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Home My WebLink About97-314 Resolution No. 97-314 RESOLUTION AUTHORIZING EXECUTION OF A GRANT AGREEMENT WITH SISTER CITIES ASSOCIATION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Robert O. Malm, Interim City Manager, be and is hereby authorized and directed to execute a Grant Agreement on behalf of the City of Elgin with Sister Cities Associaiton for a $2 , 000 grant pursuant to the Cultural Arts Commission Arts and Culture Grants Program, a copy of which is attached hereto and made a part hereof by reference. s/ Kevin Kelly Kevin Kelly, Mayor Presented : December 17 , 1997 Adopted : December 17 , 1997 Omnibus Vote : Yeas 7 Nays 0 Attest : s/ Dolonna Mecum Dolonna Mecum, City Clerk OF et 14 City of Elgin ,tl 1r �ll4 Mayor 11 • Kevin Kelly Council Members Terry Gavin Robert Gilliam John T. McKevitt Ed Schock q t t'i C John Walters D E Marie Yearman ��ES CCITY OF ELGIN 11vV'',� CULTURAL ARTS COMMISSION ARTS AND CULTURE GRANTS PROGRAM GRANT AGREEMENT THIS AGREEMENT is made and entered into this day of December, 1997, by and between the City of Elgin, Illinois, a municipal corporation, (hereinafter referred to as "City") and the Sister Cities Association (hereinafter referred to as "Grantee") agree as follows: 1 . The City of Elgin agrees to make a $2, 000 grant for a perfor- mance of "Poteshki" , with the Sister Cities Association acting as fiscal agent, for the following program: For a performance of "Poteshki" $2 , 000 2 . All monies granted for this programshall be expended by GRANTEE between January 1, 1998 and December 31 , 1998 . All monies awarded must be expended. 3 . Grant monies shall not be paid out more than 30 days prior to start of the program. No funds will be paid to GRANTEE until the City of Elgin has received the signed Grant Agreement . 4 . GRANTEE agrees that all funds received for this program will be expended only for the program as described above. In the event GRANTEE changes the program without the prior consent of the City of Elgin; all grant funds shall be refunded to that City. 5 . GRANTEE agrees the credit shall oe given to the City of Elgin and the Elgin Cultural Arts Commission on all public notices, publicity, printed programs, public media and other applicable materials . GRANTEE also agrees to supply the City of Elgin with copies of the above-mentioned publicity. 6 . GRANTEE agrees to submit a Financial and Evaluation Report to the City of Elgin on forms provided; within two weeks after the termination of the program period. 150 Dexter Court • Elgin, IL 60120-5555 • Phone 847/931-6100 • Fax 847/931-5610 • TOO 847/931-5616 ® Panted on recycled paper 7 . GRANTEE agrees upon request to make available to the City of Elgin financial records for the year in which a grant was received from that Council . The City of Elgin will be allowed to access to financial documents that pertain to information stated in the previously approved application for funding. 8 . GRANTEE agrees that no monies from this grant shall be used for any purchase of permanent equipment, capital improvements or con- struction, or payment of previous year' s deficit. 9 . GRANTEE agrees that no person shall, on the grounds of race, color, religion, national origin, sex, handicap, sexual preference, participation in, be denied benefits of, or be otherwise subjected to discrimination under any activity including employment, support- ed in whole or in part by funds provided under this grant . 10 . GRANTEE does hereby agree agree to indemnify, save harmless, and defend the City of Elgin, its agents, servants and employees, and each of them against and hold it and them harmless from any and all lawsuits , claims, demands, liabilities, losses, and expenses including, but not limited to, participants and spectators, or any death at any time resulting from injury or any damage to any specta- tors, or any death at any time resulting from injury or any damage to any property which may arise or which may be alleged to have arisen out of, or in connection with, the program as described in Paragraph 1 and referred to in Paragraph 8 . 11. In the event GRANTEE breaches any of the material terms and conditions of this agree- menxe onies paid by City to Grantee shall be refunded within 30 days written notice. C . y of lgi Sister Cities Association By /, -\,/ i7-1-1 /,,�PSi den Rob rt 0. Malm, Interim City Manager Signa re vG&i sa.J Print Nabe P. 0. Box 7548 Elgin, IL 60121 f D `� OF FCC (r o' "'"ate'1' ^� �,' !. City of Elgin Agenda Item No. if 'rare) November 21, 1997 TO: Mayor and Members of the City Council FROM: Robert O. Malm, Interim City Manager SUBJECT: Cultural Arts Commission Special Project Grant to Sister Cities Association PURPOSE The purpose of this memorandum is to provide the Mayor and members of the City Council with information to consider a Sister Cities Association' s Special Project Grant as recom- mended by the Cultural Arts Commission. BACKGROUND The Cultural Arts Commission has been granting funds to local arts groups for special projects for the last five years . The purpose of the program is to broaden public access to the arts, and to encourage organizations and individuals to be more creative in artistic endeavors . Sister Cities Association would like to present "Poteshki", an evening of international music and dance, featuring performers from Belgorod, Russia (Elgin' s Sister City) and local music and dance performers . The performance would take place at Elgin Community College on January 30, 1998 . Sister Cities Association has requested $2, 000 from the Cultural Arts commission for this production. TOTAL GRANT AWARD $2,000 I COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED None . — FINANCIAL IMPACT The City of Elgin funding for this project would total $2, 000 . Pending approval of the 1998 budget, sufficient funds are available within the 1998 Cultural Arts Commission budget account #275-0000-791 . 80-10 . 1 I Cultufal 'Arts Commission Special Project Grant November 21, 1997 Page 2 LEGAL IMPACT 11 None . ALTERNATIVES None . RECOMMENDATION It is recommended that this grant of $2, 000 for Sister Cities Association' s production of "Poteshki" be approved as present- ed. Respectfully submitted, k'cjCO, �`�� \E") onica Meyers, Director and Recreation q'a„---- Ro r . Malm In erim City Manager DKM