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Home My WebLink About98-247 Resolution No. 98-247 RESOLUTION ACCEPTING THE PROPOSAL OF DTK COMPUTER, INC. FOR PERSONAL COMPUTERS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Joyce A. Parker, City Manager, be and is hereby authorized and directed to accept the proposal on behalf of the City of Elgin of DTK Computer, Inc . for 34 personal computers, a copy of which is attached hereto and made a part hereof by reference. s/ Kevin Kelly Kevin Kelly, Mayor Presented: October 14 , 1998 Adopted: October 14 , 1998 Omnibus Vote: Yeas 6 Nays 0 Attest : s/ Dolonna Mecum Dolonna Mecum, City Clerk OP . DTK COMPUTER INC. QUOTATION FOR: CITY OF ELGIN ATTENTION: JEFF MASSEY September 30, 1998 34 Workstation System Purchase APRI-80 SYSTEM Midtower ATX Case & 250W Power Supply DTK Pentium II ATX Motherboard w/Intel 440BX Chipset Intel Pentium II 333MMX Box CPU 64MB—PC100 DIMM RAM Memory 1.44MB Floppy 3.2GB Seagate Hard Drive 32x Sony CD-ROM AGP Video Card w /Intel i740 Chipset and 8MB Video Memory Creative Labs Vibra 16 Sound Card 80W AC Speakers NMB 104 Keyboard w/ WIN Keys Microsoft Intelli-Mouse Windows NT 4.0/NTFS Format 17" SVGA Color Monitor Two Year Depot Warranty Included TOTAL $ 1,307.00 OPTIONS: 3Com 3C905TX Ethernet Card add $55.00 Granol TO fa.( t 3 6 oZ. oo each-, Pricing Agreed To By DTK Computer, Inc Date: 9/3, 9Z 1 By: atQdRaell—Branch Sales Manager 2405 ESTES AVENUE, ELK GROVE VILLAGE, IL 60007 . TEL: (847) 593-3288 . FAX: (847) 593-3083 DTK Computer, Llnic. ProductPrice ' 1st CITY OF ELGIN / SEPTEMBER 1998 Contact: ...tie to '' Randy Broadwell DTK Computer, Inc. - Midwest 2405 Estes Ave. ,. Elk Grove Village, IL 60007 • • 07mille —4 Phone � (847) 593-3117, Ext. 8887 DTK Computer Inc. 1-800-BUY-A-DTK Fax: [Microsoft Certified. (847) 593-3083 Solution Provider Email: double your randyb@dtkil.eom bandwidth . with Intel's new Pentiurnoii Xeon''' processor ' de , pentxeon_�ium•ll Don't forget to visit our website at www.dtkcomputer.com! • Company Profile The Company Since 1981, DTK has been dedicated to the development, manufacture and marketing of innovative micro-computer products. Recognizing the need for a flexible,yet practical system solution for its customers, DTK introduced its pioneering Barebone system in 1988 which made DTK one of the largest manufacturers of motherboards and Barebone systems. DTK continually strives to produce exceptional quality which has led to its receiving the ISO-9001 seal of approval consistently since 1993. At the same time, DTK remains steadfast in its commitment to international standards of quality, performance and reliability. The quality and performance of DTK products are reflected most recently by DTK's APRI-76M being rated"Best Overall"and"Best Value/Low-Cost"in BYTE Magazine's May 1998 issue. Products DTK offers the award winning APRI Series (Pentium II desktops), highly mobile Pentium Notebooks, expandable Barebones, upgradeable motherboards, CD ROM Server and VISTA Server. All of DTK's systems can be custom configured with a wide selection of quality, high-performing components and peripherals to build the ideal systems that deliver functionality and price/performance for the business networking environment or for the home office Networking Solutions With its strength in R&D, DTK is able to offer networking solutions with the systems it ships. The company's engineers work closely with leading software developers such as Microsoft, Novell, SCO and IBM to vigorously test every system with Windows NT,Windows 95, Netware and SCO UNIX respectively to ensure maximum compatibility across all major platforms. Furthermore, as a founding member of the Novell Certification Alliance in early 1992, DTK was one of the first companies to have an in-house Novell Authorized Test Center. This enables DTK to quickly test as many systems as possible for Netware Certification. DTK is also authorized to test for FCC and Energy Star approvals through its lab based in Washington DC. liSAI'STL T` NSTL"Year 2000 Test"Certification Letter 'a- ee. , All of DTK's motherboards are eligible to carry the NSTL"Year 2000" Label. For additional information, please visit our corporate web site at www.dtk.com.tw. .1\44 -,Nti„„,t1/4.03,./ Deigned fa, Netwe,e Microsoft• 1 ',d and W,ndowsNr Approved Windows 95 1 .4, L'1 I „AP ecif C ied TECHNOLOGY - _...."_.____."_."..__-_ Cias§ B * * * -* Microsoft Certified IMPLEMENTATION Solution Provider PERFORMANCE BYTE B ESTI • * * * Microsoft FEATURES PENTIUM i t P C S * * * * * CERTIFIED PROFESSIONAL IU D1K APRI-'4A and L:rg k ucr tot its OVERALL RATING low-cost PCs and system f QSes.DfKwlr cxj * * * * * Spx2-r.rli, Portbum it r 'eiail crow will as superfast APn;"74lA'Kc'5i3 a 2S5-1.4Ht Fi fi I I I MY I I if 411.1,luu! °°°°►►O Bus clocked at 100-NEWS at 10:00 - 0 0-" CITY Of Customize your own Apri Pentium II System ! 41 Desktop ATX Case with 230 watt P/S e DTK PRM-00801 Pentium II Motherboard V 32MB SDRAM PC100 BUS MEMORY 32X Sony CD-ROM Drive Seagate 3.2GB Hard Drive, 1.44 Floppy Drive, "' Virge DX- 3D Video Card with 2MB DRAM Microsoft Elite Ergo 104 Keyboard —*�— Microsoft PS2 Intelli-mouse/Microsoft Windows NT v 4.0 .