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Home My WebLink About98-18 Resolution No. 98-18 RESOLUTION AUTHORIZING EXECUTION OF A SERVICE AGREEMENT WITH THE BOYS AND GIRLS CLUB BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Joyce A. Parker, City Manager, and Dolonna Mecum, City Clerk, be and are hereby authorized and directed to execute a service agreement on behalf of the City of Elgin with the Boys and Girls Club for youth programs , a copy of which is attached hereto and made a part hereof by reference. s/ Kevin Kelly Kevin Kelly, Mayor Presented: January 28, 1998 Adopted: January 28, 1998 Omnibus Vote: Yeas 7 Nays 0 Attest: s/ Dolonna Mecum Dolonna Mecum, City Clerk r SERVICE AGREEMENT THIS AGREEMENT is made and entered into this -3/4_ day of , 1998, by and between BOYS AND GIRLSCLUB OF ELGIN, a not-for-profit organization, (hereinafter referred to as the "Club" ) and the CITY OF ELGIN, Illinois, a municipal corporation, (hereinafter referred to as the "City" ) . WHEREAS, the City of Elgin, Illinois has determined it to serve a beneficial public purpose to discourage criminal activity through the promotion of alternative activities for minors and to be in its best interests to aid the promotion of such activities; and WHEREAS, the Boys and Girls Club of Elgin provides activities to minors . NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein, the sufficiency of which is hereby acknowledged, the parties hereto hereby agree as follows : 1 . The City shall pay to Club the sum of $95,900 on or before February 28, 1998 . 2 . The Club shall address all initial inquiries and requests made pursuant to this agreement to City' s Recreation and Facilities Superintendent. 3 . The Club shall apply the aforementioned $95, 900 for club operations throughout the year. 4 . The Club shall provide a written report and fiscal accounting of the operation of the facility on or before December 31, 1998 to the City' s Director of Parks and Recreation. 5 . The Club shall indemnify and hold City harmless from and against any and all claims for damages, suits, causes of action or any and all other liability which may arise out of or in connection with the performance of this agreement or other operations as a result of any negligent actions by the Club. 6 . The Club shall offer a minimum of six cooperative programs between the City and the Club during 1998 . 7 . This Agreement shall be in full force and effect from January 29, 1998 through December 31, 1998 . IN WITNESS WHEREOF, the parties hereto have executed this agreement on the date and year first written above. CITY OF ELGIN, a municipal corporation By t -�-� /G Jo, p'e A' Parker City Manager Attest: &t1,416-40 M- City Clerk BOYS AND GIRLS CLUB OF ELGIN a not-for-profit corporation ida By , '10=/7✓ A- Larry owerll Executive Director -2- ,, �•y 0 City of Elgin Agenda Item No. • January 8, 1998 TO: Mayor and Members of the City Council FROM: Joyce A. Parker, City Manager SUBJECT: Elgin Boys and Girls Club 1998 Purchase of Service Agreement PURPOSE The purpose of this memorandum is to provide the Mayor and members of the City Council with information to consider the 1998 - Purchase of Service Agreement with the Boys and Girls Club of Elgin. BACKGROUND The Elgin Boys and Girls Club opened its doors in November, 1993 and has provided recreational and educational programs to over 400 Elgin youth and teens, predominantly at-risk. The Club works directly with the Housing Authority of Elgin and the Parks and Recreation Department to offer a variety of programs at 355 Dundee Avenue. The Club is drop-in-based and also offers coordinated programs such as tutoring and homework assistance, music lessons, field trips, anti-gang programs and more. The City' s $95, 900 is to be used for Club operations through- out the year. In exchange for the funding, the Elgin Boys and Girls Club will provide ongoing activities to at-risk youth offering a minimum of six cooperative programs with the City Parks and Recreation Department, and establish a minimum of two cooperative programs with the City' s Gang Intervention Program Supervisor. In 1997, the following are among the many programs that were offered: Computer literacy, homework assistance, choir, arts and crafts, Jr. Leaders Program, Housing Authority of Elgin Outreach, Boy Scout activities, trip to Magic Waters Theme Park, participation in Chicago Bulls Gatorade Basketball Clinic, cooperative teen dances, NBA 2-ball competition, teen pool parties, teen Valentines Dance, 3 on 3 basketball team, participation in the City of Elgin Youth Basketball League, swimming trips to Lords Park pool every Wednesday during summer, summer block party at Boys and Girls Club. Elgin Boys & Girls Club 1998 Service Agreement January 8, 1998 Page 2 COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED None. '/FINANCIAL IMPACT The 1998 Budget includes $95, 900 for support of the Elgin Boys and Girls Club. The General Fund, account 010-1902-709. 