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HomeMy WebLinkAbout98-265 Resolution No. 98-265 RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT WITH THE METRA COMMUTER RAIL DIVISION OF THE REGIONAL TRANSPORTATION AUTHORITY (National Street Improvement Project) BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Kevin Kelly, Mayor, and Dolonna Mecum, City Clerk, be and are hereby authorized and directed to execute an agreement on behalf of the City of Elgin with the Metra Commuter Rail Division of the Regional Transportation Authority for the National Street improvement project, a copy of which is attached hereto and made a part hereof by reference. s/ Kevin Kelly Kevin Kelly, Mayor Presented: October 28, 1998 Adopted: October 28, 1998 Omnibus Vote: Yeas 6 Nays 0 Attest: s/ Dolonna Mecum Dolonna Mecum, City Clerk 4. Illinois Department of Transportation 2300 South Dirksen Parkway/ Springfield, Illinois/62764 December 15, 1998 City of Elgin Section 98-00163-00-GL Job No. D-91-218-98 Ms. Dolonna Mecum City Clerk 150 Dexter Court Elgin, IL 60120 Dear Ms. Mecum: The joint agreement for the subject section was executed by the department on November 30, 1998. Your copy of the executed agreement is attached. Sincerely, Darrell W. McMurray, P. E. Engineer of Local Roads and Streets By: Larry D. user Local Project Implementation Engineer cc- Joseph Evers, Mun. Engr. John P. Kos Attn: Nancy Magnus David G. Campbell Attn: Clarence Crowder Bill Yuskus Attn: Robert L. Plunk sAgen\wpdocstharb\jim\121598.doc\ • .• Metra/Section No.: 98-00163-00-GL Job No.: D-91-218-98 • County: Kane AGREEMENT THIS AGREEMENT is entered into thisz-i day of Qcv. , . . by and between the STATE OF ILLINOIS, acting by and through its DEPARTMENT OF TRANSPORTATION, hereinafter called the STATE, the Commuter Rail Division of the Regional Transportation Authority, a Division of an Illinois Municipal Corporation, hereinafter called METRA, and the CITY OF ELGIN in the County of Kane in the State of Illinois, hereinafter called the CITY. WITNESSETH WHEREAS, the parties hereto, in the interest of the safe and efficient movement of vehicular and pedestrian traffic, are desirous of constructing and widening National Street at MDW line station parking east lot and west end of National Street bridge in the CITY, by implementation of construction work consisting of bituminous pavement, curb and gutter, storm sewers and all other appurtenant items, said improvement to be identified for Preliminary Engineering Section 98-00163-00-GL and STATE Job No. D-91-218-98, Operation GreenLight Project, and hereinafter referred to as the PROJECT; and WHEREAS the parties hereto are desirous of said PROJECT in that same will be of immediate benefit to the residents of the area and permanent in nature; and WHEREAS, the parties hereto wish to avail themselves of certain funds appropriated from the Operation GreenLight Fund to the Department of Transportation for this PROJECT; NOW, THEREFORE, in consideration of the mutual covenants contained herein the parties hereto agree as follows: I. METRA AGREES: 1. To make or cause to be made all surveys, prepare or cause to be prepared the right of way plats (if necessary), plans, specifications and estimates, in accordance with the current standards, specifications and policies of the Administrative Policies of the Bureau of Local Roads and Streets of the STATE. 1 - — Metra/Section No.: 98-00163-00-GL Job No.: D-91-218-98 County: Kane 2. To certify to the STATE that all necessary right-of-way has been obtained (if right- of-way is required) or that no additional right-of-way is required. 3. To exercise its franchise rights to cause private utilities to be relocated at no expense to the STATE. 4. To maintain, for a minimum of 5 years after the completion of the contract, adequate books, records, and supporting documents to verify the amounts, recipients, and uses of all disbursements of funds passing in conjunction with the contract; the contract and all books, records, and supporting documents related to the contract shall be available for review and audit by the Auditor General; and METRA agrees to cooperate fully with any audit conducted by the Auditor General and to provide full access to all relevant materials. Failure to maintain the books, records, and supporting documents required by this section shall establish a presumption in favor of the STATE for the recovery of any funds paid by the STATE under the contract for which adequate books, records, and supporting documentation are not available to support their purported disbursement. II. IT IS MUTUALLY AGREED: 1. The disposition of encroachments, if any, shall be cooperatively determined by representatives of the CITY and the STATE. 