
amount requested_ See instructions for information which must be Included for specific program area.Up to one
additional page will he accepted. Do not reduce type smaller than 10 point.
See Attachment
03/06/1998 09:01 708-931-5940 PAGE 04
SUMMARY OF TOTAL PUBLIC ARTS PROGRAMMING BUDGET (to be completed by all applicants)
This summary should reflect the applicant's total public arts programming activities.The breakdown of fiscal years
should adhere to the applicant's accounting system. Use actual figures for last fiscal year(do not include depreciation);
use budgeted or projected figures for present and next fiscal years. Indicate cash income only. Please explain on a
separate page any Increase or decrease on any budget line which exceeds 20% between fiscal years. College/
university applicants should use figures related to the program(s) for which support is requested.
Flscwl Yeer(FY)Ends lest Present Next
on 12/31 Fiscal
1 Year
F ir rd Vast FY Year
Month/Day Fy
1999
Expenses
A. Personnel ---Administrative . 0 0 0
B. Personnel—Artistic 0 0 Q
C_ Personnel—Technical/Production 0 0 0
D. Outside Fees and Services —Artistic 145,800 169,300 169,300
E. Outside Fees and Services—Other - 45,000 40.000 40,000
F. Space Rental 0 0 0
G. Travel 0 0 0
H. Marketing 6,000 7,500 7,500
I. Remaining Operating Expenses 0 0 0
AA. Total Operating Expenses(A-I) $ 196,800 $ 216,800 $ 216,800
J. Capital Expenditures—Acquisitions 0 0 0
K. Capital Expenditures— Other 0 0 0
L. Total Cash Expenses(AA-K) $ 196,800 $ 216,800 $ 216,800
M. Total In-Kind Contributions Partial salary $ Z i*aO $ 13,000 $ 15,000
BB. Cash Expenses Plus City Liaison $ 208i300 $ 229,800 $ 231,300
In-Kind Contributions
Income
N. Admissions/Earned Income 0 0 0_
0. Contracted Services Revenue 0 0 0
P. Other Revenue from Operations 0 0 A
Q. Corporate Support for Operations 0 - 0 0
R. Foundation Support for Operations 0 0 0
S_ Other Private Support for Operations 0 0 0
T. Government Support—Federal - 0 0 0
U. Government Support—State/Regional 0 5,000 0
(Include IAC grants exoeptthis
appliOntiOn)
V. Government Support—Local 196,800 201,800 196,800
W. Applicant Cash
X. Grant Amount Requested from IAC IIIIIIIIIII $ 20,000
(this application only)
CC_ TotalIncome(N-X Cash $ 196,,800 $ 201.800 $ 216,800
Y. Revenue for Capital
or Endowment Funds
DO. Total Cash Income(CC-Y) $ 196,800 $ 201,800 $ 216,800
I
Resolution No. 98-67
RESOLUTION
AUTHORIZING EXECUTION OF A PROGRAM GRANT APPLICATION
UNDER THE ILLINOIS ARTS COUNCIL GRANT PROGRAM
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that Joyce A. Parker, City Manager, be and is hereby
authorized and directed to execute a program grant application
for funding under the Illinois Arts Council Grant Program to
promote and assist Elgin' s artistic community, a copy of which
is attached hereto and made a part hereof by reference.
s/ Kevin Kelly
Kevin Kelly, Mayor
Presented: March 11, 1998
Adopted: March 11, 1998
Vote: Yeas 7 Nays 0
Attest:
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
�yOFEt0
�s Agenda Item No.
f § City of Elgin
ro
i?Irra\S
March 4 , 1998
TO: Mayor and Members of the City Council
FROM: Joyce A. Parker, City Manager
SUBJECT: Illinois Arts Council Grant Request
PURPOSE
The purpose of this memorandum is to provide the Mayor and
members of the City Council with information to consider
authorizing the application for grant funding from the Illi-
nois Arts Council .
BACKGROUND
Each year, the Elgin Cultural Arts Commission and staff submit
an application to the Illinois Arts Council for matching funds
for the arts grant program. There are generally five to eight
arts groups and two to four individual artists that apply for
these grant dollars . The commission is requesting $20, 000
from the Illinois Arts Council for fiscal year 1999 although,
typically, we receive between $5, 000 and $6, 000 . The Cultural
Arts Commission budget will contribute $10, 000 in matching
funding to total $30 , 000 of available funding to Elgin arts
groups and artists .
Examples of past grant recipients include : Elgin Choral
Union, Children' s Theatre of Elgin, Elgin Children' s Chorus,
and Elgin Symphony Orchestra.
In order to meet the grant deadline, the the grant application
of $20, 000 was submitted for consideration to the Illinois
Arts Council . If the Mayor and members of the City Council
decide not to apply for the Illinois Arts Council Grant, the
application can be rescinded.
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
Cultural Arts Commission.
Illinois Arts Council Grant Request
March 4 , 1998
Page 2
/4¼ FINANCIAL IMPACT
Matching funds of $10 , 000 are available as part of the overall
$61, 800 in the Elgin Cultural Arts Commission general operat-
ing budget, Account No. 010-1902-709 . 80-10 .
LEGAL IMPACT
None .
ALTERNATIVES
Option #1 - Approve the grant application request as proposed.
Option #2 - Deny the grant application and reduce the funds
available for art groups to the $10, 000 City funding.
RECOMMENDATION
It is recommended that the Mayor and members of the City
Council ratify the application submission to the Illinois Arts
Council by approving the resolution on the regular agenda.
spectfully submitted,
7 r
ce . Parker
City Manager
KF/dm