� , . 2-year depot warranty All of the above with the following processor: K300MMX: $ 928 r K333MMX: $1,050 �"It&K350MMX: $1,167 Designee for K400MMX: $1,367 went` 11 ry w K450MMX: $1,465 NetWore Tcs'cd and Microsoft' Approved Windows NT' Wndows'95 Upgrades and add-on's Add $ 4 for Midtower ATX Case & 230watt Power Suppl. Add $ 46 to Upgrade memory to 64MBC. Add $137 to Upgrade memory to128MB certified Add $ 11 to Upgrade to 4.3GB IDE Hard Drive Class B' aAdd $ 44 to Upgrade to 6.4GB IDE Hard Drive Add $ 33 to add Auditian 32 PCI Sound Card and 80 Watt Speakers Year MOO _=Add $ 40 to add Creative Labs Vibra 16 Sound Card and 80 Watt Speakers Add $ 87 to add Creative Labs AWE64 Sound Card and 280 Watt Speakers Credit $(75) to change OS to MS Windows'98 Add $ 13 to Upgrade Video Card to 4MB DRAM _Add $ 30 to Upgrade to a i740 Intel AGP Video Card with 8MB SDRAM Add $ 47 to add Askey 56k internal Fax/Data Modem Add $ 55 to add 3Com 10/100 Network Interface Card Add $ 45 to Upgrade warranty to first year on-site , 2nd year depot-warranty through MWS Add $100 to Upgrade warranty to two years on-site, warranty through MWS Add $150 to Upgrade warranty to three years on-site,warranty through MWS Add $ 25 to add Lotus Smart Suite 97 Program Add $156 to add 15" SVGA .28 NI Monitor .,_Add $264 to add 17" SVGA .28 NI Monitor System Promotion is subject to component availability and market price changes. • r } I A.4 OF trt. _II_ ""`% '" Agenda Item No. City of Elgin 1111 September 11, 1998 TO: Mayor and Members of the City Council FROM: Joyce A. Parker, City Manager SUBJECT: Bid Extension of 1996 Contract for Purchase of Desktop Computers PURPOSE The purpose of this memorandum is to request that the Mayor and City Council authorize the extension of the 1996 contract with DTK Computers, Inc . for the purchase of desktop computers (PC' s) for 1998 . BACKGROUND Over the past several years, the City has annually acquired personal computers for use in support of City operations . Historically, the award has been given to the low bid vendor, during the last two years this vendor has been DTK Computers . Over the years, the bidding process has resulted in a mix of equipment from many different vendors . Now almost half of the PC' s in the City are DTK machines. The specifications for the PC' s are based on industry standard architecture and components . Government Services Administration (GSA) pricing for the Intel Pentium II 333MMX based PC' s ranges from DTK' s low bid price of $1, 430 per machine to Compaq' s price of $1, 833 . DTK is an Illinois manufacturer with a worldwide market and a certified vendor under GSA contract . Industry standard components are used in all of their machines . The MIS staff and the end users have been very happy with the quality of the machines . The new machines have a processor that is twice as fast as those purchased last year, with three times the storage capacity, larger display screen, and preloaded with the latest Windows NT operating system. These machines are certified Year 2000 compliant . Approval of the purchase of PC' s budgeted for 1998 from DTK Computer, Inc. would enable the City to standardize computer equipment used by various departments . It would also allow us to purchase faster and more efficient equipment, and save money and time by purchasing all of the computers budgeted at one time . ! . ' . Purchase `ot Personal Computers September 11, 1998 Page 2 The machines scheduled to be purchased for the Water Department SCADA system are part of the overall Riverside Plant expansion. This was removed from the original contract and bid separately to save money. The remaining computers will be distributed to nearly every department within the City and will be replacing existing machines that are technologically inferior (capacity and memory) and are not year 2000 compliant . The used computers will be included in the next city-wide auction or donated to community organizations . COMMUNITY GROUPS/INTERESTED GROUPS CONTACTED MIS Committee . 1 FINANCIAL IMPACT The total cost for 34 computers equals $48, 640 . Sufficient funds exist in the Capital Improvements Fund, account number EiZ 385-0000-795 . 92-46 , project number 209808 for the purchase of twenty-eight PC' s totaling $40, 040 . Sufficient funds also exist in the water portion of the 1995 Bond Sale, account number 395-4000-795 . 92-36 , project number 409530 (Riverside plant expansion-SCADA) for the purchase of six PC' s totaling $8 , 580 . LEGAL IMPACT The proposed contract extension requires an exception to the Orli Procurement Ordinance . ALTERNATIVES 1) Advertise for bids . 2) Extend the 1996 bid contract with DTK Computers, Inc . , and acquire the same make of PC' s as purchased last year. RECOMMENDATION It is recommended that the City Council award a contract extension to the overall low bidder, DTK Computers, Inc . , for the purchase of thirty-four PC' s at a total cost of $48 , 640 . Respectfully Submi ed, (2' J ce . Parker ty anager