2. That the estimated Division of Costs of the PROJECT are: STATE METRA TOTAL Preliminary/Final Engr. $150,000. (100%) -0- (BAL.) $150,000. TOTAL $150,000. -0- $150,000. 2 • , . • Metra/Section No.: 98-00163-00-GL • Job No.: D-91-218-98 County: Kane 3. The STATE agrees to reimburse Metra one hundred percent (100%) of the engineering costs upon to a maximum of $150,000 from Operation Greenlight funds. Any funds required to complete the PROJECT in excess of the $150,000 will be the responsibility of METRA. The STATE will reimburse METRA for one hundred (100%) its share of the engineering costs upon approval of the design plans by the STATE and receipt of a bill from METRA requesting such payment. The bill shall contain sufficient cost information and, if said services are performed by a consultant, show evidence of payment by METRA. 4. Obligations of the STATE shall cease immediately without penalty or further payment being required if, in any fiscal year, the Illinois General Assembly or applicable Federal Funding source fails to appropriate or otherwise make available fund for the work contemplated herein. 5. This agreement and the covenants contained herein shall become null and void in the event a contract covering the work contemplated herein is not awarded prior to January 1, 2000. 6. This agreement shall be binding upon and inure to the benefits of the parties, their successors and assigns. 3 Metra/Section No.: 98-00163-00-GL • Job No.: D-91-218-98 County: Kane IN WITNESS WHEREOF, the parties have caused this agreement to be executed in quintuplicate counterparts, each of which shall be considered as an original, by their duly authorized officers as of the dates below indicated. Executed by METRA, the Metra, Commuter Rail Division of the Regional Transportation Authority day of 62-Vi 199 Deputy Executive Director APPROVED BY STATE OF ILLINOIS DEPARTMENT OF TRANSPORTATION BY: ' - Direc • f Highways 1A0 ) Date 4 Metra/Section No.: 98-00163-00-GL Job No.: D-91-218-98 County: Kane Executed by the CITY, the CITY OF ELGIN 3A,D day of /1/6 v, , 199 By: Mayor All EST: City Clerk sAgen\wp2\722ont4.doc 5 • 547 W. Jackson Blvd. Chicago, Illinois 60661 Telephone:312-322-6900 TTY# 1-312-322-6774 BOARD OF DIRECTORS Jeffrey R.Ladd Chairman Gerald L.Porter Vice Chairman Certificate W.Warren Nugent Secretary Lowell E.Anderson Treasurer Directors Larry A.Huggins Joseph A.Tecson Donald A.Udstuen The undersigned duly qualified and appointed Assistant Secretary of the Commuter Rail Board of the Commuter Rail Division of the Regional Transportation Authority certifies that the foregoing is a true and correct copy of an Ordinance, adopted at a legally convened meeting of the Commuter Rail Board of t Commuter Rail Division of the Regional Transportation Authority held on Lkm:Apt(L1AL, A Elisabeth M. Murphy Assistant Secretary aluf ktAPAVA '')\1 1"8 Date Metra is the registered service mark for the Northeast Illinois Regional Commuter Railroad Corporation. EXHIBIT Richard Tidwell,Deputy Executive Director, is hereby designated to: 1. Execute and file capital grant applications 2. Execute and file assurances and documentation effectuating the purposes of Title VI of the Civil Rights Act of 1964 3. Furnish any required additional information,assurances, certifications and amendments 4. Set forth and execute affirmative minority business policies in connection with the relevant procurement needs 5. Execute and deliver grant agreements and all subsequent amendments /1/3.) Ph' '1 A.P Date Executive Di ctor • COMMUTER RAIL DIVISION ORDINANCE NO. MET-87-1 An ordinance authorizing the filing of applications with the Department of Transportation, United States of America,for grants under the Urban Mass Transportation Act of 1964, as amended, and with the Department of Transportation,State of Illinois,pursuant to the Illinois Revised Statutes (1985), Chapter 127, Sections 651-670 and 