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Home My WebLink About97-310 Resolution No. 97-310 RESOLUTION AUTHORIZING EXECUTION OF A GRANT AGREEMENT WITH THE CHILDREN' S THEATRE OF ELGIN BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Robert O. Malm, Interim City Manager, be and is hereby authorized and directed to execute a Grant Agreement on behalf of the City of Elgin with the Children ' s Theater of Elgin for a $5 , 000 grant pursuant to the Cultural Arts Commission Arts and Culture Grants Program, a copy of which is attached hereto and made a part hereof by reference. s/ Kevin Kelly Kevin Kelly, Mayor Presented: December 17 , 1997 Adopted : December 17 , 1997 Omnibus Vote: Yeas 7 Nays 0 Attest : s/ Dolonna Mecum I)olonna Mecum, City Clerk Agenda Item No. E. ,R City of Elgin „Air' ITEDF�� November 25, 1997 TO: Mayor and Members of the City Council FROM: Robert O. Malm, Interim City Manager SUBJECT: Cultural Arts Commission Special Project Granting Program ( 1998) PURPOSE The purpose of this memorandum is to provide the Mayor and members of the City Council with information to consider awarding the 1998 Arts Grants as recommended by the Cultural Arts Commission. BACKGROUND The Cultural Arts Commission has been granting funds to local arts groups for special projects for the last five years . The purpose of the program is to broaden public access to the arts, and to encourage organizations and individuals to be more creative in artistic endeavors . This program is partial- ly funded by a $5, 000 grant from the Illinois Arts Council . Four organizations met the Commission' s criteria for funding. The Commission proposes that the following grants be awarded: ARTS ORGANIZATIONS CHILDREN' S THEATRE OF ELGIN $5, 000 . 00 (For youth musical) ELGIN CHILDREN' S CHORUS 3, 000 . 00 (For Voices workshop for 6th grade students ) ELGIN CHORAL UNION 5, 000 . 00 (Production of Dvorak' s "Requiem" ) ELGIN SYMPHONY ORCHESTRA 4, 750 . 00 (orchestra training for eight schools) TOTAL: $17 , 750 . 00 COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED The Cultural Arts Commission, along with Tom Flanigan, Rise Jones, and Lori Davy, served as the review panel. 1 .. Cultural Arts Commission Special Project Granting Program November 25, 1997 Page 2 FINANCIAL IMPACT The City of Elgin funding would total $17 , 750 . Pending final approval of the 1998 budget, sufficient dollars will be available within the 1998 Cultural Arts Commission budget, account number 010-1902-709-8010, to fund these grant awards . LEGAL IMPACT None . ALTERNATIVES None. RECOMMENDATION The recommendation is to award these grants as presented. Respectfully submitted, NO'N(10 Monica Meyers, Director rks and Recreation Ro ert 0. Malm In erim City Manager DKM • • IIIIIIIII Illinois ARTS Council AN AGENCY OF THE STATE OF ILLINOIS TUTU!!!� Jim Edgar August 15, 1997 Governor Irene D.Antoniou City of Elgin Chairman Cultural Arts Commission xassieDavis 150 Dexter Court Executive Director Elgin , IL 60120-5527 Attn : Mary Hatch Dear Mary Hatch: Re: FY98-0654 OPG/LOC It is my pleasure to inform you that the Illinois Arts Council has awarded you a grant of $5,000 from State funds for arts development support, contingent on return of documents outlined below as soon as possible but no later than January 1 , 1998. All documents must be signed by Robert Maim as designated Authorizing Official . Failure to meet this deadline will result in unconditional forfeiture of these funds. Organizations which receive an IAC grant are required to notify by etter their state representative, senator and the Office of the overnor as to the grant amount and the project it helps support. COPIES OF THESE LETTERS MUST BE RETURNED WITH THE OTHER PAYMENT DOCUMENTS DESCRIBED IN THE ENCLOSED MEMO. Illinois Arts Council asks to be informed of any activity relating to this proposal . Grantees should credit Illinois Arts Council in all promotional material and public notices in the following manner: "This program is partially supported by a grant from the Illinois Arts Council , a state agency. " This recognition is essential to educating audiences on the importance of public support for the arts. If you have any questions, please contact Joanne Vena, Director of Arts-in-Education and Local Arts Agencies Programs at 312/814-6765. Sincerely, /41( CULDjz, I) Kassie Davis Executive Director 1<D/ded Enclosures James R.Thompson Center • 100 West Randolph Street • Suite 10-500 •Chicago,IL 60601-3298 312.814.6750 •Toll free in Illinois- 1.800.237.6994 •TDL)- 312.814.4831 • FAX-312.814.1471 • E-mail-ilarts@artswire.org CITY OF ELGIN CULTURAL ARTS COMMISSION ARTS AND CULTURE GRANTS PROGRAM GRANT AGREEMENT The City of Elgin and Children' s Theatre of Elgin agree as follows : 1 . The City of Elgin agrees to make a $5, 000 grant for a youth musical , with Children' s Theatre of Elgin acting as fiscal agent, for the following program: For a youth musical provided by the Children' s Theatre of Elgin $5, 000 2 . All monies granted for this program will be expended by GRANTEE between January 1 , 1998 and December 31, 1998 . All monies awarded must be expended. 3 . Grant monies will not be paid out more than 30 days prior to start of the program. No funds will be paid to GRANTEE until the City of Elgin has received the signed Grant Agreement. 4 . GRANTEE agrees that all funds received for this program will be expended only for the program as described above. In the event GRANTEE changes the program without the prior consent of the City of Elgin; all grant funds shall be refunded to that City. 5 . GRANTEE agrees the credit will be given to the City of Elgin and the Elgin Cultural Arts Commission on all public notices, publicity, printed programs , public media and other applicable materials . GRANTEE also agrees to supply the City of Elgin with copies of the above-mentioned publicity. 6 . GRANTEE agrees to submit a Financial and Evaluation Report to the City of Elgin on forms provided; within two weeks after the termination of the program period. 7 . GRANTEE agrees upon request to make available to the City of Elgin financial records for the year in which a grant was received from that Council . The City of Elgin will be allowed to access to financial documents that pertain to information stated in the previously approved application for funding. 8 . GRANTEE agrees that no monies from this grant will be used for any purchase of permanent equipment, capital improvements or con- struction, or payment of previous year' s deficit. 9 . GRANTEE agrees that no person shall, on the grounds of race, color, religion, national origin, sex, handicap, sexual preference, participation in, be denied benefits of, or be otherwise subjected to discrimination under any activity including employment, support- ed in whole or in part by funds provided under this grant. 10 . GRANTEE does hereby agree agree to indemnify, save harmless , and defend the City of Elgin, its agents, servants and employees, and each of them against and hold it and them harmless from any and all lawsuits , claims , demands, liabilities, losses, and expenses including, but not limited to, participants and spectators, or any death at any time resulting from injury or any damage to any specta- tors , or any death at any time resulting from injury or any damage to any property which may arise or which may be alleged to have arisen out of , or in connection with, the program as described in Paragraph 1 and referred to in Paragraph 8 . City of Elgin Children' s Theatre of Elgin By Signature Print Name 1700 Spartan Drive Elgin, IL 60123