80-24, includes $45, 900, and the River Boat Lease Fund, account number 275-0000-795 . 80-24, includes $50, 000 for this contract agreement. LEGAL IMPACT WNone. ALTERNATIVES The City Council could approve the agreement as drafted, edit II the agreement, or decline to provide support to the Boys and Girls Club. RECOMMENDATION It is recommended that the proposed 1998 Boys and Girls Club Purchase of Service Agreement be approved to provide $95, 900 of funding toward youth programs . Respectfully submitted, Monica Meyers, Director Parks and Recreation (2, • alk_, Jo e A. Parker City Manager me • 355 Dundee Ave. P.O. Box 416 BOYS AND GIRLS CLUBS Elgin, IL 60121-0416 OF ELGIN (847) 742-3996 Larry Sowell Executive Director BOYS AND GIRLS CLUBS OF ELGIN • THE BOYS AND GIRLS CLUBS OF ELGIN SURPASS ITS OVERALLL GOALS OF 1997, PARTICULARLY IN THE AREA OF COOPERATIVE PROGRAMMING WITH THE CITY OF ELGIN. JOINT PROGRAMMING INCLUDED, BUT NOT LIMITED TO; SWIMMING, YOUTH RECREATION COUNCIL, SCHOLARSHIP PROGRAM, CITYWIDE YOUTH FORUM, YOUTHFEST, SUMMER YOUTH EMPLOYMENT PROGRAM, REFERRALS TO BASKETBALL LEAGUES, DECORATING CITY CHRISTMAS TREE, ETC. EACH YEAR THROUGH THE FINANCIAL SUPPORT RECEIVED FROM THE CITY, THE CLUB HAS BEEN ABLE TO SHOW MEASURABLE PROGRESSION IN MEMBERSHIP GROWTH, QUALITY OF SERVICE, STAFF RETENTION, ETC. ATTACHED TO THIS REPORT IS THE END OF YEAR FINANCIAL REPORT WHICH- INCLUDES SOURCES OF INCOME AND EXPENDITURES. 11 The Positive Place For Kids FINANCIAL REPORT BOYS & GIRLS CLUB OF ELGIN DECEMBER, 1997 INCOME MONTH YTD BUDGET UNITED WAY 625. 00 9175. 00 7500. 00 BJA GRANT . 00 . 00 . 00 MISC. DONATIONS ( 155. 00 ) 6762. 18 9000. 00 GRANTS 2500 . 00 28880. 00 16500. 00 CORPORATE GIFTS 1000. 00 7500. 00 8000. 00 CITY OF ELGIN GRANT . 00 45900. 00 45000. 00 DUES 55. 50 866. 75 500. 00 PIZZA PARTY . 00 . 00 500. 00 IL -COMMERCE COMMISSION . 00 . 00 5000. 00 STEAK & BURGER DINNER . 00 . 00 . 00 SUSTAINING MEMBERSHIP . 00 29510. 02 35000. 00 GOSPEL FEST 625. 00 1597. 00 2000. 00 GOLF PLAY DAY . 00 0563 . 86 9000. 00 CUBS GAME (ROOF TOP) . 00 . 00 2000 . 00 HOLIDAY MAILING 505. 00 4485. 00 3000. 00 SERVICE CLUBS . 00 253. 00 2500. 00 HOLLIDAY CARDS . 00 1170. 00 4000 . 00 ANNUAL MEETING . 00 . 00 2500. 00 LINE OF CREDIT 10000. 00 16000. 00 . 00 TOTAL $15155. 50 $160667. 81 $152000. 00 BEGINNING BALANCE $ 3762. 24 INCOME 15155. 50 EXPENSES 14416. 70 ENDING BALANCE $ 4501. 04 BOYS & GIRLS CLUB OF ELGIN DECEMBER, 1997 SUMMARY-CONTINUED PAGE 2 EXPENSES MONTH YTD BUDGET Exe. Dir. Salary $2762. 24 35907. 58 $35909. 12 Exe . Dir. Pension ( 10%) . 00 897. 74 3590. 92 Exe . Dir. Health/Dis . Ins . 00 1459. 18 3060. 00 Sec. /Program Assistant 804. 97 11928. 05 11000. 00 Unit Leader 1538. 46 18461. 52 20000. 00 Unit Leader Benefits 1444. 24 1444. 24 1530. 00 Program Coordinator • . 00 7983 . 50 9360. 00 Program Assistant (s ) 898 . 20 10666. 70 7150. 00 Program Assistant 854. 00 7899. 60 5928 . 00 Program Assistant 362. 40 7007. 90 4440. 00 Program Assistant . 00 1000. 00 . 00 Club Contribution to SS 590. 59 '7590. 30 6500. 00 7. 65% of salary Fed. Unemployment Tax . 8% (43 . 92 ) . 00 6000. 00 State Unemployment Tax 3 . 10% 30 . 18 433 . 20 3500. 00 Telephone 404. 90 4032. 68 3000. 00 Equipment (materials/fees ) 181 . 30 5139. 21 2600. 00 Program Supplies 1475. 14 11150. 39 5000. 00 Program Fees/Field Trips 100. 00 5477. 78 2000. 00 Building Maintenance 302. 58 1698. 55 1000. 00 Postage & Shipping 110. 40 863 . 30 600. 00 Printing . 00 2647. 80 1290. 00 Training/Conference 40. 00 2254. 24 2500. 00 Attorney Fees ( if .needed) . 00 23. 00 . 00 Transportation (mileage ) 399. 24 3417. 63 3562. 00 Bookkeeping . 00 . 00 . 00 • Insurance . 00 7119. 00 7150. 00 B&G CA Membership Dues . 00 2609. 25 1250. 00 Audit . 00 2925. 00 3000. 00 Loan Interest & Principal . 00 . 00 . 00 Van . 00 6044. 00 . 00 Bank Fees . 00 128. 64 . 00 Payroll Fees, 555 . 52 787. 23 . 00 Management Audit 2500. 00 2500. 00 . 00 TOTAL 14416. 70 171547. 71 150920. 04 YEAR TO DATE TOTAL WAS LISTED WRONG ON NOVEMBER FINANCE REPORT. LISTED AS $157401. 01 SHOULD HAVE BEEN LISTED AS $157131. 01 i