49.19, and with the Regional Transportation Authority for capital grants under the Regional Transportation Authority Act as amended, Section 2.02(b). WHEREAS,the Secretary of the Department of Transportation of the United States,the Secretary of the Department of Transportation of the State of Illinois and the Regional Transportation Authority are authorized to make grants for mass transportation projects; and WHEREAS, it is required by the U.S. Department of Transportation and Illinois Department of Transportation and the Regional Transportation Authority in accord with the provisions of Title VI of the Civil Rights Act of 1964, that in connection with the filing of an application for assistance under the Urban Mass Transportation Act of 1964,as amended,the applicant give an assurance that it will comply with Title VI of the Civil Rights Act of 1964 and the U.S. Department of Transportation requirements thereunder; and WHEREAS,it is the goal of the Applicant that minority business enterprise be utilized to the fullest extent possible in connection with these project(s), and that definitive procedures shall be established and administered to ensure that minority businesses shall have the maximum feasible opportunity to compete for contracts when procuring construction contracts, supplies,equipment contracts, or consultant and other services; NOW,THEREFORE,BE IT ORDAINED by the Commuter Rail Board of the Commuter Rail Division of the Regional Transportation Authority("Commuter Rail Division"): 1. That the Executive Director of the Commuter Rail Division or the Executive Director's designee is authorized to execute and file applications on behalf of the Commuter Rail Division with the U.S. Department of Transportation and the Illinois Department of Transportation and the Regional Transportation Authority to aid in the financing of planning, capital and/or operating assistance projects pursuant to the Urban Mass Transportation Act of 1964,as amended. ' 2. That the Executive Director of the Commuter Rail Division or the Executive Director's designee is authorized to execute and file with such applications an assurance or any other document required by the U.S. Department of Transportation,the Illinois Department of Transportation and the Regional Transportation Authority effectuating the purposes of Title VI of the Civil Rights Act of 1964. 3. That the Executive Director of the Commuter Rail Division or the Executive Director's designee is authorized to furnish such additional information, assurances,certifications and amendments as the U.S. Department of Transportation, the Illinois Department of Transportation and the Regional Transportation Authority,may require in connection with the applications or the projects. 4. That the Executive Director of the Commuter Rail Division or the Executive Director's designee is authorized to set forth and execute affirmative minority business policies in connection with the relevant project's procurement needs. January 16, 1987 D/2 • -• • 5. That the Executive Director of the Commuter Rail Division or the Executive Director's designee is authorized and directed on behalf of the Commuter Rail Division to execute and deliver grant agreements and all subsequent amendments thereto between the Commuter Rail Division and the U.S. Department of Transportation, the Illinois Department of Transportation and the Regional Transportation Authority,for aid in the financing of the planning,capital and/or operating assistance projects, and the Assistant Secretary is authorized and directed on behalf of the Commuter Rail Division to attest said agreements and all subsequent amendments thereto. 6. That the Executive Director of the Commuter Rail Division or the Executive Director's designee is authorized and directed to take such action as he deems necessary or appropriate to implement, administer, and enforce said agreements and all subsequent amendments thereto on behalf of the Commuter Rail Division. • Page 2 JWetra 547 W Jackson Blvd. Chicago, Illinois 60661 Telephone: 312-322-6900 TTY# 1-312-322-6774 October 6, 1998 Ms. Joyce Parker City Manager City of Elgin 150 Dexter Court Elgin, Illinois 60120-5555 Dear Ms -er. 411.