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Home My WebLink About97-52 Or Resolution No. 97-52 RESOLUTION AUTHORIZING EXECUTION OF A PURCHASE OF SERVICE AGREEMENT WITH JAYNE SHOVER EASTER SEAL REHABILITATION CENTER, INC . BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Robert O. Malm, Interim City Manager, and Dolonna Mecum, City Clerk, be and are hereby authorized and directed to execute an agreement on behalf of the City of Elgin with Jayne Shover Easter Seal Rehabilitation Center, Inc . for special recreation programs, a copy of which is attached hereto and made a part hereof by reference. s/ Kevin Kelly Kevin Kelly, Mayor Presented: February 26 , 1997 Adopted: February 26 , 1997 Omnibus Vote: Yeas 6 Nays 0 Attest : s/ Dolonna Mecum Dolonna Mecum, City Clerk -,` PURCHASE OF SERVICE AGREEMENT BETWEEN JAYNE SHOVER EASTER SEAL REHABILITATION CENTER, INC. AND THE CITY OF ELGIN THIS AGREEMENT is made and entered into on this ?4P4(: day of .u1) 1997, by and between the Jayne Shover Easter Seal Rehabilita on Center, Inc. , an Illinois not-for-profit corporatio (hereinafter referred to as "Center" ) and the CITY OF ELGIN, Illinois, a municipal corporation, (hereinafter referred to as the "City" ) . NOW, THEREFORE, for and in consideration of the mutual promises and covenants contained herein, the sufficiency of which is hereby acknowledged, the parties hereto hereby agree as follows : 1 . The Center shall provide special recreation programs for residents of the City of Elgin who have a disability under the direction of qualified recreation specialists . The aforementioned special recreation programs offered by the Center shall be open to individuals of all ages with all types of disabilities . 2 . The Center shall offer recreation programs during not less than four eight-week sessions during the term of this agreement. A holiday program shall be offered for four (4) weeks between November 26, 1997 and December 25, 1997 . Transportation for program participants shall be provided by Center for not less than two of the aforementioned programs, which programs shall be selected at Center' s discretion. 3 . Programs may include, but shall not be limited to, aerobics/conditioning, individual sports, aquatics, recreational sports, Special Olympic competition, arts and crafts, age-appropriate leisure activities, integrative and cooperative programming and special events . The Center staff reserves the right to determine appropriateness for programming by participants . Classifications of disabilities served shall include learning disabilities, mental retardation, behavior disorder, hearing or visual impairment, physical disability, speech/language delay, and developmental delay. 4 . City shall provide funds to Center upon their request for payment at a total sum of not more than $20, 000 . Said requests for payment shall only be provided for program participants who are residents of the City. 5 . The Center shall name the City as a funding source for the above-mentioned programs in all materials distributed. 6 . The Center shall request payment from the City per program, per session at the end of each session, based on the program costs accrued as reflected on each program worksheet. Such requests for payment shall be calculated based on actual enrollment, variable facility rental cost, and actual percentage of Elgin residents in each program. 7 . This agreement may be terminated by either party hereto at any time upon sixty ( 60) days written notice by delivering personally or by U.S. Mail said notice to the Center at 799 South McLean Boulevard, Elgin, Illinois, or to the City, 150 Dexter Court, Elgin, Illinois . 8 . The Center does hereby, for itself, its heirs, personal representatives and assigns, covenant and agree with the City to forever fully protect, indemnify, defend, and save harmless the City of Elgin, Illinois, from any and all lawsuits, costs, claims for damages, attorney' s fees and expenses of every kind and nature which it may suffer, expend, or incur under or by reason, or in consequence of the Center providing special recreation programs for the City of Elgin and to defend, at its own costs and charges on behalf of and for the protection of the said City of Elgin, Elgin, Illinois, any legal action which may be instituted as a consequence of the Center providing special recreation programs . CI LGIN By Robe O. Malm Inte im City Manager Attest: Dolonna Mecum City Clerk JAYNE SHOVER EASTER SEAL REHABILITATION CENTER, INC. By � AAA-- Peggy erties Its President Attest: Secretary -2- t. Agenda Item No. City of Elgin Anoos February 5, 1997 TO: Mayor and Members of the City Council FROM: Robert O. Malm, Interim City Manager SUBJECT: Jayne Shover Easter Seals Rehabilitation Center 1997 Purchase of Service Agreement PURPOSE The purpose of this memorandum is to provide the Mayor and members of the City Council with information to consider the 1997 Jayne Shover Easter Seals Rehabilitation Center Purchase of Service Agreement and Van Use Agreement. BACKGROUND Since 1984, the City has worked with the Jayne Shover Easter Seals Rehabilitation Center to provide quality recreation programs open to individuals of all ages with all types of disabilities . Jayne Shover offers activities and special events year-round. Also, since 1994 the City has established a separate Van Use Agreement with Jayne Shover Easter Seals which grants the staff of Jayne Shover authority to drive the Parks and Recreation van in needed situations . Throughout the year, Jayne Shover offers exercise classes, a bowling league, swim lessons, family swim time and special Olympic training and competition in many individual and team sports . Trips to concerts, zoos and restaurants are among the popular programs offered. Jayne Shover has approximately 600 Elgin participants in their programs on a yearly basis . They provide service to citizens with special needs more efficiently and effectively than could be provided by the Parks and Recreation Department. Payment is requested by Jayne Shover at the end of each session of programs . The Center submits an invoice quarterly to the City. These requests are presented per program and detail the breakdown of program costs, transportation costs, supply costs, etc. Payment is then made based on the percent- age of Elgin participants . Attached is a copy of one of their program request forms . The Center also pays to the City the sum of 30 cents per mile for van use. Jayne Shover Easter Seals Rehabilitation Center PSA February 5, 1997 Page 2 COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED None. FINANCIAL IMPACT The amount of $20, 000 has been funded in the 1997 Recreation Division budget for special recreation programs (Miscellane- ous Services, account number 010-5012-762 . 45-99 ) relating to this contract agreement . LEGAL IMPACT None. ALTERNATIVES The alternative for this Purchase of Service Agreement is to not fund the Jayne Shover Easter Seals Rehabilitation Center for 1997 for $20, 000 . RECOMMENDATION It is recommended that the Mayor and members of the City Council approve the Jayne Shover Easter Seals Rehabilitation 1997 Purchase of Service Agreement to provide $20, 000 toward special recreation services and to approve the Van Use Agree- ment. Respectfully submitted, r1 Monica Bates, Director Parks and Recreation Ro ert O. Malm Interim City Manager me