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Home My WebLink About97-46 Resolution No. 97-46 RESOLUTION AUTHORIZING EXECUTION OF A SERVICE AGREEMENT WITH THE BOYS & GIRLS CLUB OF ELGIN BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Robert O. Malm, Interim City Manager, and Dolonna Mecum, City Clerk, be and are hereby authorized and directed to execute a Service Agreement on behalf of the City of Elgin with the Boys and Girls Club of Elgin for recreational activities, a copy of which is attached hereto and made a part hereof by reference. s/ Kevin Kelly Kevin Kelly, Mayor Presented: February 26, 1997 Adopted: February 26 , 1997 Omnibus Vote: Yeas 6 Nays 0 Attest : s/ Dolonna Mecum Dolonna Mecum, City Clerk I SERVICE AGREEMENT rn HIS AGREEMENT is made and entered into this Reg( day of 1997, by and between BOYS AND GIRLS CLUB OF ELGIN, a n -for-profit organization, (hereinafter referred to as the "Club" ) and the CITY OF ELGIN, Illinois, a municipal corporation, (hereinafter referred to as the "City" ) . WHEREAS, the City of Elgin, Illinois has determined it to serve a beneficial public purpose to discourage criminal activity through the promotion of alternative activities for minors and to be in its best interests to aid the promotion of such activities; and WHEREAS, the Boys and Girls Club of Elgin provides activities to minors . NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein, the sufficiency of which is hereby acknowledged, the parties hereto hereby agree as follows : 1 . The City shall pay to Club the sum of $45, 900 on or before March 28, 1997 . 2 . The Club shall address all initial inquiries and requests made pursuant to this agreement to City' s Recreation and Facilities Superintendent. 3 . The Club shall apply the aforementioned $45,900 for club operations throughout the year. 4 . The Club shall provide a written report and fiscal accounting of the operation of the facility on or before December 31, 1997 to the City' s Director of Parks and Recreation. 5 . The Club shall indemnify and hold City harmless from and against any and all claims for damages, suits, causes of action or any and all other liability which may arise out of or in connection with the performance of this agreement or other operations as a result of any negligent actions by the Club. 6 . The Club shall offer a minimum of six cooperative programs between the City and the Club during 1997 . 7 . This Agreement shall be in full force and effect from February 27 , 1997 through December 31, 1997 . A IN WITNESS WHEREOF, the parties hereto have executed this agreement on the date and year first written above. CITY OF ELGIN, a municipal co�ration By Robe O. alm Pt)L--- Inte im City Manager Attest: CityClerk AIR-G(444-4 BOYS AND GIRLS CLUB OF ELGIN a not-f�profit corporation i By �� t2tJ,LC,.iL�° Larry So ell Executive Director -2- -4 . FINANCIAL REPORT Boys and Girls Club of Elgin December 1996 Income Actual/Month Actual/YTD Budget City of Elgin $0.00 $85,000.00 $45,000.00 Sustaining Member Campaign $0.00 $32,502.03 $60,000.00 Donations/Grants $0.00 $20,939.06 $18,000.00 Radio/Phone-A-Thon $0.00 $0.00 $12,000.00 Golf Play Day $0.00 $7,641.26 $7,500.00 Cubs Rooftop $0.00 $2,155.00 $8,000.00 Steak and Burger $0.00 $4,475.87 $6,500.00 Holiday Mailing $0.00 $2,055.00 $3,000.00 Holiday Cards $0.00 $2,905.00 $5,000.00 Gospel Fest $0.00 $1,421.50 $2,000.00 Service Clubs $0.00 $750.00 $7,500.00 Dues 4 0.00 $276.45 $500.00 Other (BJAG,VPG) $0.00 $15,386.68 N/A "Annual Meeting $0.00 $0.00 $5,000.00 Total Goss Income $0.00 $175,507.85 $180,000.00 December 1996 Recap Beginning Balance $23,721.06 , Income oo.oe Expenses $8,208._13 Ending Balance $15,512.93 Balance Available $15,512.93 Taxes Paid Quarterly on Hold $3,344.90 Taxes Paid This Quarter • $3,344.90 Check Book Balance $15,512.93 1 Boys and Girls Club of Elgin December 1996 Summary - Continued 1 Actual/Month Actual/YTD Budget Expenses Exec. Director's Salary $2,656.00 $34,528.00 $34,528.00 ED Benefits Pension (5%) $0.00 $1,727.00 $1,727.00 1993-95 Pension $0.00 $3,712.00 $3,712.00 Health & Disability Ins. $0.00 $2,687.52 $2,751.00 Admin. Asst. (35 Firs.) $0.00 $6,909.00 $7,280.00 Unit Leader (35 Hrs.) $1,120.00 $12,600.00 $14,560.00 Program Director (25 Hrs.) $676.80 $8,605.20 $12,831.00 Program Assts. $940.50 $7,314.00 $4,964.00 Social Security (7.65%) $1,481.70 $5,081.65 $5,969.00 • Taxes (Fed. Penalty + Int. 98) $0.00 $447.08 $0.00 Fed. Unemployment (6.2%) $0.00 $0.00 $4,837.06 ' State Unemployment $0.00 $0.00 $2,731.00 Telephone $133.73 $3,060.72 $2,000.00 Equipment $0.00 $2,911.93 $2,600.00 Program Supplies $459.81 $8,246.20 $6,000.00 Building Maintenance $93.50 $1,155.43 $1,200.00 Postage $247.29 $552.04 $600.00 Printing $127.00 $848.40 $1,400.00 Training/Conferences $0.00 $4,133.65 $4,000.00 Attorneys Fees $0.00 $816.50 $815.00 Transportation $119.84 $4,558.14 $3,561.00 Insurance $0.00 $7,080.00 $7,037.00 B & G DueS $60.00 $1,485.00 $1,350.00 Audit, $0.00 $2,828.00 $5,100.00 Bank Fees $0.00 $99.08 $300.00 Loan (Principal) $0.00 $30,000.00 $30,000.00 Loan (Interest) $0.00 $619.55 $1,000.00 Bookkeeping $0.00 $0.00 $1,500.00 Fundraising Expense Sky Box $0.00 $3,925.00 $5,800.00 Steak & Burger $0.00 $3,270.15 $1,500.00 Golf Play Day $0.00 $0.00 $500.00 RadiolPhone-A-Thou $0.00 $0.00 $500.00 Annual Meeting $0.00 $0.00 $1,500.00 Sustaining Member $0.00 $0.00 $2,000.00 Gospel Fest $0.00 $0.00 $200.00 Miscellaneous Fundraising* $91.96 $135.81 $1,000.00 Total Expenses $8,208.13 $159,336.05 $177,353.00 4OFet_ �``, ti. Agenda Item No. City of Elgin o � lir February 5, 1997 TO: Mayor and Members of the City Council FROM: Robert O. Malm, Interim City Manager SUBJECT: Elgin Boys and Girls Club 1997 Purchase of Service Agreement PURPOSE The purpose of this memorandum is to provide the Mayor and members of the City Council with information to consider the 1997 Purchase of Service Agreement with the Elgin Boys and Girls Club. BACKGROUND The Elgin Boys and Girls Club opened its doors in November, 1993 and has provided recreational and educational programs to over 400 Elgin youth and teens, predominantly at-risk. The Club works directly with the Housing Authority of Elgin and the Parks and Recreation Department to offer a variety of programs at 355 Dundee Avenue. The Club is drop-in-based and also offers coordinated programs such as tutoring and home- work assistance, music lessons, field trips, anti-gang pro- grams and more. The City' s $45, 900 is to be used for Club operations through- out the year. In exchange for the funding, the Elgin Boys and Girls Club will provide ongoing activities to at-risk youth offering a minimum of six cooperative programs with the City Parks and Recreation Department, and establish a minimum of two cooperative programs with the City' s Gang Intervention Program Supervisor. In 1996 , the following programs were offered: Trips to Noah' s Ark Water Park, trips to Magic Waters Theme Park, participation in Chicago Bulls Gatorade Basketball Clinic, cooperative teen dances, NBA 2-ball competition, teen pool party, teen Valentines Dance, 3 on 3 basketball team, partici- pation in league at Salvation Army, swimming trips to Lords Park pool every Wednesday during summer, summer block party at Boys and Girls Club. COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED None. Elgin Boys and Girls Club PSA February 5, 1997 Page 2 FINANCIAL IMPACT The 1997 Boards and Commissions Budget, Account Number 010-1902-709 . 80-24 , includes $45, 900 for this contract agree- ment. LEGAL IMPACT None. ALTERNATIVES The alternative for this Purchase of Service Agreement is to not fund the Boys & Girls Club for 1997 for $45, 900 . RECOMMENDATION It is recommended that the proposed 1997 Boys and Girls Club Purchase of Service Agreement be approved to provide $45, 900 of funding toward youth programs . Respectfully submitted, Monica Bates, Director Parks and Recreation R b t 0. Malm Int rim City Manager me