$ • Metra an,V the City of Elgin have received the Joint Agreement for the Elgin National Street Access Operation Greenlight Project. The Agreement will provide$150,000.00 in engineering funds for improved access to the Metra Station and parking at National Street, as well as provide a new entrance to the property currently under acquisition by the City of Elgin between the Metra tracks and the river. The Illinois Department of Transportation is requiring Elgin to sign this Agreement because this access road, when completed, will become a city street accessing the river property and the city will be responsible for maintaining the street after it is turned over. Metra anticipates engineering of this project to take approximately a year and one-half, as we expect to get into some Corp of Engineer issues. Metra will also be engineering the new National Street depot and commuter parking in conjunction with the access project. As we near completion of the Engineering Phase, IDOT will fund the construction of the access improvement in the amount of$700,000.00. In order to keep to the construction time frame of spring 2000 for this three component project, this Joint Agreement needs to be executed by the City of Elgin as soon as possible so that we can get this engineering phase underway. Metra has already executed the Agreement and returned it to IDOT. If you have any questions, please contact me at 312/322-6792 or Lynne Corrao at 312/322-6487. Very truly yours, Alf , /We , J. P rick McAtee 'enior Director Planning and Real Estate Development JP M:mg Metra is the registered service mark for the Northeast Illinois Regional Commuter Railroad Corporation. • t�OF•-4 Cl 0, 1 . Agenda Item No177". City of Elgin rn ,, �,,.TLDlC�;.. October 8, 1998 TO: Mayor and Members of City Council FROM: Joyce A. Parker, City Manager SUBJECT: Metra Agreement for National Street Improvements PURPOSE The purpose of this memorandum is to provide the Mayor and members of City Council with information to consider an agreement with Metra for improvements at the National Street station. BACKGROUND In January 1998, a concept plan for improvements to the National Street Metra station was presented to the City Council. The improvements include three elements: 1 -Improved access to the National Street parking lot. 2 -Development of a full station building (depot, platform, and shelter) at the National Street site. 3 -Expanded parking area. Metra has applied for and received grant funding from the Illinois Department of Transportation (IDOT) Operation Green Light"Access to Transit" Capital Improvement Program for the National Street access improvements project. These improvements include widening of the entrance/exit areas on both sides of the train tracks as well as paved roadway, curb and gutter, and storm sewers. Funding for the engineering of access improvements is approved for the current fiscal year. The IDOT grant will fund the full cost of the engineering the project, estimated at $150,000. IDOT has requested that a three party agreement (Metra, IDOT and City of Elgin)be executed for the use of the grant funds. The City's participation is requested due to the fact that the entry road will be regarded as a City street and as such will be accepted by the City for maintenance. Metra has indicated that it will handle snow removal for the entrance as a part of its regular lot maintenance. Additional grant funding of$740,000 for construction (estimated full cost) is anticipated in subsequent years. It can be anticipated that a similar agreement will follow for the construction funding. Engineering of the project will begin upon the execution of the proposed agreement. r Metra Agreement -National Street Station October 8, 1998 Page 2 kith 1111 S /hT_ ' T D 'ED I INTA TED Metra Community Task Force. Attached is correspondence from Metra Senior Director- Planning and Real Estate Development, Patrick McAtee. tAFINANCIAL IMPACT While there is no immediate financial impact of the grant-financed improvements, the City will be responsible for maintaining the pavement which will eventually impact the City's street maintenance budget. LEGAL IMPACT None. ALTERNATIVES The City Council may choose to accept, deny or amend the agreement. RECOMMENDATION It is recommended that the City enter into the agreement with IDOT and Metra for improvements to the National Street parking lot. Res s ectfully submitted, 2 43, le ,"Parker City Manager Attachment —-